McLennan County

THE COMMISSIONERS COURT *McLENNAN COUNTY *

THE STATE OF TEXAS *

TO ALL PERSONS INTERESTED:

NOTICE IS HEREBY GIVEN that, in accordance with the Government Code, Chapter 551,( known as the Open Meetings Act), as amended, as ecial meeting of Commissioners' Court, the governing body of McLennan County, will be held on Tuesday, the

16th

day of June, 2015 at9: 00 a. m. in the Commissioners' Courtroom, ls` Floor, West Wing, McLennan County Courthouse, City of Waco, Texas, at which time, thesubjects below will be considered.

AGENDA

I. PROOF OF POSTING OF NOTICE in accordance with the provisions of Chapter 551. 041, Government Code, as amended, known asthe Open Meetings Act.

II. A MOMENT OF SILENCE/ INVOCATION; PLEDGE OF ALLEGIANCEIII. CONSIDERATION OF, AND/ OR ACTION ON, THE FOLLOWING:

A. APPROVAL/ RATIFICATION OF PROCLAMATION/ RESOLUTIONSB. HEARING FROM MEMBERS OF THE PUBLIC ON COUNTY BUSINESS MATTERSC. ITEMS PREVIOUSLY DEFERRED

1. Proclamation Honoring Reverend E. Shaun Williams— Recognizing the Fourteenth Pastor Installation Service of the PleasantOlive Missionary Baptist Church& Welcoming the Williams Family to Waco, McLennan County, Texas

2. Authorization of Interlocal Cooperation Agreement and related documents: City of Waco and Waco Independent School Districtre: Waco Clinic Feasibility Study)

3. Re: Acceptance/ Non- acceptance of Officials/ County Department Heads/ Staff/ Departmental Reports/ Organizations ReportsUpdates:

a. Human Resources: Monthly Activity Report, May 2015D. RIGHT OF WAY PURCHASE, USE, CONVEYANCE and/or CONDEMNATION: Authorization/ Action on: Expansion/ Repair

Projects including, but not limited to: Easements/ Offers/ Contracts to Purchase ROW; Contracts for Sale; Contracts re: Appraisal /Surveying Services, ROW Acquisition / Sale; Authorization for Legal Counsel re: Eminent Domain / Condemnation Proceedings,Execution of Legal Documents

E. REGARDING COUNTY PROPERTY and/or CONSTRUCTION PROJECTS: Renovations, Repairs, Indemnification RegardingCleaning/ Maintenance Projects, Space Allocations/ Furnishings/ Equipment/ Architectural Services/ Invoices/ Approval of PayApplications/ Change Orders/ Contracts/ Lease Agreements/ Certifications of Substantial Completion/ Authorizations RegardingSale/ Lease/ Acquisition or Property

F. AUTHORIZATIONS RE: CONTRACTS/ LEASE AGREEMENTS/ INTERLOCAL AGREEMENTS:1. Economic Development: Authorization of Agreements; Consultant Services; Proposed Projects/ Program Project Agreements2. Authorization of Grant of Profit and Gravel Lease Agreement: Billy Miller( re: R& B, Precinct 4 Road Material)3. Authorization of Bundled Commercial Service Agreement Renewals: AMG Technology Investment Group, LLC dba NextLink

Broadband:

a. Video Visitation Center

b. Justice of the Peace, Precinct 3G. REGARDING THE COUNTY BUDGET: Amendments / Requests for Amendments and related Certification of Additional

Revenue, if applicable, Expenditure Requests, Other Budgetary Requests1. Regarding the FY 15 Budget:

a. Budget Updates/ Status Reports from County Auditor, an necessaryb. District Attorneyc. 19th District Court

d. Tradinghouse Lake/Park

e. Tax Office( Ad Valorem)

f. Justice of the Peace, Precinct 2

g. Constable, Precinct 1

2. Regarding the FY 16 Budget:a. Discussion/ Actions re: Budget Policies, Priorities, Timelines, Reports from County Auditor and/or Budget Work Sessions

including, but not limited to, any/ all matters relative to the FY 16 Budget/ 2015 Tax Rate, as neededH. COUNTY SHERIFF / JAIL / CRIMINAL JUSTICE ISSUES ( County Operated / Privately Operated Jail Facilities): Change

Orders, Pay Apps, Repairs/ Renovations/ Infrastructure Improvements / Personnel/ Salary Matters/ Updated Reports/ EquipmentPurchases/ RFP' s; Authorization of Contracts/ Agreements/ Amendments

I. HEART O' TEXAS FAIR/ EXTRACO EVENTS CENTER: Authorization re: Contracts / Professional Services / Lease / Rental

Agreements / Contract Addendums / Change Orders / Extensions; Property Transactions / Deeds, Insurance, Surveys / Proposals /

HOT Fair, Equipment / Supplies; Authorizations re: Purchases, Plans & Specifications, Construction, Operations, Pay Apps, Bids /RFP' s; Repairs/ Renovations, Expenditure Authorizations, related matters1. Regarding the Moisture Intrusion/ Exterior Envelope Renovations/ Repairs to the Extraco Events Center:

a. Structural Engineering Services— Winton Engineering: Authorization of Change Orders/ Payment Requests, Acceptance ofReports, Updates, related matters

b. ARC Roofing Agreement: Authorization of Change Orders / Work Orders / Additional Services / Addendums, Updates,

related matters

J. GRANTS / PROPSOALS / SPECIAL PROJECTS: Authorization of Grant Applications / Contracts / Grants, Administration &

Reporting Matters/ Consulting Services/ Pay Apps/ Change Orders/ Bids/ Invoices/ related Legal Matters/ Documents1. Regarding Bureau of Reclamation WaterSMART Drought Contingency Planning Grant: Authorization of Application Submission

and Approval of Related Resolution

K. BIDS/ RFP' S/ RFQ' S/ QUOTATIONS for GOODS & SERVICES, including Recording of Vendor HB 914 Conflict DisclosureStatements, if applicable

1. Authorization re: Renewal of Bid 13- 015: Pnnted Forms for CSCD( Fermin Business Forms)

L. CONSENT AGENDA ITEMS:

1. Reading/ Approval ofPrevious Meeting Minutes: Acceptance of Amendments/ Supplements/ Corrections; Recording into theCourt Minutes of Previously Approved Documents, Items Not Requiring Court Action, HB 914 Conflict Disclosure Statements,as applicable

2. Financial Obligations ofMcLennan County:a. Authorization for Co. Treasurer to Pay County Checks/ Wire/ Electronic Transfers Issued Since the Last Authorizationb. County Treasurer: Interest/ Investment Reports/ Authorizations/ Recording of McLennan County Investment Policy/

Acknowledgement Forms/ Pooled Cash Account Balance Reports

3. Human Resources/ Salary Matters: Benefits/ Status Forms/ Revisions to Salary Schedules; Authorizations Regarding HumanResources Issues / Revisions to Human Resources Policies; Compensation / Classification Issues / Personnel Reviews /

Reclassifications, Administrative Guidelines; Consultant Reports, Recommendations, Job Descnptions/ PostingsAgenda continued on page 2

Agenda continuedfrom page 1

L. Consent Agenda Items continued4. Authorizations / Ratifications re: RFQ' s / RFQ' s / Bids / Advertisements / Publications / Public Notices / Sole Source

Determinations/ Surplus/ Scrap Property Determinations/ Recording ofLegal Notificationsa. Authorization of Advertisements for RFQ' s/ Bids/ RFP' s/ Public Notices

5. Travel and/or Education Requests/ Ratifications:a. Justice of the Peace, Precinct 3

6. Acceptance/ Non Acceptance of Officials/ County Department Heads/ Staff/ Departmental Reports/ Organization Reports/Updates; Policy Recommendations; Reports relative to County Contracts/ Agreements/ Programs; Recording of Educationalor Insurance Certificates/ Awards/ Bonds/ Recording ofConflict Disclosure Statements, Presentations to the Courta. County Auditor: Monthly Activity Report, May 2015b. Mental Health Court Services: Monthly Activity Reports, May 2015c. Maintenance of Equipment: Monthly Activity Reports, May 2015d. Archives: Quarterly Activity Report, March— May 2015e. Juvenile Probation: Monthly Activity Reports, May 2015f. Health Benefits Plan Manager: Monthly Activity Report, April—May 2015g. Animal Welfare Advisory Board: Recording of Meeting Minutes

7. Commissioners Court, Discussion on, Consideration of and/ or Action on:a. Ratification of Purchase/ Designation of Authorized Purchaser:

1) Maintenance of Equipment: Ratification of Expenditures( Freddy' s Auto Glass& Miller, Inc.)b. Authorization re: Burn Ban in the Unincorporated Areas of McLennan Countyc. Regarding County Board Appointments: Authorization of Appointment to the Reinvestment Zone Number One East, City of

Lorena Board of Directors

d. Authorization of Tax Resale Deeds:1) MCAD# 280290000077000& 280290000078006: Lots 28, 29& 30, Lincoln Park Addition, City of Waco, McLennan

County, Texas2) MCAD# 280290000081006: Lots 35& 36 A, Block 4, Lincoln Park Addition, City of Waco, McLennan County, Texas3) MCAD# 280290000074000: Lots 23, 24,& 25, Block 4, Lincoln Park Addn, City of Waco, McLennan County, Texas

M. COMMISSIONERS COURT WORK SESSION: Information Gathering, Discussions, Status Reports / Updates and/ or

Presentations on any or all of the items listed below ( no action will be taken by the Court on items presented in this part of themeeting): Discussion/ Suggestions Regarding: Future Work Session Items1. Discussion re: Criminal Justice Issues: Updates regarding the Electronic Monitoring Program / Coordinating the McLennan

County Criminal Justice System/ Criminal Justice Process/ Creation of a Criminal Justice Work Group/ Discussion on Ways toControl the Jail Population / MHMR Services at the County Jail / Pretrial Services / Veterans & Mental Health Courts /Courthouse Security/ Video Conferencing Utilization/ Public Nuisance Reporting& Enforcement Process, related matters

2. Discussion re: Capital Expenditures: including Discussion Regarding the Time Schedule for Capital Outlay/ Recommendationsfrom the Finance Committee Regarding the Spending Policy/ Equipment Financing, related matters

3. Discussion re: County Property: including Discussion Regarding Space Availability & Utilization of County Buildings,Utilization Planning, Consultant, Joint Facilities Master Plan or Study/ Updates re: Maintenance at Hwy 6 or Downtown Jail /Maintenance at Tradinghouse Lake/ Park/ Recommendations from Tradinghouse Lake/Park Advisory Committee/ TradinghouseLake Pavilion Rental Issues/ Policy for County Right of Ways/ Former Justice of the Peace, Precinct 2 Office/ Themis Statue/Policy re: Office Remodeling and Matters Related Thereto

4. Discussion re: Texas Department of Transportation: including Discussion re: Rural/ Public Transportation, related matters5. Discussion re: North& East County Judges and Commissioners Association Conference6. Discussion re: the County Website: including, but not limited to, Website Design/ Rebuild

IV. Executive Session: A closed meeting will be held pursuant to:A. Section 551. 071 of the Government Code ( V.C.T.A.): so that the Commissioners Court can seek and receive legal advice from its

attorneys regarding pending or threatened litigation, settlement offers, claims, or other matters for which the attorneys' duties to theirclient under the Texas State Bar Disciplinary Rules of Professional Conduct Conflicts with the Open Meetings Act ( Ch. 551, Gov.Code) if necessary for a subject contained on this agenda, and with regard to reporting on pending lawsuits in relation to deductibleestimates, Patrick Murphy, et al v. McLennan County, et al, jail death matter, Department of Justice ADA Compliance Review, Claimfor Damage to Property in Right-of-Way, Legal Obligations, Legal Options, and Potential Liabilities on Jack Harwell DetentionCenter and/ or McLennan County Downtown Jail Operation and Management Contracts

B. Section 551. 072 of the Government Code ( V.CT.A.): Regarding Real Property, including, but not limited to: ( 1) Right-Of-WayAcquisitions re: Expansion / Repair Project' s; and/or ( 2) Real Estate Purchase / Sale / Transfer / Trade / Offers to Purchase,

Acquisition/ Value/ Donations of Real Property/ Leases relative to Real Property, including, but not limited to, Potential Propertiesfor Use by County/ Public Facilities& Valuation of Current Property for Trade or Sale

C. Section 551. 0725 of the Government Code ( VC.T.A.): Deliberation of Business and Financial Issues regarding a Contract beingNegotiated because Deliberation in Open Meeting would have a Detrimental Effect on the Position of the Commissioners Court inNegotiations with a Third Person... re: Jack Harwell Detention Center and/or McLennan County Downtown Jail Operation andManagement Contracts

D. Section 551. 087 of the Government Code ( V.C.T.A.): Regarding Economic Development Negotiations including, but not limited to1) Discussion of Commercial / Financial Information Received from a Business Prospect' s; ( 2) Pending Negotiations / Potential

Prospects and Projects; and/or( 3) Discussion re: Offers of Financial or Other Incentives to Business Prospect' s

Signed this the 11 ' day of June, 2015

MC171,-461,1.—i

SCOTT M. FELTON, County Judge

STATE OF TEXAS *

COUNTY OF McLENNAN *

I, J. A." ANDY" HARWELL, County Clerk, and the Ex-Officio Clerk to the Commissioners Court, hereby certify that the above and foregoing is a true andcorrectspppy of a OTICE OF MEETT NG posted by me at the Courthouse door in Waco, McLennan County, Texas, where notices are customarily posted thisthe//" aay of, 2015 at `y.'o5o' clockEm.

Witness my handand seal of office at Waco, McLennan County, Texas this,&' day of6Lie_,2015

J. A."

AND'HARWEL o Clerk, McLennan County, Texas

By" s-. uty) SEAL

Notice. Persons with disabilities in need of auxiliary aide or services may contact the County Judge' s Office,( 254) 757-5049, prior to the meeting date

Mgt JUN162015

JA"ANDY HARWELL, County CtodtMcLennan County, Texas

By KELLY FULLS-RIGHT DEPUTY

AGENDA: JUNE 16, 2015

II. A MOMENT OF SILENCE/ INVOCATION; PLEDGE OF ALLEGIANCE

CD-337, 9: 01

County Judge Felton stated that at this time we will have a moment of silence. County Judge Felton then

stated that we will now have the Pledge of Allegiance led by our County Veteran Service Officer.

The Court went to item C. 1. re: Proclamation Honoring Reverend E. Shaun Williams —Recognizing the Fourteenth Pastor Installation Service of the Pleasant Olive Missionary BaptistChurch& Welcoming the Williams Family to Waco, McLennan County, Texas.

ORDER APPROVING:

PROCLAMATION HONORING REVEREND E. SHAUN WILLIAMS—

RECOGNIZING THE FOURTEENTH PASTOR INSTALLATION SERVICE OF

THE PLEASANT OLIVE MISSIONARY BAPTIST CHURCH& WELCOMING

THE WILLIAMS FAMILY TO WACO, MCLENNAN COUNTY, TEXAS

On this the 16 day of June, 2015, came on for consideration the matter of Proclamation Honoring

Reverend E. Shaun Williams — Recognizing the Fourteenth Pastor Installation Service of the

Pleasant Olive Missionary Baptist Church & Welcoming the Williams Family to Waco,

McLennan County, Texas. Commissioner Gibson made a motion to approve and it was seconded

by Commissioner Snell. A vote being called for, voting in favor of said motion was Judge Felton,

Commissioner Snell, Commissioner Gibson and Commissioner Perry. It is ordered by the Court

that said Proclamation be, and the same is hereby, approved by unanimous vote.

The Court went back to B. Hearing from Members of the Public on County Business Matters.


III. CONSIDERATION OF, AND/ OR ACTION ON, THE FOLLOWING:

B. HEARING FROM MEMBERS OF THE

PUBLIC ON COUNTY BUSINESS MATTERS

Mr. Ernesto Fraga

Mr. Robert Aguilar

Mr. Robert Gamboa

Mr. Jaime Villarreal

Mr. Michael Jones

Mr. Mark Figueroa

Ms. Anna Santiago

Ms. Amanda Contreras

Ms. Stephanie Ayala

Ms. Genevieve Cervantez

Ms. Vernetta Stallings

CD-337, 9: 05

County Judge Felton opened the floor to anyone present who wished to address the Court on County businessmatters. Mr. Ernesto Fraga, Mr. Robert Aguilar, Mr. Robert Gamboa, Mr. Jaime Villarreal, Ms. Amanda

Contreras, Ms. Stephanie Ayala and Ms. Genevieve Cervantez addressed the Court regarding the termination ofMs. Ayala and Ms. Cervantez from the Human Resources Department. Mr. Mark Figueroa and Ms. Anna

Santiago addressed the Court regarding HR Director Amanda Talbert. Mr. Michael Jones addressed the Courtregarding the McLennan County Appraisal District. Ms. Vernetta Stallings addressed the Court regardingJustice. Not hearing anyone else speak, County Judge Felton closed the hearing.

The Court went to item C. 2. re: City of Waco and Waco Independent School District ( WacoClinic Feasibility Study).


III. CONSIDERATION OF, AND I OR ACTION ON, THE FOLLOWING:

C. ITEMS PREVIOUSLY DEFERRED:

1. Proclamation Honoring Reverend E. Shaun Williams— Recognizing Approved

the Fourteenth Pastor Installation Service of the Pleasant Olive See before item B.)

Missionary Baptist Church& Welcoming the Williams Family toWaco, McLennan County, Texas

2. Authorization of Interlocal Cooperation Agreement: City of Waco Kept Deferred

and Waco Independent School District( re: Waco Clinic FeasibilityStudy) and related documents

3. Re: Acceptance/ Non- acceptance of Officials/ County DepartmentHeads/ Staff/ Departmental Reports/ Organizations Reports, Updates.

a. Human Resources: Monthly Activity Report, May 2015 Pulled— No

Action Taken

CD-337, 9: 30

KEPT DEFERRED:

AUTHORIZATION OF INTERLOCAL COOPERATION AGREEMENT:

CITY OF WACO AND WACO INDEPENDENT SCHOOL DISTRICT

RE: WACO CLINIC FEASIBILITY STUDY) AND RELATED DOCUMENTS

On this the 16 day of June, 2015, came on for consideration the matter of Authorization of

Interlocal Cooperation Agreement: City of Waco and Waco Independent School District ( re:

Waco Clinic Feasibility Study) and related documents. After discussion, Commissioner Perry

made a motion to defer and it was seconded by Commissioner Snell. A vote being called for,

voting in favor of said motion was Judge Felton, Commissioner Snell, Commissioner Gibson and

Commissioner Perry. It is ordered by the Court that said Authorization be, and the same is

hereby, kept deferred by unanimous vote.

PULLED—NO ACTION TAKEN:

MONTHLY ACTIVITY REPORT, MAY 2015

RE: HUMAN RESOURCES

On this the 16 day of June, 2015, came on for consideration the matter of Human Resources: Monthly

Activity Report, May 2015. Judge Felton directed the Clerk to show item as pulled and no action taken.

No Action Taken.



F. AUTHORIZATIONS RE: CONTRACTS/ LEASE AGREEMENTS/

INTERLOCAL AGREEMENTS:

1. Economic Development: Authorization of Agreements; Consultant None

Services; Proposed Projects/ Program Project Agreements

2. Authorization of Grant of Profit and Gravel Lease Agreement: Billy Miller Approved

re: R& B, Precinct 4 Material)

3. Authorization of Bundled Commercial Service Agreement Renewals:

AMG Technology Investment Group, LLC dba NextLink Broadband:

a. Video Visitation Center Approved

b. Justice of the Peace, Precinct 3 Approved

CD-337, 9: 33

ORDER APPROVING:

AUTHORIZATION OF GRANT OF PROFIT AND GRAVEL LEASE AGREEMENT:

BILLY MILLER( RE: R& B, PRECINCT 4 ROAD MATERIAL)

On this the 16 day of June, 2015, came on for consideration the matter of Authorization of Grant

of Profit and Gravel Lease Agreement: Billy Miller ( re: R& B, Precinct 4 Road Material). After

discussion, Commissioner Perry made a motion to approve and it was seconded by Commissioner

Snell. A vote being called for, voting in favor of said motion was Judge Felton, Commissioner

Snell, Commissioner Gibson and Commissioner Perry. It is ordered by the Court that said

Authorization be, and the same is hereby, approved by unanimous vote.

THE STATE OF TEXAS §COUNTY OF MCLENNAN §

GRANT OF PROFIT AND GRAVEL LEASE

This Agreement is made this I( Q1' day of JVI2015, by and between McLennan County, Texas( hereinafter" Grantee") and

rat) (n.l L. hereinafter" Grantor").

I. Grant

WHEREAS, Grantor is the owner of certain real property composed ofapproximately 85 acres east of Anderson Lane and described as a portion of thedeed to Billy Ray Miller.. and wife, Charlotte Miller found in vol/page 1510- 329 ofthe deed records of McLennan County; and

WHEREAS, there is a need for a source from which to mine local gravel foruse in Precinct 4 Road and Bridge operations; and

WHEREAS, Grantee desires to acquire the right to remove road materials

gravel) from said property by Precinct 4 efforts for use of Precinct 4;

NOW, THEREFORE, for the consideration set forth herein, Grantor hereby

grants and demises unto Grantee the following profits, rights and privileges in, upon,and across the real property described in this agreement:

1. The right to mine, quarry, remove and transport gravel from the realproperty described above by Precinct 4 for the use of Precinct 4.

2. The free and full right of ingress and egress to, from, on and over the

property described above hereto and any other property of the Grantor necessary toreach the site.

3. The right to use the property described above in any way necessary tosecure the removal of gravel from the property, provided that Grantee will attempt toconfine its use to that property which is reasonably necessary for its operations.

II. Consideration

In consideration of the grant herein made, Grantee shall pay the sum of twoand xx/ 100 dollars($ 2.00) per cubic yard for all acceptable gravel removed from the

real property described above.

Payment: McLennan County shall keep a daily record of acceptable materialremoved from the property as measured in County vehicles. A report of this recordalong with the payment for the materials removed will be delivered to Grantor atGrantor's address 975 Anderson Lane McGregor, Texas 76657, McLennan County,Texas on or before the fifteenth day of each month during which this agreement or asubsequent renewal thereof is in effect for the preceding month.

1

III. Term

This contract shall be for the term of one ( 1) year beginning on

2015. After the expiration of its primary term or any renewal period,this contract will renew for an additional one ( 1) year period for up to ten ( 10)

renewal periods. This agreement automatically renews at the end of the primaryterm or any renewal period unless the Grantee gives notice of its intent not to renew.

Either party may terminate this agreement on ninety( 90) days written notice.

IV. Additional Terms

1. Grantee shall obtain, at Grantee's expense, such permits, permission

or other requirements as may be set forth by the Texas Water Commission, U.S.Corps ofEngineers and any other state or federal regulatory or supervisory agency.

2. Grantor or Grantor' s tenants, licensees, invitees and guests shall not

use the property described herein in such a way as to interfere with the use andoperations of the Grantee. In this regard, Grantor and agricultural tenants may use

the access road so long as their use does not interfere with the use of the Grantee.Grantor indemnifies and holds Grantee harmless from and against any and all claims,

damages, loss, and liability for personal injury, death or property damage arisingfrom the use of the access road and above-described property by Grantor and tenants,licensees, invitees, and guests. The parties assume the risk of any conditions existingon the road in their use thereof.

4. Grantor warrants and represents to Grantee that Grantor is the holderof fee simple title to the property described above and that he has full right andauthority to grant the profits, rights, lease and privileges set out in this agreement toGrantee.

5. The payments to be made by Grantee under this contract shall be

made only out of current revenues and do not constitute a debt obligation of theGrantee.

No landlord lien on any personal property or equipment of the Grantee isgiven. Upon any termination of this Agreement, Grantor shall allow the Grantee toremove its property and equipment.

6. Grantee shall not be required to purchase any set amount of gravel

from Grantor and Grantee makes no representation as to the amount of gravel, if any,that it will purchase pursuant to this agreement. Grantee has the full right to purchasegravel from other sources without affecting its rights under this agreement.

7. Should Grantee fail to remove gravel in an amount of at least fivethousand ( 5, 000) cubic yards during any period of one ( 1) year ( based on agreementanniversary date) under this agreement, Grantor may, at Grantor' s option, terminatethis agreement and all rights of the Grantee hereunder by giving 60 days writtennotice to the Grantee. However, a period of time during which the Grantee is

2

prevented from removing gravel by reason of poor weather, flood, hurricanes,strikes, lockouts, or other industrial disturbances, explosions, civil commotion, acts

of God or the public enemy, governmental prohibitions or preemptions, embargoes,the act of default of the Grantor or one under Grantor's control or on the land by herpermission, or other events beyond the reasonable control of the Grantee, as the case

may be, in which event makes performance hereunder commercially impractical,shall be added to the one( 1) year time period set forth above in this paragraph.

8. No promise to remediate or restore the property to any specific

condition after cessation of operations is made hereby.9. This agreement contains all agreements and undertakings, either oral

or written, of the parties with respect to any matter mentioned herein. No prioragreement or understanding pertaining to any such matter shall be effective.

10. This agreement shall not be modified or amended except by a writteninstrument executed by duly authorized representatives of both parties and approvedby the Commissioners' Court of McLennan County, Texas.

11. This agreement shall be deemed performable by the parties in Waco,McLennan County, Texas. The agreement shall be construed and interpreted inaccordance with the laws of the State of Texas.

12. This agreement is binding on the parties and their heirs, successors,administrators, executors and assigns and may be filed of record in the McLennanCounty Deed Records.

Signed and executed this t(f/11'

day of JI) WGIG2015.

GRANTEE

McLennan County, Texas

By: 40/27.

Scott Felton, County Judge asAuthorized by Commissioners'Court Order

7e919A

SUBSCRIBED AND SWORN TO BEFORE ME by Oftihh0 on this the tApr

day

of

JUMP ,

2015.

I1P f

opfYPOZ• REGAN COPELAND

Notary Public, State of Texas ' i Notary Public, State of Texass: , My Commission Expires 1

OF ,,, OCTOBER 12, 2015 '

GRANTOR

44A04.1e.

it,, ,I.'"".•

SUBSCRIBED AND SWORN TO BEFORE ME by on this theauP1

day

of April ,2015.

KORI IL16i

Pi /i!_ XI

d M

J1,11

TV..1140 June 7, 2017MY COMMISSION EXPIRES Notary Public, State ofTexas

JUN 162015

JA"ANDY HARWELL, County Gut4 McLennan County, Texas

By: KELLY FULLBRIGHTDEPUTY

ORDER APPROVING:

AUTHORIZATION OF BUNDLED COMMERCIAL

SERVICE AGREEMENTS RENEWALS:

AMG TECHNOLOGY INVESTMENT GROUP,

LLC DBA NEXTLINK BROADBAND:

VIDEO VISITATION CENTER

AND

JUSTICE OF THE PEACE, PRECINCT 3

On this the 16 day of June, 2015, came on for consideration the matter of Authorization of

Bundled Commercial Service Agreements Renewals: AMG Technology Investment Group, LLC

dba NextLink Broadband: Video Visitation Center and Justice of the Peace, Precinct 3. After

discussion, Commissioner Perry made a motion to approve and it was seconded by Commissioner




r

tori

N NA' 1

to ilECr1.4f1. 1` PPPPPLI'' QAu * 4iJ: a tY1. iitliil.

t ' ACA.TT.X4S

Ken Bass

Director of Purchasing Office ( 254) 757- 5016

214 North51h

Street Fax: ( 254) 757- 5068

Waco, Texas 76701 ken bass@co mclennan ix us

June 16, 2015

Re: Service Agreement Renewals with Nextlink Broadband

Commissioners,

We have two separate service agreements with AMG Technology Investment Group, LLC, Joinbusiness as Nextlink Broadband. Nextlink Broadband is providing services that allow Justice of thePeace Precinct 3 and the McLennan County Video Visitation Center access to the Internet.

It is time to consider the extension of these agreements.

Justice of the Peace Precinct 3 is receiving a 10 x I 0 Commercial Link for$ 250. 00/ month.Original Contract Date was June 3, 2014.

Renewal will be June 3, 2015 —June 2, 2016

Video Visitation Center is receiving a 10 x 10 Commercial Link for $200 00/ month.Original Contract Date was May 15, 2014Renewal will be May 15, 2015 — May 14, 2016

The difference in cost is because of the difference in distance from the tower.

We respectfully submit this information to Commissioners Court for your consideration

Tha You,

en Bas17te VX ESO -C

APPROVED BY 00WASSONERS COURTDAY OF .!"

JUN 162015

JA' ANDYHARWELL, CountyQ1@fitMcLennan County, Texas

By: KELLY EILWIRIGHT DEPUTY


III. CONSIDERATION OF, AND/OR ACTION ON, THE FOLLOWING:

G. REGARDING THE COUNTY BUDGET: Amendments/ Requests for Amendments

and related Certification ofAdditional Revenue, ifapplicable/ Expenditure Requests,Other Budgetary Requests

1. Regarding the FY 15 Budget:

a. Budget Updates/ Status Reports from None

County Auditor, as necessary

b. District Attorney Approved

c. 19th

District Court Approved

d. Tradinghouse Lake/ Park Approved

e. Tax Office( Ad Valorem) Approved

f. Justice of the Peace, Precinct 2 Pulled— No Action Taken

g. Constable, Precinct 1 Approved

2. Regarding the FY 16 Budget:

a. Discussion/ Actions re: Budget Policies, Priorities, Discussion OnlyTimelines, Reports from County Auditor and/ or See after Order

Budget Work Sessions including, but not limited Recessing)to, any/ all matters relative to the FY 16 Budget/2015 Tax Rate, as needed

CD-337, 9: 37

PULLED AND NO ACTION TAKEN:


RE: FY 15 BUDGET

On this the 16 day of June, 2015, came on for consideration the matter Regarding the FY 15

Budget: Justice of the Peace, Precinct 2. Judge Felton directed the Clerk to show item as pulled

and no action taken. No Action Taken.

ORDER APPROVING FY 15 BUDGET AMENDMENTS:

DISTRICT ATTORNEY;

19TH DISTRICT COURT;

TRADINGHOUSE LAKE/PARK;

TAX OFFICE( AD VALOREM)

AND

CONSTABLE, PRECINCT 1


Budget: District Attorney; 190 District Court; Tradinghouse Lake/ Park; Tax Office (Ad Valorem)

and Constable, Precinct 1. After discussion, Commissioner Gibson made a motion to approve by

acclamation b. District Attorney; c. 19th District Court, d. Tradinghouse Lake/ Park, e. Tax Office

Ad Valorem and g. Constable, Precinct 1 and it was seconded by Commissioner Perry. A vote

being called for, voting in favor of said motion was Judge Felton, Commissioner Snell,

Commissioner Gibson and Commissioner Perry. It is ordered by the Court that said FY 2015

Budget Amendments be, and the same are hereby, approved by unanimous vote.

BUDGET AMENDMENT REQUEST

McLennan County Commissioners CourtMcLennan County CourthouseWaco, Texas 76701

Re: Budget Amendment for: Fund 001( General Fund)

Gentlemen:

1 hereby request the folowing budget amendment for the fiscal year ending 09/30/15:

REQUESTED INCREASE( s)sub- - Requested

Fund Function Fume Dept• Dept Name Object( Accc•) Account Description Current Budget Increase Amended Budget

001 10 10 0210 Crlm DA 619102 ProfessFonal Development 18,000 7.800 23.800

001 10 10 0210 Crim DA 605100 Postage/Shipping 4,000 3,500 7,500

Total Increases 11, 300

REQUESTED DECREASE(.)

sub Requested

Fund Funcson Funs Dept Dept Name Mead( Ac D) Account Description Current Budget Decrease Amended Budget

001 10 10 0210 Cnm DA . 411200 Full-Time Employees 3,090.708, 11, 300 3,079,408

Total Decreases 11. 300

BUDGET AMENDMENT JUSTIFICATION:

This budget amendment is requested to Increase the budget for' professional development' for the Criminal District Attorney bya fine Item transfer from" full-tune employees" for 511, 300. Due to vacancies in the department this amount Is available In the

salary line item.

Approved by

Respectfully Submitted Approved as to form Commissioners Court

Requestor: County Auditor County Judge

OrZ—°‘1---.—. lir/VA5

RUM JUN 162015

JA"ANDY HARWELL, County ClodsMcLennan County, Texas

By: KELLY FULLSBIGHT DEPUTY


Md,ernan Coady Cam uslo gem CourtMetermn Ca rdy CadathaasVUaao, Texas 76701

Re: Budget Amendment for. Fund COI( General Fund)

Oardlemen

I hereOy request the following budget amendment for the foal year ending 0W30113.

REQUESTED INCREASE(e

er~ Requestedare Fuhdern Fine D, m e a Daq M s Ogas piers) A000rd Dssttptm Cmurad Budget Increase Amended Budget001 15 26 1410 19th DC 610103 Vbding Judges 1, 000 1, 270 2,276

001 15 26 1410 19th DC 601111 Other Services end Charges 1, 477 760 2,237

Total Maumee 2.036

REQUESTED DECREASE(e)

at> RequestedFur Wake AMP MN s Dap Naas agmw Uems/ 1 Socotra Description Cunard Budget Decrease Amended Budget

001 10 05 0190 Non•Oept 999999 Contingencies 726,455 2,036 726.419

Total Osoessee 2038

BUDGET AMENDMENT JUS11RCAT1ON:

This budget amendment Is requested for additional siding Judge compensation for the Steal yew as well as a mabhbnerosapreemer4 m the Monograph equipment used by tr Comet Reporter

Approved byR upecaWhr Submitted as to tons Ccrmdpbdrrs Corot

Requester. County Auditor County Judge

t/ 15

mut ' JUDO 16 2015

IA'ANDY HARWELL,County C arkflMlefman County, Texas

By: KELLY FULLS IGI4T DEPUTY



Re: Budget Amendment for: Fund 001 ( General Fund)

Gentlemen

I hereby request the following budget amendment for the fiscal year ending 09/ 30/ 15

REQUESTED INCREASE(s)

Sub- Requested

Fund Function Func Dept# Dept Name Object( Acct#) Account Descnption Current Budget Increase Amended Budget

001 40 75 6620 TradHouse 530100 Motor Vehicle Operating 2,001 1, 500 3, 501


REQUESTED DECREASE( s)

Sub- Requested

Fund Function Func Dept# Dept Name Object( Acct#) Account Descnption Current Budget Decrease Amended Budget

001 25 60 3650 Co-Wide R& B 999999 Contingencies 998,500 1, 500 997,000

Total Decreases 1, 500


This budget amendment is requested to increase the amount budgeted for Motor Vehicle Operating( FOG) in the TradinghouseLake budget for fiscal year 2015

Approved by



0/ 13

ROM ' JUN 16201

JA' ANDY HARWELL, County qtgiftBy; KELLYFF _

LICounti4TTDDEPUTY

1

tiBUDGET AMENDMENT REQUEST

McLennan County Commissioners Court 1,McLennan County CourthouseWaco, Texas 78701

i

Re: Budget Amendment for Fund 001( General Fund) ItGentlemen:

I hereby request the following budget amendment for the fiscal year ending 091301x15.I

REQUESTED INCREASE ( s)

sub- Requested

Fund Fynerlon Fund Dept 1 Dept Name Object( gm..$) Account Description Current Budget increase Amended Budget

001 10 20 0590 Tax-AdVal 501000 & WOOS U 16.083 1. 000 17,083

It

li

Total Increases I' 1, 000,

REQUESTED DECREASE,) Sub- 11 Requested

Fund Funoeon Fyne Dept 0 Dept Nwne Object( Aua.0) Account Description Current Budget Decrease Amended Budget001 10 , 20 0590 Tax-AdVal 801111 Other Services and Charges 10.842 1, 000 9,842

II

Total Decreases Ii 1, 000I:

BUDGET AMENDMENT JUSTIFICATION: Iif

This budget amendment is requested by the Tax Assessor/Collector as a line Item transfer within the AdValorenm departmenLII

Il Approved by



tiPlir igl. A,40. - G

t¢ 111o45

i1i

i

i+ RIM ' JUN 162015

I;J.A."ANDY WIRWELL, County CiEldt I

WomanL UTY

i



RECEIVEDRe: Budget Amendment for: Constable Pct. 1 ( 3110)

JUN 1 1 2015Gentlemen

I hereby request the following budget amendment for the fiscal year ending 09/30/ 15COUNTY AUDITOR

REQUESTED INCREASE(s)

Sub- Requested

Fund Function Func Dept# Dept Name Object( Acct#) Account Description Current Budget Increase Amended Budget

001 20 35 3110 Const 1 601111 Other Services& Charges 4, 903 500 5,403

001 20 35 3110 Const 1 619102 Professional Development 1, 351 700 2, 051


REQUESTED DECREASE(s)

Sub- Requested

Fund Function Func Dept# Dept Name Object( Acct#) Account Description Current Budget Decrease Amended BudgetIa.

001 20 35 3110 Const 1 501000 Supplies 17,011 1, 200 15, 811

Total Decreases 1, 200


Transfer funds to Professional Development for training and to Other Service& Charges for the annual fee for Texas Police Chiefs

Association Foundation Recognition Program

Approved by

Respectfully Submitted Approved as to form Commissioners' Court


Form B-0010( 10/ 1/ 12) Expires 09/30/15 a/ I(o45

JUN 16 2015

JA"ANDY HARWELL, County aukMcLennan County, Texas

By, KELLY FULLPIGHT DEPUTY

The Court went to item J. 1. re: Bureau of Reclamation WaterSMART Drought ContingencyPlanning Grant.



J. GRANTS/ PROPOSALS/ SPECIAL PROJECTS: Authorizationof Grant Applications/ Contracts/ Grant Administration& ReportingMatters/ Consulting Services/ Pay Apps/ Change Orders/ Bids/Invoices/ Legal Matters, related Legal matters/ Documents

1. Regarding Bureau of Reclamation WaterSMART Drought Approved

Contingency Planning Grant: Authorization of ApplicationSubmission and Approval of Related Resolution

CD-337, 9: 40

ORDER APPROVING:

AUTHORIZATION OF APPLICATION SUBMISSION

AND APPROVAL OF RELATED RESOLUTION

RE: BUREAU OF RECLAMATION WATERSMART

DROUGHT CONTINGENCY PLANNING GRANT

On this the 16 day of June, 2015, came on for consideration the matter Regarding Bureau of

Reclamation WaterSMART Drought Contingency Planning Grant: Authorization of Application

Submission and Approval of Related Resolution. After discussion, Commissioner Snell made a

motion to approve J. 1. and it was seconded by Commissioner Gibson. A vote being called for,

voting in favor of said motion was Judge Felton, Commissioner Snell, Commissioner Gibson and

Commissioner Perry. It is ordered by the Court that said Authorization be, and the same is

hereby, approved by unanimous vote.

RESOLUTION NO.: ( 0' 10"?' 5

A RESOLUTION FOR SUBMITTAL OF AN APPLICATION TO THE BUREAU OF

RECLAMATION TO SUPPORT MCLENNAN COUNTY SUSTAINABLE WATER

SUPPLY AND DROUGHT CONTINGENCY PLANNING THROUGH THE

WATERSMART PROGRAM.

WHEREAS, McLennan County participates in and supports the efforts of the McLennan

County Water Resources Group to provide a sustainable and reliable water supply for all of

McLennan County; and,

WHEREAS, the McLennan County Water Resources Group is a voluntary alliance

comprised of representatives from McLennan County cities and water supply corporations, the

Southern Trinity Groundwater Conservation District, the Brazos River Authority, Texas Farm

Bureau, and at- large community members working together to help achieve a sustainable water

supply for McLennan County for the future; and,

WHEREAS, the McLennan County Judge serves on and provides leadership to the

McLennan County Water Resources Group; and,

WHEREAS, the WaterSMART supports local governments in preparing long-term

sustainable water supply plans aimed at providing resiliency during drought conditions; and,

WHEREAS, the objectives of the WaterSMART grant are consistent with the objectives

of the McLennan County Water Resources Group in providing for and protecting the long-term

water supply for McLennan County; and,

WHEREAS, McLennan County will participate in the study by providing staff support

as other in-kind services, should the grant funding be awarded; and

WHEREAS, the McLennan County Water Resources Group will work collaboratively

with McLennan County to pursue implementation of solutions for protecting and sustaining

water supplies for McLennan County identified through the proposed WaterSMART planning

effort;

NOW, THEREFORE, BE IT RESOLVED THAT the Commissioners Court of McLennan

County hereby approves the preparation and submittal of an application for a

WaterSMART planning grant for water sustainability and drought contingency planning.

PASSED AND APPROVED this IV-day of June, 2015 by affirmative vote of the McLennan

County Commissioner' s Court. I

Scott M. Felton, County Jul ge


ATTEST:

J. A. "ANDY" HARWELL, County Clerk


2/4 4AA,04471BY: Utsputy County 9erk

GRANTS.GOV - Search Opportunities- View Grant Opportunity Page 1 of 2

46"7-6-g•);,,, RI 5AS00047

r-.,-=-. 4WaterSMART: Drought Contingency Planning Grants for Fiscal Yeara 2015

y Department of the InteriorBureau of Reclamation

GENERAL INFORMATION

Document Type: Grants Notice

Funding Opportunity Number: R15AS00047

Funding Opportunity Title: WaterSMART: Drought Contingency Planning Grants for FiscalYear 2015

Opportunity Category: Discretionary

Funding Instrument Type: Grant

Category of Funding Activity: Natural Resources

Category Explanation:

Expected Number of Awards: 10

CFDA Number(s): 15.514— Reclamation States Emergency Drought Relief

Cost Sharing or Matching Requirement: Yes

Posted Date: May 11, 2015

Creation Date: May 11, 2015

Original Closing Date for Applications: Jun 25, 2015

Current Closing Date for Applications: Jun 25, 2015

Archive Date: Jul 25, 2015

Estimated Total Program Funding: 2,000,000

Award Ceiling: 200,000

Award Floor: 0

ELIGIBILITY

Eligible Applicants: Others( see text field entitled" Additional Information on Eligibility" forclarification)

Additional Information on Eligibility: States, Indian tribes, irrigation districts, water districts, or otherorganizations with water or power delivery authority located in theReclamation States or Hawaii.

http://wwvv.grants.gov/custom/printSynopsisDetails.jsp 6/ 11/ 2015

GRANTS.GOV - Search Opportunities- View Grant Opportunity Page 2 of 2

ADDITIONAL INFORMATION

Agency Name: Bureau of Reclamation

Description: The United States( U. S.) Department of the Interior's( Interior)WaterSMART( Sustain and Manage America's Resources for Tomorrow)Program establishes a framework to provide Federal leadership andassistance for using water efficiently, integrating water, and energy policiesto support the sustainable use of all natural resources, and coordinating thewater conservation activities of various Interior bureaus and offices.

Through the program, Interior is working to achieve a sustainable waterstrategy to meet the Nation' s water needs. The Bureau of Reclamation' sReclamation) Drought Response Program is an important part of

WaterSMART. Many areas in the west are currently experiencingunprecedented drought conditions. While droughts are common in the

western U. S., there is growing evidence that climate change is causinglonger and more frequent droughts in some areas. Drought directly impactsReclamation's ability to deliver water and power to contractors, central toReclamation's mission. As the Nation' s largest wholesale water supplier,

Reclamation must support our customers, stakeholders, and partners in

building resiliency to drought and climate change. Reclamation hasdeveloped a new Drought Response Program to improve our ability toassist States, tribes, and local governments to prepare for and addressdrought in advance of a crisis. The Drought Response Program supports a

proactive approach to drought by providing assistance to water managersto( 1) develop and update comprehensive drought plans( DroughtContingency Planning), ( 2) implement projects that will build long- termresiliency to drought( Drought Resiliency Projects), and ( 3) implementemergency response actions. This Funding Opportunity AnnouncementFOA) supports the Development and Update of Drought Contingency

Plans that will build long-term resiliency to drought and climate change. Forfurther information on the Drought Response Program, please seewww.usbr.gov/drought/. For further information on the WaterSMARTProgram, please see www.usbr.gov/WaterSMART/

Link to Additional Information: http://www.usbr.gov

Contact Information: If you have difficulty accessing the full announcement electronically, pleasecontact:

Irene Hoiby Grants Officer Phone 303-445-2025ihoiby© usbr.gov

GRANTS.GOV"

FIND APPLY SUCCEED"

http://www.grants.gov/custom/printSynopsisDetails.jsp 6/ 11/ 2015

RECLAMATIONManaging Water in the West

Funding Opportunity Announcement No. R15AS00047

WaterSMART:

Drought Contingency PlanningGrants for Fiscal Year 2015

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4s-c.0. st y.,,,, U. S. Department of the Interiorr _ Policy and Administration

7-' 7 •-Z7-- -•- i

Bureau of Reclamation

Denver, Colorado May 2015

Mission Statements

The U. S. Department of the Interior protects America' s natural

resources and heritage, honors our cultures and tribal communities,

and supplies the energy to power our future.

The mission of the Bureau of Reclamation is to manage, develop,and protect water and related resources in an environmentally andeconomically sound manner in the interest of the American public.

Funding Opportunity Announcement No. R15AS00047

WaterSMART:

Drought Contingency PlanningGrants for Fiscal Year 2015

U. S. Department of the Interior

Policy and AdministrationBureau of Reclamation

Denver, Colorado May 2015

Synopsis

Synopsis

Federal Agency Name: Department of the Interior, Bureau of Reclamation, Policyand Administration

Funding Opportunity WaterSMART. Drought Contingency Planning Grants forTitle: Fiscal Year( FY) 2015

Announcement Type: Funding Opportunity Announcement( FOA)

Funding Opportunity R15AS00047Number:

Catalog of Federal 15.514Domestic Assistance

CFDA) Number:

Dates: Application due date: June 25, 2015 at 4.00 p. m.See FOA Sec IV.B) Mountain Standard Time( MST)

Eligible Applicants: States, Indian tribes, irrigation districts, water districts, orSee FOA Sec III.A) other organizations with water or power delivery authority

located in the Reclamation States or Hawaii.

Recipient Cost Share: 50 percent or more of total project costs. In exceptionalSee FOA Sec. III D) circumstances a reduction or waiver of the non- Federal

cost share may be considered

Federal Funding Up to$ 200,000 per agreement for a project that can beAmount: completed within 2 yearsSee FOA Sec. II. B)

Estimated Number of Approximately 6- 10 agreementsAgreements to be

Awarded:

Estimated Amount of The President' s fiscal year( FY) 2015 budget includes$ 5

Funding Available for million for the Drought Response Program. It is estimatedAward: that between$ 1, 000, 000 and $2, 000, 000 total will beSee FOA Sec. II. A) available for all awards under this FOA. However, more

funding may be made available for awards depending onthe demand for other program funding opportunities.Applications submitted under this FOA also may beconsidered if other funding becomes available for theDrought Response Program in FY 2015 or thereafter.Please refer to< www usbr.gov/drought/> for updated

funding information.

iii

Application Checklist

Application Checklist

The following table contains a summary of the information that you are requiredto submit with a Drought Contingency Planning Grant application.

J What to SubmitRequired Content and When to

Form or Format Submit

Application for Page 17

Federal Assistance Form SF 424, available at

htto// aoolv07 grants qov/apply/ FormLinks?family= 15>

Assurances Page 17

Form SF 424B available at

htto// applv07 grants qov/apply/ FormLinks'?familv= 15>

Title Page Page 17

Table of Contents Page 17

Technical Proposal:

Executive Summary page 18Background Data Page 18

Technical Project Pages 18Descnption

Evaluation Cntena Pages 19

Drought Contingency If applicablePlan

Required Permits andPage 19

Approvals

Letters of Support Page 19

Official Resolution Page 19

Project Budget:

Funding Plan and Pages 20-21

Letters ofCommitment

Budget proposal Page 22- 23

Budget narrative Page 23-26

Budget form Page 26

Form SF 424A, available athttp// apply07 grants qov/apply/ FormLinksWamdv= 15>

Request for Cost

Share Reduction or Page 26

Waiver

Submit materials with your application by June 25, 2015

Documents should be submitted with your application, however, please refer to Section IV B— ApplicationSubmission Date of this FOA for extended submission dates

v

Acronyms and Abbreviations

Acronyms and Abbreviations

ARC Application Review Committee

ASAP Automated Standard Application for Payments

CFDA Catalog of Federal Domestic Assistance

CFR Code of Federal Regulations

Climate Strategy Climate Change Adaptation Strategy

Drought Contingency Development and Update of Drought Contingency

Planning Plans

DUNS Data Universal Number System

FEMA Federal Emergency Management Agency

FOA Funding Opportunity Announcement

FY fiscal year

Framework Drought Response Program Framework

GO Grants Officer

Interior U. S. Department of the Interior

MST Mountain Standard Time

NDMC National Drought Mitigation Center

OMB Office of Management and Budget

P. L. Public Law

Project Drought Contingency Planning Project( s)

Reclamation Bureau of Reclamation

SAM System for Awards Management

Task Force Drought Planning Task Force

Title XVI Bureau of Reclamation' s Title XVI Water

Reclamation and Reuse program

U. S. United States

USC United States Code

WaterSMART Sustain and Manage America' s Resources forTomorrow

vii

Contents

Contents

Page

Synopsis iii

Application Checklist v

Acronyms and Abbreviations vii

Section I: Funding Opportunity Description 1

I. A WaterSMART— Development or Update of Drought Contingency Plansunder the Drought Response Program 1

I. B Objective of This FOA... .. .. 2

I C Requirements for Developing or Updating Drought Contingency Plans . .. 3

I C. 1 Required Elements to be Included in New Plans or Plan Updates 3

I C 2 Required Drought Contingency Planning Steps 5

I. D Program Authority 6

I E Other Drought Response Program Funding Opportunities 6

Section II: Award Information 7

II. A Total Project Funding 7

II B Funding Limitations........... .... ... .. 7

II. 0 Reclamation Responsibilities 7

II. D Award Date 8

Section III: Eligibility Information 9

III. A Eligible Applicants 9

III B Eligible Projects.. 9

III. 0 Ineligible Projects 9

III. D Length of Planning Process. . . .. . . 9

III E Cost-Sharing Requirement. ... ... ............ . 10

III E 1 Cost-Share Regulations 10

III E 2 In- Kind Contnbutions 10

III E 3 Pre-Award Costs . . 11

III E 4 Indirect Costs. 11

III G Other Requirements 12

Ill G 1 Laws, Permits, and Approvals 12

III G 2 System for Award Management( SAM) and Automated Standard Applicationfor Payments( ASAP) Registration 12

Section IV: Application and Submission Information 13

IV.A Address to Request Application Package 13

IV B Application Submission .... . 13

IV B 1 Submission Date and Time 13

IV B 2 Application Delivery Instructions 14

IV.0 Instructions for Submission of an Application 14

IV C 1 Applications Submitted by Mail or Express Delivery 14

IV C 2 Applications Submitted Electronically 15

IV C 3 Application Format and Length 15

IV.D Application Content .. 16

IV D 1 Mandatory Federal Forms 17

SF-424 Application for Federal Assistance 17

SF-424 Assurances . 17

IV D 2 Title Page 17

IV D 3 Table of Contents 17

IV D 4 Technical Proposal and Evaluation Criteria 17

Executive Summary 18

Background Data . 18

Technical Project Descnption 18

ix

Funding Opportunity Announcement No R15AS00047WaterSMART Drought Contingency Planning Grants for Fiscal Year 2015

Evaluation Cntena 19

IV D 5 Existing Drought Contingency Plan Of applicable) 19

IV D 6 Required Permits or Approvals 19

IV D 7 Letters of Support 19

IV D 8 Official Resolution 19IV D 9 Project Budget 20

Funding Plan and Letters of Commitment 20Budget Proposal 22

Budget Narrative Format 23

Budget Form 26

IV D 10 Request for a Cost-Share Reduction or Waiver 26

IV. E. Funding Restrictions 27

Section V: Application Review Information 29

V A Technical Proposal– Evaluation Criteria 29V A 1 Evaluation Cntenon A– Need for a Drought Contingency Plan or Plan Update

40 points) 29

V A 2 Evaluation Cntenon B– Diversity of Stakeholders ( 35 points) . 31

V A 3 Evaluation Cntenon C– Project Implementation ( 20 points) 31

V A 4 Evaluation Cntenon D– Nexus to the Bureau of Reclamation( 5 points) . 32

V.B Review and Selection Process .. 32V B 1 Initial Screening 33V B 2 Application Review Committee( ARC) Review 34V B 3 Red Flag Review . 34V B 3 Managerial Review 34

V.C. Pre-Award Clearances and Approvals. . .. ... 34

Section VI: Award Administration Information 37

VI. A. Award Notices 37

VI. B. Award Document . .. .. 37

VI. C. Releasing Applications 37

VI. D. Reporting Requirements and Distribution.. .. .. .. 37VI D 1 Financial Reports 37

VI D 2 Program Performance Reports 37

Section VII: Agency Contacts 39

Tables

Table 1.— Summary of Non-Federal and Federal Funding Sources 21

Table 2.— Sample Funding Sources.. ... .. ... .. .. . .. .. ......... . 22

Table 3.— Sample Budget Proposal Format. .. ..... . .... ...... ... . ...... . ... .. .... 23

x

Section I Funding Opportunity Description

Section I: Funding OpportunityDescription

I. A WaterSMART — Development or Update of

Drought Contingency Plans under theDrought Response Program

The United States( U. S.) Department of the Interior' s ( Interior) WaterSMART

Sustain and Manage America' s Resourcesfor Tomorrow) Program establishes a

framework to provide Federal leadership and assistance for using waterefficiently, integrating water, and energy policies to support the sustainable use ofall natural resources, and coordinating the water conservation activities of various

Interior bureaus and offices. Through the program, Interior is working to achievea sustainable water strategy to meet the Nation' s water needs.

The Bureau of Reclamation' s( Reclamation) Drought Response Program is an

important part of WaterSMART. Many areas in the west are currentlyexperiencing unprecedented drought conditions. While droughts are common inthe western U.S., there is growing evidence that climate change is causing longerand more frequent droughts in some areas.' Drought directly impactsReclamation' s ability to deliver water and power to contractors, central toReclamation' s mission. As the Nation' s largest wholesale water supplier,

Reclamation must support our customers, stakeholders, and partners in buildingresiliency to drought and climate change.

Reclamation has developed a new Drought Response Program to improve our

ability to assist States, tribes, and local governments to prepare for and addressdrought in advance of a crisis. The Drought Response Program supports a

proactive approach to drought by providing assistance to water managers to1) develop and update comprehensive drought plans( Drought Contingency

Planning), ( 2) implement projects that will build long- term resiliency to droughtDrought Resiliency Projects), and ( 3) implement emergency response actions.

This Funding Opportunity Announcement (FOA) supports the Developmentand Update of Drought Contingency Plans that will build long-termresiliency to drought and climate change.

For further information on the Drought Response Program, please see

www.usbr. gov/drought/.

The Third National Climate Assessment, published by the U. S. Global Change ResearchProgram in 2014, links climate change to increased droughts in western states.

htto:// nca2014.globalchange.gov.

1


For further information on the WaterSMART Program, please see

www.usbr.gov/ WaterSMART/.

I. B Objective of This FOA

The objective of this FOA is to invite States, Indian tribes, irrigation districts,

water districts, and other organizations with water or power delivery authority toleverage their money and resources by cost- sharing Drought ContingencyPlanning with Reclamation to build resilience to drought in advance of a crisis.Applicants under this FOA may request funding to develop a new drought plan orto update an existing drought plan. Applicants may also request technicalassistance from Reclamation for the development of elements of the Drought

Contingency Plan ( Project). Applicants must provide a 50 percent non- Federal

cost- share for the proposed Project.

It is a well-established principle that planning for drought, in advance of a crisis,is far more cost effective than emergency response. As stated on the NationalDrought Mitigation Center( NDMC) website at http:// drought. unl.edu/:

One frequently cited estimate fromFEMA2

is that" mitigation"— takingsteps ahead of time to prevent known impacts from a natural disaster—

saves$ 4 for every$ 1 expended. Planning ahead is generally seen asmore efficient and more effective than measures taken in crisis mode.

Drought researchers have found that after-the- fact assistance to farmers,

for example, is expensive and doesn' t necessarily reach the right people.

Through this FOA, Reclamation seeks to support collaborative planning effortsthat use a proactive approach to build long- term resiliency to drought. DroughtContingency Plans developed under this program are required to includeparticipation by multiple stakeholders to encourage more comprehensive plansthat address issues important to different sectors( e.g., agricultural, municipal, andenvironmental). Participation by multiple stakeholders will also broaden supportfor mitigation and response actions identified in the plans. In addition, Drought

Contingency Plans developed under this FOA must include consideration ofclimate change impacts to water supplies, in order to support long term resiliencyto climate change.

Given current budget constraints and competing priorities for limited funding,Reclamation does not expect to submit recommendations to Congress

for authorizing legislation or appropriations for construction following thecompletion of a Drought Contingency Plan. However, potential projectsidentified in a Drought Contingency Plan may be considered for funding underthe Drought Resiliency Projects FOA, so long as the project meets all programand eligibility requirements.

2 Federal Emergency Management Agency( FEMA)

2


I. 0 Requirements for Developing or UpdatingDrought Contingency Plans

Drought Contingency Plans developed under Reclamation' s Drought ContingencyPlanning Grants must meet the requirements of the Drought Response Program.These requirements include the six elements of a Drought Contingency Plan andseveral required procedural steps, both of which are described immediately below.In developing these requirements, Reclamation relied on proven approaches andcommon practices used in drought planning. The required elements and steps areintended to guide the planning process, but still allow recipients flexibility to usean approach that meets their budget and planning needs. Guidance on potentialapproaches for meeting the program requirements is provided in more detail in theDrought Response Program Framework( Framework), available at www.usbr.gov/

drought/.

I. C. 1 Required Elements to be Included in New Plans or

Plan Updates

Drought Contingency Plans must address each of the six elements describedimmediately below. Updates to the plan may focus on only those elements thathave not yet been developed in the plan, or that require further development or

updating. Reclamation does not prescribe any one approach to developing andaddressing these elements in a plan or plan update. However, further explanationand guidance to support the development of each element is provided in the

Framework, available at www.usbr.gov/ drought/.

The six required elements for Drought Contingency Plans developed or updatedunder this FOA are as follows:

1. Drought Monitoring.—The plan must establish a process for monitoringnear and long- term water availability, and a framework for predicting theprobability of future droughts or confirming an existing drought. Thisincludes a process for the collection, analysis, and dissemination of water

availability and other drought- related data( e. g., precipitation, temperature,and streamflow levels, among other indicators). The plan must also

explain how this data will be used to predict or confirm droughts,

including identifying metrics and triggers ( e. g., reservoir level reached at aspecific reservoir and use ofspecific drought indices) that may be used todefine stages of drought, to trigger mitigation or response actions, and to

define the different stages or levels of severity of drought.

2. Vulnerability Assessment.— The plan must include a vulnerabilityassessment evaluating the risks and impacts of drought. A vulnerabilityassessment is an assessment of the risks to critical resources within the

planning area and the factors contributing to those risks. Assessments willdrive the development of potential mitigation and response actions. The

3


assessment must be based on a range of future conditions, including theeffects ofclimate change. Guidance on incorporating climate changeinformation into the plan is provided in Appendix B of the Framework.

3. Mitigation Actions.—The plan must identify, evaluate, and prioritizemitigation actions and activities that will build long-term resiliency todrought and that will mitigate the risks posed by drought. Mitigationmeasures are actions, programs, and strategies implemented before

drought to address potential risks and impacts. These actions are outside

of regular water management activities and are intended to decrease sector

vulnerabilities and reduce the need for response actions.

4. Response Actions.—The plan must identify, evaluate, and prioritizeresponse actions and activities that can be implemented during a droughtto mitigate the impacts. Response actions are different than mitigation

measures in that they are triggered during specific stages of drought tomanage the limited supply and decrease the severity of immediateimpacts. Response actions can be quickly implemented and provideexpeditious benefits.

5. Operational and Administrative Framework.—An operational and

administrative framework must be developed to identify who isresponsible for undertaking the actions necessary to implement eachelement of the plan, including communicating with the public about thoseactions. At a minimum, the framework should identify roles,responsibilities, and procedures necessary to:

o Conduct drought monitoring

o Initiate response actions, including emergency response actions

o Initiate mitigation actions

o Update the plan

The operational and administrative framework may be integrated into eachelement of the plan, or documented in a specific section of the plan.

6. Plan Update Process.— The plan must describe a process and schedule

for monitoring, evaluating, and updating the plan.

These six required elements of a Drought Contingency Plan are based on the10- Step Drought Planning Process developed by the NDMC, which has beenapplied by States, tribes, and countries around the world.

3Building on this

3 The 10- Step Drought Planning Process was published by NDMC founding director Dr. DonaldA. Wilhite in 1990 and recently updated in 2005 as" Drought Preparedness Planning: BuildingInstitutional Capacity," by Wilhite, Michael J. Hayes, and Cody Knutson, published as a chapterin Drought and Water Crises Science, Technology, and Management Issues, edited by WilhiteCRC Press, 2005).

4


approach, Reclamation has added a requirement that Drought Contingency Plansincorporate climate change information as part of conducting a VulnerabilityAssessment ( see element 2, above). Reclamation supports the use of existingclimate change information to meet this requirement, where available, includinginformation from Reclamation' s WaterSMART Basin Studies or West- Wide

Climate Risk Assessments, www.usbr.gov/ WaterSMART/ wcra/, and other non-

Reclamation sources.

I. C. 2 Required Drought Contingency Planning Steps

Once the applicant has been informed that a proposal submitted under this FOA

has been selected for funding, Reclamation will enter into a financial assistanceagreement with the applicant, documenting the requirements and conditionsrelated to the provision of financial assistance. Following finalization of thefinancial assistance agreement, the following Drought Contingency Planningsteps are required before development of the plan can begin:

Establishment of a Drought Planning Task Force.— The non- Federal

entity( s) identified to receive funding through the proposal selectionprocess will be referred to as the planning lead. At the outset of theplanning process, the planning lead will develop a Drought Planning TaskForce ( Task Force) made up of interested stakeholders within the planningarea that want to actively participate in developing the DroughtContingency Plan. The Task Force must have diverse membershiprepresenting multiple interests in the planning area.

Development of a detailed work plan.— The work plan will be

developed by the planning lead in consultation with Reclamation and willdescribe in detail how the various tasks included in developing or updatingthe plan will be accomplished, along with a detailed Project schedule, andthe responsibilities of Reclamation ( Reclamation will provide input on this

element), the planning lead, the Task Force, and other interestedstakeholders. The work plan must be finalized and signed by Reclamationand the planning lead before substantive work on the DroughtContingency Plan begins, and may be updated as conditions warrant.

Development of a communication and outreach plan.— As part of the

detailed work plan, the planning partners must develop a communicationand outreach plan. Explanation of how stakeholders and the public will be

involved in the planning process, including providing input on the draftingof the Drought Contingency Plan and providing feedback to the TaskForce. Participation could occur through public meetings, webinars,

public notices, and other forums or approaches.

Draft drought contingency plans and plan updates developed under this FOA mustbe submitted to Reclamation for review and approval at least 30-days before the

5


end of the period of performance for the financial assistance agreement. The

purpose of Reclamation' s review is to ensure that the plan or plan update meets

program requirements.

Note, in responding to the evaluation criteria, Section V.A — Technical Proposal

Evaluation Criteria, applicants are requested to identify in their proposal aninitial list ofstakeholders that will be involved in support of the planning process;a planfor completing the proposed Project within the two-year time frame; and aplanfor stakeholder involvement. This information will form the starting pointfor the establishment ofa Task Force, development of a detailed work plan, anddevelopment ofa communication and outreach plan if the proposal isfunded.

Reporting requirements are addressed separately in Section III.F— ReportingRequirements of this FOA.

The program requirements described here are intended to increase the

transparency of the planning process, encourage collaboration and participation

by interested stakeholders, and ensure that the Drought Contingency Plan willmeet program requirements upon completion. Collaboration with multiple

stakeholders representing diverse interests in water resources is required forPlanning developed under this program. For further guidance on approaches formeeting the program requirements, please see the Framework, available athttp:// www.usbr.gov/drought/.

I. D Program Authority

This FOA is issued under the authority of Title II of the Reclamation StatesEmergency Drought Relief Act of 1991 ( Public Law [ P. L.] 102- 250, 43 United

States Code [ USC] Section 2201- 2214), as amended.

I. E Other Drought Response Program FundingOpportunities

A separate FOA for Drought Resiliency Projects will be posted on Grants.gov,www.grants.gov/, concurrently with this FOA. The Drought Resiliency ProjectsFOA includes financial assistance provided under the Drought Response Program

on a 50/50 cost- share basis, to conduct projects that will build resiliency todrought by:

Increasing the reliability of water suppliesImproving water managementFacilitating the voluntary sale, transfer, or exchange ofwaterProviding benefits for fish and wildlife and the environment

6

Section II Award Information

Section II: Award Information

II. A Total Project Funding

In FY 2015, $ 5 million has been allocated to the Drought Response Program and

between $ 1 and $ 2 million of that amount will be available for development or

update of Drought Contingency Planning Projects( Project) under this FOA. Thetotal amount of funding for awards under this FOA will depend on the demand forfunding under this and other elements of the Drought Response Program.Applications submitted under this FOA may also be considered if other fundingbecomes available in FY 2015 or thereafter. Please refer to

www. usbr.gov/ drought/ for updated funding information.

II. B Funding Limitations

The Federal share( Reclamation' s share in addition to any other sources of Federalfunding) for any Project shall not exceed 50 percent of the total costs. Amaximum of$200,000 in Federal funding may be allocated to proposals awardedfunding under this FOA. Generally, the non- Federal share of costs must beexpended at the same or greater rate as the Federal share ofcosts.

II. 0 Reclamation Responsibilities

Awards of funding for Drought Contingency Planning will be made throughcooperative financial assistance agreements. Substantial involvement byReclamation will include review and input on the detailed work plan and the draft

drought plan or plan update. It may also include:

Collaboration and participation with the recipient in the management of

the drought contingency planning process and close oversight of therecipient' s activities to ensure that the program objectives are beingachieved.

Oversight may include review, input, and approval at key interim stagesof the project.

At the request of the recipient, Reclamation can provide additional technical

assistance to develop elements of a Drought Contingency Plan. If you receiveadditional Reclamation assistance, you must account for such costs in your

budget. In most cases, the Federal cost- share will be used to cover the cost of

Reclamation technical assistance in the development of the plan. At the request

of an applicant, some of the non- Federal cost- share may also be used to cover thecost of Reclamation technical assistance. To discuss technical assistance


available to applicants and the associated costs, contact your local Reclamation

office, www.usbr.gov/ main/ regions.html.

I I. D Award Date

Reclamation expects to contact potential award recipients and unsuccessful

applicants in July 2015. Within approximately one month of that date,cooperative financial assistance agreements will be awarded to applicants who

successfully pass all pre-award reviews and clearances.

8

Section III Eligibility Information

Section III: Eligibility Information

III. A Eligible Applicants

Applicants eligible to apply for funding under this FOA include: States, tribes,irrigation districts, water districts, or other organizations with water or power

delivery authority located within the Reclamation States and Hawaii, as follows:Arizona, California, Colorado, Idaho, Kansas, Montana, Nebraska, Nevada, New

Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Wyoming,Utah, and Washington; and Hawaii.

III. B Eligible Projects

Proposals for the development of a new Drought Contingency Plan ( Task A), or anupdate to an existing plan( Task B), are eligible for funding under this FOA.Drought Contingency Plans must address each of the six elements described abovein Section I.C. I — Requirements for Developing or Updating Drought ContingencyPlans. Updates to an existing plan may focus on only those elements that have notyet been developed in the existing plan, or that require further development orupdating. Applicants awarded funding under this must also meet the required stepsfor conducting a plan or plan update, also described in Section I. C. 2— Required

Drought Contingency Planning Steps. Further explanation and guidance to supportthe development of each plan element is provided in the Framework, available at

http:// www.usbr.gov/drought/. Proposals for development of one or more

elements of a drought contingency plan that would not result in a completed planwithin the timeframe listed in this FOA are not eligible.

III. 0 Ineligible Projects

Proposals for the development of planning studies, other than DroughtContingency Plans, are not eligible for funding under this FOA. This includesproposals for the development of appraisal investigations, feasibility studies,special studies, Basin Studies, or studies authorized under the Title XVI Water

Recycling and Reuse Program, through P. L. 102- 575, as amended ( 43 USC 390het seq.), or under the Rural Water Program, pursuant to the Rural Water SupplyAct of2006, P. L. 109- 451 ( http:// www.usbr.gov/ ruralwater/).

III. D Length of Planning ProcessThe development of a Drought Contingency Plan funded under this FOA must becompleted within two years of award. Completed Drought Contingency Plans aredefined as plans which are found to have met minimum requirements described in

Section I. 0—Requirements for Developing or Updating Drought ContingencyPlans, above, as determined through review by Reclamation.

9


III. E Cost-Sharing Requirement

Applicants must be able to cost- share 50 percent or more of the total costs of the

Drought Contingency Plan( also referred to as Project Costs). Applicants with

sufficient resources may choose to contribute a non- Federal cost- share that isgreater than 50 percent in order to develop more complex plans.

In exceptional circumstances and upon request of the applicant, Reclamation mayreduce or waive the non- Federal cost- share requirement, ifan overwhelmingFederal interest and a significant financial need are identified. The criteria used byReclamation to evaluate requests to reduce or waive the non- Federal cost- share

requirement are set forth below. In general, the total Federal share provided

through a cooperative financial assistance agreement under this FOA is not

anticipated to exceed $ 200,000, even in those cases where a cost- share reduction

or waiver is approved. Applicants requesting a reduction or waiver of the non-Federal cost- share must state their request in their proposal and include the

required information demonstrating support for the existence ofan overwhelmingFederal interest and financial hardship, as indicated in section IV. D– Application

Content of this FOA. The documentation will not count towards the page totallimitations set forth in Section IV.C. 3 – Application Format and Length.

Technical Assistance.— At the request of an applicant, some of the non-

Federal cost- share may also be used to cover the cost of Reclamationtechnical assistance in developing elements of a Drought ContingencyPlan.

III. E. 1 Cost-Share Regulations

All cost- share contributions must meet the applicable administrative and cost

principles criteria established in 2 Code of Federal Regulations( CFR) Part 200,available at www.ecfr.gov.

III. E.2 In- Kind Contributions

In- kind contributions constitute the value of noncash contributions that benefit the

development of a federally assisted project ( e. g. Drought Contingency Plan).These contributions may be in the form of real property, equipment, supplies, andother expendable property, as well as the value ofgoods and services directlybenefiting and specifically identifiable to the study or program. Applicantsshould refer to 2 CFR 200.434 for regulations regarding the valuation of in- kinddonations and contributions, available at www.ecfr.gov.

The cost or value of in-kind contributions that have been or will be relied on to

satisfy a cost- sharing or matching requirement for another Federal financial

10

Section III Eligibility Information

assistance agreement, a Federal procurement contract, or any other award ofFederal funds may not be relied on to satisfy the cost- share requirement for aDrought Contingency Planning Grants under the Drought Response Program.

III. E. 3 Pre-Award Costs

Project pre- award costs that have been incurred prior to the date ofaward but after

July 1, 2014, may be submitted for consideration as an allowable portion of therecipient' s cost- share for the Project. In no case will pre-award costs incurred

prior to July 1, 2014, be considered for cost-share purposes.

For example, such costs might include employee compensation costs directlysupporting the proposed Project. Reclamation will review the proposed pre-award costs to determine if they are allowable in accordance with the authorizinglegislation and applicable cost principles. To be considered allowable, any pre-award costs proposed for consideration under the new awards must comply withall applicable requirements under this FOA.

III. E.4 Indirect Costs

Indirect costs that will be incurred under a Drought Contingency Planning Grantthat otherwise will not be recovered, may be included as part of the applicant' sProject budget. Indirect costs are those:

Incurred for a common or joint purpose benefiting more than one costobjective

Not readily assignable to any one cost objective

If the applicant has never received a Federal negotiated indirect cost rate,

proposals may elect to include a de minimis rate of up to 10 percent of modifiedtotal direct costs. Otherwise, if the applicant proposes indirect costs in the budget,

then the applicant must either supply a copy of a current federally negotiatedindirect cost- rate agreement or obtain an agreement within 1 year of award. For

further information on indirect costs and modified total direct costs, refer to 2

CFR Part 200 available at www.ecfr.gov.

III. F Reporting Requirements

Recipients are required to report on the status of the Project on a regular basis.

Failure to comply with reporting requirements may result in the recipient beingremoved from consideration for funding under future funding opportunities.Please see Section VI.E. 2— Program Performance Reports for information on

types and frequency of reports required.

11


III. G Other Requirements

III. G. 1 Laws, Permits, and Approvals

Applicants shall adhere to Federal, State, tribal, territorial, and local laws,

regulations, and codes, as applicable, and shall obtain all required approvals and

permits. Applicants also shall coordinate and obtain approvals from site owners

and operators.

III. G. 2 System for Award Management (SAM) and

Automated Standard Application for Payments

ASAP) Registration

All applicants must be registered in the SAM) prior to award under this FOA.

Instructions for registering for SAM are located at www.sam. gov/portal/ public/SAM. All applicants must maintain an active SAM registration with current

information at all times while they have an active Federal award or an applicationunder consideration.

All applicants must also be registered with and willing to process all paymentsthrough the Department ofTreasury ASAP system. All recipients with activefinancial assistance agreements with Reclamation must be enrolled in ASAP

under the appropriate Agency Location Code( s) and the Data Universal NumberSystem ( DUNS) Number prior to the award of funds. If a recipient has multiple

DUNS numbers they must separately enroll within ASAP for each unique DUNSNumber and/or Agency. All of the information on the enrollment process forrecipients, including the enrollment initiation form and the enrollment mailbox,can be found at www.usbr.gov/ mso/ aamd/asap. html. Note that if your entity iscurrently enrolled in the ASAP system with an agency other than Reclamation,you must enroll specifically with Reclamation in order to process payments.

12

Section IV Application and Submission Information

Section IV: Application and Submission

Information

IV.A Address to Request Application Package

This document contains all information, forms, and electronic addresses required

to obtain the information required for submission of an application.

If you are unable to access this information electronically, you can request papercopies of any of the documents referenced in this FOA by contacting:

By mail: Bureau of Reclamation

Financial Assistance Services

Attn: Ms. Irene M. HoibyMail Code: 84- 27852

P.O. Box 25007

Denver, CO 80225

By e- mail: [email protected]

By telephone: 303- 445- 2025

IV.B Application Submission

IV. B. 1 Submission Date and Time

Application submission date deadline:

June 25, 2015, 4: 00 p.m. Mountain Standard Time

Proposals received after the application deadline will not be considered unless it

can be determined that the delay was caused by Federal Government mishandlingor by the Grants.gov application system.

Please note that any application submitted to Reclamation for DroughtContingency Planning Grants funding may be subjected to a Freedom ofInformation Act request ( 5 USC Section 552, as amended by P. L. No. 110- 175),

and as a result, may be made publicly available. In addition, Reclamation will postall successful applications on the Reclamation website, www.usbrgov/drought/

after redactions as determined by Reclamation to be necessary.

13


IV. B.2 Application Delivery Instructions

Applications may be submitted electronically through http://www. grants. gov orhard copies may be submitted as follows. Under no circumstances willapplications received through any other method( such as email or fax) beconsidered eligible for award.


Acquisition Operations Branch


P. O. Box 25007

Denver, CO 80225

By express delivery/ Bureau of Reclamation

mail services: Attn: Ms. Irene M. HoibyMail Code: 84- 27852

Denver Federal Center, Bldg. 67, Rm. 1526th Avenue and Kipling StreetDenver, CO 80225

By telephone: 303- 445- 2025

IV.0 Instructions for Submission of an Application

Each applicant shall submit an application in accordance with the instructionscontained in this section.

IV.C. 1 Applications Submitted by Mail or ExpressDelivery

Please follow these instructions to submit your application by mail or expressdelivery.

Applicants shall submit an original and one copy of all applicationdocuments for hardcopy submissions. Each document should be clearlyidentified as the" ORIGINAL" or as a" COPY."

Only binder clip documents submitted.

Hard copy applications may be submitted by mail or express methods tothe addresses listed in Section IV.0— Instructions for Submission of anApplication, above.

14


Materials arriving separately will not be included in the applicationpackage and may result in the application being rejected or not funded.This does not apply to letters of support, funding commitment letters, orofficial resolutions.

Faxed and emailed copies of application documents will not be accepted.

Do not include a cover letter or company literature/brochure with theapplication. All pertinent information must be included in the application

package.

IV.C. 2 Applications Submitted Electronically

If the applicant chooses to submit an electronic application, it must be submitted

through Grants.gov at www.grants. gov. Reclamation encourages applicants to

submit their applications for funding electronically through www.grants.gov/applicants/applyyfor_grants.jsp. Applicant resource documents and a full set ofinstructions for registering with Grants.gov and completing and submittingapplications online are available at www.grants.gov/web/ grants/applicants. html.

Please note that submission of an application electronically requiresprior registration through Grants.gov, which may take 7 to 21 days.Please see registration instructions at www.grants.gov/applicants/

get registered.jsp.

Applicants sometimes have experienced significant delays when

attempting to submit applications through Grants.gov. If you plan tosubmit your application through Grants.gov, you are encouraged to

submit your application several days prior to the application deadline.

If you are a properly registered Grants.gov applicant and encounterproblems with the Grants.gov application submission process, you

must contact the Grants.gov Help Desk to obtain a case number. Thiscase number will provide evidence of your attempt to submit an

application prior to the submission deadline.

Regardless of the delivery method used,you must ensure that yourproposalarrives by the date and time deadline stated in Section IV.B., above. Lateapplications will not be accepted unless it is determined that the delay wascaused by Federal Government mishandling or by a problem with theGrants.gov application system.

IV.C. 3 Application Format and Length

The total application package shall be no more than 50 pages and shall be singlespaced. If an application exceeds 50 pages, only the first 50 pages will be

15


evaluated. The font shall be at least 12 points in size and easily readable. Pagesize shall be 8'/ z by 11 inches, including charts, maps, and drawings. Oversizedpages will not be accepted. The technical proposal section shall be limited to a

maximum of20 pages. The SF- 424 forms and drought contingency plans( if theproposal is to update an existing drought contingency plan) included asattachments will not be considered in the total page count.

Applications will be prescreened for compliance to the page number limitations.

IV. D Application Content

The application must include the following elements in order to be consideredcomplete:

Mandatory Federal Forms

o Application for Federal Assistance, form SF- 424

o Assurances—Non- Construction Programs, form SF- 424B

Title page

Table of contents

Technical proposal and evaluation criteria( limited to 20 pages)

o Executive summary

o Background data

o Technical project description

o Evaluation criteria

Existing drought contingency plan( if applicable)— attach as an appendix

this will not count against the 50 page total limit)

Required permits or approvals

Letters of project support

Official resolution

Project budget

o Funding plan and letters of commitment

o Budget proposal

o Budget narrative

16


Budget information— Non-Construction Programs, form SF- 424A

Request for cost- share reduction or waiver and supporting documentationif applicable)( this also will not count against the page limit)

SF- 424, SF-424A, and SF- 424B forms may be obtained at http:// apply07. grants.gov/apply/ FormLinks?familv= 15.

IV. D. 1 Mandatory Federal Forms

SF-424 Application for Federal Assistance

This fully completed application for Federal assistance form must be signed by aperson legally authorized to commit the applicant to performance of the Project.Failure to submit a properly signed SF-424 form may result in theelimination of the application from further consideration.

SF-424 Assurances

A SF- 424B— Assurances—Nonconstruction Programs, signed by a person legallyauthorized to commit the applicant to performance of the Project shall be

included. Failure to submit a properly signed SF-424B form may result in theelimination of the application from further consideration.

IV. D. 2 Title Page

Provide a brief, informative, and descriptive title for the proposed Project that

indicates the nature of the proposed drought contingency plan or plan update.Include the name and address of the applicant, and the name and address, e- mail

address, telephone, and fax numbers of the Project manager.

IV. D. 3 Table of Contents

List all major sections of the technical proposal in the table of contents.

IV. D.4 Technical Proposal and Evaluation Criteria

The technical proposal (20 pages maximum) includes: ( 1) the Executive

Summary; ( 2) Background Data; ( 3) Technical Description of the Drought

Contingency Plan; and( 4) Evaluation Criteria.

17


Executive Summary

The executive summary should include:

The date, applicant name, city, county, and state.

A one paragraph summary of the proposal.

State the length of time and estimated completion date for the proposed

Drought Contingency Plan.

Indicate whether or not a Reclamation project, facility, or activity islocated within the geographic area to be addressed in the proposed

Drought Contingency Plan.

Background Data

Provide a map of the planning area showing the geographic location( include theState, county, and direction from nearest town).

Provide a general description of the area to be addressed in the Drought

Contingency Plan, including a description of the source( s) of water supply, thewater rights involved, the current water uses ( i. e., agricultural, municipal,

domestic, or industrial), the number of water users served, and the current and

projected water demand, if available. Ifwater is primarily used for irrigation,describe major crops and total acres served.

Identify any past working relationships with Reclamation. This should includethe date( s), description of prior relationships with Reclamation, and a description

of the project( s), facility(s), or activity( s).

Technical Project Description

The technical description should describe the work in detail including the specificactivities to be accomplished as part of this Project. This description shall have

sufficient detail to permit a comprehensive evaluation of the proposal. The

technical description should clearly indicate if the proposal is for Task ADevelop Drought Contingency Plan) or Task B ( Update Drought Contingency

Plan). Proposals should address the requirements for conducting a droughtcontingency plan or plan update under the Drought Response Program, identifiedin Section I. 0—Requirements for Developing or Updating Drought ContingencyPlans of this FOA. When the applicant is writing the technical proposal, theyneed to address each of the criteria in the order presented to assist in the completeand accurate evaluation of the proposal.

18


Evaluation Criteria

See Section V—Application Review Information for additional details,

including a detailed description of each criterion and subcriterion and pointsassociated with each.)

The evaluation criteria portion of your application should thoroughlyaddress each criterion and subcriterion in the order presented to assist in the

complete and accurate evaluation of your proposal. It is suggested that

applicants copy and paste the evaluation criteria and sub-criteria immediatelybelow into their applications to ensure that all necessary information isadequately addressed.

IV. D. 5 Existing Drought Contingency Plan ( if applicable)

If there is an existing drought contingency plan addressing the relevantgeographic area, please attach a copy( or relevant sections) of the existing plan.Note, this will not count against the application page limit).

IV. D.6 Required Permits or Approvals

Applicants must state in the application whether any permits or approvals arerequired for developing the Drought Contingency Plan and describe the approachfor obtaining such permits or approvals.

IV.D.7 Letters of Support

To demonstrate that the planning process will include a diverse range ofstakeholders, please include letters from interested stakeholders supporting thedevelopment of a new drought contingency plan or plan update.

Letters of support will not be counted towards the 20 page limit within the

Technical Proposal; however, they will be counted towards the 50 page proposallimit. To ensure your proposal is accurately reviewed, please attach all letters ofsupport/ partnership letters as an appendix.

IV.D. 8 Official Resolution

Include an official resolution adopted by the applicant' s board of directors orgoverning body, or for State government entities, an official authorized to committhe applicant to the financial and legal obligations associated with receipt of

Federal financial assistance, verifying:

The identity of the official with legal authority to enter into an agreement

19


The board of directors, governing body, or appropriate official who hasreviewed and supports the application submitted

The capability of the applicant to provide the amount of funding and/orin- kind contributions specified in the funding plan

The applicant will work with Reclamation to meet established deadlines

for entering into a cooperative financial assistance agreement

An official resolution that meets the requirements set forth above is

mandatory. If you are unable to submit the official resolution by the applicationdeadline because of the timing of board meetings or other justifiable reasons, theofficial resolution may be submitted up to 30 days after the application deadline.

IV.D. 9 Project Budget

The project budget includes:

Funding plan and letters of commitmentBudget proposal

Budget narrative

Budget form

Funding Plan and Letters of Commitment

Describe how the non- Reclamation share of Project costs will be obtained.

Reclamation will use this information in making a determination of financialcapability.

Project funding provided by a source other than the applicant shall be supportedwith letters of commitment from these additional sources. This is a mandatoryrequirement. Letters of commitment shall identify the following elements:

The amount of funding commitmentThe date the funds will be available to the applicant

Any time constraints on the availability of fundsAny other contingencies associated with the funding commitment

Cost- share funding from sources outside the applicant' s organization (e. g., loansor State grants) should be secured and available to the applicant prior to award.

Commitment letters should be included with the Project application. If a final

funding commitment has not been received by the date ofapplication, thecommitment letters should be submitted by no later than 30 days after applicationdeadline.

20


Reclamation may approve an award prior to an applicant securing non- Federalcost- share funds ifReclamation determines that there is sufficient evidence and

likelihood that the non- Federal funds will be available to the applicant by the startof the Project.

The funding plan must include all Project costs, as follows:

How the applicant will make its contribution to the cost- share requirement, such

as monetary and/ or in-kind contributions and source funds contributed by theapplicant ( e. g., reserve account, tax revenue, and/ or assessments).

Describe any in- kind costs incurred before the anticipated Project startdate that the applicant seeks to include as Project costs. Include:

o What Project expenses have been incurred

o The date ofcost incurrence

o The amount of the expenditure

o How the expenditure benefitted the Project

Provide the identity and amount of funding to be provided by fundingpartners, as well as the required letters of commitment.

Describe any funding requested or received from other Federal partners.Note: Other sources of Federal funding may not be counted towards theapplicant' s 50 percent cost- share unless otherwise allowed by statute.

Describe any pending funding requests that have not yet been approved,and explain how the Project will be affected if such funding is denied.

Please include the following chart( table 1) to summarize the non- Federal andother Federal funding sources. Denote in- kind contributions with an asterisk(*).Please ensure that the total Federal funding( Reclamation and all other Federalsources) does not exceed 50 percent of the total estimated Project costs.

Table 1.— Summary of Non-Federal and Federal Funding Sources

Funding Sources Funding Amount

Non-Federal Entities

1

2

3

Non- Federal Subtotal

21


Funding Sources Funding Amount

Other Federal Entities

1

2

3

Other Federal Subtotal

Requested Reclamation Funding

Total Study Funding

Budget Proposal

General Requirements

Include a Project budget that estimates all Project costs( not just costs to be borne

by Reclamation). Include the value of in-kind contributions of goods and services

and sources of funds provided to complete the Project. The proposal must clearlydelineate between Reclamation and applicant contributions.

Budget Proposal Format

The Project budget shall include detailed information on the categories listed

below and must clearly identify all Project costs. Unit costs shall be provided forall budget items including the cost ofwork to be provided by contractors.Additionally, applicants shall include a narrative description of the items includedin the study budget. It is strongly advised that applicants use the budget proposalformat shown on tables 2 and 3 at the end of this section or a similar format thatprovides this information.

Table 2.— Sample Funding Sources

Funding Sources of Total Study Cost Total Cost by Source

Recipient Funding

Reclamation Funding

Other Federal Funding

Totals 0%

22


Table 3.— Sample Budget Proposal Format

Budget Item DescriptionComputation Quantity Type

Total CostKnit I Quantity (

hours/days)

Salaries and Wages

Employee 1

Employee 2

Employee 3

Fringe Benefits

Full-Time Employees

Part-Time Employees

Travel

Tnp 1

Tnp 2

Tnp3

Equipment

ItemA

Item B

Item C

MaterialslSupplies

ItemA

Item B

Contractual/Construction

Contractor A

Contractor B

Other

Total Direct Costs

Indirect Costs- %

Total Project Costs

This is only a sample budget proposal format You may use this format or submit the information in a differentformat which provides a detailed break-down of costs and need justification for budgets presented in the SF-424A

Contracts should be broken out into specific line items You may attach a separate, detailed budget for eachcontract to adequately address all contractor budget items

Budget Narrative Format

Submission of a budget narrative is mandatory. An award will not be made toany applicant who fails to fully disclose this information. The budget narrativeprovides a discussion of, or explanation for, items included in the budget

proposal. The types of information to describe in the narrative include, but are

not limited to, those listed in the following subsections.

23


Salaries and Wages

Indicate program manager and other key personnel by name and title. Otherpersonnel may be indicated by title alone. For all positions, indicate salaries andwages, estimated hours or percent of time, and rate of compensation. The labor

rates should identify the direct labor rate separate from the fringe rate or fringecost for each category. All labor estimates, including any proposedsubcontractors, shall be allocated to specific tasks as outlined in the recipient' s

technical study description. Labor rates and proposed hours shall be displayed foreach task.

Clearly identify any proposed salary increases and the effective date.Generally, salaries of administrative and/ or clerical personnel will be included asa portion of the stated indirect costs. If these salaries can be adequatelydocumented as direct costs, they should be included in this section; however, ajustification should be included in the budget narrative.

Fringe Benefits

Indicate rates/ amounts, what costs are included in this category, and the basis ofthe rate computations. Indicate whether these rates are used for application

purposes only or whether they are fixed or provisional rates for billing purposes.Federally approved rate agreements are acceptable for compliance with this item.

Travel

Include the purpose of the trip, destination, number of persons traveling, length ofstay, and all travel costs, including: airfare ( basis for rate used), per diem, lodging,and miscellaneous travel expenses. For local travel, include mileage and rate of

compensation.

Equipment

Itemize costs of all equipment having a value over$ 5, 000 and describe the needfor this equipment, as well as how the equipment was priced if it is beingpurchased for the agreement. If equipment is being rented, specify the number ofhours and the hourly rate. Local rental rates are only accepted for equipmentactually being rented or leased for the study. If equipment currently owned by theapplicant is proposed for use under the proposed study and the cost to use thatequipment is being included in the budget as in- kind cost- share, provide the ratesand hours for each piece of equipment owned and budgeted. These should be

ownership rates developed by the recipient for each piece of equipment. If theserates are not available, the U. S. Army Corps of Engineers' recommendedequipment rates for the region are acceptable. Blue book, FEMA, and other databases should not be used.

24


Materials and Supplies

Itemize supplies by major category, unit price, quantity, and purpose, such aswhether the items are needed for office use, research, or construction. Identifyhow these costs were estimated ( i. e., quotes, past experience, engineeringestimates, or other methodology).

Contractual

Identify all work that will be accomplished by subrecipients, consultants, orcontractors, including a breakdown ofall tasks to be completed and a detailedbudget estimate of time, rates, supplies, and materials that will be required for

each task. If a subrecipient, consultant, or contractor is proposed and approved at

time of award, no other approvals will be required. Any changes or additions willrequire a request for approval. Identify how the budgeted costs for subrecipients,consultants, or contractors were determined to be fair and reasonable.

Other

Any other expenses not included in the above categories shall be listed in thiscategory, along with a description of the item and the purpose of its use. Noprofit or fee will be allowed.

Indirect Costs

Show the proposed rate, cost base, and proposed amount for allowable indirect

costs based on the applicable Office ofManagement and Budget circular cost

principles( see Section III.E— Cost- Sharing Requirement) for the recipient' sorganization. It is not acceptable to simply incorporate indirect rates within otherdirect cost line items.

If the recipient has separate rates for recovery of labor overhead and general andadministrative costs, each rate shall be shown. The applicant should propose rates

for evaluation purposes, which will be used as fixed or ceiling rates in anyresulting award. Include a copy of any federally approved indirect cost rateagreement. If a federally approved indirect rate agreement is not available,provide supporting documentation for the rate. This can include a recentrecommendation by a qualified certified public accountant along with support forthe rate calculation.

If you do not have a federally approved indirect cost rate agreement, or ifunapproved rates are used, explain why and include the computational basis forthe indirect expense pool and corresponding allocation base for each rate.Information on preparing and submitting indirect cost proposals is available fromthe Interior Business Center, and Indirect Cost Services Section, at www.doi.gov/

ibc/ services/ Indirect Cost Services/ index.cfm.

25


Total Cost

Indicate the total amount of Project costs, including the Federal and non- Federalcost- share amounts.

Budget Form

In addition to the above- described budget information, the applicant must

complete an SF- 424A, Budget Information— Non- construction Programs.

This form is available at http:// applv07.grants.gov/apply/ FormLinks?family= 15.

IV. D. 10 Request for a Cost-Share Reduction or Waiver

As set forth in Section III.E– Cost- Sharing Requirement of this FOA, inexceptional circumstances, Reclamation may reduce or waive the non- Federalcost- share requirement upon request by the applicant, if an overwhelming Federalinterest and a significant financial need are identified. If the funding planidentifies less than 50 percent non- Federal cost- share match, please include the

request for a cost- share reduction or waiver in the proposal. The request must

include information and documentation addressing the factors set forthimmediately below.

Reclamation will use the following factors when considering whether to reduce orwaive the non- Federal cost- share requirement. Please address each of the

following criteria, providing an explanation for the applicability of each criterionand supporting documentation:

Overwhelming Federal Interest. Reclamation will make a determinationof whether an overwhelming Federal interest exists based on factors suchas the programs and policies of the President and the Secretary of theDepartment of the Interior.

Financial Hardship. In determining whether a significant financial needexists the following factors will be considered:

o The population- weighted median household income within the studyarea and the state based on the latest available data from the U. S.

Census Bureau' s American Community Survey;

o Family poverty level for the state as estimated by guidelines publishedannually by the Department of Health and Human Services;

o The population- weighted average unemployment rate within the studyarea based on the latest available data from the U. S. Census Bureau' s

American Community Survey; and

26


o A current financial statement of the applicant and a statement that the

applicant does not possess sufficient funds or assets to pay for all orpart of the required cost- share.

IV.E. Funding Restrictions

See Section III.E.3— Pre- Award Costs for restrictions on incurrence and

allowability of pre-award costs.

27

Section V Application Review Information

Section V: Application Review Information

V.A Technical Proposal — Evaluation Criteria

The evaluation criteria portion ofthe application should thoroughly address eachcriterion and subcriterion in the order presented below in this FOA to assist in the

complete and accurate evaluation of the proposal. Applications will be

evaluated against the evaluation criteria ( listed below), which comprise a

total of 100 points. Please note that proposals may be prioritized to ensurebalance among the program Task Areas and to ensure that the proposals fundedaddress the goals of the Drought Response Program.

The following criteria will be used by the Application Review Committee to rankproposals to develop a drought contingency plan or plan update, submitted underthis Drought Contingency Planning FOA. It is suggested that applicants copyand paste the evaluation criteria and sub-criteria immediately below into theirapplications to ensure that all necessary information is adequately addressed.

V.A. 1 Evaluation Criterion A — Need for a Drought

Contingency Plan or Plan Update (40 points)

Up to 40 points may be awarded based on the extent to which the proposaldemonstrates a compelling need to develop or update a drought contingency plan.Proposals that address more urgent needs and more severe drought risks will

receive higher priority consideration on this criterion than proposals to addressless significant needs and risks.

Describe existing or potential drought conditions to be addressed in theDrought Contingency Plan.

Will the proposed plan or plan update address a geographic area that is

currently suffering from drought or which has recently suffered fromdrought? Please describe existing or recent drought conditions, includingwhen and the period of time that the area has experienced drought

conditions ( please provide supporting documentation, [ e. g., DroughtMonitor, http:// droughtmonitor.unl. edu/]).

Describe any projected increases to the frequency, severity, or duration ofdrought in the geographic area resulting from climate change. Pleaseprovide support for this response ( e. g., reference a recent climate change

analysis, ifavailable).

29


Describe the severity of the risks to water supplies that will be addressed inthe Drought Contingency Plan.

What are the risks to water supplies within the applicable geographic area

that will be addressed in the plan or plan update, and how severe are those

risks? Describe the existing or potential drought risks to specific sectorsin the project area( e. g., impacts to agriculture, environment, hydropower,recreation and tourism, forestry). For example, risks could include but are

not limited to:

o Whether there are public health concerns or social concerns associated

with existing or potential drought conditions. For example, are therewater quality concerns including past or potential violations ofdrinking water standards, increased risks ofwildfire, or past orpotential shortages of drinking water supplies? Does the communityhave another water source available to them in the case that their water

service is interrupted?

o Whether there are environmental concerns, such as existing orpotential impacts to endangered, threatened or candidate species.

o Whether there are ongoing or potential, local, economic lossesassociated with drought conditions( e. g., business, agriculture, reducedreal estate values)

o Whether there are other drought- related risks not identified above,

including tensions over water that could result in a water-related crisisor conflict, or risks to tribes, for example.

Describe the status of any existing Drought Contingency Plan.

Please explain generally why the applicant is seeking to conduct a droughtcontingency plan or plan update.

If a drought contingency plan already exists for the relevant geographicarea, please explain why a new plan or plan update is needed. Forexample, is the existing plan outdated or is there a need to make the planmore comprehensive or inclusive of various sectors or interests( i. e.,

municipal, agricultural, industrial, or environmental)? Is there a need to

incorporate consideration of climate change in the existing plan? If a

drought contingency plan exists, please attach a copy of the applicableplan, or sections of the plan as an appendix to the application (this will not

count against the page limit).

If no applicable drought plan exists, please explain why no droughtcontingency plan has been developed to date.

30


V.A.2 Evaluation Criterion B - Diversity of Stakeholders35 points)

Up to 35 points may be awarded based on the extent to which the proposaldemonstrates that the planning process will incorporate input and participation bya diverse range of stakeholders. Note, " stakeholders" may include a mix ofbothinternal and external stakeholders( e. g. stakeholders internal and external to atribe, city or district).

Describe the diversity of stakeholders to be involved in the planning process.Please address the following:

Identify stakeholders in the planning area who have committed to beinvolved in the planning process and describe their commitment. Do thesestakeholders represent diverse interests ( e. g., agricultural, municipal,environmental, tribal)? Support could include letters from stakeholders

committing to be involved in the planning process.

Describe stakeholders in the planning area who have expressed theirsupport for the planning process, whether or not they have committed toparticipate. Support can include letters of support from stakeholders

expressing support for the planning process.

If specific stakeholders have not yet been identified, or if some sectors are

not yet represented, describe what efforts that you will undertake to ensure

participation by a diverse array of stakeholders in the development of aplan or plan update. Support could include a description of keystakeholder interests in the planning area and what efforts that you willundertake engage them in the planning process, including outreach tostakeholders or collaborating with other groups or partners

V.A.3 Evaluation Criterion C - Project Implementation

20 points)

Up to 20 points may be awarded based on the extent to which the proposalsupports the applicant' s ability to meet the program requirements within the two-

year timeframe, based on the following:

Describe the approach for addressing the six required elements of a DroughtContingency Plan within the two year timeframe. Note, new plans mustaddress all six required elements( described in Section I.0—Requirements for

Developing or Updating Drought Contingency Plans of this FOA), whereas plan

updates may address only those elements not( sufficiently) addressed in anexisting plan. Please address the following:

31


Describe how each of the six required elements of a Drought ContingencyPlan, as applicable, will be addressed within the two year timeframe. If

the proposal is for a plan update, please explain whether all or only someelements of the existing plan will be updated, and why. Please include anestimated project schedule that shows the stages and duration of the

proposed work, including major tasks, milestones, and dates. Describe theavailability and quality of existing data and models4 applicable to theproposed plan or plan update.

Identify staff with appropriate technical expertise and describe theirqualifications. Describe any plans to request additional technicalassistance from Reclamation, or by contract.

V.A.4 Evaluation Criterion D — Nexus to the Bureau of

Reclamation (5 points)

Up to 5 points may be awarded based on the extent that the proposaldemonstrates a nexus between the development of Drought Contingency Plan anda Reclamation project or activity. Please provide the following informationregarding the connection to a Reclamation project, facility, or activity:

Is there a Reclamation project, facility, or activity within the planningarea?

Is the planning area in the same basin as a Reclamation project, facility, oractivity?

Will the proposed plan or plan update benefit a basin where a Reclamation

project, facility, or activity is located?

V.B Review and Selection Process

The Government reserves the right to reject any and all applications which donot meet the requirements of this FOA or which are outside the scope of Drought

Response Program. Awards will be made for Projects most advantageous to the

Government. Award selection may be made to maintain balance among theprogram tasks listed in Section III.B— Eligible Projects. The evaluation process

will be comprised of the steps described in the following subsections.For additional information on the review and selection process, please see

www.usbr.gov/drought/

4 Data and models include but are not limited to: hydrologic models, operational models, climate

data, water demand data or projections, water quality data, recreational water needs,environmental water needs, demographics, and economic data and models.

32


V.B. 1 Initial Screening

All applications will be screened to ensure that:

The application meets the requirements of the FOA package, includingsubmission of technical and budget proposals, a funding plan, letter( s) ofcommitment, and related forms.

The application contains a properly executed SF- 424 Application forFederal Assistance, a form SF- 424A, Budget Information—Non-

construction Programs, and a form SF-424B, Assurances— Non-

construction Programs.

The applicant meets the eligibility requirements stated in this document.

The application includes an official resolution, adopted by the applicant' sboard ofdirectors, governing body, or appropriate authorized official.

At least 50 percent of the cost of the Project will be paid for with

non- Federal funding. Cost- share funding from sources outside theapplicant' s organization, e. g., loans or state grants, should be secured andavailable to the applicant prior to award. Reclamation will execute a

financial assistance agreement and make funds available for a Drought

Contingency Planning Grant once the recipient secures non- Federalfunding or Reclamation determines that there is sufficient evidence andlikelihood that non- Federal funds will be available to the applicant

subsequent to executing the agreement.

As set forth in section IV.0– Instructions for Submission of an

Application of this FOA, in exceptional circumstances, Reclamation mayreduce or waive the non- Federal cost- share requirement upon request bythe applicant, if an overwhelming Federal interest and a significantfinancial need are identified. If the funding plan identifies less than50percent non- Federal cost- share match, please include the State your

request for a cost- share reduction or waiver in the proposal. The request

must include information and documentation addressing the factors setforth immediately below

The application meets the description of eligible projects in Section III.B–

Eligible Projects, ( Tasks A and B) and is within the scope ofDrought

Contingency Planning Grants FOA.

The proposed Project can be completed by September 30, 2017.

Reclamation reserves the right to remove an application from fundingconsideration if it does not pass all Initial Screening criteria listed above. Anapplicant that has submitted an application that is determined to be ineligible for

funding will be notified along with other applicants, or sooner if possible

33


V.B. 2. Application Review Committee (ARC) Review

Evaluation criteria will comprise 100 points of the total evaluation weight as

stated in Section V.A—Applications will be scored against the evaluation criteria

by an ARC, made up of experts in relevant disciplines selected from acrossReclamation.

During ARC review, Reclamation may contact applicants to request clarificationsto the information provided, if necessary.

V.B. 3 Red Flag Review

Following the results of the ARC review, Reclamation will review the top-rankingapplications and will identify any reasons why a proposed Project would not befeasible or otherwise advisable, including environmental or cultural resourcescompliance issues, permitting issues, legal issues, or financial position. Positiveor negative past performance by the applicant and any partners in previousworking relationships with Reclamation may be considered, including whether theapplicant is making significant progress toward the completion ofoutstandingfinancial assistance agreements and whether the applicant is in compliance with

all reporting requirements associated with previously funded Projects.

In addition, during this review Reclamation will address any specific concerns orquestions raised by members of the ARC, conduct a preliminary budget review,and evaluate the applicant' s ability to meet cost- share as required.

V.B. 3. Managerial Review

Reclamation management will prioritize Projects to ensure the total amount ofall

awards does not exceed available funding levels. Management will also ensurethat all Projects meet the scope, priorities, and requirements of the Drought

Response Program. Management may also prioritize projects to ensure thatmultiple project types( task areas) are represented.

V.C. Pre-Award Clearances and Approvals

After completion of the Managerial Review, Reclamation will notify applicantswhose proposals have been selected for award consideration and will forwardtheir applications to the appropriate Reclamation region or area office forcompletion of environmental compliance.

Reclamation will also complete a business evaluation and determination of

responsibility. During these evaluations, the Grants Officer( GO) also willconsider several factors that are important, but not quantified, such as:

34


Pre- award clearances, determinations, reviews, and approvals

Allowability and allocability of proposed costs

Financial strength and stability of the organization

Past performance, including satisfactory compliance with all terms andconditions of previous awards, such as environmental compliance issues,

reporting requirements, proper procurement of supplies and services, andaudit compliance

Adequacy of personnel practices, procurement procedures, and accountingpolicies and procedures— as established by 2 CFR Part 200

If the results of all pre- award reviews and clearances are satisfactory, an award offunding will be made once the financial assistance cooperative agreement isfinalized ( approximately one to two months from date of initial selection). If the

results of pre-award reviews and clearances are unsatisfactory, consideration of

funding for the proposed Project may be withdrawn.

35

Section VI Award Administration Information

Section VI: Award Administration

Information

VI.A. Award Notices

Successful applicants will receive, by electronic or regular mail, a notice ofaward.

VI. B. Award Document

If the applicant is awarded a financial assistance agreement as a result of this

FOA, the proposed Drought Contingency Plan and other relevant informationfrom the application will be referenced in the agreement. The agreement

document must be signed by a Reclamation GO before it becomes effective.

VI. C. Releasing Applications

Following awards of funding, Reclamation will post all successful applications onthe Reclamation website after conducting any redactions determined necessary byReclamation, in consultation with the Recipient.

VI. D. Reporting Requirements and Distribution

If the applicant is awarded an agreement as a result of this FOA, the applicant will

be required to submit the following types of reports during the term of theagreement.

VI. D. 1. Financial Reports

Form SF- 425 —Federal Financial Report must be submitted on at least a

semiannual basis and with the final performance report.

VI. D.2. Program Performance Reports

The specific terms and conditions pertaining to the reporting requirements will beincluded in the financial assistance agreement.

Interim reports submitted on at least a semiannual basis, must include:

o A comparison of actual accomplishments to the milestones established

by the financial assistance agreement for the period

37


o The reasons why established milestones were not met, if applicable

o The status of milestones from the previous reporting period that werenot met, if applicable

o Whether the project is on schedule and within the original cost

estimate

o Any additional pertinent information or issues related to the status ofthe project

Final report, including, but not limited to, the following informationplease note that final reports are public documents and will be made

available on Reclamation' s website, www.usbr.gov/droughtf):

o Whether the project objectives and goals were met

o Discussion of the benefits achieved by the Drought Contingency Plan,including how the plan improves long- term resiliency to drought

o How the plan demonstrates collaboration

38

Section VII Agency Contacts

Section VII: Agency ContactsThere will be no pre-application conference. Organizations or individuals

interested in submitting applications in response to this FOA may directquestions to Reclamation in writing. Questions may be submitted to theattention of Ms. Irene M. Hoiby, GO, as follows:


Financial Assistance Management Branch


P. O. Box 25007

Denver, CO 80225

By email: [email protected]

By telephone: 303- 445- 2025

Figm JUN 16 2015J.A."ANDY HARWELL, County ChlEtt 39

McLennan County, lbxaaBy KELLY F4IL\49RIGHT DEPUTY



K. BIDS/ RFP' s/ RFQ' s/ QUOTATIONS for GOODS& SERVICES, includingRecording of Vendor HB 914 Conflict Disclosure Statements, if applicable:

1. Authorization re: Renewal of Bid 13- 015: Printed Approved

Forms for CSCD( Firmin Business Forms)

CD-337, 10:04

ORDER APPROVING:

AUTHORIZATION RE: RENEWAL OF BID 13- 015:

PRINTED FORMS FOR CSCD (FIRMIN BUSINESS FORMS)

On this the 16 day of June, 2015, came on for consideration the matter of Authorization re:

Renewal of Bid 13- 015: Printed Forms for CSCD ( Firmin Business Forms). After discussion,

Commissioner Perry made a motion to approve K. 1. and it was seconded by Commissioner




I

Itt

3 d. t ,...

u is i 9 L3 Rik ter.,.

cx _sGO,Ken Bass

Director of Purchasing Ph( 254) 757- 5016

214 North5th

Street Fax( 254) 757- 5068

Waco, Texas 76701 e- mail: [email protected]

June 16, 2015

Re: Renewal for Bid 13- 015, Printed Forms for CSCD

Commissioners Court,

We currently have a contract with Firmin Business Forms for Printed Forms for CSCD. The initialterm for this contract was from August 1, 2013 through July 31, 2014. The bid included an option torenew annually if prices remain the same or there is no more than a 3% increase, at the discretion of

Commissioners Court.

We consulted with CSCD and they stated they would like to renew this bid. We then contactedTrigger Firmin and received an email from him stating he is willing to extend the current contract foranother year with a 3% increase in prices. This increase would bring the bid price from $2, 705. 81 to

2, 786.98 which is approximately 20% less than the next lowest bid received in the original bid.

We bring before the court the option to renew this contract for another year with a 3% increase in

prices. If the Court approves the renewal, the contract term will extend from August 1, 2015 through

July 31, 2016.

Thank You,

Ken Bass BY COMMISSIONERS COURTAPPROVED

oar alioz.-201a

Bid 13- 015

Printed Forms for McLennan County CSCD

2013- 2014 2014 - 2015 2015 - 2016

Description Quantity Original Bid Price Price Price

1. Misdemeanor Intake Packet 2, 000 354.00 364.62 375. 56

Civil Rights and the Federal

2. Firearms Control Act 4,000 224.00 230.72 237.64

3. Spanish Intake Packet 750 210.00 216.30 222.79

Felony Intake 3- Part Carbonless4. Form 750 140.00 144.20 S148. 53

Transfer-Out Monthly Status5. Report Form 10,000 S280.00 288.40 297.05

6. Monthly Report Form 60,000 1, 020.00 1, 050.60 1, 082. 12

Drug Offender Education Program7, Drug Abuse Screening Test (DAST) 1, 250 90.00 92. 70 95. 48

DWI School Services Numerical

8. Drinking Profile (NDP Assessment) 750 52. 00 53. 56 55. 17

9. Pre-Sentence Intake Packet 750 81. 00 83. 43 85. 93

10. PSI Questionnaire 750 S176.00 181. 28 186. 72

Total 2, 627.00 2, 705. 81 S2, 786.98

Awarded to Firmin Business Forms

Fltm JUDO 16 2015

JA."ANDY HARWELL, County ClickMclennan County, Texas

By: KELLY FULLBRIGH'[ DEPUTY




1. Reading/Approval ofPrevious Meeting Minutes; Acceptance of Amendments/ Approved

Supplements/ Corrections; Recording into the Court Minutes of PreviouslyApproved Documents, Items Not Requiring Court Action, HB 914 ConflictDisclosure Statements, as applicable

2. Financial Obligations ofMcLennan County:

a. Authorization for County Treasurer to Pay County Checks/ Wire/ Approved

Electronic Transfers Issued Since Last Authorization

b. County Treasurer: Interest/ Investment Reports/ Authorizations/ Approved

Recording of McLennan County Investment Policy/ AcknowledgmentForms/ Pooled Cash Account Balance Reports

3. Human Resources/ Salary Matters: Benefits/ Status Forms/ Revisions to None

Salary Schedules; Authorizations Regarding Human Resources Issues/ Revisionsto Human Resources Policies; Compensation/ Classification Issues/ Personnel

Reviews/ Reclassifications/ Administrative Guidelines; Consultant Reports/

Recommendations, Job Descriptions/ Postings

4. Authorizations/ Ratifications Re: RFPs / RFQ' s/ Bids/ Advertisements/Publications/ Public Notices/ Sole Source Determinations/ Surplus/

Scrap Property Determinations/ Recording ofLegal Notifications

a. Authorization of Advertisements for RFQs/ Bids/ RFP' s/ Public Notices Approved

5. Travel and/or Education Requests/ Ratifications:

a. Justice of the Peace, Precinct 3 Approved

6. Acceptance/ Non Acceptance ofOfficials/ County Department Head/ Staff/Organization Reports/ Updates; Policy Recommendations; Reports relativeto County Contracts/ Agreements/ Programs; Recording ofEducational orInsurance Certificates/ Awards/ Bonds/ Recording ofConflict DisclosureStatements, Presentations to the Court

a. County Auditor: Monthly Activity Report, May 2015 Pulled

b. Mental Health Court Services: Monthly Activity Reports, May 2015 Approved

c. Maintenance of Equipment: Monthly Activity Reports, May 2015 Pulled

d. Archives: Quarterly Activity Report, March - May 2015 Pulled

e. Juvenile Probation: Monthly Activity Reports, May 2015 Pulled

f. Health Benefits Plan Manager: Monthly Activity Report, April - May 2015 Pulled

g. Animal Welfare Advisory Board: Recording of Meeting Minutes Approved

7. Commissioners Court, discussion on, consideration ofand/ or Action on:

a. Ratification of Purchase/ Designation of Authorized Purchaser:

1) Maintenance of Equipment: Ratification of Expenditures Approved

Freddy' s Auto Glass& Miller, Inc.)

b. Regarding the McLennan County Burn Ban: Authorization re: Burn Ban Remains Lifted

in the Unincorporated Areas

c. Regarding County Board Appointments: Authorization of Appointment Pulled

to the Reinvestment Zone Number One East, City of Lorena Board of Directors

d. Authorization of Tax Resale Deeds:

1) MCAD# 280290000077000& 280290000078006: Lots 28, 29& 30, Approved

Lincoln Park Addition, City of Waco, McLennan County, Texas

2) MCAD# 280290000081006: Lots 35 & 36 A , Block 4, Lincoln Park Approved

Addition, City of Waco, McLennan County, Texas

3) MCAD# 280290000074000: Lots 23, 24 & 25, Block 4, Lincoln Park Approved

Addition, City of Waco, McLennan County, Texas

CD-337, 10: 05

ORDER APPROVING CONSENT AGENDA ITEMS

On this 16 day of June, 2015, came on for consideration the matter of reviewing and approving the

Consent Agenda Items. Judge Felton stated that we need to pull items L. 6. a., L. 6. c., L. 6. d., L. 6. e., L.

6. f. and L. 7. c. Commissioner Perry made a motion to approve ( the consent agenda items with the

exception of those pulled L. 6. a., L. 6. c., L. 6. d., L. 6. e., L. 6. f. and L. 7. c.) and it was seconded by

Commissioner Snell. A vote being called for, voting in favor of said motion was Judge Felton,

Commissioner Snell, Commissioner Gibson and Commissioner Perry. It is ordered by the Court that said

Consent Agenda Items be, and the same are hereby, approved by unanimous vote.

Recording of Texas Department of Transportation Highway-Railroad Grade CrossingConsolidation and Closure Agreement for Federal Aid Projects re: Alteration on Mangrum

Road in Precinct 3 approved by Order on December 2, 2014 and recorded on Page 124 of theseminutes.

RECEIVED

JUN 1 0 2015

NicLENNAN CO.

JUDGE

ACCEPTED BY

aaM; . l2

0(1-

W,A JCS'

CM OF

6

Texas Department of Transportation

125 EAST 11TH STREET I AUSTIN, TEXAS 78701-2483 I ( 512) 463-8588 1 WWW.TXDOT. GOV

May 15, 2015

McLennan County— DOT No. 416081 ECSJ 0909-22- 172

Project STP 2015(552)FRSMangrum Lane south of West

Mr. Will Jones

McLennan County Commissioner, pct. 3215 N. 5th Street, Suite 125Waco, Texas 76701

Dear Mr. Jones:

Attached is the fully executed City original counterpart of the Highway-Railroad Grade CrossingConsolidation and Closure Agreement for the above referenced project. In accordance with thisagreement, the State will reimburse the City for the actual cost of work performed to improve citystreets as detailed in the agreement up to$ 110,586.00, in exchange for closing of Mangrum Lane,grade crossing.

Your cooperation in this matter is appreciated. If you have any questions, please contact me at( 512)416-2635.

Sincerely,

6 6) I •

Robert Travis, P. E., Branch Manager

Rail- Highway Safety, Rail Safety SectionTraffic Operations Division

Attachments

cc: Andrew Hudanish, Union Pacific Railroad Company - fully executed Railroad originalcounterpart of the Highway-Railroad Grade Crossing Consolidation and Closure Agreementfor the above referenced project

ec: Carolyn Cook, Federal Railroad Administration

Ervin Middlebrook, Waco District Office- fully executed copy of the Highway-Railroad GradeCrossing Consolidation and Closure Agreement for the above referenced project

OUR GOALSMAINTAIN A SAFE SYSTEM • ADDRESS CONGESTION • CONNECT TEXAS COMMUNITIES • BEST IN CLASS STATE

AGENCY

An Equal Opportunity Employer

CFCA# 20.205 McLennan CountyFederal Highway Administration (FHWA) CSJ 0909-22- 172Not Research and Development Project STP 2015(552) FRS

Railroad Crossing ConsolidationAt Mangrum Road south of West, Texas

UPRR Folder No. 292753 DOT No. 416081E

STATE OF TEXAS

COUNTY OF TRAVIS §

TEXAS DEPARTMENT OF TRANSPORTATION

HIGHWAY-RAILROAD GRADE CROSSING CONSOLIDATION AND CLOSUREAG REEMENT

FOR FEDERAL AID PROJECTS

THIS AGREEMENT, made and entered into on the date hereinafter shown as being fullyexecuted, by and between the State of Texas, acting by and through the Texas Department ofTransportation, hereinafter called the " State," McLennan County, hereinafter called the " LocalGovernment," and the Union Pacific Railroad Company, hereinafter called the "Railroad."

WITNESSETH

WHEREAS, pursuant to the Highway Safety Act of 1973, the State is charged with the

responsibility of prioritizing grade crossing safety improvements for public highway- railroadgrade crossings in the State of Texas using federal funds, and

WHEREAS, Chapter 471 of the Texas Transportation Code invests the State with certain

powers and duties relating to highway-railroad grade crossings and other matters relating torailroads and their operations, and

WHEREAS, in the interest of public safety, the State, the Local Government, and the Railroadpropose to consolidate and close existing redundant, non- essential highway-railroad gradecrossings, and make other operational or safety improvements to facilitate the elimination ofsafety hazards at highway- railroad grade crossings at selected locations as identified on theattached Exhibit A, attached hereto and made a part hereof, and

WHEREAS, the Local Government has adopted a Railroad Grade Crossing ConsolidationResolution, identified as Exhibit B, attached hereto and made a part hereof, mandating theclosure of the crossing and removal of crossing surfaces and approaches, and

WHEREAS, the State and the Railroad shall make funding available to the Local Governmentfor closing the aforementioned crossing, provided the Local Government uses the funds tomake improvements as identified on the attached State' s " Summary of Project" identified asExhibit C, attached hereto and made a part hereof and the Local Government's Cost Estimate

identified as Exhibit D, attached hereto and made a part hereof, and

Crossing Closure Agreement- 3 Party 1 of 11 Union Pacific Railroad

Texas-Approved 10/ 15/ 12 McLennan CountyDeveloped 06/05/ 12- GG CSJ 0909-22- 172

NOW, THEREFORE, in consideration of the premises and the mutual undertakings as hereinset forth, the parties hereto agree as follows:

AGREEMENT

Article 1. Scope of Work.

a. The State, the Local Government, and the Railroad agree to the permanent closure ofexisting railroad grade crossing(s), and to make other operational or safety improvements tofacilitate the closure of said existing railroad grade crossing(s), as detailed in Exhibit A.

b. The Railroad shall remove the crossing warning devices and crossing surface andreestablish the ditch line at the crossing ( DOT No. 416081E; Mangrum Road), as detailed inExhibit A.

Article 2. Performance of Work.

a. The State, the Local Government, and the Railroad agree to perform the work asshown in Exhibit A. The Railroad is solely responsible for removal of the existing crossingsurface and warning devices on Railroad right of way and making any changes or alterations inthe track, wire lines, drainage, or other Railroad owned facilities located in the crossing right ofway and as shown in Exhibit A.

b. The Local Government shall make the necessary arrangements for the closing of thecrossing( s) shown in Exhibit A and/or Exhibit B. The State shall make funding available to theLocal Government, provided the Local Government uses these funds to make improvementswhich may include, but not limited to, ( 1) removing the existing pavement at the crossing(s);2) constructing a satisfactory terminus of the roadway at the removed crossing(s); ( 3) installing

proper signs acknowledging the closing of the crossing(s); ( 4) upgrading existing railroad

signals; or (5) improving and/ or extending existing streets in the vicinity of the closed crossing( s)to handle the diverted traffic.

c. The Local Government may perform the improvements with its own forces, with forcesfrom other governmental organizations or utilizing the services of private contractors. In the

event the Local Government elects to use private contractors, the Local Government shallcomply with the following federal contract procedures:

1) Title 23 CFR Section 635. 112— Advertising for bids and proposals

The Local Government will be required to comply with the subsections ( a)

through ( h). Generally, the Local Government must advertise for the bids in alocal and/or regional newspaper a minimum of three ( 3) weeks prior to theopening of the bids. The Local Government shall notify the State prior tosubmitting the advertisement. The design-build provisions identified in theprocedures are not authorized for the desired improvements.

2) Title 23 CFR Section 635. 113— Bid opening and bid tabulations

The Local Government will be required to comply with the subsections ( a) andb). Under this requirement, all bids received shall be publicly opened and

Crossing Closure Agreement— 3 Party 2 of 11 Union Pacific RailroadTexas-Approved 10/ 15/ 12 McLennan CountyDeveloped 06/05/ 12— GG CSJ 0909-22- 172

announced by either item-by- item or by total amount. Bid tabulations shall becertified by the Local Government and submitted to the State for approval prior tothe award of the contract. The design- build provisions identified in theprocedures are not authorized for the desired improvements.

3) Title 23 CFR Section 635. 114— Award of contract and concurrence of award

The Local Government will be required to comply with the subsections (a)

through (j). Under this requirement, the Local Government shall award thecontract only on the basis of the lowest responsive bid submitted by qualifiedbidders. Award shall be within the time frame established by the LocalGovernment and is subject to the prior concurrence of the State. Concurrence

by the State is a prerequisite to federal funding participation and is considered asauthority to proceed with the construction of the desired improvements. In the

event the Local Government determines that the lowest bid is not responsive, itshall notify the State to obtain concurrence before making an award to the nextlowest bidder. A copy of the fully executed contract between the LocalGovernment and the contractor shall be furnished to the State as soon aspracticable after execution.

d. The Local Government shall notify the State in writing to identify what improvementsare planned and who will be performing the improvements as described in Article 2. b. above asdetailed in Exhibit A and Exhibit D. Approval by the State must be obtained prior to the LocalGovernment incurring any costs eligible for reimbursement.

e. If the Local Government will perform any work under this contract for whichreimbursement will be provided by or through the State and the Local Government will be usingcontract labor, the Local Government must complete training before a letter of authority isissued. Training is complete when at least one individual who is working actively and directly onthe Project successfully completes and receives a certificate for the training course entitledLocal Government Project Procedures Qualification for the Texas Department of Transportation.The Local Government shall provide the certificate of qualification to the State. The individual

who receives the training certificate may be an employee of the Local Government or anemployee of a firm that has been contracted by the Local Government to perform oversight ofthe Project. If the requirement has been met, but the qualified individual subsequently ceases tooversee the project, a " qualified" replacement shall be named by the Local Government. If theindividual named is not qualified, the replacement shall complete the required training as soonas practical. Failure of the Local Government to have a qualified person before the issuance ofthe Work Order is received subjects the project award to non-concurrence and non-participationin funding by the State.

Article 3. Project Funding.

a. The State's maximum amount payable under this contract shall not exceed theavailability of appropriated federal funds for the project for the fiscal year in which work isperformed. The State shall advise the Railroad and the Local Government of the availability offunds. The State has prepared the Summary of Project Costs, as detailed in Exhibit C.

b. The Local Government shall furnish the State a cost estimate(s) for the eligibleimprovements identified in Article 2. b. The Local Government's cost estimate shall be reviewed


and approved by the State as detailed in Exhibit D.

Article 4. Agreement Not a Waiver.

The Railroad' s agreement to perform the work included in Exhibit A does not constitute awaiver by the Railroad to any rights of ownership currently vested in the Railroad.Article 5. Plans and Specifications.

a. The State and/or the Local Government shall prepare the Exhibit A plan sheet to beapproved by the Local Government and/ or the State and the Railroad upon execution of thisAgreement.

b. All traffic control devices installed herein shall comply with the latest edition of theTexas Manual on Uniform Traffic Control Devices for Streets and Highways. Design standards

shall be in accordance with the American Association of State Highway and TransportationOfficials ( AASHTO), "A Policy on Geometric Design of Highways and Streets."

Article 6. Work Orders.

a. For any work performed by the Local Government and/or the Railroad to bereimbursed by the State, upon the request of the Local Government and/ or the Railroad, theState shall issue a work order to authorize the Local Government and/or the Railroad to beginwork at each location.

b. The Local Government shall request a written Work Order from the State a minimumof two (2) weeks prior to its scheduled commencement of work and shall give the State's DistrictOffice 72-hour minimum notification of actual commencement of work. Once work begins, theLocal Government shall proceed diligently to completion of the installation. If an emergencyarises and the Local Government is unable to begin work at the originally scheduled start date,the Local Government shall immediately notify the State District Office of the rescheduled datework on the project shall begin. Costs incurred by the Local Government at the project sitewithout a work order are not eligible for reimbursement by the State.

Article 7. Suspension of Work.

If the Local Government finds it necessary to suspend work on the project for any reason, theyit) shall notify the State of the date work was suspended and the date work on the project is to

be resumed. The Local Government must notify the State when work is resumed.

Article 8. Materials.

The Local Government may purchase materials upon receipt of written authority to assemblematerials from the State. All materials assembled for this project must comply with thespecifications included in Exhibit A and Exhibit D.

Article 9. Payment.

a. No payment shall be due from the State to the Local Government unless a WorkOrder for work to begin is issued. This Work Order will normally be issued upon request by the

Crossing Closure Agreement— 3 Party 4 of 11 Union Pacific RailroadTexas-Approved 10/ 15/ 12

McLennan CountyDeveloped 06/05/ 12— GG CSJ 0909-22- 172

Local Government following execution of this Agreement by the State and in accordance withArticle 6.

b. Reimbursement from the State to the Local Government will be made for workperformed and materials furnished, including but not limited to, insurance premiums andcoverage at the rate and amount set forth in the approved cost estimate attached hereto, inaccordance with the provisions of Title 23, Code of Federal Regulations ( CFR), Subchapter B,

Part 140, Subpart I, issued by the Federal Highway Administration, and amendments theretoexcept as modified by the provisions herein. Work performed and materials furnished by theLocal Government shall be reimbursed by the State based on actual costs incurred by the LocalGovernment.

c. Any payment due the Local Government by the Railroad shall be paid after closure ofthe roadway(s) identified in Exhibit A and/or Exhibit B. The Local Government shall submit tothe Railroad a written request for payment.

d. The cost of the Local Government' s preliminary engineering ( which is ineligible forreimbursement with Federal funds if incurred prior to project letting and authorization of Federalfunds) will be reimbursed with State funds if incurred after the State' s request for preparation ofestimates.

e. The Local Government and/or Railroad may seek reimbursement of eligible costsusing one of the following payment schedules:

1) Progressive Payments. The Local Government may submit monthly bills,prepared in satisfactory form, for the costs associated with the improvementsdescribed in Article 2. b.

2) One Time Payment. After completion of the improvements described inArticle 2. b., the Local Government shall submit to the State a request for a onetime payment. The State shall make the payment within thirty ( 30) days fromreceipt of the request.

Article 10. Amendments.

No additions, changes, revisions, amendments, or alterations in the terms of this Agreement,including exhibits and attachments hereto, shall be made unless a written amendment is agreedto by the State, the Local Government, and the Railroad.

Article 11. Records and Audits.

a. The State and the Local Government shall maintain books, documents, papers,accounting records, and other evidence pertaining to costs incurred and work performedhereunder and shall make such materials available at their offices during the contract periodand for four ( 4) years from the date of final payment. The records shall be made available torepresentatives from the State or U. S. Department of Transportation, including the Office ofInspector General, for the purpose of making audits, inspections, transcriptions, or excerpts.

b. The state auditor may conduct an audit or investigation of any entity receiving fundsfrom the State directly under the contract or indirectly through a subcontract under the contract.



n ./

Acceptance of funds directly under the contract or indirectly through a subcontract under thiscontract acts as acceptance of the authority of the state auditor, under the direction of thelegislative audit committee, to conduct an audit or investigation in connection with those funds.An entity that is the subject of an audit or investigation must provide the state auditor withaccess to any information the State Auditor considers relevant to the investigation or audit.

c. The Railroad is required to make any information created or exchanged with the Statepursuant to this Agreement, and not otherwise excepted from disclosure under the Texas PublicInformation Act, available in a format that is accessible by the public at no additional charge tothe State.

The State will identify information required to be disclosed by Railroad pursuant to the TexasPublic Information Act, which Railroad will then provide to the State.

Article 12. Maintenance.

The Local Government shall maintain any barricades or other facilities not located on Railroadright of way as installed, and in accordance with the project design as shown in the Exhibit A.

Article 13. Responsible For Its Own Actions.

The parties hereto acknowledge that no party is an agent, servant, or employee of any of theother parties, and each party agrees it is responsible for its own individual acts and deeds aswell as the acts and deeds of its contractors, agents, representatives, and employees duringperformance of contract work.

Article 14. Termination.

This Agreement is effective as of the last date of execution by the Railroad, the Local

Government, and the State and shall continue in effect thereafter until terminated as providedfor in this article. This Agreement may be terminated in whole or in part by the State, the LocalGovernment, or the Railroad and in accordance with Article 15 " Compliance with Laws" asfollows:

a. By mutual consent and agreement of the parties hereto;

b. By the State for reasons of its own and not subject to the mutual consent of the LocalGovernment and the Railroad, upon not less than thirty ( 30) days written notice to the LocalGovernment and the Railroad;

c. By the State if federal funds are no longer available to fund the warning devices at thegrade crossings;

d. By the Railroad if the grade crossings identified in Exhibit A and/or Exhibit B ceaseto belong to it or cease to operate trains across the intersection;

e. By the State giving notice in writing to the Local Government and/or the Railroad as aconsequence of failure by the Local Government and/or the Railroad to perform the workauthorized herein in accordance with the terms, conditions, or required items of work, withproper allowances being made for circumstances beyond the control of the Local Government


and/or the Railroad and after providing at least thirty ( 30) days notice for the Local Governmentand/or the Railroad to remedy the noncompliance.

Article 15. Compliance with Laws.

a. The parties shall comply with all applicable federal, state, and local laws, statutes,ordinances, rules and regulations, and the orders and decrees of any courts or administrativebodies or tribunals in any manner affecting the performance of this Agreement. When required,the Railroad and/or the City shall furnish the State with satisfactory proof of this compliance.Nothing herein is meant to be or will be interpreted to be a waiver of principles of legalpreemption or preclusion that may apply to the Railroad because of its status as a commoncarrier regulated by the Federal government.

b. The Local Government shall enact and pass the necessary ordinance, order,resolution, or administrative instrument necessary to permit the permanent closure of thehighway- railroad grade crossing(s) as listed, and shall attach the ordinance hereto uponexecution by the Local Government and mark it Exhibit B. Said ordinance, order, resolution, oradministrative instrument shall state the crossing(s) shall be permanently closed and theroadway grade or embankment shall be removed from Railroad property. If in the future the

Local Government deems it essential from a safety and/or operational necessity to re-open thehighway-railroad grade crossing( s) closed as a part and condition of this Agreement, the LocalGovernment agrees to reimburse the Railroad for all costs incurred by the Railroad to facilitatesaid closure with the scope of the project. The Local Government further agrees to assume allcosts associated with re- opening said highway- railroad grade crossing(s), including but notlimited to, roadway approaches, crossing surface, railroad warning devices, to include flashinglight signals with bells and gates, and appropriate circuit control equipment, or warning devicesof such design as recommended by a diagnostic inspection team.

Article 16. Office of Management and Budget( OMB) Cost Principles.

In order to be reimbursed with federal funds, the parties shall comply with the Cost Principlesestablished in OMB Circular A- 87 that specify that all reimbursed costs are allowable,reasonable, and allocable to the project.

Article 17. Civil Rights Compliance.

If and to the extent required by the authorization for any federal-aid highway funds applied tothis agreement, the Railroad and the Local Government shall comply with the regulations of theU. S. Department of Transportation as they relate to non- discrimination ( 49 CFR Part 21 and 23CFR Part 200), and Executive Order 11246 titled "Equal Employment Opportunity," as amended

by Executive Order 11375 and supplemented in the Department of Labor Regulations ( 41 CFRPart 60).

Article 18. Disadvantaged Business Enterprise (DBE) Program Requirements.

Railroad maintains that it does not qualify as a recipient or subrecipient under this Agreementof federal-aid highway funds authorized under Titles I ( other than Part B) and V of theIntermodal Surface Transportation Efficiency Act of 1991 ( ISTEA), Pub. L. 105- Stat. 1914, orTitles I, Ill, and V of the Transportation Equity Act for the 21st Century ( TEA-21), Pub. L. 105-



178, 112 Stat. 107 ( collectively " FHWA Funds") and that this Agreement does not qualify as afederal- aid construction contract. If and to the extent required by the authorization for anyfederal-aid highway funds applied to this agreement, upon prior written notice, the Railroad andthe Local Government agree:

a. The State, the Railroad, and the Local Government shall set an appropriate DBE goalpursuant to 49 CFR, Part 26 for this Agreement consistent with the State' s DBE guidelines andin consideration of the local market, project size, and nature of the goods or services to beacquired. The Railroad and the Local Government shall have final decision- making authorityregarding the DBE goal and shall be responsible for documenting its actions. The State, theLocal Government, and the Railroad agree that the appropriate DBE goal for this contract iszero percent.

b. The Railroad and the Local Government shall not discriminate on the basis of race,color, national origin, or sex in the award and performance of any DOT-assisted contract or inthe administration of any applicable DBE program or the requirements of 49 CFR Part 26related to this Agreement. The Railroad and the Local Government shall take all necessary andreasonable steps under 49 CFR Part 26 to ensure non- discrimination in award andadministration of DOT-assisted contracts related to this Agreement.

c. Each contract the Railroad or the Local Government signs with a contractor under thisAgreement (and each subcontract the prime contractor signs with a sub-contractor) mustinclude the following assurance: The contractor, subrecipient, or sub-contractor shall notdiscriminate on the basis of race, color, national origin, or sex in the performance of thiscontract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the awardand administration of DOT-assisted contracts. Failure by the contractor to carry out theserequirements is a material breach of this agreement, which may result in the termination of thisagreement or such other remedy as the recipient deems appropriate.

Article 19. Debarment Certification.

If and to the extent required by the authorization for any Federal- aid highway funds applied tothis agreement, the parties agree not to make any award at any tier to any party that they know,or have reason to believe, is debarred or suspended or otherwise excluded from or ineligible forparticipation in Federal Assistance Programs under Executive Order 12549, " Debarment andSuspension." By executing this agreement, the Railroad and the Local Government certifies tothe best of its knowledge and belief that it is not currently debarred, suspended, or otherwiseexcluded from or ineligible for participation in Federal Assistance Programs under ExecutiveOrder 12549 and that it will not do business with any party that is known to the Railroad and theLocal Government to be currently debarred, suspended, or otherwise excluded from or ineligiblefor participation in Federal Assistance Programs under Executive Order 12549. The parties tothis agreement shall require any party to a subcontract or purchase order awarded under thisagreement to certify its eligibility to receive federal funds and, when requested by the State, tofurnish a copy of the certification.

Article 20. Lobbying Certification.

If and to the extent required by the authorization for any Federal- aid highway funds applied tothis agreement, the parties agree that, in executing this agreement, each signatory certifies tothe best of that signatory' s knowledge and belief, that:



a. No federal appropriated funds have been paid or will be paid by or on behalf of theparties of this agreement to any person for influencing or attempting to influence an officer oremployee of any federal agency, a Member of Congress, an officer or employee of Congress, oran employee of a Member of Congress in connection with the awarding of any federal contract,the making of any federal grant, the making of any federal loan, the entering into of anycooperative agreement, and the extension, continuation, renewal, amendment, or modificationof any federal contract, grant, loan, or cooperative agreement.

b. If any funds other than federal appropriated funds have been paid or will be paid toany person for influencing or attempting to influence an officer or employee of any agency, aMember of Congress, an officer or employee of Congress, or an employee of a Member ofCongress in connection with federal contracts, grants, loans, or cooperative agreements, thesignatory for the Railroad or the Local Government shall complete and submit the FederalStandard Form- LLL, Disclosure Form to Report Lobbying, in accordance with its instructions.

c. The parties shall require that the language of this certification shall be included in alllower tier subcontracts, which exceed $ 100, 000, and all such subrecipients shall certify anddisclose accordingly. Submission of this certification is a prerequisite for making or entering intothis transaction imposed by Title 31 USC § 1352. Any person who fails to file the requiredcertification shall be subject to a civil penalty of not less than $ 10, 000 and not more than

100,000 for each failure.

Article 21. Federal Funding Accountability and Transparency Act Requirements.

If and to the extent required by the authorization for any Federal- aid highway funds applied tothis agreement, the Railroad agrees:

a. Any recipient of funds under this agreement agrees to comply with the FederalFunding Accountability and Transparency Act ( FFATA) and implementing regulations at 2 CFRPart 170, including Appendix A. This agreement is subject to the following award terms:http:// edocket.access.gpo.gov/2010/ pdf/2010-22705.pdf and

http:// edocketaccess.gpo.gov/2010/ pdf/2010-22706.pdf.

b. The Railroad agrees that it shall:

1) Obtain and provide to the State a Central Contracting Registry ( CCR) numberFederal Acquisition Regulation, Part 4, Sub-part 4. 1100) if this award provides

more than $ 25,000 in federal funding. The CCR number may be obtained byvisiting the CCR website whose address is: https://www.bpn.gov/ccr/default.aspx;

2) Obtain and provide to the State a Data Universal Numbering System ( DUNS)

number, a unique nine-character number that allows the federal government totrack the distribution of federal money. The DUNS may be requested free ofcharge for all businesses and entities required to do so by visiting the Dun &Bradstreet online registration website http://fedgov.dnb.com/webform; and

3) Report the total compensation and names of its top five (5) executives to theState if:


1. More than eighty percent of annual gross revenues are from thefederal government, and those revenues are greater than

25,000,000 annually; and

2. The compensation information is not already available throughreporting to the U. S. Securities and Exchange Commission.

c. The State acknowledges that the FFATA provisions of this Article may have nooperative effect on the Railroad based on the Railroad' s representation that it does not receiveeighty percent or more of its annual gross revenues from federal procurement contracts andsubcontracts.

Article 22. Single Audit Report.

a. The Local Government shall comply with the requirements of the Single Audit Actof 1984, P. L. 98-502, ensuring that the single audit report includes the coverage

stipulated in OMB Circular A- 133.

b. If threshold expenditures of $ 500,000 or more are met during the Local Government'sfiscal year, the Local Government must submit a Single Audit Report and Management Letter ( ifapplicable) to TxDOT's Audit Office, 125 E. 11th Street, Austin, TX 78701 or contact TxDOT'sAudit Office at http://www.txdot.gov/contact us/audit.htm.

c. If expenditures are less than $ 500,000 during the Local Government's fiscal year, theLocal Government must submit a statement to TxDOT's Audit Office as follows: " We did notmeet the $500,000 expenditure threshold and therefore, are not required to have a single auditperformed for FY

d. For each year the Project remains open for federal funding expenditures, the LocalGovernment will be responsible for filing a report or statement as described above. Therequired annual filing shall extend throughout the life of this agreement, unless otherwise

amended or the Project has been formally closed out and no charges have been incurred withinthe current fiscal year.

Article 23. Legal Construction.

If one or more of the provisions contained in this agreement shall for any reason be heldinapplicable, invalid, illegal, or unenforceable in any respect, that inapplicability, invalidity,illegality, or unenforceability shall not affect any other provisions and this agreement shall beconstrued as if it did not contain the inapplicable, invalid, illegal, or unenforceable provision.

Article 24. Signatory Warranty.

Each signatory to this Agreement certifies that they have the authority to enter into thisAgreement on behalf of its organization.



IN WITNESS WHEREOF, the State, the Railroad, and the Local Government have executedtriplicate counterparts of this Agreement for this Project identified as CSJ 0909- 22- 172 on thedates indicated below.

THE STATE OF TEXAS

Executed for the Executive Director and approved for the Texas Transportation Commission forthe purpose and effect of activating and/or carrying out the orders, established policies or workprograms heretofore approved and authorized by the Texas Transportation Commission.

4By Date

Robert Travis, P. E., Rail- Highway Branch Manager, Traffic Operations ivision

UNION PACIFIC RAILROAD COMPANY

By •• I

PANY

5/ aUl 5John J. Hovanec

Name and Title AVP Engineering

McLENNAN COUNTYdi

By SAW dr, Date 2/2 g/ is

Name and Title Stsar (n. FELTCYJ , CioV, ift Jake-Notices:

For the purposes of this Agreement, all notices, correspondence, billings, and other

documentation shall be mailed to the following addresses:

For the State of Texas For the Union Pacific For McLennan CountyRailroad Co.

Rail- Highway Branch Manager Manager Public Projects County Commissioner, Pct. 3Texas Department of Transportation Union Pacific Railroad McLennan CountyTraffic Operations Division Company P. O. Box 648125 E. 11th Street 24125 Old Aldine-Westfield Waco, TX 76703-0648Austin, TX 78701- 2483 Road

Spring, TX 77373



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EXHIBIT B

NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OFMCLENNAN COUNTY, TEXAS

That the McLennan County Commissioners Court has conducted a public hearing andtaken action to alter from end to end Mangrum Road at Old Dallas Highway; and

That McLennan County Commissioners Court supports the shortening from end to end ofMangrum Road by eliminating the roadway from its intersection with the Old Dallas Highway tothe west right-of-way line of the Union Pacific Railroad; and

That it is hereby officially found and determined that the meeting at which this resolutionwas passed was open to the public as required by law and that public notice of the time, place,and purpose of the meeting was given as required.

PASSED AND APPROVED this the

0214) day of f eCEM(3

2014.

Scott M Felton, McLennan ounty Judge

Attest: J. A. "Andy" Harwell,McLennan County Clerk

EaD,A; P `- 6Deputy

EXHIBIT" C"

TEXAS DEPARTMENT OF TRANSPORTATIONSUMMARY OF ESTIMATED COST

2014 FEDERAL RAILROAD SIGNAL PROGRAMFebruary 2, 2015

McLennan CountyCSJ 0909-22- 172

Project STP 2015(552) FRSCrossing to be Closed: Mangrum Road, DOT No. 416081E

1. Participation and Cost Estimate by McLennan CountyThe County will close the Mangrum Road crossing of the Union Pacific Railroad. The

County will perform additional roadway and safety improvements on adjacent streets asagreed upon by the State. These safety improvements will be performed on MangrumRoad and Old Dallas Road as described on Exhibits" A" and" D" for a total of $ 110,586.

2. Participation and Cost Estimate by Union Pacific RailroadThe Railroad shall provide labor and equipment to close the crossing referencedabove and to remove existing crossing surface and cross buck signs and provideflagging for the county to re-establish natural ditch lines at Railroad expense.Roadway approaches for the permanent closure of the crossing to be done by thecity/county. The Railroad shall contribute $ 50,000 to the County for the crossingclosure in addition to labor and materials for the closure of the crossing.

3. Participation and Cost Estimate by Texas Department of TransportationThe State will reimburse the County up to $ 110,586,000 for the safety improvementwork on adjacent road to facilitate the crossing closure.

SUMMARY:McLennan County Cost Participation NoneRailroad Cost Participation 50,000.00State Cost Participation ( 10% of$ 110,586) 11, 059.00Federal Cost Participation (90% of$ 110,586) 99,527.00

TOTAL ESTIMATED PROJECT COST 160,586.00

Approved:

ir'! Vie _ 2011Robert Travis, P. E., Branch ManagerRail- Highway Branch, Rail Safety SectionTraffic Operations Division

2/2/2015 .

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27Tq"" ` -- EXHIBIT D

WILL JONES SHEET 1 OF' )

McLennan County Commissioner, Pct. 3 December 15, 2014P. O. Box 648

Waco, Texas 76703-0648

254) 757-5063 Phone

254) 757-5007 Fax

will. jonesco.mclennan. tx.us

ESTIMATE

Guy GodfreyTexas Department of Transportation

Traffic Operations Division— Rail Safety Section125 E 11th Street

Austin, Texas 78701- 2483

RE: DOT No. 416081E— 2014 FEDERAL SIGNAL PROGRAM

CLOSURE OF MANGRUM ROAD AND MODIFICATIONS OF ALTERNATE ROUTE—OLD DALLAS RD. WEST, TEXAS, MCLENNAN COUNTY PRECINCT 3)

Mr. Godfrey,

Pursuant to the aforementioned project, please see the estimated cost of necessary safety improvements forclosure of the Mangrum Road rail crossing:

Phase I

Remove roadway on both sides of the UPRR tracks located at Mangrum Rd off of Old Dallas Rd:1— track- loader with operator 12 hours 85 per hr. $ 1, 020

2— dump trucks with operator 12 hours 120 per hr. $ 1, 440

2— flagmen 12 hours 57 per hr. $ 684

2— pickups with drivers 12 hours 38 per hr. $ 456

1— motor-grader with operator 6 hours 80 per hr. $ 480

1— administrative work for line locates 250

4,330

Phase II EXHIBIT D

Pave alternate thoroughfare— 1. 1 miles of Old Dallas Rd: SHEET 2 OF 2.Y

Haul and spread 8" base of Crushed Limestone FlexbaseNOTE ( Materials loaded in McLennan County Trucks/ trailers and based on location, availabilityand current bid award, price subject to change on bid renewal)

4300 tons flexbase at current bid price ($ 5. 50 per ton) 23, 650

3— truck and trailer with operator 120 hours $ 240 per hr. $ 28,8001— motorgrader with operator 120 hours $ 80 per hr. $ 9, 600

62,050

Prep/ Prime Road for paving with CSS- 1H EmulsionsNOTE ( Materials loaded in McLennan County Trucks/ trailers and based on location, availabilityand current bid award, price subject to change on bid renewal)

1200 gallons of CSS- 1H at current bid price ($ 2. 12 per gallon) $ 2, 544

1— motorgrader with operator 16 hours 80 per hr. $ 1, 280

1— water truck with operator 16 hours 74 per hr. $ 1, 184

1— rubber tire roller w/ operator 16 hours 32. 50 ph $ 520

1— steelwheel roller w/ operator 16 hours 32. 50 ph $ 520

1— distributor with operator 8 hours 50 per hr. $ 400

2— flagmen and trucks 24 hours 95 per hr. $ 2, 280

8, 728

Pea Gravel and CRS- 2- Chipseal 1. 1 miles with 2 coat processNOTE ( Materials loaded in McLennan County Trucks/ trailers and based on location, availabilityand current bid award, price subject to change on bid renewal)

400 tons Grade 4 Peagravel at current bid price($ 5. 50 per ton) $ 2, 200

13000 gallons CRS- 2 oil at current bid price ($2. 12 per gallon) $ 27, 560

1— distributor with operator 12 hours 50 per hr. $ 600

1— chipspreader with operator 12 hours 80 per hr. $ 960

1— rubber tire roller w/ operator 12 hours 32. 50 ph $ 390

1— tanker truck with operator 12 hours 74 per hr. $ 888

4— tandem trucks with operator 12 hours 240 per hr. $ 2, 880

35,478

Roadway removal 4,330

Haul & Spread Flexbase 62, 050

Prep/ Prime 8,728

Chipseal— 2 coats 35,478

TOTAL COST 110,586

JUN 16 2015

JA"ANDY HARWELL, County ClericMclennan County, Texas

BY: KELLY FULLBhIGN'r DEPUTY

Recording of Authorization of Service Agreement / Addendum: G& K Services ( re:

Maintenance of Buildings Uniforms) approved by Order on March 10, 2015 and recorded onPage 23 of these minutes.

RECEIVED

JUN 1 0 2015QficLENNAN C®o

JUDGE

oou r teC4701/ 0)(7'ncc

orar oR A ao12

Jima

Ct AGREEMENT FOR SUPPLY OF G& K SERVICES

FOR

css SERVICES BUY BOARD MEMBER:_

This Agreement, including the terms below, on the reverse, and on any attached written addenda and any added verbally as descnbed below, all of which are Incorporated bythis reference,(- Agreement') is entered into between Customer and G& K Services(' G& K'), as of the Effective Date Customer and Effective Date are identified below

1. G& K Agrees With Customer:

To provide services(' Services') and merchandise(' Merchandise') listed on any attached Addenda, or added verbally or in a separate wnting by CustomerTo provide G& K Service Guarantees

o G& K will deliver all Merchandise to Customer, picked-up by G& K on a regularly scheduled delivery day, by the next scheduled delivery day,o G& K will dean all Merchandise using high standards in laundenng methods,o G& K will inspect, repair and deliver to Customer, on the next scheduled delivery day, all Merchandise needing repair that can reasonably be repaired,o G& K will deliver to Customer all Merchandise in a clean and useable condition on the next scheduled delivery day,o G& K will deliver to Customer, on the next regularly scheduled delivery day, replacement or additional uniforms ordered of a similar size and color as

those in service at Customer, provided G&K receives the order on a regular delivery day,o G& K will replace worn-out Merchandise on the next regularly scheduled delivery day with Merchandise meeting G& K' s high quality standards, at no

additional charge to Customer except for Merchandise damaged or lost and except for charges for preparation, nametags or emblems, and embroidery,To issue a credit to Customer's account equal to the weekly charge for the item of Merchandise affected, to the extent G& K Service Guarantees are unmetTo review with Customer its account for Services and Merchandise as needed or upon request

To remain committed to meeting or exceeding Customer' s needs, and to respond to any Customer service request or concern within 48 business hours after receiptby a G& K representative

If G& K matenally fails to provide Services or Merchandise required under this Agreement, Customer will deliver written details of the failure to the G& K office servingCustomer, and G& K then has 60 days to correct rt The failure will be considered corrected unless within 10 days after this sixty-day penod Customer delivers to the G& Kfacility serving Customer a second written notice showing the failure is continuing If this Agreement then is cancelled, Customer will pay G& K all amounts then due, return allrental items to G& K in good and usable condition, and pay the replacement value for all lost, damaged and/ or unreturned rental items

2. Customer Agrees With G& K:

Customer has no commitment to any other company for the actual Services or Merchandise chosen for installation with G& K under this Agreement at the locationinstalled, the individual signing for Customer is authonzed to enter into this Agreement on Customer's behalf, and this Agreement, when signed on behalf of Customerwill constitute a legal binding obligation of Customer, enforceable against Customer,To order from G& K all its requirements for the specific items of Merchandise installed with G& K and their related Services covered under this Agreement dunng thetime this Agreement is in effect,

To pay the fees for all Merchandise and Services supplied by G& K under this Agreement, based on 52 weeks per year of service, as followso In cash on the regular delivery day or, rf G& K has approved credit for Customer, within Se'days after the date of each invoice delivered, provided that G& K

may, at any time, convert any account to a cash on delivery basis,o Annual increases in pnces as invoiced by G& K for Merchandise and Services at the rate of 2% annually on the anniversary date of the Agreemento All charges shown on G& K invoices for additional items, such as additional orders for Merchandise and Service, charges for any embroidery, seasonal

changeovers, exchanges, outsizes, automatic replacement, Image Guard program, special services programs, replacement values for Merchandise lost or

damaged( ordinary wear and tear excepted) while in possession of Customero At any time while this Agreement is in effect, a minimum of 75% of the average weekly fees invoiced by G&K to Customer dunng( a) the first 8 week penod

under this Agreement, or( b) any lesser penod from commencement of this Agreement if Customer has not yet had 8 weeks of weekly invoices, ando G& K's then current replacement values for all embroidered or permanently embellished, non- standard and/or unretumed Merchandise provided to Customer

by G& K under this Agreement at the time this Agreement expires or is terminated for any reasonTo notify G&K in advance of service of anything that may pose a heath or environmental hazard, as for example Merchandise containing lead or blood bornepathogens, except as approved in advance by G& K In wnting,Customer agrees to defend, indemnify, and hold harmless G& K, its directors, officers, agents and employees from and against any and all claims, demands, losses, andexpenses, including attorney fees, ansing out of suits, claims and demands by reason of injury or death of any person( s) or damages to any property which directlyanses out of the negligent act or omission of Customer, to the extent permitted by law and without waiving any applicable immunity nghts G& K agrees to defend,indemnify, and hold harmless Customer its directors, officers, agents, and employees from and against any and all claims, demands, losses, and expenses, includingattorney fees, ansing out of suits, daims and demands by reason of injury or death of any person( s) or damage to any property which directly anses out of the negligentact or omission of G& K, and

maybe renewed wry ___

L t s

3. Term: Renewal: Early Termination 1.;

r' N fts

This Agreement takes effect as of the Effective Dateland continues for the term of. 6' months(' Initial Term') from the later of( a) the Effective Date or b) the date G& Kfirst delivers Merchandise to Customer, and then r

llr^^"^^^'^^ lly^ na^^ M r•ely for successive penods of 1 month( each, a` Renewal Term"). sinleeeeritwr

Pf,u• wiexpiration of the Initial Term or 30 days dunng any Renewal Term Notwithstanding theforegoing, this Agreement is subject to the non-appropnations clause, an8 may be terminated at any 12- month increment of the Initial Term rf funding for the upcomingyear is not available and prompt written notice of the same is provided to G& K

TERMS AND CONDITIONS ON THE REVERSE SIDE OF THIS AGREEMENT, AND IN ANY ATTACHED ADDENDA, ARE A PART OF THIS AGREEMENTTHIS AGREEMENT IS NOT BINDING ON G& KK UNTIL SIGNED BY Galt MANAGEMENT BELOW.

Customer m c1. n A 11 N Cou n-1 { 7u AI 1116 c144 4RVICES9ff L

Address O( , A. 1 J 6 : Wb 1 Sales Signature •

i

QX Accepted By t if / Pnnted Name and Title 7;" t1 //// )

II • Q

SC^ r_ I,

Management Signature a'— "/ "" -'`

XName and Title( pooled) CVT" x.300 C Wartt ` pbt tt

11 1

Pnnted Name and Title 0/ 1^ `- 4a P( 4 t19

Effective Date ri)A V(_ i to , 2015 Route , Day Customer Number

Delivenng Unworn Service Excellence

Page 3

B®ard° Gu!:Bid No. 340- 10

ADDENDUM TO AGREEMENT FOR SUPPLY OF G& K SERVICES FOR NEIGHBORHOOD CENTERS, INC.

4 Rental Agreement. On June 1" of each year, prices will be increased by 2%.

4 All garments will have the steam tunnel finish, with the exception of the Executive Shirts& Executive

Pants, they are pressed.

4 Shirts are available in long or short sleeves ( unless noted), both at the same price.

I Customers can choose to have any or all garments pressed, there will be an additional cost of$0.25per garment.

I There will be a design fee to create a Direct Embroidery logo.

4 Direct embroidery per garment=$ 6.00

4 There will be a Buy Back charge for all garments with Direct Embroidery and there will be a Buy Backon Executive Shirts& Knit Shirts with emblems, at the current garment replacement cost.

J Minimum Stop$ 35.00

J No charge for Prep, Emblems, or name tags.

4 No charge for Environmental or waste water( additional service charge)

J 2% energy surcharge per invoice

J 10% up charge on Oversized garments:Shirts

Size 2XL to 5XL

Shirts 6XL and over will have an up charge of35%)Sleeve length 36& over

Long tailsPants

Men' s waist size 44 to 58

Men' s lengths 36 and above

Pants with a waist size of60& over will have an up charge of35%)Ladies size 22 to 32

Ladies Pants from 32 and over will have an up charge of35%)

1. k;;CustomerAcceptance Signatures je.& M'x ;Date. 3/ 10/ 15 sco,-r rn Rc=LToIA C_10O01-

11 Ju( y

A EARLY TERMINATION

Customer may terminate this Agreement for his own convenience at any time, provided that Customer must give written notice to G& Kat least 90 days pnor to the effective date of termination stated by Customer in the notice, complies with the requirements of ParagraphE below, and pays an Early Termination Fee The Early Termination Fee is intended to provide to G& K a return on its investment inCustomer's image program and shall be calculated, as follows multiply the number of weeks remaining in the Initial Term or RenewalTerm, as the case may be, following the date of termination by either( a) an amount equal to 50% of the average weekly amountsinvoiced by G& K to Customer during the 8 weeks preceding the date of Customer's notice of termination, or( b) if Customer terminatesthis Agreement before Customer has 8 weeks of average weekly invoices, by an amount equal to 50% of average weekly invoices forany lesser period of time In the event Customer fails in any of its commitments under this Agreement, G& K may suspend itsperformance or terminate this Agreement within 30 days after the date G& K provides notice to Customer of the failure, in which case

Customer will meet each of the conditions described in this paragraph, including paying G& K the Early Termination Fee

B CUSTOMER ACKNOWLEDGES THAT G& K HAS INVESTED IN MERCHANDISE AND PERSONNEL IN RELIANCE ON THISAGREEMENT, THAT G& K IS ENTITLED TO A RETURN ON THIS INVESTMENT, AND THAT THE PAYMENT OF FEES ANDCHARGES, INCLUDING THE EARLY TERMINATION FEE, REPRESENT THIS RETURN ON INVESTMENT OVER THE TERM OF

THIS AGREEMENT

C All rental Merchandise supplied to Customer under this Agreement remains the property solely of G& K

D G& K MAKES NO WARRANTIES, INCLUDING, BUT NOT LIMITED TO, MERCHANTABILITY OR FITNESS FOR A PARTICULARPURPOSE, REGARDING THE MERCHANDISE OR THE SERVICES SUPPLIED UNDER THIS AGREEMENT OTHER THAN THOSESPECIFICALLY DESCRIBED IN THIS AGREEMENT CUSTOMER ACCEPTS SOLE RESPONSIBILITY FOR SELECTING THE

TYPE AND AMOUNT OF MERCHANDISE APPROPRIATE FOR CUSTOMER AND ACKNOWLEDGES THE MERCHANDISESUPPLIED UNDER THIS AGREEMENT IS SUPPLIED FOR GENERAL PURPOSES, UNLESS SPECIFICALLY IDENTIFIED AS" FIRE

RETARDANT"," FLAME RESISTANT" OR FOR OTHER SPEICAL PURPOSE G& K MAY NOT BE THE MANUFACUTRER OF THE

MERCHANDISE AND HAS NOT MADE AND DOES NOT MAKE ANY REPRESENTATION, WARRANTY OR CONVENANT,EXPRESS OR IMPLIED, REGARDING THE QUALITY, SAFETY OR SUITABILITY OF THIS MERCHANDISE FOR USE BYCUSTOMER

E As of the effective date of any termination, expiration or cancellation of this Agreement for any reason, Customer will return to G& Kall Merchandise in good and usable condition or pay G& K's replacement value for any Merchandise not returned or that is returned indamaged condition, will purchase at G& K's then replacement value all embroidered, permanently embellished, non-standard or specialorder Merchandise, and will pay to G& K all amounts owed to that date under this Agreement, including, without limitation, all accountsreceivable, replacement value for all lost or damaged Merchandise, plus, if applicable, the Early Termination Fee

F. Any claim or dispute between the parties, ansing from, or relating to, this Agreement will be governed by Texas law, without regardto its conflicts of law provisions, and the parties agree any disputes with respect to the Agreement shall be venued in the State ofTexas Any claim or dispute must be resolved only as provided in this Section Pnor to filing any legal proceeding in any court, theparties will first attempt in good faith to promptly resolve the claim or dispute, including by negotiation at agreed time(s) and location( s)All negotiations are confidential and will be treated as settlement negotiations If the parties are unable to resolve the dispute through

negotiation, then G& K may elect to require a mediation of the dispute through a neutral party under rules of an established mediationcenter Each provision of this paragraph is enforceable by any Texas court having junsdiction over the parties, and either party mayseek injunctive relief for this purpose. Customer and G&K will each be responsible for payment of their own respective costs, includingattorneys' fees, incurred to enforce the commitments of the other party under this Agreement and this paragraph

G Any interruption of a party's usual operations, or delay or termination of service provided in this Agreement, by reason of acts of God,fires, explosions, strikes, or other industrial disturbances, or any cause beyond the reasonable control of the affected party, will not beconsidered a failure or a liability under this Agreement

H THE REMEDIES FOR CUSTOMER DESCRIBED IN THIS AGREEMENT ARE THE SOLE REMEDIES FOR G& K'S BREACH OFITS OBLIGATIONS UNDER THIS AGREEMENT NEITHER PARTY SHALL BE LIABLE FOR ANY INCIDENTAL, CONSEQUENTIALINCLUDING, WITHOUT LIMITATION, LOST WAGES, REVENUE, PROFIT, OPPORTUNITY, DATA OR LOSS OF USE),

EXEMPLARY OR PUNITIVE DAMAGES

I If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, the remaining terms and conditionswill remain in full force and effect This Agreement constitutes the entire agreement and supersedes all pnor oral or written agreements

between the parties regarding the matters covered by this Agreement No waivers or statements made by any representative of G& Kor Customer will be valid unless included in writing in this Agreement No amendments to this Agreement will be binding unless inwriting signed by representatives of both parties having the apparent authority to do so or as otherwise indicated in this Agreement

J. All notices permitted or required under this Agreement must be in writing and transmitted by personal delivery, a nationallyrecognized overnight courier service, certified or registered mail, returned receipt requested, or facsimile( with confirmation) Notices

shall be sent to the addresses specified on the first page of this Agreement or to such other address as either party may specify in

writing

7 L4 ' 0 1

aG&K SERVICES ( G& K) SERVICE AGREEMENT NUMBER

ADDENDUM TO SERVICE AGREEMENT

G& K SERVICESCOMPANY NAME( Customer)

Ps .- e Y\ o.-i J\ C 1) ua ha , i

9.)Vt Adt V f•t\ rr 1 r‘ i 4-' O, Q n C e_

710 t D7ADDRESS t

W c0, IN l37: 2 r 1 H jY'

0 6 ( 0 1V / / 7,- 7O1PHONE NUMBER

MERCHANDISE/ SERVICE ITEMS ( ITEMS)REM NUMBER OF INVENTORY PER CHARGE PER SERVICE CURRENT UNIT REPLACEMENT

t k)‘

DESCRIPTION [

L1#

PERSONS/ QTY. PERSON/ ITEM CHANGE/ ITEM FREQUENCY OR LOSS/ DAMAGE VALUE

IJr X411.(', V t cD4; i-- AN1P- 1 1 I 0 0

tt4e`. A

CHARGE' CHARGE* CHARGE*

Prep 0 Outsizes bib Invoice Minimum 75%

Nametag 9 Special Cuts UryoEmblem t/; Auto Replacement

Embroidery i_•u/) Environmental Charge

Changeovers Energy Charge

Exchanges Image Guard

Prices are subject to change as described In the Service AgreementCOMMENTS E• t

Customer and G& K agree that Merchandise/ Service Items listed above shall be governed by the provisions of the ServiceAgreement between Customer and G& K, which provisions are incorporated by reference into this Addendum.

Customer Name: 160C`C t C.MVP() C. N/G& K SERVICES

Address: 214 W. r3“--- 57-1-:€-. 1-/ 1,/) Ap. Tx ' 7,D701 Sales Signature

Accepted By Printed Name and Title: 1-'3. CA Jvv'°y°

Printed Name and Title SCt ii 011 re_ .IDIU Ct k1W7 J,J' s

Management Signature -`/• -

t-r° _ 114' a-, _ t 1Y\ i,Effective Date: / I' 20 IS

JUN 16 2015Printed Name and Title t '•

SVC- CS- FRM- 026 07/06 JA ANDY HARWELL,COu1STOMER COPYM Lerman County, Tema

By KELLY FULL@ RIQ,ELDEPUrY

ORDER APPROVING PAYMENT OF FINANCIAL OBLIGATIONS

AND AUTHORIZING THE COUNTY TREASURER TO PAY

COUNTY CHECKS JUNE 15, 2015

On this the 16 day of June, 2015, came on for consideration the matter of approving payment of Financial

Obligations and authorizing the County Treasurer to pay County Checks for June 15, 2015. Commissioner

Perry made a motion to approve and it was seconded by Commissioner Snell. A vote being called for, voting

in favor of said motion was Judge Felton, Commissioner Snell, Commissioner Gibson and Commissioner

Perry. It is ordered by the Court that said Financial Obligations and Authorization of the County Treasurer

be, and the same is hereby, approved by unanimous vote.

Order of the Commissioners' Court

of McLennan County

In accordance with Local Government Code Section 113. 041( a), the Commissioners Court of

McLennan County hereby directs the County Treasurer to release the checks to liquidate theobligations of McLennan County, Texas represented by the claims supporting the followingchecks, drawn on the McLennan County Treasury.

Date Checks will be Number of Total Amount of

Printed Invoices Invoices

06- 15- 15 385 348, 608.61

E061515 142 49,321. 70

GRAND TOTAL 527 397, 930.31

Approved and ordered by the McLennan County Commissioners Court

on this the 1(04

day of JL1N 2015

jr-40-W,)". SZ

County Judge

F° I JUN 162015

JA"ANDY HARVVEU-, County Ci9daML.ennan County, Texas

8Y: KEW( FULLBRIGHT DEPUTY

ORDER ACCEPTING:

COUNTY TREASURER' S INVESTMENT REPORTS

FOR THE MONTH ENDING MAY 31, 2015

On this the 16 day of June, 2015, came on for consideration the regarding the County Treasurer' s

Investment Reports. Commissioner Perry made a motion to approve and it was seconded by


Commissioner Snell, Commissioner Gibson and Commissioner Perry. It is ordered by the Court that

said Reports be, and the same are hereby, accepted by unanimous vote.

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McLennan County

Cash Transaction Summary5/ 31/ 2015

Total Investments: Pooled Cash DDA:

4/ 30/ 2015 Beginning Balance 75,765, 579.05 3, 228, 848.44

Revenue/ Deposits

May 2015 Investment Income 33, 527.41

May 2015 Nonlnvestment Revenue 5, 295,350.44 13, 805, 600.44

Disbursements

Checks Issued

Transaction

Date: Check Range Type: Amount:

5/ 1/ 2015 303743- 303746 Accounts Payable 6, 504.72

5/ 4/ 2015 303747- 303775 Accounts Payable 18,630.34

5/ 5/ 2015 303776- 304020 Accounts Payable 262,092. 37

5/ 7/ 2015 304021- 304033 Accounts Payable 84,494.99

5/ 11/ 2015 304034- 304310 Accounts Payable $ 1, 605,872. 87

5/ 13/ 2015 304311- 304313 Accounts Payable 3, 965. 20

5/ 14/ 2015 304314- 304314 Accounts Payable 550.00

5/ 15/ 2015 5009525- 5009591 Payroll 14,176.01

5/ 18/ 2015 304315- 304354 Accounts Payable 133, 746. 29

5/ 18/ 2015 5009424- 5009592 Payroll 114,328.43



5/ 26/ 2015 304633- 304839 Accounts Payable 659,085. 55

5/ 27/ 2015 304840- 304840 Accounts Payable 30.00



5/ 29/ 2015 5009593- 5009698 Payroll 124, 822. 32

Checks Issued: 3, 594, 201. 57 3, 594, 201 57

ACH/ Wire Disbursements

Transaction

Date: Purpose: Amount: DDA Only:

5/ 1/ 2015 IRS 941 Tax Payment 1, 070.37

5/ 1/ 2015 IRS 941 Tax Payment 413, 623.60

5/ 1/ 2015 Child Support 11, 106.36

5/ 5/ 2015 Transfer to Investment 3, 000,000.00 0

5/ 5/ 2015 Health Savings Account Deposits 3, 321. 11

5/ 5/ 2015 ACH Accounts Payable 900.00

5/ 6/ 2015 US Bank. US Marshall 283, 797.00

5/ 6/ 2015 US Bank: US Marshall 265, 857.00

5/ 6/ 2015 US Bank: ICE 1,035.00

5/ 6/ 2015 ACH Accounts Payable 35,987.74

5/ 11/ 2015 Transfer: Employee Health Insurance Trust 429, 176.37

5/ 11/ 2015 ACH Accounts Payable 3, 597.06


5/ 15/ 2015 Employee Retirement 646,864.51

5/ 18/ 2015 ACH Payroll 987,012.01

5/ 18/ 2015 Health Savings Account Deposits 3, 593. 61

5/ 19/ 2015 IRS 941 Tax Payment 414,324. 31

5/ 19/ 2015 Child Support 11, 081.36


Page 1 of 2

Mclennan County

Cash Transaction Summary5/ 31/ 2015

Total Investments: Pooled Cash DDA:




5/ 28/ 2015 TOO: Adult Probation Employee Benefits 10,375. 25

5/ 29/ 2015 ACH Payroll 992, 354. 50

ACH/ Wire Disbursements: 4,619, 623. 41 7, 619, 623.41

Voided Checks: 8,341. 69 8, 341. 69

Disbursement Total: 8,205,483. 29 11, 205,483. 29

Ending BalancesPooled Cash EOM Balance 5/ 31/ 2015 72,888,973. 62 5, 828,965. 59

Outstanding Checks: 918,943. 36

Depository Adjustments: 25. 00)

Bank Balance: 6, 747, 883. 95

Pooled Cash EOM Balance 5/ 31/ 2014 63,927, 701. 20

Annual Increase in EOM Balance 8,961,272.42

Page 2 of 2

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ORDER AUTHORIZING ADVERTISEMENT FOR PROPOSALS:

RFP# 15- 012 LIABILITY AND PROPERTY INSURANCE

COVERAGE AND WORKERS COMPENSATION

On this the 16 day of June, 2015, came on for consideration the matter of Authorizing

Advertisements for Proposals: RFP # 15- 012 Liability and Property Insurance Coverage and

Workers Compensation. Commissioner Perry made a motion to approve and it was seconded by


Commissioner Snell, Commissioner Gibson and Commissioner Perry. It is ordered by the Court

that the McLennan County Director of Purchasing be, and he is hereby, so authorized to advertise

for sealed proposals as hereinafter indicated.

RECEIVED

JUN 1 0 2015REQUEST FOR PROPOSALS FOR II IcLENNAN coo

LIABILITY AND PROPERTY INSURANCE COVERAGE JUDGEAND

WORKERS COMPENSATION

McLennan County, Texas is seeking proposals for liability insurance coverage. TheRequest for Proposal Specifications can be obtained from Ken Bass C. P. M. Director of

Purchasing, McLennan County Purchasing Department, 214 North5th

Street, Waco, Texas

76701. Sealed proposals must be received by the Purchasing Director at the above addressno later than by 8: 30 a.m. on August 11, 2015. Proposals should be Marked RFP # 15- 012

Liability and Property Insurance Coverage and Workers Compensation. Inquiries may bedirected to Ken Bass, Director of Purchasing via e- mail at ken. [email protected]. tx.usThe proposals will be opened at approximately 9: 00 a.m. on August 11, 2015, in theCommissioners' Courtroom, McLennan County Courthouse, 501 Washington Ave.,Waco, Texas. Proposals shall be received, opened and will be EVALUATED andNEGOTIATED. Respondents should bid on the basis set out in the Request for ProposalSpecifications. No bond is required of the Respondent. Various factors will be considered

in the selection of a provider or providers, including but not limited to the following, inorder of relative importance:

Criteria Points

1. Scope of Coverage 30

2. Anticipated net premium cost 30

3. Financial stability and reputation of carrier 15

4. Carrier' s ability to provide loss control andclaims services requested 15

5. Agent' s service ability/County References 10

The County reserves the right to reject any or all proposals, and to waive anyirregularities or informalities in any proposal specifications and is subject to the termsthereof.

Run in the Waco Citizens Thursday June 18, Thursday June 25, ThursdayJuly 2, Thursday Wednesday July 9, Thursday July 16, Thursday July 23, Thursday July30 and August 6, 2015.

On August 12, 2015

Send statement to:

McLennan County214 North

4th

St. APPROVED eYCOMPAISSIONERsCOURT

Waco, TX. 76701 oar oFJUNLr zo

aalprrr+uova

JUN 162015

J.A."ANDY HARWELL, County CitdcMcLennan County, Texas

By LCEI 11FULLBPIGHT DEPUTY

ORDER APPROVING TRAVEL AND EDUCATION REQUEST:


On this the 16 day of June, 2015, came on for consideration the matter of Travel and/ or Education

Requests/ Ratifications: Justice of the Peace, Precinct 3. Commissioner Perry made a motion to approve

and it seconded by Commissioner Snell. A vote being called for, voting in favor of said motion was Judge

Felton, Commissioner Snell, Commissioner Gibson and Commissioner Perry. It is ordered by the Court

that said Travel Request be, and the same is hereby, approved by unanimous vote.

Received

JUN 0D 2015

t .. McLennan County Judge4

rr*- it4'1 McLennan County, Texast'or _ .; Out of County Travel Request Formw rrt i/

Department Justice of the Peace, Pct. Three

Conference/Training: 2015 Education and Technology Conference

Purpose: Education

Destination: Austin

From Date: 7/7/2015 To Date. 7/ 10/2015

Traveling Employees:Judge David Pareya

Registration fee: 145. 00 per person

This request includes( please check all that apply):Lodging( include rate below)57 Mileage Reimbursement X Other:

Parking ( include rate below)_ Meal Reimbursement X Other: I 1

Hotel room rate: 126.00 per night

Check if applicable: Conference/Host Hotel rate exceeds County Travel Policy rate of100 per night; request reimbursement of Conference/Host Hotel rate

Hotel parking rate: 0.00 self park rate per night Sparking rate is valet; self park is notavailable

Budget Fund Deptid Account Project

I 771 1245311 1 6191021 I

Additional Comments:

Please include any other anticipated expenses with detailed amounts if possible)Examples include: tolls, taxi, rental car, airfare, airport parking, etc.)

1111116ttkDepaAii--

orization: Commissioners Court Approval:APPROVED BY commeacmge COURT

Milo. YoSJ1if":

7/

JUN 16 2015

JA' ANDY HARWELL, County CIOMclennan County, Tema

By: KELLY FULLBRIG, MDEPUTY

ORDER ACCEPTING:

MONTHLY ACTIVITY REPORTS, MAY 2015

RE: MENTAL HEALTH COURT SERVICES

On this the 16 day of June, 2015, came on for consideration the matter of Mental Health Court Services:

Monthly Activity Reports, May 2015. Commissioner Perry made a motion to approve and it was

seconded by Commissioner Snell. A vote being called for, voting in favor of said motion was Judge


that said Reports be, and the same are hereby, accepted by unanimous vote.

i\

RECEIVED

j I' TESSA SLOVAK

JUN

PNicLENNAN CO.

1 s.7- r ., I JUDGEMental Health Court Services

7' PI i

T....11. .,

I '. r.y` l ' i I ^r Mary Allen, Assistant

I . • 1 i ) PO Box 1728l_ Waco, TX 76703

254/ 757-5166

McLennan County Courthouse Fax 254/ 759- 5682

501 Washington Ave., Ste 215 e- mail tessa slovak@co mclennan tx us

Waco, Texas 76701 a- marl mary allen@co mclennan tx us

To: COMMISSIONER' S COURT

From: TESSA SLOVAK- COURT SERVICES COORDINATOR

Re: MONTHLY ACTIVITIES REPORT FOR: May 2015

Dated: June 9. 2015 AM' AL='-TW yak, W'Services Coordinator

Note:

This office handles civil Mental Health cases which includes the filing of new cases( each case filed requires the

issuing ofapproximately 5 to 7 documents, service on proposed patient, notice to the Court Master& Attorney Ad

Litem, up to 3 hearings per commitment, billing for costs ofcourt, collecting& paying costs of court, etc.); and,

interviewing clients that have a family/friend with mental health issues to determine ifan emergency detentionorder( EDO) is needed and coordinating with our Mental Health deputies to serve the warrant.

Mental Health commitment hearings require a staff of 5 people namely: Judge, Assistant District Attorney,Court Reporter, Attorney Ad Litem, and Physician.

The number of cases handled through this Court has not increased due to our local facilities either refusingpatients, lack ofbed space or lack offunding all a while the mental health need has increased. This creates theissue ofMcLennan County being held responsible for the court costs on patients that must be taken to facilities inother counties.

This office also handles all Probate & Guardianship proceedings as the County Judge has original probatejurisdiction ( scheduling of hearings for Judge's docket, review proposed documents & files prior to hearings,

attend hearings, update dockets, etc.).

Along with the above, this office answers a multitude of questions on a daily basis with attorneys, medicalfacilities, the public, mental health deputies, and other county offices.

ACCEPTED BY COMMONERS COURTDAriihth-2°-''''

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ORDER ACCEPTING:

RECORDING OF MEETING MINUTES

RE: ANIMAL WELFARE ADVISORY BOARD

On this the 16 day of June, 2015, came on for consideration the matter of Animal Welfare Advisory

Board: Recording of Meeting Minutes. Commissioner Perry made a motion to approve and it was



that said Recording be, and the same is hereby, accepted by unanimous vote.

CITY OF WACO

PUBLIC NOTICE

A MEETING OF THE ANIMAL WELFARE ADVISORY BOARDWILL BE HELD ON

Wednesday, June 10, 2015Noon

City of Waco Operations CenterLarge Conference Room ge

1415 N. 4'" Street ACCEP1ED BY• . gei:',ptalfr

Waco, Texas76707 • A

1. Consider and approve the April 8, 2015 summary notes

2. Report and discussion of the Humane Society of Central Texas adoption operations

3. Report and discussion of the City of Waco Animal Control statistics and operations including updateon Spay Street Waco

4. Report and discussion of the Waco Animal Shelter operations and budget report

5. Report and discussion of the Waco Animal Shelter Renovation project fundraising efforts

6. Report and discussion from the Waco Animal Alliance animal welfare organizations on operations,spay/neuter statistics, and outreach efforts

7. Discussion of the City of Waco Animals Ordinance, best practices for enforcement and communityefforts to reduce the stray animal population

8. Report and discussion from veterinarian community on animal welfare issues

9. Discussion concerning annual report to the Boards and Commissions Committee

10. Discussion between the Board and City Council liaison regarding Board activities and appointments

11. Request for future agenda items and set next meeting date and timei

Wiley Stem, Assistant City Manager

It is the opinion of the City Attorney' s Office that this agenda complies with the requirements of Chapter 551 of theTexas Government Code.

1Jennifer Riche, City Attorney t

I hereby certify that this notice was being posted at Waco City Hall on the day ofJune 2015 at___,__am/ pm

Esmeralda Hudson, City Secretary

Note: Persons with disabilities who plan to attend this meeting and who need auxiliary aides or services shouldcontact Esmeralda Hudson, City Secretary, at( 254) 750-5750 at least twenty- four( 24) hours before this meeting sothat appropriate arrangements can be made.

ia.

ANIMAL WELFARE ADVISORY BOARD

Summary NotesWednesday, April 8, 2015

12: 01 p.m.— 1: 05 p.m.City of Waco Operations Center

Large Conference Room

1415 N. 46 Street

Waco, Texas 76707

Committee Members Present: Ramona Harmdierks, Malcolm Duncan Sr., Lisa Torgersen,

Chris McSwain, Malcolm Duncan Jr., Wiley Stem, Don Bland. Michelle Nemec, Carrie Kuehl,Terry Hurst

Committee Members Absent: Bill Dietz, Laura Swann and Ben Perry

Carrie Kuehl convened the meeting at 12: 01 p. m.

1. Consider and approve the February 11, 2015 summary notesApproved as presented

2. Report and discussion of the Humane Society of Central Texas adoption operationsDon Bland, Executive Director of the Humane Society of Central Texas, reported Februarylive exits was 94. 13% which is the highest percentage achieved to date. March statistics arc

below the previous month with 90.66%. Overall great numbers and the third straight month

with over 90% live exits. Committee commented on the benefits of having an on staffveterinarian,

3. Report and discussion of the City of Waco Animal Control statistics and operationsincluding update on Spay Street WacoJoel Sanchez, Animal Control Officer, reported stats remain the same. City of Waco AnimalControl provided assistance to the City of Moody with seizing 22 animals. Officer Sanchezprovided an update on staffing. Jarrod Fillip, ACO, was promoted to field supervisor. 129dogs and 38 cats were impounded for the month March; Citations were up from 30 to 91which include notices to appear. Most citations were because the animal was not in

compliance with the spay/ neuter requirement.

Wiley Stem, Assistant City Manager, recommended reviewing the Animal Ordinanceincluding establishing minimum requirements for space provided per animal and forkenneling facilities.

i

4. Report and discussion of the Waco Animal Shelter operations and budget report

Wiley Stem, Assistant City Manager, reported that the budgetary revenue was down and anexpenditure of$ 5, 965 under the Capital account was used to purchase a vent fan for the catroom.

Dr. Epps reported that operations staff meets daily to go over any concerns, updates, etc. Ithas been beneficial for all and ensures that everyone is on the same page.

Dr. Epps provided a report which indicated orange dots are being placed on kennels wherethe animal has been at the shelter over 30 days. Animals kenneled more than 30 days are

spot lighted in an effort to have those adopted. It is the goal of the shelter to have as manyanimals adopted as possible.

Signage has been placed to promote hygiene to citizens visiting and handling the animals.Hand sanitizer is placed in various areas with a sign reading," Apply- Dry-Hold". Signs

encourage visitors to apply hand sanitizer, let it dry, and then hold/handle the animal.

Dr. Epps and Mistie Gonzales, spay street volunteer, are seeking Pet Smart to acquirequalifications for a grant.

I-lB1274 is before the legislature which will give veterinarians associated with a shelter more

latitude. Veterinarians and/ or shelter staff will be exempt from the client/ patient association

responsibility.

Dr. Epps will forward 11111274 to Mr. Stem. Mr. Stem will pass it on to the City of Waco' slegislative representative to keep us abreast of the update.

5. Report and discussion of the Waco Animal Shelter Renovation project fundraisingefforts

Mayor Malcolm Duncan reported that funding is approximately 2.3K and architect RBDRwas working on the design plans for staff review... The next step is bidding for constructionwhich is anticipated to being in July

Mr. Stem also explained that potential donors may be available to help with the purchase ofthe HVAC system.

6. Report and discussion from the Waco Animal Alliance animal welfare organizations on

operations, spay/ neuter statistics, and outreach effortsMichelle Nemec, McLennan Animal Rescue Coalition, reported that a lot of community cats

are being taken to ABC instead of the shelter and expected to increase.

Fuzzy Friends is taking in more animals so they won' t have to go to the shelter.

A mega adoption event, alliance partners participated, hosted by Happy Endings, would becoming up at the end of the month. $ 10. 00 micro chipping pets was available to all inattendance, not just McLennan County.

ABC had an infographic made about leaving the litter of kittens( don' t bring litter to theshelter; leave kittens intact) once age appropriate litter may be spayed or neutered.

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CommCAT has signed up for a new cat colony and is still providing information via socialmedia about community cats.

Carrie, Lisa, Joel, Luis, Dr. Epps met to discuss ways to solve the large dog problem.Suggested ideas:

Staff cross training with ABC and other organizations to aid in bBoard members will review paperwork for possible trends

ACO duties to include assistance with large dogs by providing crates. etc.

Committee discussed outreach efforts for assistance from other cities.

Carrie Kuehl asked if additional information be provided at the time surrounding cities renewtheir contracts to include grants available for spay/ neutering assistance.

7. Discussion of the City of Waco Animals Ordinance, best practices for enforcement andcommunity efforts to reduce the stray animal populationWiley Stem expressed that his plans are to speak with the breeders first before revising theordinance. The definition for" running at large" will change and a kenneling section will beadded.

8. Report and discussion from veterinarian community on animal welfare issuesNo report

9. Discussion concerning annual report to the Boards and Commissions CommitteeCarrie Kuehl will forward information to the board for review.

10. Discussion between the Board and City Council liaison regarding Board activities andappointments

No report

11. Request for future agenda items and set next meeting date and time 1Wiley Stem reported that Dr. Sarah Lozano from Park Zero will visit with Dr. Epps and staffin early May to discuss and review the standard operating procedures for the facility.

Meeting adjourned at 1: 05 p.m.

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I + AnimalBirth Control Clinic

THE HEAR, OF THE SOLUTION

Spay Neuter Statistics for Animal Welfare Advisory BoardSurgeries January-May 2015 Annual Surgeries

Dog Spay 1680 Surgeries 2014: 14,013

Dog Neuter 1483 Surgeries 2013: 1 1, 323

Cat Spay 1347 Surgeries 2012: 9,058

Cat Neuter 1018

Total 5528

Funded, targeted programs:

NEW: Large dog ( over 40# or expected to be) spay/ neuter 76705 ( Bellmead & Lacy- L).limited funding.

NEW: Cat spay/neuter for Mart ( 100 s/ n) and West( 100 s/ n).Free targeted spay/ neuter for cats and dogs - City of Waco and Cooper FdtnFree spay/ neuter for non- Waco pets of qualified families/ targeted animals - MRD Fund -

limited funding.Free cat spay/ neuter/Rabies/ eartip in Waco 76708 & Bellmead 76705 - PetSmart Charities

Free cattle dog spay/neuter targeted based on intake/euth stats - Kit' s Cattle Dogs

Expected 2015 surgical goal: 15, 100 sin ( a higher percentage of targeted/ funded s/ n)

Average fee per surgery 56.47

Actual cost to perform surgery $ 112. 84I

Annual Impact iIntake and stray reduction for rescues, shelters, city budgets at 5 unwanted animals per 3

surgery: 70,065 plus each of the 2014 spayed/ neutered animals ( 14, 013) are unlikely tofind themselves in a shelter because they are happier, healthier, and better bonded with s.their families. 2014 savings to the community (at $75 per animal) = $ 6,305, 850. i

IVote: 41. 13% of these surgeries are further subsized ( free) for qualifying, high- risk cats/dogs, or pets of

the elderly, or low- income families. The most efficient impact on lowering shelter intake is achieved byproviding surgeries for animals in targeted area households.

1

Surgeries 1992- 2014 115, 9041

it is our vision ofa community where every pet is coredfor and wanted. We work to achieve thisthrough spay/ neuter and preventive health care( especially for those that need it most), 3

and promoting lifetime, responsible pet ownership 13238 Clay Avenue Waco, Tx 76711 254- 776-7303 www.animalbirthcontrol.org 1

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Animal Shelter

FY 2014-15- May 2015 Budget YTD YTD Over/Under Over/UnderFY 14- 15 Budget Actual Budget Percent

Revenues

McLennan Co/other cities 231, 999 154,664 147,316 7, 348) 4.8%Owner Release 76,748 51, 168 44,056 7, 112) - 13 9%

Misc 0 0%Total Revenues 308,747 205,832 191, 372 14,460) 7. 0%

Expenditures

Salaries 328,593 206,872 210,936 5, 064 2 5%

Benefits 170,307 107,515 98,459 9,056) 8.4%

Professional Svcs 205,750 139,186 134, 288 4,898) 3.5%

Purchased Property Svcs 9, 000 6,000 3,709 2,291) - 38.2%

Maintenance 19,600 13,000 7, 666 5,334) - 41. 0%

Other Purchased Svcs 33,257 27,081 30, 128 3,047 11. 3%

Supplies 131, 837 91, 660 92,481 821 0 9%

Capital 5,965 5,965 100.0%

Other 970 560 618 58 10.4%

Total Expenses 899,314 590,874 584,250 6,624) 1. 1%

Deficit 590,5 (385,042) ( 392,878) 7, 836) 2.0%moo ®»

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Veterinary ReportAnimal Welfare Committee

10 June 2015Overview

o At this time of the year we are seeing an influx of animals, primarily kittens andpuppies. Last Tuesday was the biggest intake day since I have been on staff. Theshelter took in 52 animals.

o Due to the high volume of animals we have had to euthanize more to make roomfor the intake. The euthanasia process is hard on everyone

o Several of the recent residents of the shelter have been slightly unusual such as 5rattlesnakes, Albino Bald Python, Albino Pacman frog, a Bearded Dragon, snailsand a goldfish as well as Artie Marble Fox and coyote pup.

Rattlesnakes went to the Rattlesnake Roundup group out of OglesbyStill trying to determine disposition of fox

o We are trying to combat the problem of people leaving animals at the shelterthrowing them over the fence, tying them outside or placing in a carrier andputting it on our doorstep.

o The autoclave and anesthetic machine have been repaired and calibrated. Reidel

Imaging donated their services for the repair. This saved the city $520 onautoclave repair. Repair and calibration of anesthetic machine along with various

sizes of rebreathing bags and anesthetic tubing was$ 449.o Summer has hit and it is hard to keep the kennels from getting too warm. The

puppy( G) house is air conditioned but still is quite warn. Fans are being used asmuch as possible to cool the kennels and puppy house.

o We finally found racks to hold the large hand sanitizer bottles and are havingthem installed throughout the shelter. Signs will be place with each bottle of

sanitizer that encourages the public to use the sanitizer in between playing withthe animals.

Personnel

o Daily team huddles at 10: 30. Lasts no more than 30 minutes. Give us a chance toupdate what is going on so we all start the day with the same knowledge.

o Recently the COW staff and HSCT staff attended two training sessions. Onesession on customer service and the other session on teamwork. A session on

handling difficult people is being considered for future training.o A temp employee was finally provided by Total Placement. This person lasted

only 3 days. We had a volunteer that was trying to get her observation hours toapply to the MCC Veterinary Technology program. It was suggested she talk toTotal Placement and become a temp with them. She has turned out to be a greatemployee and may apply for the full time position

o Job opening for a full time position has been posted and closes on Junel6tho Due to the influx ofanimals the staff in intake have been working to 8 PM some

nights to get all of the animals entered into the system

o Two staff members in the intake area and really need to have a third person toassist in answering the phone, answering questions, assist in owner surrenders,and aid in animal examination and vaccinations.

Yy3R

o We currently have a 2"d

year veterinary technology student doing her externshipwith us and she has been a great help. She also works at ABC clinic and knowshow to work quickly and accurately. She and I neutered 4 cats in 30 minutes lastweek. She has really been a great help to me as well as assisting in intake.

o We have 8 MCC veterinary technology students at the shelter on Tuesday andWednesday afternoon doing physical examinations, taking fecal and bloodsamples on the shelter animals. The samples are taken back to school to be tested

in their clinical pathology class at MCC. I have encouraged all of them to gothrough volunteer training with the Humane Society and then work in intake,assist in any veterinary procedures and help in the routine medical care of theanimals.

Medical

o Due to concern with ticks we have started applying Activyl®, a flea and tick

monthly spot on treatment, instead of spraying them with Adams or Frontline.Activyl® results in a greater expense per animal. The Adams® and Frontline:

spray, while effective, was not being applied properly and we were finding liveticks on animals in the cages and the runs after they had been treated in intake.With Frontline spray the animal must receive 1- 2 pumps per pound making surethe animal' s coat was wet from the spray. Many animals were scared of the sprayapplied during intake and they became difficult to handle and spray

o All animals are initially vaccinated upon entering the shelter and we are trying tomake sure all animals receive a 2" d DHPP vaccine 2 weeks later and all puppiesreceive a DHPP vaccine every 2 weeks until 4 months old. We are also trying tomake sure all animals receive a 2"

d

deworming 2 weeks after the initialdeworming.

o Respiratory infection continues to be a problem among kennel dogso Seeing cases of vomiting and diarrhea with a negative Parvo test and responding

to fluids given subcutaneously, drugs to stop vomiting and antibiotics.o We want to start Heartworm preventative on all animals once they enter shelter.

The Austin shelter gives all dogs a Heartguard® upon entry. This would takecare of hookworms. roundworms, and act as a heartworm preventative. We are

investigating the cost.

1

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Fitul JUN 16 2015J.A."ANDY HARWELL,County Clock


By: KELLY FUI.LBRIGHT DEPUTY

1

ORDER APPROVING:

RATIFICATION OF PURCHASE/

DESIGNATION OF AUTHORIZED PURCHASER:

MAINTENANCE OF EQUIPMENT: RATIFICATION OF

EXPENDITURES( FREDDY' S AUTO GLASS& MILLER, INC)

On this the 16 day of June, 2015, came on for consideration the matter of Ratification of Purchase

Designation of Authorized Purchaser: Maintenance of Equipment: Ratification of Expenditures

Freddy' s Auto Glass & Miller, Inc). Commissioner Perry made a motion to approve and it was

seconded by Commissioner Snell. A vote being called for, voting in favor of said motion was

Judge Felton, Commissioner Snell, Commissioner Gibson and Commissioner Perry. It is ordered

by the Court that said Ratification of Purchase/ Designation of Authorized Purchaser is, and the

same is hereby, approved by unanimous vote.

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IAM-00.1rex AS1Ui. 1 0 9 2615

Wayne Canaday f ,( ,, r,.

Director Radio Shop623 Washington Ave.

Waco, Texas 76701

Date: June 8, 2015

To: Commissioner' s Court

Re: Ratification P.O. 20154111

Commissioner' s Court

Request ratification of Freddy' s Auto Glass purchase order 20154111 dated June 4, 2015for window tinting amount of$75.00.

Thank You

Wayne Canaday

APPROVED BY OOMMM88 OIIERS COURTI .. YOF 1i . 20

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McLennan County Purchasing Purchase Order214 North 5th StreetWaco, TX 76701 Fiscal Year 2015 Page 1 of 1Phone. 254- 757-5016Fax 254- 757-5068 THIS NUMBER MUST APPEAR ON ALL INVOICES.

PACKAGES AND SHIPPING PAPERS.

B i Purchase 20154111- 00I i Accounts Payable Order ti

L I McLennan County- AuditorsL 1 214 North 4th Street, Ste 100

T Waco TX 76701- 1366 Delivery must be made withinO1

doors of specified destination.

FREDDY'S AUTO GLASS & MIRROR INC S i MAINTENANCE OF EQUIPMENTE 4301 FRANKLIN AVENUE H i MCLENNAN COUNTY

N WACO TX 76710I 623 WASHINGTON AVE

DP

WACO TX 76701O TR 01 PO Buyer: Garett Bowdoin

Vendor Phone Number . Vendor Fax Number Requisition Number ' Delivery Reference

817- 752- 1506 15004294

Date.Ordered Vendor Number. Date Required Freight Method/Terms Department/Lgcation

06/08/2015 102495 Maintenance of Equipment

Item# Description/ Part No. Qty . UOM Unit Price Extended Price

Window Tint UNIT 151

The Above Purchase Order Number Must Appear On AllCorrespondence - Packing Sheets And Bills Of Lading

Tax Identification Number 74- 6002492

1 Window Tint UNIT 151 1. 0 Each 75 000 75 00

001- 10- 05-0120-601111- 75.00

001- 10-05-0120-601111- 75.00

A

ByDirector of Purchasing

VENDOR COPY PO Tatat 75. 00

Freddy' s Auto Glass & Mirror Inc. INVOICE NUMBER

4301 Franklin Avenue DAIS 6/4/ 2015Waco, TX 76710

RLFERF.NCE a Wrk: 1977a

254) 752 - 1506 Fax: ( 254) 754 - 8184TAX ID NUMBER 742443585

2: 40PMACCOUNT CUSTOMER TAX ID NUMBER PO NUMBER INSTAI. I DATE

INSI AI.I. ED BY

SAI ES art' TERMS Net 30

BILL TOSOI D 10

Mclennan County Attn: JEFF AGUIRRE ! iri

Attn: WAYNE

623 WASHINGTON AVE

Waco. TX 76701

W: 254 757-5190 F: 254 757- 5290 H: 254 759-7570

Insurance Information

AGENT VERIIIFD BY DISPATCH tr.

POLICY NUMBER

CI AIM NUMBER

CAUSE01- LOSS

DA fE OF LOSS DEDUCTIBLE

Vehicle Information

MAKE CIIEVROLET MODEI. TAIIOE YEAR 2015BODY 4 DOOR U I II. ITY VIN ODOMETER

STOCK A R O. t7 UNIT d 151 LICENSE

Qnty• Part Number Hours Labor Adhesive • List Price Net Price Line Total

1110 MISCPART01 0.00 50.00 0.00 0.00 0.00 50.00OEM H- MISCPARTOI TINT FRONT DOORS

1. 00 MISCPART01 0.00 25.00 0.00 0.00 0.00 25.00OEM#- MISCPAR 101 EYEBROW

c yTotal Labor 75.00

Total Kit 0.00

Total Parts 0.00

Subtotal 75.00Il)ank You!!! Elmo Sales"' as 4 0.0000% 0.00

Customer Signature: Amount Due: $ 75.00 Invoice Total 75.00

I hereby authome the dyer Ryan rorl to he done along roll the necessan mammal and berths grant sou and or sour employees perrrnast n to operate the vehde herein dexnbd on WWI. highways. and else: here for thepurpose of tugecnon testing. and peel- up dsin ce tome AN f\ PRESS MrCI PANICS LILY n hod+)aclnorkdged on the abosc vrinde to Waif the amount of repasts Ihereto Not respormhie for loss or damage to sthrckor articles thereto tic causes be, ord our control REPLACI Sll NT IIAS BEEN MADE TO MY SATISFACTION AND I I IrRrfly ASSIGN SL(' ll PROCEEDS AS MAY BE REQUIRED TO SATISFY AI I AMOUNTSDUI AND MINA, TO TIII AIIOYI NAMED CO%WAN\ FOR SAID INSTALLATION IF FOR ANY REASON TOE INSURANCI COMPANY DOES NOT PAY FOR THESE RFPAIRSREPLACEMI NTS. THEMUD I SIG\ ED AGRLLS TO PAY FOR SAID RrPAIRSREPI A( l•Mr\ TS

Fism JUDO 16 2015JA"ANDY HARWELL,County Cm*

McLennan County, TexasBy: KELLY FULLS IGHT DEPUTY

REMAINS LIFTED:

AUTHORIZATION RE: BURN BAN IN THE UNINCORPORATED AREAS

RE: THE MCLENNAN COUNTY BURN BAN

On this the 16 day of June, 2015, came on for consideration the matter Regarding the McLennan

County Burn Ban: Authorization re: Burn Ban in the Unincorporated Areas. Commissioner Perry

made a motion to keep the burn ban lifted and it seconded by and Commissioner Snell. A vote

being called for, voting in favor of said motion was Judge Felton, Commissioner Snell,

Commissioner Gibson and Commissioner Perry. It is ordered by the Court that said

Authorizations re: Burn Ban in the Unincorporated Areas of McLennan County be, and the same

is hereby, approved unanimous vote.

ORDER APPROVING AUTHORIZATION OF TAX RESALE DEEDS:

MCAD# 280290000077000& 280290000078006, LOTS 28, 29& 30, LINCOLN

PARK ADDITION, CITY OF WACO, MCLENNAN COUNTY, TEXAS

MCAD# 280290000081006: LOTS 35& 36 A, BLOCK 4, LINCOLN


MCAD# 280290000074000: LOTS 23, 24,& 25, BLOCK 4, LINCOLN


On this the 16 day of June, 2015, upon motion made by Commissioner Perry to authorize the Tax

ReSale Deeds and seconded by Commissioner Snell. A vote being called for, voting in favor of

said motion was Judge Felton, Commissioner Snell, Commissioner Gibson and Commissioner

Perry. It is ordered by the Court that said Tax ReSale Deeds, City of Waco, and McLennan

County, Texas for:

1) MCAD# 280290000077000& 280290000078006, Lots 28, 29 & 30,

Lincoln Park Addition, City of Waco, McLennan County, Texas

2) MCAD# 280290000081006: Lots 35 & 36 A, Block 4, Lincoln

Park Addition, City of Waco, McLennan County, Texas

3) MCAD# 280290000074000: Lots 23, 24, & 25, Block 4, Lincoln

Park Addition, City of Waco, McLennan County, Texas

be, and the same are hereby, approved and the County Judge is so authorized to execute same on

behalf of McLennan County.

LINEBARGER GOGGAN BLAIR& SAMPSON, LLPATTORNEYS AT LAW

400 Austin Avenue- Suite 105

Waco, Texas 76701

254/ 756- 6609

June 8, 2015

Honorable Scott Felton

County JudgeMcLennan County CourthouseWaco, Texas 76701

Re: Request for Approval to Sell Properties by City of Waco

Dear Judge Felton:

The City of Waco is seeking approval by McLennan County to sell the following propertieslisted on Schedule A attached.

These properties were foreclosed on by the City of Waco for delinquent taxes and have been onthe non- taxable roll. The City of Waco and LaVega Independent School District have alreadyapproved said sales.

We would appreciate these re- sales being placed on the agenda for Commissioner' s Court,Tuesday, June 16, 2015.

If any additional information is needed, please let me know.

Thank you.

Sincerely,

IJ e Battenfiel.

JB/ mb

Schedule A"

Cause # 2012-4621- 4; LaVega ISD v. Dorothy Evelyn, et alProperty Address: 611 Booker( Lots 28, 29 & 30, Lincoln Park Addition)

Account # 280290000077000 & 280290000078006

Cause # 2012- 3029-4; LaVega ISD v. Earl Holmes

Property Address: 623 Booker Street( Lots 35 & 36 A, Block 4, Lincoln Park Addition)

Account# 280290000081006

Cause# 2013- 203- 4; LaVega ISD v. John Joe Holloway, Sr.Property Address: 605 Booker Street ( Lots 23, 24 & 25, Block 4, Lincoln Park Addition)

Account# 280290000074000

010 5-alt:

TAX RESALE DEEDLA- 1- IS"

NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAYREMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM ANY INSTRUMENTTHAT TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD INTHE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER' S LICENSENUMBER.

DATE: may / 2015

GRANTOR: City of Waco, Trustee for itself, LaVega Independent School District, County of McLennan

GRANTEE: Zach Maxwell

GRANTEE' S MAILING ADDRESS: 1389 Downsville Road, Apt. A, Waco, Texas 76706

CONSIDERATION: One Thousand One Hundred Thirty-Three and 00/100 Dollars ($1, 133.00)

PROPERTY: Lots 28, 29 & 30, Block 4, Lincoln Park Addition, City of Waco, McLennan County, Texas beingthat property acquired by GRANTOR in Constable' s Deed recorded in MCC # 2013037432, of the OfficialPublic Records, McLennan County, TexasProperty Addresses: 611 Booker Street, City of Waco, Texas

TAX LAWSUIT: Cause No. 2012-4621- 4; LaVega Independent School District v. Dorothy Evelyn, et al

GRANTOR, for and in consideration of the amount set out above, and subject to the reservations from andexceptions to conveyance, and other good and valuable consideration paid by the GRANTEE, the receipt andsufficiency of which are acknowledged by GRANTOR, has GRANTED, SOLD AND CONVEYED, and bythese presents does GRANT, SELL, AND CONVEY to the GRANTEE all of the right, title and interest, ofGRANTOR in the PROPERTY acquired by the tax sale held under the TAX LAWSUIT referenced above.

TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the said

GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any kind, so that neither theGRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand anyright or title to the PROPERTY, premises or appurtenances, or any part thereof.

GRANTOR excludes and excepts any warranties, express or implied, regarding the PROPERTY, including,without limitation, any warranties arising by common law or Section 5. 023 of the Texas Property Code or itssuccessor.

GRANTOR has not made, and does not make, any representations, warranties or covenants of any kind orcharacter whatsoever, whether express or implied with respect to the quality or condition of the PROPERTY,the suitability of the PROPERTY for any and all activities and uses which GRANTEE may conduct thereon,compliance by the PROPERTY with any laws, rules, ordinances or regulations of any applicable governmentalauthority or habitability, merchantability or fitness for a particular purpose, and specifically, GRANTOR doesnot make any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal Act andthe regulations adopted thereunder, or the U. S. Environmental Protection Agency regulations, or the disposalof any hazardous or toxic substances in or on the PROPERTY.

The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and " with all faults".

This conveyance is expressly made subject to property taxes for the tax year 2015 and subsequent years.

This conveyance is expressly subject to any existing right of redemption remaining to the former owner ofthe PROPERTY under the provisions of law.

This conveyance is expressly subject to all easements and restrictions of record.

When the context requires, singular nouns and pronouns include the plural.

IN TESTIMONY WHEREOF, GRANTOR, pursuant to Section 34.05 of the Texas Property Tax Code, hascaused these presents to be executed on the date set forth in the acknowledgement attached hereto, to beeffective as of DATE.

CITY OF WACO

0 OF I4 ---_N --

BY: e

r

Dale • seler, P. E.

S City ManagerTEXAS

ATTEST: APPROVED AS TO FORM AND LEGALITY:

017 faDia V-111d2,)/

City Secretary Jennifer Richi- City Attorney

THE STATE OF TEXAS

COUNTY OF MCLENNAN

BEFORE ME, the undersigned authority, on this day personally appeared Dale Fisseler, P. E., City Managerof the City of Waco, known to me to be the person whose name is subscribed to the foregoing document, andacknowledged to me that he executed the same for the purposes and consideration therein expressed.

GIVEN UNDER MY HAND AND SEAL OF OFFICE this the 1- 14) day of

al2014.

Notary Pu lic, to of Texas

ft.10 JUDY A. POWELL 1t:* ; Notary Public

STATE OF TEXASMy Comm. Exp. July 31, 2017

LaVEGA INDEPENDENT SCHOOL DISTRICT

BY: Pmagma / President

Board of T stees

THE STATE OF TEXAS

COUNTY OF MCLENNAN

BEFORE ME, the undersigned authority, on this day personally appeared yl DP oyskt ,President of the School Board of LaVega Independent School District, known to me to be the person whoe

name is subscribed to the foregoing document, and acknowledged to me that he executed the same for thepurposes and consideration therein expressed.

GIVEN UNDER MY HAND AND SEAL OF OFFICE this the 19+ k, day of

A 2015.

eje,r LORI MYNARCIK Notary Public, to of Texasa r

1!.`''.t• Notary Public, Slate d Maas '

y,+ i;a, FEBRUARY 20, 2016

COUNTY OF MCLENNAN, TEXAS

BY:, 2e,41&) ) l'J. cieleen/ 1

Scott M. Felton, County Judge

THE STATE OF TEXAS

COUNTY OF MCLENNAN

BEFORE ME, the undersigned authority, on this day personally appeared Scott M. Felton, County Judge ofthe County of McLennan, Texas, known to me to be the person whose name is subscribed to the foregoingdocument, and acknowledged to me that he executed the same for the purposes and consideration thereinexpressed.

GIVEN. DER MY HAND AND SEAL • OFFICE this theIts

day of

J( MG 2015.

Notary Publ , State ! Texas

After Recording, Return To:McCreary Law Firm a

P Y,,. 0c„ P C i N C t' Et iJ

t_ Notary Public, State of Texas '

P.O. Box 1669 Nlk = My Commission Expires

Waco, Texas 76703- 1669 TfOFS p OCTOBER 12, 2015

DISTRIBUTION OF TAX RESALE PROCEEDS

CAUSE NO. 2012-4621- 4

STYLE LaVega ISD v. Dorothy Evelyn, et al

ACCOUNT NO. a,80290000077-0004_21102B000007800-67STREET ADDRESS 611 Booker Street

PROPERTY DESC. Lots 28, 29& 30 Block 4, Lincoln Park Addition

DATE OF SALE 4/ 13/ 15

PURCHASER Zach Maxwell

PURCHASE PRICE 1, 133.00

COURT COSTS Payable to McLennan County District Clerk 0.00

PUBLICATION COSTS Payable to McCreary Law Firm 215.00

CONSTABLE' S FEES Payable to Walt Strickland, Constable, Pct. 1 60.00

WACO MUNICIPAL LIENS Payable to City of Waco 138.80

NET SALE PROCEEDS 719 20

DISTRIBUTION TO T. U. Taxes Due Percent Sale Proceeds

CL. Gài a ty • 51. 45% 370 00

City of Waco 207.90 18. 63% 134. 02

La Vega ISD 333.81 29 92% 215. 18

CED 0 00 0. 00% 0. 00

0. 00% 0. 00

0. 00% 0. 00

1. 00_

TOTAL TAXES 1, 115.69 Payable to Tax Office 719. 20

CITY OF WACO TO RETAIN

City of Waco Municipal Lien Amount 138 80

PLEASE MAKE CHECKS PAYABLE AS FOLLOWS:

McLennan County District Clerk 0. 00

McCreary Law Firm 215. 00

Walt Strickland, Constable, Pct. 1 60. 00

McLennan County Tax Office 719.20

PLEASE FORWARD CHECKS TO

McCREARY LAW FIRM, P O. BOX 1669, WACO, TEXAS 76703- 1669

JUN 162015

JA"ANDY HARWELL, County ClockM^.Lennan County, Texas

By: KELLY FULLBPIGHT DEPUTY

40t - arl

TAX RESALE DEEDi5


DATE: rYlAy / 2015

GRANTOR: City of Waco, Trustee for itself, LaVega Independent School District, County of McLennanGRANTEE: Zach Maxwell

GRANTEE' S MAILING ADDRESS: 1389 Downsville Road, Apt. A, Waco, Texas 76706

CONSIDERATION: One Thousand One Hundred Ninety-Three and 00/100 Dollars ($1, 193. 00)

PROPERTY: Lots 35 & 36 A, Block 4, Lincoln Park Addition, City of Waco, McLennan County, Texas beingthat property acquired by GRANTOR in Constable' s Deed recorded in MCC # 2013020151, of the OfficialPublic Records, McLennan County, TexasProperty Addresses: 623 Booker Street, City of Waco, Texas

TAX LAWSUIT: Cause No. 2012- 3029-4; LaVega Independent School District v. Earl Holmes, et al


TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the saidGRANTEE, the GRANTEE'S successors and assigns forever without warranty of any kind, so that neither theGRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand anyright or title to the PROPERTY, premises or appurtenances, or any part thereof.



The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and " with all faults".






CITY OF WACO

01 1 OP

q0OBY:

Dale Fisseler, P.E.

XAS City Manager

ATTEST: APPROVED AS TO FORM AND LEGALITY:

zicb,) 4ity Secretary Jennifer lc •- C•ty Attorney

THE STATE OF TEXAS

COUNTY OF MCLENNAN

BEFORE ME, the undersigned authority, on this day personally appeared Dale Fisseler, P.E., City Managerof the City of Waco, known to me to be the person whose name is subscribed to the foregoing document, andacknowledged to me that he executed the same for the purposes and consideration therein expressed.

GIVEN UNDER MY HAND AND SEAL OF OFFICE this the t '1 day of

2014.

Quda. PzNotary P lic, Wate of Texas

UUA. POLL.

Notary Public0rf

y STATE OF TEXASMy Comm. Exp. July 31, 2017


BY: La111/#1 /^rrnrI President

Board oft stees

THE STATE OF TEXAS

COUNTY OF MCLENNAN

BEFORE ME, the undersigned authority, on this day personally appeared beVOrst ,President of the School Board of LaVega Independent School District, known to me to be he person wlbsename is subscribed to the foregoing document, and acknowledged to me that he executed the same for thepurposes and consideration therein expressed.

GIVEN UNDER MY HAND AND SEAL OF OFFICE this the 11 f'k, day of

b 2015.

6.01.:141., LORI MYNARCIK 0UI 1 'j; Notary Public, State o exas

iN rIFEBRUARY 20, 2016 '


BY

Scott M. Felton, County Judge

THE STATE OF TEXAS

COUNTY OF MCLENNAN


GIVEN UNDER MY HAND AND SEAL OF OFFICE this the j(J day of

JuAat5 2015.

gt),/7i

0 1

Notary ' ublic, " tate of exas

After Recording, Return To a,,,,,, , PF',; AN COPELAND

McCreary Law Firm Ik*. /1__.**:.'''', No ary Public State of Texas

P.O. Box 1669 7.,,,,,,%. i; vy;= r i commission Expires I

SFO,, ;, OCT06ER 12, 2015Waco, Texas 76703- 1669


CAUSE NO. 2012- 3029-4

STYLE La Vega ISD v. Earl Holmes, et at

ACCOUNT NO.

STREET ADDRESS 623 Booker StreetPROPERTY DESC. Lots 35& 36, Block 4, Lincoln Park Addition



PURCHASE PRICE 1, 193.00COURT COSTS Payable to McLennan County District Clerk 764.20


CONSTABLE' S FEES Payable to Walt Strickland, Constable, Pct. 1 0. 00

WACO MUNICIPAL LIENS Payable to City of Waco 213.80

NET SALE PROCEEDS 0. 00

DISTRIBUTION TO T.U. Taxes Due Percent Sale Proceeds

ty_ t59.92' ? 20.40% 0. 00

City of Waco 206.62 26 36% 0 00

LaVega ISD 417.42 53. 25% 0. 00

CED 0.00 0. 00% 0. 00

0. 00% 0. 00

0. 00% 0 00

1. 00

TOTAL TAXES 783.96 Payable to Tax Office 0.00

CITY OF WACO TO RETAIN:



McLennan County District Clerk 764.20

McCreary Law Firm 215.00

Walt Strickland, Constable, Pct. 1 0.00



McCREARY LAW FIRM, P 0 BOX 1669, WACO, TEXAS 76703- 1669

Wagg IJUN162015

J.A."ANDY HARWEU.,CountyMtM^.Lennan County, Texas

By: KELLY FULLIPIGHT DEPUTY

@Ott- X15TAX RESALE DEED y-- 1- 1 s


DATE: m a 2015

GRANTOR: City of Waco, Trustee for itself, LaVega Independent School District, County of McLennanGRANTEE: Zach Maxwell

GRANTEE' S MAILING ADDRESS: 1389 Downsville Road, Apt A, Waco, Texas 76706

CONSIDERATION: One Thousand One Hundred Thirty-Three and 00/ 100 Dollars ($1, 133. 00)

PROPERTY: Lot 23, 24 and 25, Block 4, Lincoln Park Addition, City of Waco, McLennan County, Texasbeing that property acquired by GRANTOR in Constable' s Deed recorded in MCC# 2013037439, ofthe OfficialPublic Records, McLennan County, TexasProperty Addresses: 605 Booker Street, City of Waco, Texas

TAX LAWSUIT: Cause No. 2013- 203- 4; LaVega Independent School District v. John Joe Holloway, Sr. et al


TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the saidGRANTEE, the GRANTEE' S successors and assigns forever without warranty of any kind, so that neither theGRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand anyright or title to the PROPERTY, premises or appurtenances, or any part thereof.



The PROPERTY is hereby sold, transferred, and assigned to GRANTEE " as is" and " with all faults".






CITY OF WACO

itf

0Y Op I,. BY:

I

qO Dale Fisseler, P.E.

City Manager

XASATTEST: APPROVED • S TO FORM AND LEGALITY:

City Secretary Jennifer Rich 7 City Attorney

THE STATE OF TEXAS

COUNTY OF MCLENNAN

BEFORE ME, the undersigned authority, on this day personally appeared Dale Fisseler, P.E., City Managerof the City of Waco, known to me to be the person whose name is subscribed to the foregoing document, andacknowledged to me that he executed the same for the purposes and consideration therein expressed.

GIVEN UNDER MY HAND AND SEAL OF OFFICE this the y44, day of

Ma00

2014.

nQ, 4Welk

Notary Pu is S to of TexasJUDY A. POWELi. _.i

4* I,: Notary Publict.! of ,"

STATE OF TEXA;My Comm. Exp. July 31, 2o t/ i


BY: pcc'izviiF eiv esident

Boar of Tru- ees yTHE STATE OF TEXAS

COUNTY OF MCLENNAN

BEFORE ME, the undersigned authority, on this day personally appeared 1Wvat 4)24jc)rck.t/ ,President of the School Board of LaVega Independent School District, known to me to b4 the person whosename is subscribed to the foregoing document, and acknowledged to me that he executed the same for thepurposes and consideration therein expressed.

GIVEN UNDER MY HAND AND SEAL OF OFFICE this the M' day of

v(L(, 2015.

a1114, LORI MYNtRCI

IK est

r Notaryexas Notary Pu lic, Stat fTexas

My Cantu ^ EXPYes

4FEBRUARY 20, 2016


BY: / ; 71) I? c46g)1

Scott . Felton, County Judge

THE STATE OF TEXAS

COUNTY OF MCLENNAN


GIVEN UNDER MY HAND AND SEAL 0 OFFICE this the 1( 12 day of

1116 2015.

d / - Jr"-

Notary Public, it tate of exas

After Recording, Return To: REGAN COPELANDd pRY•P.,

McCreary Law FirmNotary State of Texas

P.O. Box 1669Waco, Texas 76703- 1669 I N'

T'" `'y' My Commission Expires i

EOFS• TP OCTOBER 12, 2015


CAUSE NO. 2013-203-4

STYLE La Vega ISD v John Joe Holloway, Sr.

ACCOUNT NO. 80290006O 408-'-

STREET ADDRESS 605 Booker reef°`

PROPERTY DESC. Lots 23 24& 25, Block 4, Lincoln Park Addition



PURCHASE PRICE 1, 133.00

COURT COSTS Payable to McLennan County District Clerk 779.20


CONSTABLE' S FEES Payable to Walt Strickland, Constable, Pct. 1 0. 00

WACO MUNICIPAL LIENS Payable to City of Waco 138.80NET SALE PROCEEDS 0.00

DISTRIBUTION TO T.U. Taxes Due Percent Sale Proceeds

arir!rc-4

21. 53% 0. 00

City of Waco 1, 079.41 26.52% 0.00

LaVega ISD 2, 114. 43 51. 95% 0. 00

CED 0. 00 0. 00% 0.00

0. 00% 0.00

0. 00% 0. 00

1. 00

TOTAL TAXES 4,070. 36 Payable to Tax Office 0.00

CITY OF WACO TO RETAIN:



McLennan County District Clerk 779 20

McCreary Law Firm 215.00

Walt Strickland, Constable, Pct. 1 0. 00



McCREARY LAW FIRM, P. O. BOX 1669, WACO, TEXAS 76703- 1669

JUN 16 2015JA"ANDY HARWELL, County Cloth

Masnnan County, TamaBy.,fELLY FUL L! IktGHT DEPUTY




6. Acceptance/ Non Acceptance ofOfficials/ County Department Head/ Staff/Organization Reports/ Updates; Policy Recommendations; Reports relativeto County Contracts/ Agreements/ Programs; Recording ofEducational orInsurance Certificates/ Awards/ Bonds/ Recording ofConflict DisclosureStatements, Presentations to the Court

a. County Auditor: Monthly Activity Report, May 2015 Approved

c. Maintenance of Equipment: Monthly Activity Reports, May 2015 Approved

d. Archives: Quarterly Activity Report, March- May 2015 Approved

e. Juvenile Probation: Monthly Activity Reports, May 2015 Approved

f. Health Benefits Plan Manager: Monthly Activity Report, April - May 2015 Approved

7. Commissioners Court, discussion on, consideration of and/ or Action on:

c. Regarding County Board Appointments: Authorization of Appointment Approved

to the Reinvestment Zone Number One East, City of Lorena Board of Directors

CD-337, 10: 06

ORDER ACCEPTING:

MONTHLY FINANCIAL REPORT, MAY 2015

RE: COUNTY AUDITOR

On this the 16 day of June, 2015, came on for consideration the matter of County Auditor: Monthly

Financial Report, May 2015. After discussion, Commissioner Perry made a motion to approve and it was



that said Report be, and the same is hereby, accepted by unanimous vote.

See County Clerk' s Officefor Copy ofMonthlyFinancial Report dated May 31, 201 5)

MCLENNAN COUNTY, TEXAS

FINANCIAL REPORT

MAY 31 , 2015

N '•

w

ACCEPTED BY

J Ot r-

PREPARED BY FILECt JUN 1 6 2015STAN CHAMBERS,CPA

COUNTY AUDITOR JA"ANDY HARINELL, County CyigMcLennan County, Texas

By: KELLY FULLBPIGHT DEPUTY

ORDER ACCEPTING:


RE: MAINTENANCE OF EQUIPMENT

On this the 16 day of June, 2015, came on for consideration the matter of Maintenance of Equipment:

Monthly Activity Reports, May 2015. After discussion, Commissioner Perry made a motion to approve

for recording purposes and it was seconded by Commissioner Snell. A vote being called for, voting in

favor of said motion was Judge Felton, Commissioner Snell, Commissioner Gibson and Commissioner

Perry. It is ordered by the Court that said Reports be, and the same are hereby, accepted by unanimous

vote.

Elmrif

Ao Tq xti .-; i.

l1f C*• Fes€ + _

WCATEXAS

Wayne Canaday4

Director Radio Shop623 Washington Ave.

Waco, Texas 76701 21111 O J O,

PcLEM AN faMAY 2015 JUDGE

MAINTENANCE OF EQUIPMENT

ACTIVITY REPORT FOR MAY 2015

TO COMMISSIONERS COURT:

Bench Repair 35

Field 42

Install 21

Strip( Equipment Removal) 26

Special Project 1

Total 125

Signs Made 67

Automotive Service and Repair 101 ( Work Orders)

Month of May 2015

FY- 16 Budget

Annual Generator Test Lorena Tower

Prepared Vehicles and equipment for auction

Special Project: Lighting Strike on Lorena Tower, Air Navigation Lights FailedRepairs completed

After hour calls: May 8, 2015 Friday5: 30 p.m. to 7:00 p.m.Lighting Strike Lorena Radio Tower

May 16, 2015 Saturday2:30 p.m. to 4:00 p.m.C- Wing Door Control Problem

After Hours Call Continued: May 17, 2015 Sunday3: 00 p.m. to 4: 30 p.m.Jail Van Broke Down

Meetings: H.O.T.C.O.G. EPAC (Emergency Preparedness Advisory Committee)May 6, 2015 Wednesday9:00 a.m. to 11: 00 a.m.

Fuel Dispensed 12095 gallons

Delivered 16966 gallons

Avg. per Day 403 gallons

Thank ou

Wayne Can

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Mayor Bryan FergusonoFCO

9`' Edith UmbergPresident Sccretary/' I' reasurcr

I/Judge Justin Lewis Heart of Texas Russell Devorsky

Vice- President xecunve DirectorCouncil of Governments

Emergency Preparedness Advisory Committee Meeting9: 00 AM, Wednesday, May 6, 2015

HOTCOG—1514 S. New Road, Waco, Texas

Agenda

I. Welcome and Introductions

A. Member introductionsB. Guest recognition

II. Determination of Ouorum

III. Proof of Posting

IV. Public Comment

V. Chair' s Report

VI. Sub-Committee Reports

A. By-Laws Committee Report

VII. HOTCOG Staff Reports

A. Everbridge Report

B. Inventory Certification submittal by June 30th

VIII. New Business- Consideration of and/or Action OnA. Discussion and/or Approval of February 18, 2015 meeting minutes.

IX. Announcements or Future Business ItemsA. Member announcements and discussion of upcoming events, training, or request for

future agenda items.

B. Mass Fatality; Senior Elected Officials Training( McLennan), After Action Review,AAR,( 6 counties) and Tabletop Exercises( 5 counties).

C. Action Item for By-Laws Update, July Meeting

X. Next Meeting9:00 AM, Wednesday, July 8, 2015— HOTCOG

XL Adjournment

JUN 16 2015

JA"ANDY HARWELL, County Cta cMcLennan County, Texas

By KELLY FULLShIGHT DEPUTY

ORDER ACCEPTING:

QUARTERLY ACTIVITY REPORT, MARCH- MAY 2015

RE: ARCHIVES

On this the 16 day of June, 2015, came on for consideration the matter of Archives: Quarterly Activity

Report, March - May 2015. After discussion, Commissioner Snell made a motion to approve and it was

seconded by Commissioner Perry. A vote being called for, voting in favor of said motion was Judge


that said Report be, and the same is hereby, accepted by unanimous vote.

ARCHIVES QUARTERLY ACTIVITY REPORT

2015 March/April/May

AGENCY# AGENCY NAME RAW DATA REFINED DATA

IpulUlogout/deliver) ( pickup/ login/ refile)

1 Adult Probation 15 30

2 Auditor 4 8

4 County Judge 0 0

5 District Clerk- Civil 2128 4256

6 District Clerk- Criminal 368 736

7 District Attorney 242 484

8 Elections 0 0

9 Justices of the Peace 66 132

10 Other 744 1488

11 Indigent Health 0 0

12 Mortgage Companies 31 62

13 Sheriff 8 16

15 County Clerk 45 90

16 Tax Office 2 4

17 Information Technology 91 182

TOTAL files processed 3744 7488

Odometer Previous Mo. Reading 10841

Current Mo. Reading 11306

Total Miles this Quarter 465

Scanning DA/Sheriff/Adult Probation 60,295

Filing DA dispositions) 2635

Research 66

Shredding 96

I.

sr oo

as orx r 0:041-DAY OF ao 2

ceryJUDGE

FUDIM JUN 16 2015

JA"ANDY HARWELL,county Ct ukWarman County Texas

I E DEPUTY

ORDER ACCEPTING:


RE: JUVENILE PROBATION

On this the 16 day of June, 2015, came on for consideration the matter of Juvenile Probation: Monthly

Activity Reports, May 2015. After discussion, Commissioner Perry made a motion to approve and it was



that said Reports be, and the same are hereby, accepted by unanimous vote.

Date 8 Time 6/82015 2 43 PMMcLennan County JPO)

McLennan County, Detention SummaryFrom 05/ 01/ 2015 to 05/ 31/ 2015

Details

Facility: Bill Logue Juvenile Justice Center Facility ID: 1551001

Detention Activity StatisticsTotal Dept Contract

Number in Detention at Beginning of Period 21 21 0

Number Placed in Detention During Period 77 77 0

Number Released from Detention During Period 80 80 0

Number in Detention at Ending of Period 18 18 0

Number Unique Juveniles Detained During Period 94 94 0

Total Detention Days 767 day(s)

Minimum Daily Population 18

Maximum Daily Population 30

Number of Days at Maximum 1 day(s)

Average Daily Population 22

Breakout of Juveniles Placed In Detention

49 Male 0 American Indian or Alaskan Native 49 Non- Hispanic 8 Felonies

28 Female 0 Asian or Pacific Islander 26 Hispanic 59 Class A/Class B Misdemeanors

32 Black 2 Unknown 0 Class C Misdemeanors

45 White 10 Status

0 Unknown

Breakout of Juveniles Released From Detention

Longest Length of Stay 48 day(s)

Shortest Length of Stay 1 day(s)

Average Length of Stay 8 day(s)

Length of Stay by Offense ClassificationShortest Longest Average

Felonies 3 45 15

Class A/Class B Misdemeanors 1 48 7

Class C Misdemeanors 0 0 0

Status 1 30 5

ACCEPTED DT DOMMIBIMCINERB co_ur Vf-62,co2ctsyvDAYOJAI& 201'2.

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ORDER ACCEPTING:

MONTHLY ACTIVITY REPORT, APRIL- MAY 2015

RE: HEALTH BENEFITS PLAN MANAGER

On this the 16 day of June, 2015, came on for consideration the matter of Health Benefits Plan Manager:

Monthly Activity Report, April - May 2015. After discussion, Commissioner Perry made a motion to

approve and it was seconded by Commissioner Snell. A vote being called for, voting in favor of said

motion was Judge Felton, Commissioner Snell, Commissioner Gibson and Commissioner Perry. It is

ordered by the Court that said Report be, and the same is hereby, accepted by unanimous vote.

TO: McLennan County Commissioners Court

DATE: June 9, 2015

FROM: RoseMary Mayes, Health Plan Manager

RE: Status Report— McLennan County Employee Health Plan

Report for April & May, 2015

Since the first of the year McLennan County Health Plan members complained about theCustomer Service number they were calling regarding their health plan issues and questions.These complaints continued and escalated in March and early April. In a meeting with S& Wofficials, it was determined that indeed Customer Service calls were not being answered, due toan abundance of callers signing up for the ACA. Since McLennan County had a backlog ofunanswered questions, S& W provided an onsite representative once a week from mid-April

through the end of May. If we see a need, the S& W representative may return in the future.

On site Step Up- Scale Down classes began March12th

and ended May28th.

This nutrition class

is taught by AgriLife. The classes began with 17 employees participating in the weekly sessionsand ended with 12 employees completing the course. With enough interested participants,AgriLife is willing to teach the course on site for McLennan County employees again this fall.

Competition and an incentive were great motivators for the successful Walk across Texas

program. The program which encourages walking, presented county wide by Agri Life kickedoff on March

17th.

McLennan County participated with two teams— the Fabulous Divas and the

Walkie Talkies, and one single walker. Miles were reported weekly. Walk across Texas endedMay

19th.

McLennan County' s team— Fabulous Divas— came in second place county wide andfirst place for the McLennan County employee' s competition. We hope to encourage moreteams to participate next year.

We continue to research providers who can provide medical services at a cost effective rate for

the County and the employees. The Treat N Go Clinic reports they are seeing more of theCounty employees— our employees have completed very satisfactory surveys for Treat N Go.Employees were notified that a second Providence Express Care has opened on Lake Shore

Drive— both the Providence Express Care locations accept the McLennan County insurance.Premier Urgent Care and Premier ER are now in network for employees.

Current activities include the renewal of the McLennan County Health Plan. More changes inthe Affordable Healthcare Act have allowed hospitals and doctors to make changes in their

billing which has resulted in more costs passed to the individuals. We must adjust our plansgoing forward to be fair to the County as well as fair to the employees. Once the County hasapproved the 1025- 2016 renewal, we will begin educational programs in preparation for Open

Enrollment, tentatively scheduled for August 12 and 13.

RoseMary MayeseY COMMONERS COURT

iLACCEPTED'

JUN 16 2015

JA"ANDY HARWELL,CountyCltdtMoLonnen County, Texas

By: KELLY FULLRRIGHT DEPUTY

ORDER APPROVING:

AUTHORIZATION OF APPOINTMENT TO THE REINVESTMENT

ZONE NUMBER ONE EAST, CITY OF LORENA BOARD OF DIRECTORS

RE: COUNTY BOARD APPOINTMENTS

On this the 16 day of June, 2015, came on for consideration the matter Regarding County Board

Appointments: Authorization of Appointment to the Reinvestment Zone Number One East, City

of Lorena Board of Directors. After discussion, Commissioner Gibson made a motion to approve

and it was seconded by Commissioner Perry. A vote being called for, voting in favor of said

motion was Judge Felton, Commissioner Snell, Commissioner Gibson and Commissioner Perry.

It is ordered by the Court that said Authorization be, and the same is hereby, approved by

unanimous vote.



M. Commissioners Court Work Session: Information Gathering, Discussions, StatusReports/ Updates and/ or Presentations on any or all of the items listed below( noaction will be taken by the Court on items presented in this part ofthe meeting):Discussion/ Suggestions regarding: Future Work Session Items

1. Discussion re: Criminal Justice Issues: Updates regarding the Information OnlyElectronic Monitoring Program/ Coordinating the McLennan CountyCriminal Justice System/ Criminal Justice Process/ Creation of

a Criminal Justice Work Group/ Discussion on Ways to Controlthe Jail Population/ MHMR Services at the County Jail/ PretrialServices/ Veterans& Mental Health Courts/ Courthouse Security/Video Conferencing Utilization/ Public Nuisance Reporting&Enforcement Process, related matters

2. Discussion re: Capital Expenditures: including Discussion Information OnlyRegarding the Time Schedule for Capital Outlay/ Recommendationsfrom the Finance Committee Regarding the Spending Policy/Equipment Financing, related matters

3. Discussion re: County Property, including Discussion Regarding Space None

Availability& Utilization of County Buildings, Utilization Planning,Consultant, Joint Facilities Master Plan or Study/ Updates regardingMaintenance of Hwy 6 or Downtown Jail/ Maintenance at TradinghouseLake/ Park/ Recommendations from Tradinghouse Lake/ Park AdvisoryCommittee/ Tradinghouse Lake Pavilion Rental Issues/ Policy for CountyRight of Ways/ Former Justice of the Peace, Precinct 2 Office/ Themis

Statue/ Policy re: Office Remodeling and Matters Related Thereto

4. Discussion re: Texas Department of Transportation: including None

Discussion re: Rural/ Public Transportation and related matters

5. Discussion re: North & East County Judges and Commissioners None

Association Conference

6. Discussion re: the County Website: including, but not limited to, None

Website Design/ Rebuild

CD-337, 10: 40

INFORMATION ONLY:

COMMISSIONERS COURT WORK SESSION:

INFORMATION GATHERING, DISCUSSIONS, STATUS REPORTS/ UPDATES

AND/ OR PRESENTATIONS ON ANY OR ALL OF THE ITEMS LISTED BELOW

NO ACTION WILL BE TAKEN BY THE COURT ON ITEMS

PRESENTED IN THIS PART OF THE MEETING):

DISCUSSION RE: CRIMINAL JUSTICE ISSUES: UPDATES RE: THE ELECTRONIC

MONITORING PROGRAM, INCLUDING DISCUSSION ON EXPANDED PROGRAM

SERVICES/ COORDINATING THE MCLENNAN COUNTY CRIMINAL JUSTICE

SYSTEM/ CRIMINAL JUSTICE PROCESS/ CREATION OF A CRIMINAL JUSTICE

WORK GROUP/ DISCUSSION ON WAYS TO CONTROL OF JAIL POPULATION/

MHMR SERVICES AT THE COUNTY JAIL/ PRETRIAL SERVICES/ VETERANS&

MENTAL HEALTH COURTS/ COURTHOUSE SECURITY/ VIDEO CONFERENCING

UTILIZATION/ PUBLIC NUISANCE REPORTING& ENFORCEMENT PROCESS,

RELATED MATTERS

On this the 16 day of June, 2015, came on for consideration the matter of Commissioners Court Work

Session: Information gathering, discussions, status reports/ updates and/ or presentations on any or all of

the items listed below ( no action will be taken by the Court on items presented in this part of the

meeting): Discussion / Suggestion regarding: Future Work Session Items. Discussion re: Criminal

Justice Issues: Updates regarding the Electronic Monitoring Program, including Discussion on Expanded

Program Services / Coordinating the McLennan County Criminal Justice System / Criminal Justice

Process/ Creation of a Criminal Justice Work Group/ Discussion on Ways to Control of Jail Population/

MHMR Services at the County Jail / Pretrial Services / Veterans & Mental Health Courts / Courthouse

Security / Video Conferencing Utilization / Public Nuisance Reporting & Enforcement Process, related

matters. Judge Felton updated the Court regarding the Electronic Monitoring Program.

Report Date: I 6/ 15/ 2015

RFCOVGRY

higgaftliVicatiMESEEn219 N. 6TH STREET

SURE 100 ROOM 101

WACO, TEXAS 76701

PHONE:( 254) 3004277

EMML: MCLENNANEMORECOVERYHEATHCARE.COM

FAX:( 254) 313- 1170

Total Client' s in lieu of Jail: 47

Total Indigent Client's: 37

Total Double Client's: 28

Client's: 414

Total Client's: 442

GPS Totals: SCRAM CAM Totals: SCRAM Remote Breath

Totals:

Sheriff: 50 Sheriff: 3 Sheriff: 5

CSCD: 0 CSCD: 21 CSCD: 13

COB: 88 COB: 1 COB: 0 _

Felony: 0 Felony: 0 Felony: 0

Other: 0 Other: 0 Other: 0

PTIP: 0 PTIP: 2 PTIP: 28

Child Support: 0 Child Support: 0 Child Support: 0

Total Clients: 138 Total Clients: 27 Total Clients: 46

Soberlink Totals: Drug Patch Totals: UA Totals:

Sheriff: 7 Sheriff: 12 Sheriff: 7

CSCD: 17 CSCD: 3 CSCD: 0

COB: 0 COB: 0 COB: 0

Felony: 0 Felony: 0 Felony: 0

Other: 0 Other: 0 Other: 75

PTIP: 2 PTIP: 4 PTIP: 76

Child Support: 0 Child Support: 0 Child Support: 0

Total Clients: 26 Total Clients: 19 Total Clients: 158

Judge Totals:( House Arrest Only)

Judge Cates Judge Freeman

GPS 45 GPS 2

SCRAM CAM 2 SCRAM CAM 1

SCRAM RB 5 SCRAM RB 0

Soberlink 7 Soberlink 0

Drug Patch 12 Drug Patch 0

UA 7 UA 0

Indigent 35 Indigent 2

Total in lieu of Jail: 45 Total in lieu of Jail: 2

Double: 27 Double: 1

GPS Clients:Judge Cates:

Clients: Client ID i1: Enrollment: Status: Extra: Specifications: PO Date: LO Date:

Baldridge, Zachary 2079358647 5/ 21/ 2015 Indigent 7/ 18/ 2015 7/ 24/ 2015

Baty, Jhakeem 2079333069 2/ 20/ 2015 Indigent SoberLink/ DP 7/ 7/ 2015 7/ 17/ 2015

Bishop, Carrol 2079359116 6/ 3/ 2015 Indigent 7/ 31/ 2015 8/ 6/ 2015

Bond, Justin 2079358890 5/ 28/ 2015 SoberLink 8/ 24/ 2015 9/ 13/ 2015

Buhl, Russell 2079359502 6/ 11/ 2015 Indigent DP 10/ 26/ 2015 11/ 2/ 2015

Carrizales, Thomas 2079358875 5/ 28/ 2015 Indigent 7/ 10/ 2015 7/ 16/ 2015

Collins, Sandra 2079358983 6/ 1/ 2015 6/ 22/ 2015 6/ 28/ 2015

Dillon, Shawndra 2079359574 6/ 12/ 2015 Indigent UA 8/ 20/ 2015 8/ 27/ 2015

Drew, Aaron 2079342452 6/ 12/ 2015 Indigent DP 12/ 12/ 2015 12/ 18/ 2015

Dunbar, Bryan 2079357167 4/ 13/ 2015 Scram RB/ DP 7/ 20/ 2015 7/ 30/ 2015

Evans, Shamica 2079358879 5/ 28/ 2015 7/ 24/ 2015 7/ 30/ 2015

Farley, Ashley 2079358892 5/ 28/ 2015 Indigent DP 7/ 14/ 2015 7/ 21/ 2015

Franklin, Shanta 2079342164 6/ 4/ 2015 Indigent UA 8/ 31/ 2015 9/ 6/ 2015

Gamiz, Hulises 2079356095 3/ 19/ 2015 Indigent Scram RB 7/ 9/ 2015 7/ 15/ 2015

Gomez, Sophia 2079347624 4/ 24/ 2015 Indigent 9/ 21/ 2015 9/ 29/ 2015

Grimes, Kenya 2079357364 4/ 16/ 2015 Indigent Scram RB 6/ 13/ 2015 6/ 23/ 2015

Hall, Xashavier 2079344385 6/ 12/ 2015 Indigent UA 8/ 7/ 2015 8/ 14/ 2015

Hayenga, Natasha 2079344396 4/ 24/ 2015 Indigent 8/ 24/ 2015 8/ 30/ 2015

Haynes, Marvin 2079359160 6/ 4/ 2015 Indigent 9/ 10/ 2015 9/ 16/ 2015

Idleman, Joshua 2079357325 4/ 16/ 2015 Indigent DP 8/ 23/ 2015 8/ 29/ 2015

Jackson, Johnny 2079350004 5/ 28/ 2015 Indigent UA 7/ 10/ 2015 7/ 16/ 2015

Jimenez, Matthew 2079332755 5/ 8/ 2015 Scram RB 9/ 29/ 2015 10/ 1/ 2015

Jones, Ronnie 2079359514 6/ 11/ 2015 Indigent SoberLink/ DP 9/ 17/ 2015 9/ 27/ 2015

Lanier, Robert 2079357337 4/ 16/ 2015 Indigent SoberUnk/ DP 6/ 27/ 2015 7/ 3/ 2015

Martinez, David 2079356826 4/ 2/ 2015 6/ 13/ 2015 6/ 19/ 2015

McGill, Nateesha 2079359113 6/ 3/ 2015 Indigent 6/ 30/ 2015 7/ 6/ 2015

Mendoza, Zachary 2079359149 6/ 4/ 2015 Indigent 8/ 25/ 2015 8/ 31/ 2015

Oliver, Dwayne 2079350004 5/ 28/ 2015 Indigent 11/ 7/ 2015 11/ 14/ 2015

Palacios, Jeremy 2079358318 5/ 13/ 2015 DP 6/ 30/ 2015 7/ 7/ 2015

Perkins, Ebony 2079346820 5/ 8/ 2015 Indigent UA 7/ 6/ 2015 7/ 16/ 2015

Redrick, Jeral 2079359508 6/ 11/ 2015 Indigent UA 6/ 26/ 2015 7/ 2/ 2015

Robinson, Keviyona 2079343651 6/ 12/ 2015 Indignet DP UA- 1 time 7/ 22/ 2015 7/ 28/ 2015

Rodriguez, Ethan 2079357590 4/ 23/ 2015 Indigent/ Se Scram RB 7/ 5/ 2015 7/ 15/ 2015

Ruetz, Anna D 2079346271 4/ 24/ 2015 Indigent SoberLink 6/ 19/ 2015 7/ 2/ 2015

Salazar, Ruben 2079347837 5/ 28/ 2015 SoberLink 8/ 24/ 2015 9/ 3/ 2015

Scott, Derick 2079356795 4/ 1/ 2015 Indigent DP 7/ 25/ 2015 7/ 25/ 2015

Sims, Willie 2079359519 6/ 11/ 2015 Indigent 8/ 6/ 2015 8/ 13/ 2015

Sullins, Steven 2079358703 5/ 22/ 2015 7/ 15/ 2015 7/ 17/ 2015

Tatum, Kevin 2079359199 6/ 4/ 2015 Indigent 7/ 7/ 2015 7/ 13/ 2015

Toten, Rosemarie 2079359500 6/ 11/ 2015 Indigent 7/ 1/ 2015 7/ 7/ 2015

Truan, Carl 2079358078 5/ 7/ 2015 Indigent 7/ 3/ 2015 7/ 9/ 2015

Vrba, Matthew 2079358630 5/ 21/ 2015 SoberLink 7/ 18/ 2015 7/ 28/ 2015

Weeks, Clifton 2079358926 5/ 29/ 2015 Indigent 10/ 20/ 2015 10/ 26/ 2015

Williams, John 2079357564 4/ 23/ 2015 Indigent DP 7/ 4/ 2015 7/ 11/ 2015

Willimas, Mattie 2079359521 6/ 11/ 2015 Indigent UA 7/ 9/ 2015 7/ 15/ 2015

Judge Freeman:

Garcia, Adam 2079339456 5/ 21/ 2015 Indigent 6/ 17/ 2015 6/ 23/ 2015

Garza, Victor 2079355482 3/ 4/ 2015 Indigent Scram CAM 7/ 30/ 2015 7/ 30/ 2015

Other Clients:

Felony:

Davis, Montez 2079344570 6/ 4/ 2015

Condition of Bond:

Arnold, Jay 2079337597 1/ 6/ 2014

Adame, Noe 2079359357 6/ 9/ 2015

Bajovich, Colter 2079359255 6/ 5/ 2015

Battey, Jeffrey 2079358595 5/ 20/ 2015

Benavides, Richard 2079359353 6/ 8/ 2015

Bishop, Ronnie 2079359258 6/ 5/ 2015

Brincks, Brian 2079359620 6/ 12/ 2015

Bucy, Robert 2079359621 6/ 12/ 2015

Cantu Jr., Richard 2079359625 6/ 14/ 2015

Carlisle, Kenneth 2079359296 6/ 6/ 2015

Cavazos, Jason 2079359420 6/ 9/ 2015

Cepeda, David 2079359030 6/ 1/ 2015

Collier, Jovan 2079346942 7/ 18/ 2014

Copeland, Lindell 2079359355 6/ 8/ 2015

Corrales, Gregory 2079359092 6/ 2/ 2015

Craft, John 2079359613 6/ 12/ 2015

Craft, Ryan 2079358905 5/ 28/ 2015

Crump Jr., Bohar 2079358990 6/ 1/ 2015

Dauley, Richard 2079359297 6/ 6/ 2015

David Jr., James 2079359239 6/ 5/ 2015

Davis, Dalton 2079359422 6/ 10/ 2015

Delong, Marco 2079359293 6/ 6/ 2015

Donias, Richard 2079359549 6/ 11/ 2015

Eickenhorst, Brian 2079359250 6/ 5/ 2015

Evans, Darrius( Dirraus) 2079349874 10/ 6/ 2014 Indigent

Fansh, Nate 2079359045 6/ 2/ 2015

Folse, Matthew 2079359611 6/ 12/ 2015

Fowler, Don 2079359131 6/ 3/ 2015

Garcia, Juan C 2079358943 5/ 29/ 2015

Garcia, Lawrence 2079359545 6/ 11/ 2015

Geneva, Lance 2079359466 6/ 10/ 2015

Guajardo Jr., Valdemar 2079359559 6/ 12/ 2015

Guajardo, Juan 2079347809 8/ 11/ 2014

Guerrero, John 2079359468 6/ 10/ 2015

Hernandez, Jarron 2079359139 6/ 3/ 2015

Herring, Michael 2079359470 6/ 10/ 2015

Jennings, Tommy 2079359350 6/ 8/ 2015

Kelleher, Edgar 2079359093 6/ 2/ 2015

Keller Jr., Edward 2079359091 6/ 2/ 2015

Kemp, Laurence 2079359356 6/ 8/ 2015

King, Drew 2079358945 5/ 29/ 2015

Kramer, Aaron 2079358369 5/ 14/ 2015

Ledbetter, Cody 2079359132 6/ 3/ 2015

Lehman, Jarrod 2079359622 6/ 12/ 2015

Lopez, Jonathan 2079358907 5/ 28/ 2015

Luna Jr., Narciso 2079359205 6/ 4/ 2015

Lynch, Sandra 2079358994 6/ 1/ 2015

Martin, Josh 2079359619 6/ 12/ 2015

Martinez, David 2079359018 6/ 1/ 2015

Martinez, Eleazar 2079359469 6/ 10/ 2015

Martinez, John 2079359138 6/ 3/ 2015

McCann, Dustin 2079359480 6/ 10/ 2015

McRee, Billy 2079359286 6/ 5/ 2015

Mendez, Tom 2079359467 6/ 10/ 2015

Mercado, Rudy 2079359421 6/ 10/ 2015

Mitchell, Marshall 2079359287 6/ 6/ 2015

Montellano, Juventino 2079359541 6/ 11/ 2015

Moore, Michael 2079359623 6/ 13/ 2015

Moreno, Jason 2079359136 6/ 3/ 2015

Obledo, Diego 2079359029 6/ 1/ 2015

Oehlert, Dusty 2079359134 6/ 3/ 2015

Phoinix, Ares 2079359354 6/ 8/ 2015

Pina, Larry 2079359288 6/ 6/ 2015

Pizana, Victor 2079359089 6/ 2/ 2015

Pollard, Jerry 2079359259 6/ 5/ 2015

Pond, Jimmy 2079359351 6/ 8/ 2015

Ramirez, Andres 2079359291 6/ 6/ 2015

Rash, Kevin 2079359151 6/ 4/ 2015

Rasor, David 2079359529 6/ 11/ 2015

Redding, William 2079359352 6/ 8/ 2015

Reed, Clayton 2079359203 6/ 4/ 2015

Reyes, Sergio 2079359565 6/ 12/ 2015

Rhoten, Theron 2079358906 5/ 28/ 2015

Rhyne, Kristoffer 2079359612 6/ 12/ 2015

Rockett, Boyce 2079359051 6/ 2/ 2015

Rosas, James 2079359246 6/ 5/ 2015

Salazar, Gregory 2079359135 6/ 3/ 2015

Sandoval, Andrew 2079359137 6/ 3/ 2015

Seth Andrew, Smith 2079359482 6/ 10/ 2015

Smith, Seth 2079359256 6/ 5/ 2015

Stanton, Christopher 2079358623 5/ 21/ 2015

Stroer, Andrew 2079359292 6/ 6/ 2015

Taylor, Blake 2079359290 6/ 6/ 2015

Valle, Jose 2079359200 6/ 4/ 2015

Warren, Ronald 2079359639 6/ 15/ 2015

Weathers, Reginald 2079359624 6/ 13/ 2015

Wilson, John 2079359617 6/ 12/ 2015

Yocum, Matthew 2079359158 6/ 4/ 2015

CSCD:

No Payout/ Layout Dates** Judge: PO:

Out of State:

Judge Holmes:

SCRAM Clients:

Sheriff:

Judge Cates:

Clients: Enrollment: Status: ra: peclflcatlons: PO Date: LO Date:


Gamiz, Hulises 2079356095 3/ 19/ 2015 Indigent Scram RB 7/ 9/ 2015 7/ 15/ 2015




Rodriguez, Ethan 2079357590 4/ 23/ 2015 Indigent/ S Scram RB 7/ 5/ 2015 7/ 15/ 2015

Wilson JR, Woodrow 2079355552 3/ 23/ 2015 Scram HA 8/ 3/ 2015 8/ 10/ 2015

Judge Freeman:

Clients: Enrollment: status: Extra: Speciflcatlons: PO Date: L Da e:


Other Clients:

CAM RB

CSCD: CSCD:

Adams, Claude 2079331799 9/ 16/ 2014 Aleman, Andrew 2079326257 10/ 16/ 2014

Alvarado, Salvador 2079331744 7/ 18/ 2014 Ashley, Christopher 2079345576 12/ 16/ 2014

Awobajo, Toyin 2079337040 2/ 9/ 2015 Gonzales, Gerardo 2079353463 1/ 9/ 2015

Bloom, Brandi 2079350888 1/ 14/ 2015 Johnson, Wanda 2079346634 10/ 1/ 2014

Dominguez, Cayetano 2079346925 7/ 18/ 2014 McHargue, Lenard 2079352341 12/ 4/ 2014

Eickenhorst, Clark 2079351765 11/ 17/ 2014 McQueen, Aubrey 2079349238 9/ 19/ 2014

Enriquez, Christopher 2079348641 1/ 30/ 2015 Montelongo, Jose 2079356516 3/ 26/ 2015

Jones, Houston 2079354520 2/ 5/ 2015 Renovato, Silvano 2079333332 12/ 22/ 2014

Leon- Servin, Roberto 2079350859 10/ 27/ 2014 Reynaga, Mario 2079330733 10/ 16/ 2013

Matus, Keith 2079351230 12/ 8/ 2014 Shadden, David 2079357819 4/ 30/ 2015

McDermott II, Bradley 2079351838 12/ 19/ 2014 Sommerfeld, Chnstophe 2079332807 4/ 23/ 2015

McKinney, Steven 2079343781 10/ 30/ 2014 Thigpen, Michael 2079343692 2/ 2/ 2015

Middleton, Gary 2079349750 10/ 1/ 2014 Villareal, Adrienne 2079346189 11/ 5/ 2014

Mortimer, Christy 2079345757 3/ 23/ 2015

Phillips, Joseph 2079357233 6/ 3/ 2015

Ratcliff, Dee Ann 2079359241 6/ 5/ 2015

Ruetz, Joan 2079346270 4/ 24/ 2015

Sedillo, Ricky 2079344359 9/ 30/ 2014

Taylor, Earl 2079357075 4/ 14/ 2015

Tummins, Daniel 2079335157 5/ 4/ 2015

Ward JR, James 2079345565 2/ 26/ 2015

COB:

Eickenhorst, Clark 2079351765 11/ 17/ 2014

Soberlink Clients:

Sheriff:Judge Cates:

clients: Enrollment: Status: Extra: Specifications: PO Date: LO Date:




Lanier, Robert 2079357337 4/ 16/ 2015 Indigent SoberLink/ DP 6/ 27/ 2015 7/ 3/ 2015




Judge Freeman:

Clients: Enrollment: Status: Extra: Specifications: PO Date: LO Date:

Other Clients:

Bradshaw, Mark 2079353939 5/ 11/ 2015

Cardona, Arturo 2079335444 10/ 24/ 2013

Cervantez JR, Arthur 2079345463 11/ 24/ 2014

Daugherty, Will 2079357605 4/ 24/ 2015

Dove, Patrick 2079357400 4/ 17/ 2015

Gomez, Pedro 2079352835 2/ 17/ 2015

Hernandez, Emiliano 2079354329 4/ 10/ 2015

Hollingsworth, Daniel 2079316622 10/ 22/ 2012

Huff, Dan 2079339281 2/ 28/ 2014

Levier, Bryan 2079354610 3/ 24/ 2015

McFarlane, Jonathan 2079350552 11/ 24/ 2014

Perez, Manuel 2079351676 1/ 14/ 2015

Ramirez, Joel 2079352116 1/ 20/ 2015

Roddy, Billy 2079350397 1/ 7/ 2015

Saulter, Twila 2079352931 3/ 4/ 2015

Sczesny, Johnna 2079349429 9/ 23/ 2014

Smith, John 2079337227 12/ 19/ 2013

Drug Patch Clients:















Judge Freeman:


Other Clients:

Elfrez, Toni 2079345330 5/ 13/ 2015

Grady, Cale 2079344087 5/ 26/ 2015

McKinney, Steven 2079343781 10/ 30/ 2014

UA Clients:

Sheriff:

Judge Cates:








Willimas, Matte 2079359521 6/ 11/ 2015 Indigent UA 7/ 9/ 2015 7/ 15/ 2015

Judge Freeman:


Other Clients:

Double Clients:











Gamin, Hulises 2079356095 3/ 19/ 2015 Indigent Scram RB 7/ 9/ 2015 7/ 15/ 2015











Robinson, Keviyona 2079343651 6/ 12/ 2015 Indigeet DP UA- 1 time 7/ 22/ 2015 7/ 28/ 2015

Rodriguez, Ethan 2079357590 4/ 23/ 2015 Indigent/ 5 Scram RB 7/ 5/ 2015 7/ 15/ 2015






Willimas, Mattie 2079359521 6/ 11/ 2015 Indigent UA 7/ 9/ 2015 7/ 15/ 2015

Judge Freeman:



Other Clients:

Pre Trial Intervention Program:

GPS Clients:

SCRAM RB Clients:Name: Client ID It Enrollment

2079355448 3/ 3/ 2015 9/ 3/ 2015

2079354279 1/ 30/ 2015 1/ 30/ 2016

2079359187 6/ 4/ 2015 12/ 4/ 2015

2079359215 6/ 5/ 2015 9/ 5/ 2016

2079357547 4/ 22/ 2015 1/ 22/ 2016

2079355756 3/ 11/ 2015 9/ 11/ 2015

2079353948 1/ 22/ 2015 6/ 22/ 2015

2079356502 3/ 26/ 2015 9/ 26/ 2015

2079356425 3/ 25/ 2015 9/ 25/ 2015

2079353000 12/ 22/ 2014 6/ 20/ 2015

2079353754 1/ 16/ 2015 UA 7/ 16/ 2016

2079358552 5/ 19/ 2015 05/ 192016

2079352300 12/ 3/ 2014 12/ 3/ 2016

2079357115 4/ 10/ 2015 6/ 10/ 2015

2079349331 9/ 22/ 2014 9/ 9/ 2015

2079353160 12/ 30/ 2014 6/ 30/ 2015

2079355750 3/ 11/ 2015 3/ 11/ 2016

2079352925 12/ 19/ 2014 6/ 17/ 2015

2079357769 4/ 29/ 2015 4/ 29/ 2016

2079357781 4/ 29/ 2015 4/ 29/ 2016

2079355638 3/ 9/ 2015 9/ 9/ 2015

2079357989 5/ 5/ 2015 8/ 5/ 2015

2079354928 2/ 17/ 2015 8/ 17/ 2015

2079353977 1/ 23/ 2015 1/ 23/ 2016

2079353248 1/ 2/ 2015 7/ 2/ 2015

2079354915 2/ 16/ 2015 8/ 16/ 2015

2079358098 5/ 7/ 2015 5/ 7/ 2016

2079355296 2/ 26/ 2015 2/ 26/ 2016

SCRAM CAM Clients:Name: Client ID I: Enrollment:

2079357224 4/ 14/ 2015 1/ 14/ 2016

2079351353 11/ 7/ 2014 11/ 16/ 2016

DP Clients:

Name: Client ID 4: Enrollment:

2079357786 4/ 29/ 2015 DP- 6 Months 10/ 29/ 2015

2079354617 2/ 9/ 2015 2/ 9/ 2017

2079352968 12/ 19/ 2014 12/ 19/ 2016

2079354555 2/ 6/ 2015 DP 90 days- UA lx a Mor 2/ 6/ 2017

Soberlink Clients:Name: Client ID t4: Enrollment

2079353119 12/ 29/ 2014 12/ 29/ 2016

2079354453 2/ 4/ 2015 10/ 4/ 2015

UA Clients:Nam : Client ID#: Enrollment:

2079357290 4/ 15/ 2015 lx a Month 4/ 15/ 2016

2079350281 10/ 14/ 2014 lx a Month 10/ 14/ 2015

2079358130 5/ 8/ 2015 lxa Month 5/ 8/ 2016

2079357643 4/ 27/ 2015 lx a Month 7/ 27/ 2016

2079348213 8/ 22/ 2014 lx a Month 6/ 10/ 2015

2079355239 2/ 25/ 2015 lx a Month 2/ 25/ 2016

2079347877 8/ 13/ 2014 lx a Month 8/ 13/ 2015

2079357780 4/ 29/ 2015 lx a Month 4/ 29/ 2016

2079358306 5/ 13/ 2015 2x a Month 8/ 13/ 2016

2079354960 2/ 17/ 2015 lx a Month 8/ 17/ 2015

2079352778 12/ 16/ 2014 lx a Month 12/ 16/ 2015

2079353717 1/ 15/ 2015 lx a Month 1/ 15/ 2016

2079340706 1/ 30/ 2015 lx a Month 7/ 30/ 2015

2079352266 12/ 2/ 2014 2x- 6mths, lx- 6mths 12/ 2/ 2015

2079348509 8/ 29/ 2014 lx a Month 8/ 29/ 2015

2079352498 12/ 9/ 2014 lx a Month 12/ 9/ 2015

2079357096 4/ 10/ 2015 lx a Month 12/ 10/ 2015

2079351959 11/ 21/ 2014 lx a Month 11/ 21/ 2016

2079358625 5/ 21/ 2015 2x a Month 3/ 21/ 2016

2079358878 5/ 28/ 2015 2x- 6mths, lx- 6mths 5/ 28/ 2016

2079353754 1/ 16/ 2015 lx a Month 7/ 16/ 2016

2079356049 3/ 18/ 2015 lx a Month 11/ 18/ 2015

2079354264 1/ 30/ 2015 2x- 6mths, lx- 6mths 1/ 30/ 2016

2079347074 7/ 22/ 2014 lx a Month 1/ 22/ 2016

2079353131 12/ 29/ 2014 lx a Month 6/ 29/ 2016

2079358604 5/ 20/ 2015 lx a Month 5/ 20/ 2017

2079356348 3/ 24/ 2015 lx a Month 3/ 24/ 2016

2079350411 10/ 16/ 2014 lx a Month 8/ 16/ 2015

2079354617 2/ 9/ 2015 DP 6 Months- UA 2x a M 2/ 9/ 2017

2079357027 4/ 9/ 2015 1x a Month 4/ 9/ 2016

2079352500 12/ 9/ 2014 lx a Month 12/ 9/ 2015

2079357981 5/ 5/ 2015 2x a Month 5/ 5/ 2017

2079358321 5/ 13/ 2015 2x- 6 Months- 1x- Perna:: 8/ 13/ 2016

2079342676 6/ 20/ 2014 lx a Month 6/ 20/ 2015

2079356617 3/ 27/ 2015 2x a Month 6/ 27/ 2016

2079358275 5/ 12/ 2015 lx a Month 5/ 12/ 2016

2079356037 3/ 18/ 2015 lx a Month 3/ 18/ 2016

2079357079 4/ 9/ 2015 2x-6 Months- lx- Perna:: 7/ 9/ 2016

2079358311 5/ 13/ 2015 lx a Month 5/ 13/ 2016

2079354509 2/ 5/ 2015 lx a Month 2/ 5/ 2016

2079357393 4/ 17/ 2015 lx a Month 4/ 17/ 2016

2079354116 1/ 27/ 2015 lx a Month 1/ 27/ 2016

2079341333 5/ 8/ 2014 2x- 6mths, lx- 6mths 5/ 8/ 2015

2079354774 2/ 12/ 2015 1x a Month 2/ 12/ 2016

2079358073 5/ 7/ 2015 lx a Month 5/ 7/ 2016

2079358885 5/ 28/ 2015 2x a Month for 9 Mths 2/ 28/ 2016

2079355180 2/ 27/ 2015 lx a Month 2/ 27/ 2016

2079351943 11/ 20/ 2014 1x a Month 6/ 21/ 2015

2079351134 11/ 3/ 2014 1x a Month 11/ 3/ 2015

2079353622 1/ 14/ 2015 1x a Month 1/ 14/ 2016

2079348826 9/ 9/ 2014 lx a Month 9/ 9/ 2015

2079357302 4/ 15/ 2015 lx a Month 9/ 15/ 2015

2079355453 3/ 3/ 2015 2x a Month 7/ 3/ 2015

2079354423 2/ 4/ 2015 lx a Month 8/ 4/ 2016

2079347831 8/ 12/ 2014 lx a Month 8/ 12/ 2015

2079357245 4/ 14/ 2015 lx a Month 9/ 14/ 2015

2079351196 11/ 4/ 2014 1x a Month 11/ 4/ 2015

2079355194 2/ 24/ 2015 Ix a Month 2/ 24/ 2016

2079354555 2/ 6/ 2015 DP 90 days- UA lx a Mor 2/ 6/ 2017

2079350443 10/ 16/ 2014 lx a Month 1/ 16/ 2016

2079354877 2/ 13/ 2015 lx a Month 2/ 13/ 2016

2079353205 12/ 31/ 2014 lx a Month 12/ 31/ 2015

2079357351 4/ 16/ 2015 lx A Month for 8 Month 12/ 16/ 2015

2079354362 2/ 3/ 2015 lx a Month 2/ 3/ 2016

2079353329 1/ 6/ 2015 1x a Month 10/ 6/ 2015

2079347613 8/ 6/ 2014 1x a Month 8/ 6/ 2015

2079354923 2/ 16/ 2015 1x a Month 6/ 16/ 2015

2079358042 5/ 6/ 2015 lx a Month 5/ 6/ 2016

2079358559 5/ 19/ 2015 lx a Month 5/ 19/ 2016

2079358882 5/ 28/ 2015 lx a Month for 6 Mths 11/ 28/ 2015

2079351097 10/ 31/ 2014 lx a Month 10/ 31/ 2015

2079353571 1/ 13/ 2015 lx a Month 1/ 13/ 2016

2079353429 1/ 8/ 2015 2x- 6mths, lx- 6mths 1/ 8/ 2016

2079353358 1/ 7/ 2015 1x a Month 1/ 7/ 2016

2079358567 5/ 19/ 2015 lx a Month 5/ 19/ 2016

Other Clients:

RB

Ott, Tamara 2079350149 10/ 10/ 2014

Scram CAM

Delany, Kristen 2079349262 2/ 20/ 2015

SoberLink

Severe, Daniel 2079358545 5/ 19/ 2015

MIN 'JUDO 16 2015JA."ANDY HARWELL, County Ctdc

McLennan Cott*, Texas

By:.j(ELLYfULLB tIf_ ITDEPUTY

INFORMATION ONLY:

COMMISSIONERS COURT WORK SESSION:

INFORMATION GATHERING, DISCUSSIONS, STATUS REPORTS/ UPDATES

AND/ OR PRESENTATIONS ON ANY OR ALL OF THE ITEMS LISTED BELOW

NO ACTION WILL BE TAKEN BY THE COURT ON ITEMS

PRESENTED IN THIS PART OF THE MEETING):

DISCUSSION RE: CAPITAL EXPENDITURES: INCLUDING

DISCUSSION REGARDING THE TIME SCHEDULE FOR CAPITAL OUTLAY/

RECOMMENDATIONS FROM THE FINANCE COMMITTEE REGARDING

THE SPENDING POLICY/ EQUIPMENT FINANCING, RELATED MATTERS

On this the 16 day of June, 2015, came on for consideration the matter of Commissioners Court Work

Session: Information gathering, discussions, status reports/ updates and/ or presentations on any or all of

the items listed below ( no action will be taken by the Court on items presented in this part of the

meeting): Discussion / Suggestions regarding: Future Work Session Items: Discussion re: Capital

Expenditures: including Discussion Regarding the Time Schedule for Capital Outlay/ Recommendations

from the Finance Committee Regarding the Spending Policy/ Equipment Financing, related matters. The

Judge updated the Court in regard to the Finance Committee.

ORDER RECESSING SPECIAL SESSION

On this the 16 day of June, 2015, at 10: 41 o' clock a.m., the County Judge Scott M. Felton

announced that this meeting of June 16, 2015 stands in recess for 10 minutes.

ORDER RECONVENING SPECIAL SESSION

On this the 16 day of June, 2015 at 10: 54 o' clock a.m., the Court reconvened in Special Session;

present and presiding the County Judge Scott M. Felton and Commissioners Kelly Snell, Lester

Gibson and Ben Perry and the Clerk thereof being in attendance, the following proceedings were

had and done to-wit:

ORDER REGARDING:

COUNTY TREASURER' S INVESTMENT REPORTS

FOR THE MONTH ENDING MAY 31, 2015

On this the 16 day of June, 2015, came on for consideration the regarding the County Treasurer' s

Investment Reports. Commissioner Gibson made a motion to pull the County Treasurer Report for

Deliberation and it was seconded by Commissioner Snell. A vote being called for, voting in favor of

said motion was Judge Felton, Commissioner Snell, Commissioner Gibson and Commissioner Perry. It

is ordered by the Court that said Authorization be, and the same is hereby, approved by unanimous

vote.

The Court went back to item G. 2. a. re: FY 2016 Budget Work Session.

DISCUSSION ONLY:

BUDGET WORK SESSION: FY 2016


Budget: Budget Work Session. The Court discussed Permanent Improvement Fund 401 relative

to Projects and Placeholder Considerations.

ORDER ADJOURNING SPECIAL SESSION

On this the 16 day of June, 2015, at 11: 32 o' clock a. m. County Judge Felton announced that the

meeting of June 16, 2015 is adjourned.

ITEMS DEFERRED, AGENDA, JUNE 16, 2015

On this the 16 day of June, 2015, upon motion made, seconded and duly passed by unanimous or

majority vote, it is ordered by the Court that the following Items on the Agenda for June 16, 2015, be, and

the same are hereby, deferred:


C. ITEMS PREVIOUSLY DEFERRED:

2. Authorization of Interlocal Cooperation Agreement: City of Wacoand Waco Independent School District( re: Waco Clinic FeasibilityStudy) and related documents

APPROVAL OF MINUTES

The above and foregoing minutes having been read in open Court and found to be

correct, the same are hereby, approved this the 23 day of June

2015.

Kelly Snell, Lester Gibson,'

Commissioner Precinct 1 Commissioner Precinct 2

1111

Will JoIF Ben Perry,Commissioner Precinct 3 Commissioner Precinct 4

Absent meeting of 6- 23- 15

Scott M. Felton,

County Judge

ATTEST: J. A. "Andy" Harwell,McLennan County Clerk

By Deputy County Clerk

Kelly Fullbright