McGraw-Hill/Irwin The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. Microsoft Access 2002 Using Access Tools Lesson 8
McGraw-Hill/Irwin The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. Microsoft Access 2002 Using Access Tools.
Dec 14, 2015
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McGraw-Hill/Irwin
The Interactive Computing Series
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
Microsoft Access 2002
Using Access Tools
Lesson 8
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
8-2
McGraw-Hill/Irwin
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
This lesson presents the students with understanding of protecting the database files. Students will learn to compact, repair and encrypt database files. Also, other security features such as setting passwords and establishing application level security will be discussed. Students will also create user and group accounts both manually and using the Security Wizard. They will also assign group and user permissions and replicate a database. The students will learn the following skills:
Compacting and Repairing a DatabaseSetting Database EncryptionPreparing for File SharingSetting Database PasswordsApplication Level SecurityCreating Group and User AccountsUsing the Security WizardAssigning PermissionsReplicating a Database
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
8-3
McGraw-Hill/Irwin
Compacting and Repairing Databases
Database to Compact From dialog box
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
8-4
McGraw-Hill/Irwin
Compacting and Repairing Databases
Compact Database Into dialog box
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
8-5
McGraw-Hill/Irwin
Compacting and Repairing Databases
Compact on Close
Options dialog box
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
8-6
McGraw-Hill/Irwin
Setting Database Encryption
Encrypt/Decrypt Database dialog box
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
8-7
McGraw-Hill/Irwin
Setting Database Encryption
Encrypt Database As dialog box
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
8-8
McGraw-Hill/Irwin
Preparing for File Sharing
Workgroup Administrator
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
8-9
McGraw-Hill/Irwin
Preparing for File Sharing
Workgroup Owner Information dialog box
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
8-10
McGraw-Hill/Irwin
Preparing for File Sharing
Workgroup Information File dialog box
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
8-11
McGraw-Hill/Irwin
Preparing for File Sharing
Confirm Workgroup Information dialog box
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
8-12
McGraw-Hill/Irwin
Setting Database Passwords
Opening a Database in Exclusive Mode
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
8-13
McGraw-Hill/Irwin
Setting Database Passwords
Type desired password
Set Database Password dialog box
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
8-14
McGraw-Hill/Irwin
Setting Database Passwords
Password Required dialog box
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
8-15
McGraw-Hill/Irwin
Setting Database Passwords
This error message displays when an incorrect password is entered
Microsoft Access dialog box
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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McGraw-Hill/Irwin
Establishing Application Level Security
Default Opening Page of the User and Group Accounts dialog box
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
8-17
McGraw-Hill/Irwin
Establishing Application Level Security
Type old password
Change Logon Password page
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
Type new password
Verify new password
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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McGraw-Hill/Irwin
Establishing Application Level Security
Logon dialog box
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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McGraw-Hill/Irwin
Establishing Application Level Security
Type new account name
Adding a New Account to the Admins Group
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
Type PersonalD for the new account
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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McGraw-Hill/Irwin
Establishing Application Level Security
Adding the Admins Group to the New User Account
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
Click Add to make the new account a member of both the Admins and Users groups
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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McGraw-Hill/Irwin
Establishing Application Level Security
Removing the Admin User from the Admins Account
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
Click Remove to Remove the default Admin user account from the Admins group
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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Creating Group and User Accounts
Adding a New Group to the Workgroup Information file
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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Creating Group and User Accounts
Adding the New User to the New Group
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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Using the Security Wizard
The Warning dialog box
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
Click Yes to open the database in shared mode and run the Security Wizard
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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Using the Security Wizard
Choosing to Modify the Current Workgroup Information File
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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Using the Security Wizard
Security Wizard
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
Access automatically creates the Group ID
Group permission frame
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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Using the Security Wizard
Adding a User to the Workgroup Information File
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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Using the Security Wizard
The One-step Security Wizard Report
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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Using the Security Wizard
Creating a Report Snapshot of the Workgroup Information File
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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Assigning Permissions
Assigning Group Permissions For Multiple Forms
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
Assigning permissions
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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Assigning Permissions
Assigning Table Permissions
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
Assigning permissions
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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Assigning Permissions
Assigning Additional User Permissions
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
Assigning permissions
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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Assigning Permissions
Assigning Query Permissions
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
Assigning permissions
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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Replicating a Database
Replication Warning dialog box
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
Click Yes to close the database, create the replica, and convert the database to a design master
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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McGraw-Hill/Irwin
Replicating a Database
Backup Warning
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
If you have not created a backup yet, click Yes
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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Replicating a Database
Location of New Replica dialog box
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
Priority button
Prevent deletes check box
The Interactive Computing Series • Microsoft Access 2002
© 2002 The McGraw-Hill Companies, Inc. All rights reserved.
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Replicating a Database
Confirming the Creation of the Design Master and Replica
Lesson 8: Using Access ToolsLesson 8: Using Access Tools
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