Strategic GIS Plan & Strategic GIS Plan & Property Boundary Data Property Boundary Data Capture and Integration Capture and Integration Framework Framework Kickoff Meeting Kickoff Meeting With the Maine GeoLibrary With the Maine GeoLibrary Board Board February 20, 2008 February 20, 2008 James Page, PhD Bruce Oswald, LA Richard Sutton James W. Sewall Team
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Strategic GIS Plan & Property Strategic GIS Plan & Property Boundary Data Capture and Boundary Data Capture and
Integration Framework Integration Framework
Kickoff Meeting Kickoff Meeting With the Maine GeoLibrary With the Maine GeoLibrary
What We’ll Cover TodayWhat We’ll Cover Today►Review project goals and Review project goals and
descriptiondescription►Introduce the Sewall Team Introduce the Sewall Team ►Discuss our approachDiscuss our approach►Discuss work completed & Discuss work completed &
next 4 weeksnext 4 weeks►Listen to your ideasListen to your ideas
►Task 1 - Update and enhance the Task 1 - Update and enhance the GeoLibrary Strategic Plan and bring it GeoLibrary Strategic Plan and bring it into alignment with the goals of the into alignment with the goals of the NSGIC’s Fifty States InitiativeNSGIC’s Fifty States Initiative
►Task 2 - Recommend a conceptual Task 2 - Recommend a conceptual framework and functional specification framework and functional specification for an Integrated Land Records for an Integrated Land Records Information System (ILRIS) for the Information System (ILRIS) for the State of MaineState of Maine
►Task 1 - Update and enhance the Task 1 - Update and enhance the GeoLibrary Strategic Plan and bring it GeoLibrary Strategic Plan and bring it into alignment with the goals of the into alignment with the goals of the NSGIC’s Fifty States InitiativeNSGIC’s Fifty States Initiative
►Task 2 - Recommend a conceptual Task 2 - Recommend a conceptual framework and functional specification framework and functional specification for an Integrated Land Records for an Integrated Land Records Information System (ILRIS) for the Information System (ILRIS) for the State of MaineState of Maine
Task 1 – Project DescriptionTask 1 – Project Description►Review and document status of Review and document status of
activities in 2002 Strategic Planactivities in 2002 Strategic Plan ID issues and concernsID issues and concerns
►Update 2002 Strategic Plan relative to Update 2002 Strategic Plan relative to status of current projects and new status of current projects and new needsneeds
►Bring 2002 Strategic Plan into closer Bring 2002 Strategic Plan into closer alignment with NSGIC Fifty States alignment with NSGIC Fifty States Initiative coordination criteriaInitiative coordination criteria
10.10. Statewide coordination efforts that Statewide coordination efforts that can be a conduit for federal can be a conduit for federal initiativesinitiatives
►Contractor will work with Board Contractor will work with Board and “Identified” Stakeholders to:and “Identified” Stakeholders to: Review 2002 PlanReview 2002 Plan Hold sessions to involve identified and Hold sessions to involve identified and
anticipated stakeholdersanticipated stakeholders Research similar efforts in “other Research similar efforts in “other
Project GoalsProject Goals►Task 1 - Update and enhance the Task 1 - Update and enhance the
GeoLibrary Strategic Plan and bring it GeoLibrary Strategic Plan and bring it into alignment with the goals of the into alignment with the goals of the NSGIC’s Fifty States InitiativeNSGIC’s Fifty States Initiative
►Task 2 - Recommend a conceptual Task 2 - Recommend a conceptual framework and functional specification framework and functional specification for an Integrated Land Records for an Integrated Land Records Information System (ILRIS) for the Information System (ILRIS) for the State of MaineState of Maine
► Identify stakeholder groups to Identify stakeholder groups to determine how they use parcel maps determine how they use parcel maps and deeds registriesand deeds registries
► Investigate linkages between Investigate linkages between municipalities and county registry of municipalities and county registry of deeds (ME & other states)deeds (ME & other states)
►Research & document existing & Research & document existing & announced parcel capture and announced parcel capture and maintenance initiativesmaintenance initiatives
►Review and evaluate current participation Review and evaluate current participation and adherence to parcel standards by and adherence to parcel standards by participating municipalitiesparticipating municipalities
►Review Resolve 23 and other sustainable Review Resolve 23 and other sustainable funding mechanisms to support funding mechanisms to support development and maintenance of an ILRISdevelopment and maintenance of an ILRIS
►Consider standards and processes Consider standards and processes from GOS and National Map from GOS and National Map perspective perspective
►Design a conceptual framework Design a conceptual framework consisting of a political and technical consisting of a political and technical architecturearchitecture
►Produce a functional ILRIS specificationProduce a functional ILRIS specification
►Perform a formal review of the 2002 Perform a formal review of the 2002 Strategic Plan, the 2006 Counties plan Strategic Plan, the 2006 Counties plan and other pertinent documentsand other pertinent documents
►Review the existing geospatial strategyReview the existing geospatial strategy►Determine differences in these plans, Determine differences in these plans,
what exists today and the NSGIC what exists today and the NSGIC coordinating criteriacoordinating criteria
Task 1 – Stakeholder Engagement Task 1 – Stakeholder Engagement & Needs and Capabilities & Needs and Capabilities
AssessmentAssessment► Engage relevant stakeholders both within Engage relevant stakeholders both within
and outside the Maine GIS community and outside the Maine GIS community through a promotional campaignthrough a promotional campaign
► Investigate traditional and innovative Investigate traditional and innovative funding sources for current and anticipated funding sources for current and anticipated geospatial activities in the stategeospatial activities in the state
► Identify and develop champions for Maine Identify and develop champions for Maine GeoLibrary and geospatial initiatives, with GeoLibrary and geospatial initiatives, with special attention directed toward ILRIS special attention directed toward ILRIS activitiesactivities
Task 1 – GeoLibrary Strategic Task 1 – GeoLibrary Strategic Plan Update and AlignmentPlan Update and Alignment
►Use this information to frame discussions Use this information to frame discussions at meetings & through surveys to engage at meetings & through surveys to engage the Maine geospatial communitythe Maine geospatial community
►Align the Strategic Plan with the National Align the Strategic Plan with the National States Geographic Information Council’s States Geographic Information Council’s (NSGIC) Fifty States Initiative(NSGIC) Fifty States Initiative
►Update Maine’s GIS Strategic PlanUpdate Maine’s GIS Strategic Plan
Task 1 – Strategic Plan Update & Task 1 – Strategic Plan Update &
NSGIC Alignment – Key NSGIC Alignment – Key DeliverablesDeliverables►Produce an outline of the Strategic Produce an outline of the Strategic
Plan updatePlan update►Prepare an initial draft Strategic Plan Prepare an initial draft Strategic Plan ►Provide a second draft Strategic Plan Provide a second draft Strategic Plan ►Deliver a final Strategic Plan aimed at Deliver a final Strategic Plan aimed at
the core NSGIC coordination criteria the core NSGIC coordination criteria goals of multi-jurisdiction coordination, goals of multi-jurisdiction coordination, funding source development and funding source development and political champion cultivation political champion cultivation
Task 2 – Integrated Land Task 2 – Integrated Land Records Information SystemRecords Information System
►Research of Current Parcel Status and Research of Current Parcel Status and Best PracticesBest Practices
►Codification of a Conceptual FrameworkCodification of a Conceptual Framework►Codification of a Function SpecificationCodification of a Function Specification►Promotion of Project and PlanPromotion of Project and Plan
What Does Task 2 Really What Does Task 2 Really Contain?Contain?
►The development of a method to formalize The development of a method to formalize the:the: Capture (municipal, county and state levels),Capture (municipal, county and state levels), Integration (attribution for parcels drawn from Integration (attribution for parcels drawn from
towns augmented by county deeds registry towns augmented by county deeds registry info linked through book and page),info linked through book and page),
Maintenance, andMaintenance, and Distribution of Cadastral DataDistribution of Cadastral Data
►Develop a plan to promote & implement it.Develop a plan to promote & implement it.
Attribute set Reduced to
Minimum for Distribution
Full set of assessingAttributes attached
To parcelsPrivate contractors
Geodata Uptake Stakeholders + Roles
municipality
Geodata editedTo reflect change
state
Parcels integrated With GeoLibrary : Attributes culled
Task 2 – Research of Current Task 2 – Research of Current Parcel Status and Best PracticesParcel Status and Best Practices
►Contact current and potential Contact current and potential stakeholders; document use of parcel stakeholders; document use of parcel data & attribute requirementsdata & attribute requirements
►Explore linkages between municipalities Explore linkages between municipalities and county deeds registriesand county deeds registries
► Investigate chain of title data feedsInvestigate chain of title data feeds►Document frequency of updatesDocument frequency of updates►Assess best distribution strategiesAssess best distribution strategies
Task 2 – Research of Current Task 2 – Research of Current Parcel Status and Best PracticesParcel Status and Best Practices
► Address muni participation in and adherence to Address muni participation in and adherence to ME parcel standards.ME parcel standards.
► Identify business drivers at multiple government Identify business drivers at multiple government levels, in academia & the private sectorlevels, in academia & the private sector
► Consider digital availability, accuracy of Consider digital availability, accuracy of geometry, common data models, content geometry, common data models, content standards, attribute availability best practices & standards, attribute availability best practices & interoperabilityinteroperability
► Study legislative precedents for consolidating Study legislative precedents for consolidating and managing collection and distribution of land and managing collection and distribution of land records datarecords data
Task 2 – Research of Current Task 2 – Research of Current Parcel Status and Best PracticesParcel Status and Best Practices
► Address municipal participation in and adherence Address municipal participation in and adherence to ME parcel standards.to ME parcel standards.
► Consider digital availability, accuracy of Consider digital availability, accuracy of geometry, common data models, content geometry, common data models, content standards, attribute availability best practices & standards, attribute availability best practices & interoperabilityinteroperability
► Study legislative precedents for consolidating Study legislative precedents for consolidating and managing collection and distribution of land and managing collection and distribution of land records datarecords data
► Identify business drivers at multiple government Identify business drivers at multiple government levels, in academia & the private sectorlevels, in academia & the private sector
►Use parcels/GIS to inform current Use parcels/GIS to inform current initiativesinitiatives Gateway1Gateway1 Brunswick NAS BRACBrunswick NAS BRAC DECD – Pine Tree Development ZonesDECD – Pine Tree Development Zones LURC Moosehead RezoningLURC Moosehead Rezoning Wood to Energy modeling – Treegrowth Wood to Energy modeling – Treegrowth Mortgage relief visualizationMortgage relief visualization
Task 2 – Promotion: Task 2 – Promotion: Application Examples / Business Application Examples / Business
DriversDrivers
Imagine that to create an accurate picture of
Maine Land Ownershipyou need to visit
500 different bookstoresto put the map together.
This is the how property parcel information in our state
is currently maintained.
Please Support the Maine Digital Parcel Framework
Initiative
Imagine that to create an accurate picture of
Maine Land Ownershipyou need to visit
500 different bookstoresto put the map together.
This is the how property parcel information in our state
is currently maintained.
Please Support the Maine Digital Parcel Framework
Initiative
Imagine that to create an accurate picture of
Maine Land Ownershipyou need to visit
500 different bookstoresto put the map together.
This is the how property parcel information in our state
is currently maintained.
Please Support the Maine Digital Parcel Framework
Initiative
Promotion of Project and PlanPromotion of Project and PlanWide audience mailings and e-distributions:Wide audience mailings and e-distributions:
Communications PlanCommunications Plan► Communications between the GeoLibrary Communications between the GeoLibrary
Board and the Sewall TeamBoard and the Sewall Team Direct communications including all Direct communications including all
administrative communications – GeoLibrary administrative communications – GeoLibrary Project Manager (PM) and the Sewall Team PMProject Manager (PM) and the Sewall Team PM
Rich Sutton (Sewall Team – ILRIS Lead) will have Rich Sutton (Sewall Team – ILRIS Lead) will have direct communications capabilities as well on direct communications capabilities as well on cadastral matterscadastral matters
Communications PlanCommunications Plan► Communications between the GeoLibrary Board, Communications between the GeoLibrary Board,
the Maine GIS Community and other significant the Maine GIS Community and other significant stakeholdersstakeholders Meetings w/State agencies, CIO, GIS professionalsMeetings w/State agencies, CIO, GIS professionals Meetings w/County leaders, Registry of Deeds, GIS Meetings w/County leaders, Registry of Deeds, GIS
professionalsprofessionals Meetings w/Municipal leaders, assessors, GIS professionalsMeetings w/Municipal leaders, assessors, GIS professionals Meetings w/Academia & Private SectorMeetings w/Academia & Private Sector Meetings w/Surveyors, Bar and Realtors’ AssociationsMeetings w/Surveyors, Bar and Realtors’ Associations Forums (Portland, Augusta, Bangor)Forums (Portland, Augusta, Bangor) Surveys (On-line & paper)Surveys (On-line & paper) BlogBlog List ServeList Serve Broadcast e-mailsBroadcast e-mails Project location on websiteProject location on website
► On-line status reportOn-line status report► Schedule of activitiesSchedule of activities► PresentationsPresentations► Registry of participantsRegistry of participants
Work Done to DateWork Done to Date►Spoke and gathered input at the ME Spoke and gathered input at the ME
Society of Land Surveyor’s ConferenceSociety of Land Surveyor’s Conference►Developed Blog siteDeveloped Blog site►Scheduled to speak at the ME Municipal Scheduled to speak at the ME Municipal
Association Technology ConferenceAssociation Technology Conference►Met with the State CIOMet with the State CIO►Met with Nancy Armentrout & Larry Met with Nancy Armentrout & Larry
HarwoodHarwood►Forwarded contract to State for Forwarded contract to State for
Work in Next 4 WeeksWork in Next 4 Weeks► Designate Project Manager (B)Designate Project Manager (B)► Announce project (B)Announce project (B)► Establish project site on GeoLibrary web site Establish project site on GeoLibrary web site
(B)(B) On-line RegistrationOn-line Registration Link Blog to siteLink Blog to site Post documents to sitePost documents to site
► Board identifies statewide stakeholders (B)Board identifies statewide stakeholders (B)► Develop (S) and distribute Survey (B)Develop (S) and distribute Survey (B)► Schedule forums (B)Schedule forums (B)
Provide suitable locationsProvide suitable locations Announce locations & datesAnnounce locations & dates Call “significant” stakeholders to insure their participationCall “significant” stakeholders to insure their participation
► Schedule meetingsSchedule meetings State agencies (B)State agencies (B) Local government (B)Local government (B) Bar Association (S)Bar Association (S) Realtors Association (S)Realtors Association (S)
What Are What Are YourYour Ideas? Ideas?
1. Who do we need to 1. Who do we need to get involved in the get involved in the
study and what’s the study and what’s the best way to get their best way to get their
input?input?
2. What are the most important 2. What are the most important things that you would like the things that you would like the statewide GIS coordination to statewide GIS coordination to
do that is not currently doing? do that is not currently doing?
3. Who are the three most 3. Who are the three most likely political champions for likely political champions for
GIS in Maine?GIS in Maine?
4. What do you believe are 4. What do you believe are the best sustainable the best sustainable
funding sources for GIS in funding sources for GIS in Maine?Maine?
5. What do you feel would be 5. What do you feel would be the greatest BENEFITS of the greatest BENEFITS of accurate and up-to-date accurate and up-to-date
statewide parcels to you and statewide parcels to you and your organization?your organization?
6. What is the most 6. What is the most important parcel ATTRIBUTE important parcel ATTRIBUTE information (i.e., Ownership, information (i.e., Ownership, Value, Address, Map/Lot ID, Value, Address, Map/Lot ID, Book/Page ID) you require Book/Page ID) you require
for your organization? for your organization?
7. If a single county or 7. If a single county or regional area could be made regional area could be made available as a PILOT PROJECT available as a PILOT PROJECT as part of this initiative, what as part of this initiative, what
county or area would you county or area would you nominate, and why? nominate, and why?
8. What challenges do you 8. What challenges do you anticipate in developing and anticipate in developing and