8/18/2019 MC 071 (COMELEC Resolution No_ 10003) Dec_ 2,2015
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ABSC-MC- 2L15-
Rcpul^Hkii ng IMlipiiuis
K A G A W A R A N
NC :
K A I A K U N G A N
Dcpiirlnwnl
of
Jus
liec
M a n i l a
MEMORANDUM CIRCULAR NO.
TO DOJ Library
C c
SUBJECT
DATE
U n d e r s e c r e t a r i e s
a n d
A s s i s t a n t
S e c r e t a r i e s
T h e
P r o s e c u t o r G e n e r a l
T h e
C h i e f
S t a t e
C o u n s e l
Heads of Bureaus,
Commissions
and
Offices a t t a c h e d t o t h e
DOJ
All
C o n c e r n e d
COMELEC R e s o l u t i o n No. 1 0 0 0 3
December
2,
2015
8/18/2019 MC 071 (COMELEC Resolution No_ 10003) Dec_ 2,2015
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8/18/2019 MC 071 (COMELEC Resolution No_ 10003) Dec_ 2,2015
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Republic of the Philippines
C O M M IS S I O N O N
E L E C T I O N S
M a n i l a
C O M M I T T E E
O N
L O C A L A B S E N T E E V O T I N G
H O N .
A L F R E D O
B E N J A M I N C A G U I O A
Secretary
DEPARTMENT
OF JUSTICE
(DOJ)
2/F DOJ
Main
Building
P.
Faura Street, Ermita, Manila
Dear SecretaiyCaguioa,
November
4, 2015
Of THE
1
I®V
2QJ5
6 J i \
JUSTICE
The Commission on Elections is now preparing for Local AbsenteeVoting for
the
May 9,
2016 National a n d Local Elect ions.
Attached herewith are copies of Comelec Resolution No.
10003
promulgated on October
8/18/2019 MC 071 (COMELEC Resolution No_ 10003) Dec_ 2,2015
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V
.tCa
9
ey
orM
COlMMISSIOl^/ ON
El.li;CTIONS
ECAD-OmCM OF
THE
OinECTOR
l>atc :
Tinie ; ^lO plft
Receivtil by:
Republic
of
Llie
Philippines
C O M M I S S I O N
O N
E L E C T I O N S
M a n i l a
RULES AND REGULATIONS
ON
RATJI ISTA,
J .
Andres
D.
LOCAL ABSENTEE VOTING
IN
LIM,
Chrisl ian RoberL S.
CONNECTION WTITI THE MAY PARRENO,AlA.
9, 2036 NATIONAL AND
LOCAL GUIA, LnieTUo
E.
Ciiairniaii
C o m i n i s s i o i i e r
Conuiiissionei-
Conuii iss ioner
C o D i n i l s s i o n e r
E L E C n O N S .
LIM, Arlluir D.
GUANZON, Ma.
Roireiia
Amelia 'V.
Commissioner
ABAS, Sheriff
M.
Commiss ioner
J
PROMULGATED: Ootobai- I l, 2015
V
R E SO L U T I O N N O . *0003
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A
SEC- 2. M'lio are enlitled to avail of local absentee voting. - Local
absentee A'oling
11133^
be availed ol'by llie
following:
a) government officials and employees;
b) mejnbers of tiie PNP;
c) members of Lbe AFl^; and •
d) members of
Lbe
media,
media
practilioners inchiding their leclinieal and
support staff who are actively engaged in the pursuit of informalion
gathering and reporting or distribution, in any manner or
form,
including,
but not limited to the following:
w
1. Pi intJournalists;
2. Television JoiirnEilists;
3. Pliolo Journalists;
4.
Online Journalists;
5. Radio
Journalists;
6. Documentary
makers;
7.
Television/Radio
Production;
provided that a) they are duly registered voters and whose registration records are not
deactivated, and hj 011 election day,
in
case
of
government officials,
iiienihers
of
the ENP
ami
AIT^,
they are assigned temporarily to perform election duties in
places
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V
Highly Urbanized
Cities
i n
N C R
n i th
RED-NCR)
]. CaloocanCity
2. Las Pihas City
3. MakaliCity
4. MalabonCily
c) OtTices
of
Llie Provincial
lilcclion
Snjiervisor
(OPES) (b r
areas nol
i i ienLioned above.
The application form for media
voters must be acconipanied by a
certification accomplished by Ihe
l ieads
o f
m e d i a ent i t ies
to v\ h(;ni
the
applicants belong
attesting tiiat they
are bona fide
members
of the media
and that
they
may not
he able to vote
due
to
the performance of
their
functions in cover ing and reporting
tlie condiicL
of
elections.
(LAV Fovn i
No.
02)
Tliglil}^ Urbanized Cities
o u t s i d e
N C R
(wi th City EG)
1. Angeles City
2. Bacolod City
3. Bagnio Cit}^
4. BiitiianCity
Independent Cities
(with City EG)
1.
Cotabato Cil}'
2. Naga City
3. Ormoc City
4.
Santiago
City
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vvlio or Avliose represeiiLaLive will supen'ise ibe condiicL of voling fliereat. Copy of
said
written notice
shall
be fiu n is hed th e CLAV.
in case of media voters, votingshall
l)e
at the
COMEI.EC
Office
where they
filed
their applications to
avail of
the
local
absentee
voting
under
the supervision of
the
City
Election
Officer
(CEO),
Provincial
Election Siipendsor (PES) or Regional Election
Director (RED) as the case ina30)e.
SEC. 5. Pt)sitions to
be voted tbr.
- For the May 9, 2016 National and Local
Elections, only
the
positions
of
President, Vice-President, Senators and
Party-List
Representative shallbe A^oted for under the local absentee voting.
V
SEC.
6.
Committee on
Local
Absentee
Voting. - 'i'here shall be created a
Commiltee on
Local
Absentee Voting ( ClAV ) composed of the following;
Chairperson
Vice-Chairperson
Members
H o n .
M a r i a
R o w e n a A m e l i a
V .
G n a n z o n
Commissioner , Commission on
Elections
Ally. Allen Francis IL Abaya
Electoral Contests Adjudication l^e[)arlment (ECAD)
Ally. Consiielo B. Diola
Electoral Contests Adjudication Department (liCAD)
Ms.
Carinelita
C. Aj son
Education and
Information Department
(EID)
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^ The EID shall
cause the
Avidest
disseniinalion
of e du ca tio n a nd
informalion
materials relative to the conduct of the local absentee voting S3'steni to all government
officials, the A.FP and PNP as well as to the media.
The ITD shall provide the CLAV with
th e
updated Nal ional his t of Registered
Voters (NLRV) and other technical assistance in the verification of registered voters.
SliC. 7. Powers a n d
Functions
o f the CI^V. - 'I'he CLAV,
through
the hAV
Groups, shall supervise the liiiplementation of the local ahsentee voting, and shall have
the following powers
and
functions;
a.
Distribute copies of Application Forms (LAV
Fonn
No. 01) to all
government agencies, AFP, PNP, media entities^ corporations or
inemhei s of
ihe
media
concerned;
V
I).
Receive accomplished Application Imrins
(L/iV
Form
No.
01)
together with Certified Lists of Applicants (LAV Form No.
02)
for
local ahsentee voting not later than
March
10 ,
2016;
c. Verify
whether the applicants
are eligible for local absentee voting not
later than
April
15, 20i6;
d. Prepare
the
last of Approved Applicants for Local Ahsentee Voling
with Minutes of Voling (TAV Fo7*i/i
No.
04) [ler
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ii. Verily wlietlier llie
number
of envelopes containing the accoinplisiied
ballots is equal to the number of signatures affixed in the list subiniltecl
by the heads of offices/super\nsors/conimanders or officers next-iii-
rank /the CEO/PES concerned or the RED-NCR, as the case may be.
If there are more envelopes containing the accomplished ballot than
the signatures affixed on the list, set aside
the
eiwelope of tlie votei'
VN
whose signature does not appear in the list
and
place the same in a
separate ballot box intended for the purpose. Such fact shall be
indicated in a report to be prepared by the LAV Group concerned
wiiich
sliall
be subm itte d to the CLA\C Said
ballots
sliall not
be
counted;
If there are more signatures affixed in the list than the number of
envelopes received, such fact shall likewise be indicated in the report to
be prepared by the I.AV Group wliich shall be submitted to the CLAV.
The report shall indicate the names of tlie voters whose signatures
appear in the list , but without corresponding envelopes, lii this case,
the
CIAV,
through the Head of the LAV Group concerned, shall direct
the heads of offices/supervisors/commanders or officers uext-in-rank,
the CEO/PES concerned or the
RED-NCR,
as the case may he, to
transmit the envelopes of said voters;
After receipt and verification thereof, turn-over tlie same including
other
elecLion
documents
to
th e RCU;
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w
emploj^ees/niembei s of AFP/PNP, piirsnaiiL to Execiil.ive Orclei- No.
292 CAdiiiinislialive
Code
of-igSy).
For media, llieir applicadon forms shall be swoi n to before:
i) an}' notaiy public; or
ii) the Regional Election Director-NCR for higlil}' nibmiized cities
of NCR including Pateros; or
Mi) the Cit)' Election Officer concerned foi- liiglily urbanized cities
outside
NCR; or
iv) the Provincial Election Supervisoi' for areas
other
than those
mentioned above.
The application forms may be reproduced or downloaded from the
official COMEl.EC \vebsile
at
\m\v.comelec.gQv.ph.
b. The heads of
offices/supervisors/commanders
oi' officers next-in-
rank, shall receive all accomplished and subscribed application foi nis
from
their
respective
personnel.
In case of media voters, the CEO or PES
concerned,
or the RED-NCR,
shall receive all accomplished and subscribed ai)plication forms
together with Certified List of Applicants
(lAV
Form
No. 02)
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The
foi-egoing clocuinenls shall be LransniilLed dirccl ly
lo
Lhe CliAV,
c/o 11ie ILlccloral Conlests Adjiulicalion
T>epartment
(KCAD),
8^^' I loor,
Palacio
Del
Gobernador
Building, Inlramiiros,
Manila,
iniiviediatel}/
upon
receipt
thereof but
not
later
tlinn
Blareh
lo ,
20J.6. The date of mailing shall be considered as Lhe date of filing.
Any queries on
the
foregoing maj'^
be
made
at teleplu>ne
numbers: 527-2986, 529-2212 and 536-0419 o r i b ru fax
no.
527-0830 and email
address
at [email protected])h.
SbC.
9.
Veriiicaliou
of
registrations
of
applicants
bir
local
absentee
voting. - Upon receipt of the CertifiedListofApplicants (LAV Form
ATo,
02) and Lhe
accomplished Application Forms t ^ V Form
No. 01),
the CLAV shall verify from the
National List of Registered Voters (NLRV) provided by the Tnformation and Technology
Departmeiil (ITD), COMELEC \vheLher the applicants are regisleied voters, and
generate a Report thereon
(LAVForm
No, 03).
Only the applications of individuals \vhosc names
aie
in the NLf^V shall be
aptn'oved by the CLAV.
The CLAV shall prepare a f.ist of Approved Applicants for l.ocal Absentee Voting
with Minutes of Voting (LAV Form
No.
04).
Once approved, applicants should ensure that they
\vill
vote on any day
li'om
April 27, 28 and 29, 2016 as lliey are already included in the certified list of local
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SEC. 11. Transiiiillal
of
list
of qualified
local absentee vri lers , local
a lj se ii tee ba ll o ts and
o t h e r
elect ion
ijaraxibernalia
f rom
llie CliAV. - Die
CLAV,
tliroiigh
it s members,
shall
personal]} transmit to
the
heads of
offices/sLipen isois/commanders,
CEO, PES or RED-NCR,
the
List
of
Approved
Applicants for Local Absentee Voting
vvilli
Minutes of Voting
(LAV Form No.
04), the
exact number of local absentee ballots, inner and
outer
envelopes and paper seals
corresponding to
the
number of approved applications and lliumbprint tabers
(LAV
Form No.
06) not later than
Thursday,
April 21, 2016 to ensure
that
the above-
mentioned election forms and paraphernalia will be received by the heads of
offices/snt^ei-visors/coininanders, CEO, PES or RED-NCR before tbevoling period.
SEC.
12.
Securily
envelopes for
local
absentee
ballots.
-- Ihere shall be
l;vvo (2) securily
envelopes
for each local absentee ballot, namely; an outer
envelope
and
an
inner
envelope.
The inner envelope shall contain
the
accomplislied official ballot and shall
not
bear an}' other mark except an indication that it is a special envelope for a local absentee
ballot.
The outer envelope shall bear a serial number and a space for the name t)f the
voter. The detached coupon and llie inner envelope shall be placed inside the outer
envelope.
SEC. i.q.
Distribution
of local
absentee
ballo ts , envelopes
and
paper
seals. - On any day from Ain-il 27, 28,
and
29,
2016
from 8:00 o clock
in
the
morning until
5:00
o clock in the afternoon, the
heads
of
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c. Detacli Ihe
coupon
from ihe ballot and place the same inside th e
outer
envelope;
d. Place
the
accomplished ballot inside
the inner
enveloi)e
and
close and
seal llie envelope with a
paper
seal;
e. Place the sealed inner envelope inside the outei* envelope, which shall
likewise be sealed with a
paper
seal;
f. Write their names on the space provided for in the outer envelope; and
g. Submit the sealed envelope to the heads of
offices/supervisors/coinnianders oi* officejs next-in-rank,
Miuiicipal/Cit3'/0istricl' EOs, the
PES
concerned or RED-NCil, as the
case may be.
I'be heads of offices/supervisors/commanders or officers next-in-rank,
Municipal/Cit3'/District EOs, the PES concerned or RED-NCR, shall ensure that the
'Sahhtity
of the voting process is preserved.
SEC. J5. Transniillal of
local
absentee ballots and
other
election
dociiinents
lo
the
CLAV. After the voting, the heads of
offices/supervisors/commanders or ofh'cers next-in-i'ank, the CEO or PES concerned or
the
RED-NCR, as the case may be, shall:
1. Gather all the sealed envelopes containing
the
ballots submitted to
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VS
c. Place the verified envelopes containing the accoinplished ballots inside Ihe
ballotboxesat the rate of fourhundred (^|00) envelopes
pej-
ballot liox;
The ballot boxes, prior to the distribution to the SBPIs, shall be sto?ed
In
a
safe and secured place; and
d. Deliver the ballot box
iinmediatel}'
at 7:00
o'clock
in ihe
evening
of
Ma}'
9,
2016 to ihe Special Boardsof ElectionInspectors (SBEts) for counting;
Should there be a ballot box containing less than loin- Inindied b|0o)
envelopes, the RCU shall equitably distribute said envelopes to the SBEFs.
SEC. 17. Special Boards of Eleclion Inspectors
(SBEIs).
- 'j1ie CbAV
may constitute as many SBEIs for local absentee voting as may be deemed necessaiy, to
count the local absentee ballots. The meinbei-s thereof shall be cliosen from among Ihe
personnel of the Electoral Contests Adjudication Department (ECAJO). In case of
Inclc
of
ECAD personnel, the CLAV shall consliliite additional SBEIs from among the personnel
of other departments/offices in the Main Office, Manila, not later than April 21, 20(6
(lAVFormNo.
09).
To determine the
number of
SBEIs to be
constituted, the CIAV
shall use as basis
the total number of approved applications at a ratio of four Inmdred (qoo) ballots per
SBEI. The order of nnmhering of SBEl shall be determined tbrongli a raffle. In case the
CbAV constituted more SBEIs tlian what is retpiired, tlie SBEIs last in the oixler of
biimbering maybe deactivated.
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I). Open all die oiiler envelopes, I'elrieve die inner envelopes and die
delaclied
coupons;
c. Place die coupons in die ballot box coinpartinent for spoiled liallols;
d. Bundle llie einpLied outer envelopes and deposit the same inside
die ballot box coniparLinent for valid liallots;
e. Open tJie inner envelopes and retrieve the bailols found tiiei'ein;
f.
Bundle tlie emptied inner envelopes and deposit the
same
inside the
ballot box
compartment
for valid ballots;
g. Pile die ballots in bundles of one
liundred
(JOO) eacli;
li. The Cliairperson of the SBEI shall lake the ballots of the first pile
one b3^ one
and read
the names of the
candidates voted for
and the
offices for which they were voted, as well as
the name
of the party,
organization or coali tion voted for uiider the pait3'-]ist s3/steni, in
the order in whicli die3'^ appear tliereon.
During
the
coiinLing:
i. The Chairperson, the Poll Clerk and the Third Member shall
position themselves in such a
wa3'
as to give the Avatchers and die
V
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p. Close
Liie
enli ies alTixing their initials iiniiiediatcly after the last
vote recoided or immediate))^
after
the nanie of the candidate
and
party-list:candidates who did no receive any vote;
V tj-
file
Poll Clerk and the Tiiird Member
shall
record in the election
returns and in the tally board, respectively, the total number of
votes obtained by each candidate and party-list candidale, in words
and figures;
r. Accomplish the certification portion of the election returns and tally
board;
s. Require the
Avatchers,
if aii)', to affix their signatures and imprint
tlieir tlmml) marks on the right hand portion of tlie election returns
and Ihe tally board;
t. Det)osit tlie tall}' board in the ballot box compartment for \'alid
ballots. Ti\e tally boai'd, as accomplished and certified by the SBEl,
shall not be changed or destroyed.
\ The proceedings of the SBET shall be recorded in the Minutes of Coiinling of
Votes
(LAVForm No. i i )
to be accomplished in two (2) copies which siiall bo placed
in separate sealed envelopes to be distributed as follows:
a. The first copy, to
the
Election Records and Statistics Depai tmeiit
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V .VN
The cop3^
of Lhe
elecUon
relnrns
posted on llie widl shall be open for public
viewing aL any
time
of
llie clay for fort3^-eiglit
C- |8) lionrs following its
posting. Within
the
said period oftime, any person
may
\'iewor
caplnre an image
of the election returns.
After
theprescribed period
for
posting, theChairpersons of the
SBEl
shall collect
the posted election returns and keep
the
same in their ciistod3' to be produced
for
image
01
data capturing as 11103 recpiested 1 3 0113 voter or for aii} iawftii purpose as 11133
ordered by competenl autliorit3'.
SEC. 23. Post counting procedures. Upon
terininalioii
of
the
couiiling
of
votes,
th e
members of
th e
SBlil shall:
V
a-
Place the
counted
official ballots in
Lhe
envelope for counted
ballots;
b. Seal the envelope
witli
paper seal
and affix
their signatures on
the
said
paper
seal;
c. Deposit the envelope properly sealed inside the ballot box
compartment
for valid ballols;
d. Place lhe eighth copy of the election returns inside the ballot box
compartment for valid ballots;
e. Close the inner compaitments of the ballot box, lock wilh one (i)
Comelec
padlock and seal the same
with one
(i) fixed
length
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1he tabiilalors shall aKix Lheir signalnres above Llieir prinled names and
Jheir thumb maiks on Llie cerLificalion portion
ofLiie
Statenienl of Votes.
- ' SliC.
27.
Convening ofSBOC. -
The
SBOC
shall convene
at 7:00 o'clock in
ihe evening of May 9, 2016 in a place designated by the Chairman of tlie Cl.AV and
proceed with
the
canvass of the
elections
returns submitted to it
by
(be
SBEIs.
Ushall
not adjourn
niiLil Lbe'canvass
is completed.
sue. 28. Certificate of Canvass of Voles (COCV). - I'lie SBOC shall
pi
epai e
the Certificate
of
Cain''ass
of
Votes (COCV)
in
seven
(7)
copies fcir
disLi'ibul ion as
follows:
1. 1be first copywith attached cop3' of the Statement of
Votes
by Precinct
(SOVP)/Siiminary StatementofVotes
(SSOV),
to the
Congress
directed
to the President of the Senate for vise in the canvass of election results
for President and Vice-PresideiU;
2.
'Pile
second cop)', with altaclied copy of the SOVP/SSOV to the
^
Commission
en banc sitting as the National
Board
of Canvasses for
use
in the canvass of election results
for
Senators and
Parly-lisI:
representatives;
3. The third cop3', to be posted on a
wall within
the premises of the
canvassing center;
4. Tlie fourth
copy,
with attached copy of liie SOVP/SSOV \o tlie
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>1 ,
» '
HESO
1 0 0 0 3
lileclions are, astarasapplicable, lierebj^ adopted, incorporated and made
integi'al
parts
o f Uiis
resolution.
SILC.
31. Repealing Clause. -
Conietec Resolution
No.
9637,
entitled,
Rules
and Regidalkms on
Local
Absentee Voting in Connection luith the May ig, 20ig
Synchronized
National,
Local and ARMM
Regional
Elections, and Subsequent
National and Local Elections Thereafter dated Februaiy 33, 2013
and all
other Rules
and
Regiiiations inconsistent
with the
provisions
liereof
are
hereb3^ superseded.
-w
Effectivilj'. -
This
Resolution shall
take
effect on [heseventh
(7 ')
day
^alter
its publication in two (2)
daily
newspapers of general circulation
in
the Philippines.
SRC.
33.
Riiblication
and DisseiiiinaLion. - I.et
the
Ediicaiioji
and
Inloi'ination Oepai'tnient (RID), this
Coinniission,
cause the publication of
tliis
Resolution in two (2) daily
newspapers
ofgeneral circulation in the Philippines.
The
CLAV shall itninedialely
furnish copies
hereof to
the
Department of
Foreign
Affairs, Department
of
Education, the Cliief of Staff
of
tlie Ai'ined Forces of the
Philippines, the Director
General of
the Philippine
Wational Police and all departments
and agencies or instrumentalities of the national government. National Press
Club
(NPC), Kapisanan ng mga BrodkasLer
ng
Pilipinas
(KBP)
and otiier
media
organizations
or entities and all Regional Election Directors, Provincial Election Supervisors of the
Commission,
who
shall in turn furnish copies thereof to their respective
Election
Officers.
V
8/18/2019 MC 071 (COMELEC Resolution No_ 10003) Dec_ 2,2015
20/23
l.AV
Porni
Uo. OJ
' i' A
w
I
Republic of ihe Philippines
COMMISSION ON ELKCT IONS
ConinuLlee on Local
Absenlee
Voting
MAY 9, 2 0 1 6 NATIOIMAL AND LOCAL
ELECTIONS
APPIJCATIOM TO
AVAIL
OF I.OCAI. ABSEMTRE VOTING
1.PERSONAL DATA:
(Please use the same name as appearing Inyour regisLralion record.)
(a) Name:
(•Surname] (First name)
(b) Sex:
QmuIc Qpeinale
(c)
Civil
Slatus;
[U Single |__]
Married
d] Widow/er
(Middle name)
(d)
Date
of nirlh:
Place
o f
Blrll i :
(e) ContacL Numbers: Mobile:
IIQ/Office Tel. No.:
Emai l
a d d r e s s ;
2. I AM AREGISTERED VOTER OE:[Note: Please go to
dliiinSlnljisPcrtiir/ino
hnd .ljujje).
for infonnallon on the following data.)
(0-
iA V
Foi*m No. 02
8/18/2019 MC 071 (COMELEC Resolution No_ 10003) Dec_ 2,2015
21/23
OFFICS/UNIT/STATION:
Repubiierofthe Philippines
COMMISSION
ON
ELECTIONS ^
Committee
onLccai Absentee Voting
May 9,
2016 NATIONAL
AND
LOCAL ELECTIONS
LIST
OF APPLICANTS
FOR LOCAL ABSENTEE VOTING
ADDRESS:
SEQ.
-
NO
LAST NAME
FIRST NAME
MIDDLE NAME
DATE OF
BIRTH
PRECINCT
#
PLACE OFREGISTRATION
BARANGAY
MUNICIPALITY/
CITY/DISTRICT
PROVINCE
PLACE
OF
ASSIGNMENT
8/18/2019 MC 071 (COMELEC Resolution No_ 10003) Dec_ 2,2015
22/23
LAST NAME
FIRST NAME
MIDDLE NAME
DATE OF
BIRTH
PRECINCT
PLACE OF REGISTRATION
BARANGAY
MUNICIPALITY/
CITY/DISTRICT
PROVINCE
PLACE OF
a s s i g n m e n t
8/18/2019 MC 071 (COMELEC Resolution No_ 10003) Dec_ 2,2015
23/23
SKO=
no'
LAST NAME
f i r s t n a m e
MIDDLE NAME
DATE
OF
birth
PRECINCT
CERTIFICATION
This S
to
certify that
herein applicants are
bona fide
members/employees
or
SUBSCRIBED
AND
SWORN
to
before me this
aa y of
2016, at ,
'plaice of
REGISTRATIQI^
municipality/
CITY/DJSTRICT
BARANGAY
p r o v i n c e
PLA
ASSIG
with
office
address
at
r c:
ignature above printed
name]
VPhiliDpines.
(Signatureabove printed name j
Officer Authorized to Administer Oath