MEAP-Access Webcast September 12, 2012. 2 Jim Griffiths Manager, Administration and Reporting Office of Standards & Assessment Welcome and Introductions.

MEAP-AccessMEAP-AccessWebcastWebcast

September 12, 2012 September 12, 2012

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Jim Griffiths

Manager, Administration and Reporting

Office of Standards & Assessment

Welcome and Introductions

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Welcome and IntroductionsWelcome and Introductions

The presenters are:The presenters are:

Jim Griffiths Jim Griffiths – OSA– OSAManager, Administration and ReportingManager, Administration and Reporting

Dan Evans Dan Evans - OSA- OSAAnalyst, Administration & ReportingAnalyst, Administration & Reporting

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Welcome and IntroductionsWelcome and Introductions

Tina Foote Tina Foote – OPARE– OPARESecure Site AnalystSecure Site Analyst

Ramona Moore Ramona Moore – – Measurement INC.Measurement INC.Project Manager Project Manager

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Submitting QuestionsSubmitting Questions

Email: [email protected]

View any time at: www.MIstreamnet.com

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AgendaAgenda Assessment BackgroundAssessment Background Student Selection and EligibilityStudent Selection and Eligibility Test DesignTest Design AccommodationsAccommodations Secure SiteSecure Site Receiving & Returning MaterialsReceiving & Returning Materials Fees & AccountabilityFees & Accountability Common Administration Errors Common Administration Errors Research CodesResearch Codes QuestionsQuestions

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In April of 2007, the U.S. Department of Education issued regulations describing Alternative Assessments based on Modified Achievement Standards (AA-MAS).

Under NCLB and IDEA this is referred to as the “2% Regulation.”

MEAP-Access Background

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The 2% regulation permits a state to develop an assessment aligned with modified academic achievement standards that cover the same Grade Level Content Expectations (GLCEs) as the general assessment.

MEAP-Access Background

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Assessment ContinuumAssessment Continuum

MEAP-Access helps to complete the MEAP-Access helps to complete the assessment continuumassessment continuumMEAPMEAPMEAP (with accommodations)MEAP (with accommodations)MEAP-AccessMEAP-AccessMEAP-Access (with accommodations)MEAP-Access (with accommodations)MI-Access (FI, SI, and P)MI-Access (FI, SI, and P)

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Assessment ContinuumAssessment Continuum

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Assessment WindowAssessment Window

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Student Selection and Eligibility

Dan EvansAnalyst, Administration and Reporting


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Eligibility CriteriaEligibility CriteriaGuidelines for participation are posted to the Guidelines for participation are posted to the MEAP-Access web page under “IEP Team MEAP-Access web page under “IEP Team Information” sectionInformation” section

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Eligibility CriteriaEligibility Criteria

• Student must have current IEP;Student must have current IEP;

IEP must include goals based on IEP must include goals based on MichiganMichigan’’s Grade Level Content s Grade Level Content Expectations (GLCEs) for the grade in Expectations (GLCEs) for the grade in which the student is enrolled;which the student is enrolled;

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• Student must have access to and Student must have access to and instruction in grade-level content for the instruction in grade-level content for the grade in which the student is enrolled;grade in which the student is enrolled;


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• IEP Team is reasonably certain student IEP Team is reasonably certain student will not achieve grade-level standards will not achieve grade-level standards at the same proficiency level as their at the same proficiency level as their peers, in the year covered by the IEP;peers, in the year covered by the IEP;


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• Objective evidence demonstrates that the Objective evidence demonstrates that the studentstudent’’s disability has precluded the s disability has precluded the student from achieving grade-level student from achieving grade-level standards at the same level of proficiency standards at the same level of proficiency as their peers;as their peers;


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• StudentStudent’’s lack of progress must be s lack of progress must be determined using multiple objectives and determined using multiple objectives and valid measures of the studentvalid measures of the student’’s academic s academic achievement over time.achievement over time.


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Assessment Decision FlowchartAssessment Decision Flowchart

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Decision-Making WorksheetDecision-Making Worksheet

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Decision-Making WorksheetDecision-Making Worksheet

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Statewide Assessment Guidelines found on web page

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Assessment Selection GuidelinesAssessment Selection Guidelines

• Michigan Online Professional Learning Michigan Online Professional Learning System (MOPLS) and Statewide System (MOPLS) and Statewide Assessment Selection Guidelines (ASG) Assessment Selection Guidelines (ASG) online program acts as companion to the online program acts as companion to the printed manual available for download printed manual available for download from the BAA sitefrom the BAA site

• Updated for 2012-13 school yearUpdated for 2012-13 school year

• Link to manual Link to manual www.michigan.gov/meap-access

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MOPLSMOPLS• A primary objective of MOPLS is to be an A primary objective of MOPLS is to be an

online trainer for educators.online trainer for educators.

• The subject areas for the learning modules The subject areas for the learning modules include: include:

Reading and Writing Reading and Writing

MathematicsMathematics

Guidelines For Determining Participation Guidelines For Determining Participation In State AssessmentsIn State Assessments

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• A key underpinning of MOPLS is to provide A key underpinning of MOPLS is to provide access to Michigan’s Reading/ Writing and access to Michigan’s Reading/ Writing and Mathematic GLCEsMathematic GLCEs

• MOPLS is located at Michigan LearnPort MOPLS is located at Michigan LearnPort hosted by Michigan Virtual University at hosted by Michigan Virtual University at http://mi.learnport.org/..

• Registration is free.Registration is free.

MOPLS

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MOPLSMOPLS

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Dan EvansAnalyst, Administration and Reporting


Test Design

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MEAP-Access features:MEAP-Access features:

Fewer items on the assessmentsFewer items on the assessments 3 answer choices per item 3 answer choices per item Segmented passagesSegmented passages Passage introductionsPassage introductions Use of GraphicsUse of Graphics Reduced reading load and complexityReduced reading load and complexity

Test Design

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Grades 3 – 8 Grades 3 – 8 ReadingReading Grades 4 & 7Grades 4 & 7 WritingWriting Grades 3 – 8Grades 3 – 8 MathematicsMathematics

MEAP-Access will be administered during MEAP-Access will be administered during the MEAP assessment window.the MEAP assessment window.

(October 9-26, 2012)(October 9-26, 2012)

Test Design

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Sample Sample Booklet for Booklet for

MathematicsMathematics

Test Design

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MathematicMathematicss

Grades 3-8Grades 3-8 45 multiple choice items (3 answer 45 multiple choice items (3 answer

choices)choices) Two parts in one test bookletTwo parts in one test booklet

Part 1 – 20 items, Part 2 – 25 itemsPart 1 – 20 items, Part 2 – 25 items Calculator use allowed on all itemsCalculator use allowed on all items

Test Design

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MEAP-Access MEAP-Access sample itemsample item

Test Design

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ReadingReading

Test Design

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ReadingReading

Grades 3-8Grades 3-8

4 Reading selections, each with 8 4 Reading selections, each with 8 multiple choice (MC) itemsmultiple choice (MC) items

11 Independent word study mc items11 Independent word study mc items

Test Design

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ReadingReading

Grades 3-8Grades 3-8

Two days, two test bookletsTwo days, two test booklets Day one – 3 partsDay one – 3 parts

2 Reading selections with 8 MC items each2 Reading selections with 8 MC items each11 Independent word study MC items11 Independent word study MC items

Day two – 2 partsDay two – 2 parts2 Reading selections with 8 MC items each2 Reading selections with 8 MC items each

Test Design

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Passage Introduction SamplePassage Introduction Sample

Test Design

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MEAP-Access Sample PassageMEAP-Access Sample Passage

Test Design

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MEAP-Access sample itemsMEAP-Access sample items

Test Design

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WritingWriting

Test Design

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WritingWriting

Grades 4 and 7Grades 4 and 7

– 3 Writing prompts 3 Writing prompts – 15 Independent multiple choice items15 Independent multiple choice items

Test Design

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WritingWriting


Two days, two test bookletsTwo days, two test booklets– Day one – 2 partsDay one – 2 parts

2 Writing prompts2 Writing prompts– Day two – 2 partsDay two – 2 parts

1 Writing prompt1 Writing prompt15 Independent MC items15 Independent MC items

Test Design

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Sample Writing PromptSample Writing Prompt

Write about: Trying Something NewLife offers many opportunities or chances to try new things. Sometimes people are afraid to try something new.

Do only one of the following:

• write a story about a time when you tried something newOR

• write a story about a time someone you know tried something new

Test Design

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WritingWriting


Will use same writing rubric as MEAPWill use same writing rubric as MEAPSeparate rangefinding conducted with Separate rangefinding conducted with teachers from across the stateteachers from across the state

Test Design

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Test Design

Reading / Writing FlexibilityReading / Writing Flexibility


Reading or Writing may be split this year Reading or Writing may be split this year between MEAP and MEAP-Access onlybetween MEAP and MEAP-Access onlyReading and writing may not be split Reading and writing may not be split between MI-Accessbetween MI-Access

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Test Design

Assessment Flexibility by ContentAssessment Flexibility by Content

•The IEP Team has the flexibility to have a student The IEP Team has the flexibility to have a student participate in MEAP, MEAP-Access or MI-Access participate in MEAP, MEAP-Access or MI-Access (FI). (FI). •The IEP Team is responsible for making this The IEP Team is responsible for making this decision for each content area assessed at a decision for each content area assessed at a given grade. given grade.

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Test Design

Assessment Flexibility by ContentAssessment Flexibility by Content

•For example, a grade 4 student could take MEAP For example, a grade 4 student could take MEAP reading, MEAP-Access writing, and FI reading, MEAP-Access writing, and FI mathematics.mathematics.•MI-Access (FI) Accessing Print and Expressing MI-Access (FI) Accessing Print and Expressing Ideas (reading and writing) cannot be split with Ideas (reading and writing) cannot be split with other assessments.other assessments.

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Test Design

Science Science (Grade 5 & 8)(Grade 5 & 8)

The IEP Team will need to select either the MEAP The IEP Team will need to select either the MEAP or MI-Access, since no MEAP-Access science test or MI-Access, since no MEAP-Access science test is available.is available.

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Test DesignSocial Studies Social Studies (Grade 6)(Grade 6)

There are no alternate assessments available for There are no alternate assessments available for social studies at the state levelsocial studies at the state level•The IEP Team will need to determine how the The IEP Team will need to determine how the student will be assessed in this content area (either student will be assessed in this content area (either with the MEAP, a commercial test, or a locally with the MEAP, a commercial test, or a locally developed test). developed test). •See the See the BAA Secure Site User Manual BAA Secure Site User Manual for for information on new reporting requirements related to information on new reporting requirements related to social studies testing.social studies testing.

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AccommodationsAccommodations

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All accommodations currently available All accommodations currently available for MEAP assessments are also for MEAP assessments are also available for the MEAP-Access.available for the MEAP-Access.

Calculators are allowed on all Calculators are allowed on all parts of MEAP-Access parts of MEAP-Access mathematics testmathematics test..

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All decisions about which accommodations All decisions about which accommodations a student needs must:a student needs must:

• be made by the IEP Teambe made by the IEP Team• be documented in the student’s IEP by be documented in the student’s IEP by

content areacontent area• reflect what the student routinely uses or reflect what the student routinely uses or

responds to during instructionresponds to during instruction


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Assessment start dates are the same as Assessment start dates are the same as MEAP by content areaMEAP by content area

Time may be extended through the end of Time may be extended through the end of the testing window (10-26-12) to the testing window (10-26-12) to complete the assessment complete the assessment

Students must finish one part in one Students must finish one part in one sittingsitting


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Use of any Use of any accommodations accommodations should be marked in should be marked in box 2 of the student’s box 2 of the student’s answer document, answer document, except for Universal except for Universal AccommodationsAccommodations

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– Braille Braille

– Enlarged Print Enlarged Print

– Reader Scripts (Math)Reader Scripts (Math)

– Audio CDs (Math)Audio CDs (Math)

Accommodated MaterialsAccommodated Materials

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BAABAASecure SiteSecure Site

Tina Foote Secure Site Analyst

Office of Psychometrics, Accountability, Research & Evaluation (OPARE)

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BAA Secure Site AddressBAA Secure Site Address

www.michigan.gov/baa-secure

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Announcement pageAnnouncement page

Contains important messages in relation Contains important messages in relation to the BAA Secure Siteto the BAA Secure SiteContains important deadlines and dates Contains important deadlines and dates in relation to tasks on the BAA Secure in relation to tasks on the BAA Secure SiteSiteContains information for all assessmentsContains information for all assessments

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Additional Material OrdersAdditional Material OrdersAdditional material orders open October 1 Additional material orders open October 1 – October 23– October 23

– Don’t wait until the last minute to ensure Don’t wait until the last minute to ensure you have all materials needed to return you have all materials needed to return the test on timethe test on time

District coordinator will be sent overage District coordinator will be sent overage materialsmaterials

Only district level users can place an orderOnly district level users can place an orderClick on Add’l Material Orders from the leftClick on Add’l Material Orders from the left

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Additional Material OrdersAdditional Material Orders

Select shipping destinationSelect shipping destination– You can select school or district for each You can select school or district for each

individual orderindividual order

Braille orders, call 877-560-8378 and Braille orders, call 877-560-8378 and press option 2 for MEAP-Access press option 2 for MEAP-Access

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Additional Material OrdersAdditional Material Orders

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Order Summary/TrackingOrder Summary/Tracking

Click on “Order Summary/Tracking” from Click on “Order Summary/Tracking” from the leftthe left

List Initial Material and Add’l Material List Initial Material and Add’l Material OrdersOrders

Report button creates a printable report of Report button creates a printable report of all orders displayedall orders displayed

You can view the Initial Material Order You can view the Initial Material Order report and it will include overages and report and it will include overages and ancillary materials included in the orderancillary materials included in the order

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Available to track your order/shipment:Available to track your order/shipment:– Order Detail for each order Order Detail for each order – Current status of ordersCurrent status of orders– Date shipped (when shipped)Date shipped (when shipped)– Shipment Detail – packing listShipment Detail – packing list– Tracking number with link to track the Tracking number with link to track the

package(s) through the shipping vendor package(s) through the shipping vendor i.e. FedEx or UPS once shippedi.e. FedEx or UPS once shipped

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Barcode LabelsBarcode LabelsAll answer documents must have a barcode All answer documents must have a barcode labellabel– Must be the correct student Must be the correct student – Must be the correct test cycleMust be the correct test cycle– Home school students must have a Home school students must have a

barcode labelbarcode labelStudents must be identified for testing firstStudents must be identified for testing first– Instructions to pre-ID are available in Instructions to pre-ID are available in

BAA Secure Site User ManualBAA Secure Site User ManualClick on Barcode Label from the menu at Click on Barcode Label from the menu at the leftthe left

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Barcode LabelsBarcode Labels

What is the “After Date” field?

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Print with a laser printer, not inkjetPrint with a laser printer, not inkjetSpecific to student, school and test cycleSpecific to student, school and test cycleCannot use previous yearsCannot use previous yearsCannot use from other test cycles, i.e. Cannot use from other test cycles, i.e. MI-Access, MEAPMI-Access, MEAPReprint damaged labelsReprint damaged labelsEnsure barcode label matches student’s Ensure barcode label matches student’s name at topname at top

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All answer documents All answer documents must have a barcode must have a barcode

label!label!

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Student DemographicsStudent Demographics

Demographics such as ethnicity, special Demographics such as ethnicity, special education, economically disadvantaged, etc. education, economically disadvantaged, etc. will be loaded from MSDS by BAAwill be loaded from MSDS by BAA

– Full list of demographics to be pulled is in Full list of demographics to be pulled is in the Student Demographic Updates section the Student Demographic Updates section of the BAA Secure Site User Manualof the BAA Secure Site User Manual

Demographics will come from the fall general Demographics will come from the fall general MSDS collection and Student Record MSDS collection and Student Record Maintenance (SRM) files that followMaintenance (SRM) files that follow

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BAA will use demographics with an “as of BAA will use demographics with an “as of date” on or before October 26date” on or before October 26

Changes or corrections must be submitted Changes or corrections must be submitted in MSDS by December 4in MSDS by December 4

Important to work with the district MSDS Important to work with the district MSDS person to ensure demographics are person to ensure demographics are accurate by deadlinesaccurate by deadlines

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If fall general MSDS collection is accurate, If fall general MSDS collection is accurate, only student information from October 3 – only student information from October 3 – October 26 will need to be updated in MSDS October 26 will need to be updated in MSDS for assessment purposesfor assessment purposes

Demographics cannot be updated or Demographics cannot be updated or changed on the BAA Secure Sitechanged on the BAA Secure Site

UIC’s must be resolvedUIC’s must be resolved

Students not identified as SE in MSDS Students not identified as SE in MSDS MEAP-Access scores will be invalidate – no MEAP-Access scores will be invalidate – no score!score!

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Expected to TestExpected to Test

Enrollment list from MSDS provided on BAA Enrollment list from MSDS provided on BAA Secure SiteSecure Site

List students enrolled and not exited in List students enrolled and not exited in MSDSMSDS

List students tested, even if not enrolled in List students tested, even if not enrolled in MSDSMSDS

Student demographics from MSDSStudent demographics from MSDS

All data pulled with an “as of date” on or All data pulled with an “as of date” on or before October 26before October 26

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Available November 28 along with Tested Available November 28 along with Tested RosterRoster

Includes all students, not just students Includes all students, not just students taking the MEAP-Accesstaking the MEAP-Access

Verify enrollment, students that need to be Verify enrollment, students that need to be exited, students that need to be enrolled, exited, students that need to be enrolled, and student demographicsand student demographics

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Expected to TestExpected to TestUse the filters! Use the filters!

– SE DiscrepancySE Discrepancy

– Enrolled DiscrepancyEnrolled Discrepancy

The report can only be updated through MSDS The report can only be updated through MSDS using a student record maintenance file (SRM)using a student record maintenance file (SRM)

– Expected to Test will be updated hourly with Expected to Test will be updated hourly with new datanew data

Data used for Accountability calculations and Data used for Accountability calculations and assessment reportingassessment reporting

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Tested RosterTested Roster

• Very important!!Very important!!• Last chance to identify errors and Last chance to identify errors and

report themreport them• Identify & fix out-of-level issuesIdentify & fix out-of-level issues

– If tested in the wrong grade level or used If tested in the wrong grade level or used the wrong grade level answer document, the wrong grade level answer document, it cannot be correctedit cannot be corrected

– If grade is in incorrect in MSDS, it can be If grade is in incorrect in MSDS, it can be corrected in MSDScorrected in MSDS

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Look for missing answer documents Look for missing answer documents – If tested in MEAP-Access, report any If tested in MEAP-Access, report any

missingmissingLook for duplicate recordsLook for duplicate records– If duplicate students listed, submit If duplicate students listed, submit

combinecombineVerify students are listed in building where Verify students are listed in building where they testedthey tested– Students that did not test at the building, Students that did not test at the building,

submit a movesubmit a move

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Look for students incorrectly marked PB or NSLook for students incorrectly marked PB or NS

– If it is an error, submit an appealIf it is an error, submit an appeal

– Required to submit a reason why the Required to submit a reason why the student’s answer document was marked PB student’s answer document was marked PB or NS and was not corrector NS and was not correct

Student demographics pulled from MSDS and Student demographics pulled from MSDS and are same as on the Expected to Test screenare same as on the Expected to Test screen

Use the filters!Use the filters!

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Not TestedNot Tested

Start getting prepared nowStart getting prepared now

BAA will identify students that did not take BAA will identify students that did not take any one of the three fall assessments, any one of the three fall assessments, MEAP, MEAP-Access, MI-AccessMEAP, MEAP-Access, MI-Access

Schools will be required to select a reason Schools will be required to select a reason a student did not testa student did not test

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Avoid most common mistakes now! Avoid most common mistakes now! Administrative ErrorsAdministrative Errors– Students not exited in MSDSStudents not exited in MSDS– Students not identified correctly as home Students not identified correctly as home

school or nonpublic school students if school or nonpublic school students if receiving servicesreceiving services

– Multiple or incorrect UIC numberMultiple or incorrect UIC number

Needed for federal reporting and Needed for federal reporting and accountability calculationsaccountability calculations

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Report Printing OptionsReport Printing Options

Selected at a district levelSelected at a district levelTwo options:Two options:– All reportsAll reports– Green – individual student report, Green – individual student report,

student record labels and parent reportsstudent record labels and parent reportsDefaults to Green optionDefaults to Green option

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Report Printing OptionsReport Printing Options

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BAA Secure SiteBAA Secure Site

Email Email [email protected] 877-560-8378, press option 2Call 877-560-8378, press option 2BAA Secure Site User ManualBAA Secure Site User Manual– Located on log in page before logging inLocated on log in page before logging in– Located at bottom of Announcement page Located at bottom of Announcement page

after logging inafter logging in

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Receipt and Return of Receipt and Return of Assessment Materials Assessment Materials

Ramona MooreRamona MooreProject ManagerProject Manager

Measurement Incorporated Measurement Incorporated

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Measurement IncorporatedMeasurement Incorporated

• Printing, distribution, scoring, and Printing, distribution, scoring, and reporting contractor for MEAP-Accessreporting contractor for MEAP-Access

• 22ndnd year of the contract year of the contract

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OverviewOverview

• When and how you’ll receive your When and how you’ll receive your materialsmaterials

• How to return your materials after How to return your materials after testingtesting

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Delivery DatesDelivery Dates

• Materials delivered via FedEx Materials delivered via FedEx Ground beginning Sept. 24Ground beginning Sept. 24thth

• All materials delivered by Oct. 1All materials delivered by Oct. 1stst

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Receipt of MaterialsReceipt of Materials

• Orders are packed by schoolOrders are packed by school

• Boxes containing packing lists will be Boxes containing packing lists will be marked with a stickermarked with a sticker

• Inventory your shipments immediately Inventory your shipments immediately after receiving them!after receiving them!

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FedEx shipping labels will include:FedEx shipping labels will include:

– School nameSchool name

– Box number, e.g. 1 of x, 2 of x, etc.Box number, e.g. 1 of x, 2 of x, etc.

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MEAP-Access MEAP-Access boxes will be boxes will be identified with a identified with a green box labelgreen box label

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• Packing List in Box 1 Packing List in Box 1 • Security List in Box 1Security List in Box 1• Box List in each boxBox List in each box

Shipments from MeasurementShipments from Measurement Incorporated Incorporated

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Shipments from Measurement Shipments from Measurement Incorporated Incorporated

For student pre-identified by September For student pre-identified by September 11, printed Pre-ID labels will be in the 11, printed Pre-ID labels will be in the order by order by

– GradeGrade– Subject Subject – Class/Group Class/Group – Last nameLast name

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MEAP-Access Fact:MEAP-Access Fact:

The total number of pages printed for test The total number of pages printed for test booklets is 4.5 million!booklets is 4.5 million!

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Before TestingBefore Testing

• Review manualReview manual• Stress SECURITYStress SECURITY• Know school and district codesKnow school and district codes

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During TestingDuring Testing

• No. 2 pencilNo. 2 pencil• Demographics on answer document Demographics on answer document

are completed correctlyare completed correctly• Form number is recorded correctlyForm number is recorded correctly

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During TestingDuring Testing

• All answer docs have correct Pre-ID All answer docs have correct Pre-ID labellabel

• Handle with care!Handle with care!

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Return of MaterialsReturn of Materials

• Follow instructions in manualFollow instructions in manual• Return materials no later than Return materials no later than

October 31October 31stst to avoid possible late to avoid possible late feesfees

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What do I return?What do I return?

ScorableScorable::

– Used answer docsUsed answer docs

– Used Grade 3 answer docsUsed Grade 3 answer docs

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What do I return?What do I return?

Non-scorable:Non-scorable:

– Used and unused test booklets Used and unused test booklets

– Used and unused accommodated Used and unused accommodated mediamedia

– Unused Grade 3 answer documentsUnused Grade 3 answer documents

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Material Return Check Sheet (page 96 of manual)

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Returning Scorable MaterialsReturning Scorable Materials

• Sort answer docs into stacks by Sort answer docs into stacks by grade, subject, and formgrade, subject, and form

• No sticky notes!No sticky notes!• No paper clips!No paper clips!

Really, ReallyImportant!

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School/Grade HeaderSchool/Grade Header

• Place a completed School/Grade Place a completed School/Grade Header Sheet on top of each stack of Header Sheet on top of each stack of answer documentsanswer documents

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School/Grade Header Sheet

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MEAP-Access Fact:MEAP-Access Fact:

There are 17 different colors used There are 17 different colors used to identify the different test to identify the different test materials and ancillary docs. materials and ancillary docs.

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• No sticky notes! Really.No sticky notes! Really.• No white out No white out transcribe onto new transcribe onto new

answer documentanswer document• Poor erasures Poor erasures transcribe onto new transcribe onto new

answer documentanswer document

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• Don’t place a used answer document Don’t place a used answer document inside a test booklet!inside a test booklet!

• Scorable materials returned in a non-Scorable materials returned in a non-scorable box?scorable box?

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Class/Group ID SheetClass/Group ID Sheet

• Links a teacher name in a school to Links a teacher name in a school to up to SIX four-digit numbers. up to SIX four-digit numbers.

• Numbers must be unique to Numbers must be unique to schoolschool..

• Four-digit numbers can be applied to Four-digit numbers can be applied to any answer documentany answer document

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Special HandlingSpecial Handling

Word-processed pages and additional Word-processed pages and additional paperpaper

– ID info on all additional pagesID info on all additional pages– Place within student’s answer docPlace within student’s answer doc– Place in the blue Special Handling EnvelopePlace in the blue Special Handling Envelope

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Special HandlingSpecial Handling

• Write “Do Not Score” on the first page on Write “Do Not Score” on the first page on any answer doc that should not be any answer doc that should not be scoredscored

• Do not return bio-hazardous materials! Do not return bio-hazardous materials! Transcribe onto new answer doc.Transcribe onto new answer doc.

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Return KitsReturn Kits

• Return instructionsReturn instructions• FedEx AirbillsFedEx Airbills• Lavender scorable and cream Lavender scorable and cream

non-scorable adhesive labels for non-scorable adhesive labels for boxesboxes

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Fed Ex AirbillFed Ex Airbill

• One Airbill per shipment!One Airbill per shipment!• Airbill goes with Box 1Airbill goes with Box 1• Don’t tamper with pre-printed info on Don’t tamper with pre-printed info on

Airbill - including class of service!Airbill - including class of service!

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FedEx Multiple-Piece Shipment LabelsFedEx Multiple-Piece Shipment Labels

• FedEx will apply Multiple-Piece FedEx will apply Multiple-Piece Shipment labels to the remaining Shipment labels to the remaining boxesboxes

• Stickers with tracking numbers!Stickers with tracking numbers!

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FedEx Multiple-Piece Shipment LabelsFedEx Multiple-Piece Shipment Labels

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FedExFedEx

• Call Call 1-800-GoFedEx1-800-GoFedEx to schedule a pickup to schedule a pickup

• Press 9 at Press 9 at “I“In a few words, please tell me what you’re calling about?”?”

• Enter account # “999 999 933” to be Enter account # “999 999 933” to be transferred to a Premier Customer transferred to a Premier Customer Service Rep. familiar with MEAP-AccessService Rep. familiar with MEAP-Access

• Call by 2:30 pm for same-day pickupCall by 2:30 pm for same-day pickup

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MEAP-AccessMEAP-AccessCall Center & Contact InformationCall Center & Contact Information

Phone: Phone: 877-560-8378877-560-8378 option option 22

Email: Email: [email protected]

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The furthest distance The furthest distance that MEAP-Access test that MEAP-Access test materials will travel is materials will travel is

over 1,100 miles.over 1,100 miles.

FeesFees

Dan Evans Assessment Analyst

Administration & ReportingOffice of Standards & Assessment

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Fees for 2011Fees for 2011

• Student answer documents returned without a Student answer documents returned without a Pre-ID label will have a label affixed by the Pre-ID label will have a label affixed by the contractor at a cost of contractor at a cost of $10 per document.$10 per document.

• If a label cannot be affixed by the contractor, the If a label cannot be affixed by the contractor, the document document will not be scored.will not be scored.

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Fee ScheduleFee Schedule

AccountabilityAccountability

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State Accreditation (school report cards) State Accreditation (school report cards) uses results fromuses results from

MMEMME MEAPMEAP MEAP-AccessMEAP-Access MI-AccessMI-Access

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Adequate Yearly Progress (AYP) uses Adequate Yearly Progress (AYP) uses results fromresults from

MMEMME MEAPMEAP MEAP-AccessMEAP-Access MI-AccessMI-Access


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All students participating in MEAP-All students participating in MEAP-Access earning valid scores count Access earning valid scores count towards 95% AYP participation towards 95% AYP participation requirementrequirement

May count up to 2% of students across May count up to 2% of students across the district who score at the Proficiency the district who score at the Proficiency level for AYPlevel for AYP


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2% Cap 2% Cap

The cap does not limit the number of The cap does not limit the number of eligible students that can be assessed eligible students that can be assessed with MEAP-Access, only a limit on the with MEAP-Access, only a limit on the number of proficient scores that can be number of proficient scores that can be counted in AYP calculations. counted in AYP calculations.


The Most CommonThe Most CommonAdministration ErrorsAdministration Errors

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Most Common Administration ErrorsMost Common Administration Errors

• Students NOT flagged as Special Students NOT flagged as Special Education in MSDSEducation in MSDS

• Answer documents returned without Answer documents returned without barcode labels or wrong onebarcode labels or wrong one

• Answer documents placed in non-Answer documents placed in non-scorable boxscorable box

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• Students taking assessments not specified by Students taking assessments not specified by the IEPthe IEP

• Answer document:Answer document: Does not have form number bubbled in Does not have form number bubbled in

and/or written inand/or written in Returned outside of envelope or inside Returned outside of envelope or inside

bookletsbooklets Answer documents not completed correctlyAnswer documents not completed correctly


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• Students taking out-of-level assessments Students taking out-of-level assessments (test form grade does not match MSDS (test form grade does not match MSDS grade)grade)

• Student answer documents returned under Student answer documents returned under wrong or NO School Header sheetwrong or NO School Header sheet

• Secure material not returned per Secure material not returned per instructionsinstructions


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• Bubbles not filled in with #2 pencil correctly Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle (must be dark enough and fill in circle completely)completely)

• Counts for AMO/first-time orders not entered by Counts for AMO/first-time orders not entered by appropriate district level personnelappropriate district level personnel

• Test material not returnedTest material not returned

• Large number of items ordered but not usedLarge number of items ordered but not used


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● Tested Roster not being reviewed by many Tested Roster not being reviewed by many districtsdistricts

● Counts for AMO/first-time orders not entered by Counts for AMO/first-time orders not entered by appropriate district level personnelappropriate district level personnel


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2012, the Bureau of Assessment 2012, the Bureau of Assessment and Accountability (BAA) needs to and Accountability (BAA) needs to use the Research Code I field to use the Research Code I field to collect data from test administrators collect data from test administrators regarding expected student regarding expected student performance on the test performance on the test

Research Code I Research Code I

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Test administrators must fill in the Test administrators must fill in the Research Code I field in Box 1 of the Research Code I field in Box 1 of the student answer document (or student answer document (or scorable test booklet for grade 3) scorable test booklet for grade 3) according to the top performance according to the top performance level level they believe they believe the student being the student being assessed will achieve assessed will achieve

Research Code IResearch Code I

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If the test administrator believes the student being If the test administrator believes the student being assessed has the knowledge, ability, and skills of a assessed has the knowledge, ability, and skills of a student in the: student in the:


1. Top performance level, he or she should fill in the number “1” bubble.

2. Middle performance level, fill in the number “2” bubble

3. Bottom performance level, fill in the number “3” bubble

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A performance level description guidance document is posted to the web page under “Resources” to assist with the decision.

Test administrators may use the information Test administrators may use the information there - along with what they already know there - along with what they already know about the student’s knowledge, abilities, and about the student’s knowledge, abilities, and skills - to make their determinations. skills - to make their determinations.


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The data collected will The data collected will

1.1.be used to provide information for be used to provide information for determining a possible set of cut scores determining a possible set of cut scores for 2012, for 2012,

2.2.serve as a comparison to the cut serve as a comparison to the cut scores set during 2011, and scores set during 2011, and

3.3.help provide validity evidence for help provide validity evidence for previously established cut scores. previously established cut scores.

Research Code IResearch Code I

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Important CommunicationsImportant Communications

• BAA sends important emails to District BAA sends important emails to District Coordinators throughout the administration cycle. Coordinators throughout the administration cycle.

• Ensure your contact information, particularly email Ensure your contact information, particularly email address, is updated and accurate in EEM address, is updated and accurate in EEM (Educational Entity Master)(Educational Entity Master)

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• Ensure your district’s IT professional confirms Ensure your district’s IT professional confirms you can receive these emails and you can receive these emails and attachments.attachments.

Important CommunicationsImportant Communications

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ResourcesResources• MEAP-Access web pageMEAP-Access web page

– (www.michigan.gov/meap-access)(www.michigan.gov/meap-access)

• Statewide Assessment Selection Statewide Assessment Selection Guidelines ManualGuidelines Manual

• Test Administrator Manual Test Administrator Manual

• BAA fall web conference seriesBAA fall web conference series

(www.michigan.gov/baa-learning)(www.michigan.gov/baa-learning)

• MOPLS (mi.learnport.org)MOPLS (mi.learnport.org)

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Jim GriffithsManager, Administration and Reporting


Comments & Questions

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Questions

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Contact InformationContact Information

Call 877-560-8378Call 877-560-8378

Select option 2Select option 2

[email protected]

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Thank You!Thank You!Thank You!Thank You!

• FAQ sheet is available on MEAP-Access FAQ sheet is available on MEAP-Access webpagewebpage

• Archived Event at www.MIstreamnet.comArchived Event at www.MIstreamnet.com

• DVD copies for $10 plus $4 shippingDVD copies for $10 plus $4 shipping Brenda Hose at 734-334-1437 or Brenda Hose at 734-334-1437 or

[email protected]@resa.net

MEAP-Access Webcast September 12, 2012. 2 Jim Griffiths Manager, Administration and Reporting Office of Standards & Assessment Welcome and Introductions.

Documents

standards assessment

assessment continuum

meapaccess background

govmeap access slide

enrolled slide

p slide

assessment window slide

administration reporting