May 25, 2007 Presentation to Safety Group Sponsors 1 Safety Groups’ Sponsor General Meeting.

May 25, 2007 Presentation to Safety Group Sponsors

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Safety Groups’ Sponsor General Meeting


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Accreditation for Ontario Workplaces


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Accreditation for Ontario Workplaces

• “Accreditation” is the recognition of occupational health and safety (OHS) policies, programs, management and practices (including outcomes) in workplaces that meet an accepted OHS standard.

• An accreditation standard will be based on recognized programs and practices known to be associated with successful health and safety outcomes.


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Consultation Details

• Consultation launched February 27, 2007 and closed April 30, 2007.

• Consultation paper was sent directly to more than 150 WSIB stakeholders with a letter inviting written or face to face feedback.

• The paper was posted on our web site allowing any interested individual or group to provide feedback.


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Stakeholder Response

• Total Responses: 80

– Written: 31

– Face to face: 49• CSAO Labour/Management meetings (10)


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Consultation Responses

• Employer Associations• Organized Labour• Construction• Safety Groups• Small Business• Individuals• Government (Ministry of Government Services)


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Consultation Themes

• Program design– Superior Performance– Advantages/Disadvantages– Improve H&S

• Who should participate– Eligibility– Safety Groups

• Recognition Rewards– Social Motivators– Legal Motivators– Financial Motivators– Purchasing/Supply chain

• Accrediting Partners• Pilot

• Standards– General– Industry Specific– Size of Business– Phased Recognition– Quality Assurance– Revocation– Return to Work– Continuous Improvement

• Audits– Verification/comprehensive– Who conducts the audits– Audit tool– Equivalency

• Other– Funding by WSIB– Marketing of Program


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Next Steps

• Completion of Consultation Phase and Summary June 2007

• Preliminary Design – Recognition hierarchy– Internal/external stakeholder roles– Program framework (standard, audit, etc.)– Pilot & program evaluation logic model– Pilot

• Engage interested stakeholders through the design and pilot phases of the project to share their expertise and work toward the goal of achieving the best design.


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Update Re: 2008 Element Criteria, Return

to Work Elements & Safety Culture Design

Features


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BackgroundBoard of Directors Recommendation

“Strengthen current audit reviews and introduce rigorous guidelines/criteria to validate the effectiveness of the completed achievement elements”

Beginning with the 2007 program year:

Beginning with the 2008 program year:

“Introduce new RTW and safety culture elements”


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Partnership with Volunteer Sponsors• Sponsors were invited to volunteer to participate.

One Sponsor from each Sector provided feedback on preliminary information.

• We partnered with the following volunteer sponsors to form a working group and draft the element criteria;

• EAC / CME Safety Group• Dunk & Associates• Transportation Safety Group• McDonald’s Restaurants Safety Group• OFSWA Forestry Safety Group

• We held working group meetings with the sponsors on;

• April 13th,• May 4th

• Sponsors provided input and agreed on the concept and draft element criteria for 40 program elements


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2-Year Implementation PlanTo achieve program enhancement, a two-stage

implementation plan has been developed;

1. The 2008 spot-checks of the 2007 Program Year will be enhanced to include;

• Achievement Reports signed by firm,• Employee Interview Questions & Observation factored into firm

score

2. New and enhanced element criteria has been developed to be used for the 2008 Program Year with the objectives of;

• Criteria to achieve alignment with Prevention Programs, (e.g. SCIP, Workwell), and reference Prevention documents to create reliable objective criteria for each element, and

• Formatted to the 5-Step Management System.


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Return To WorkImplementation 2008 – Mandatory elements

1. RTW Self-Assessment • WSIB RTW Self-Assessment Guide completes a gap analysis of RTW

program and develops a RTW action plan.

2. RTW Program Development• Policy, procedure, roles and responsibilities, RTW Plans, forms, and

letters

3. Physical Demands Analysis• A review of how the job is done based on movement of the body,

activity demands and risk identification

4. RTW Case Management• Procedure of contact with injured worker, return to work meetings to

identify suitable work, and reporting requirements.

5. RTW Performance Tracking• Defined performance indicators to measure program outcomes


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Safety CultureImplementation 2008

Current Options include:Leadership Element:• Worker Well-being

– Wellness initiatives that promote health and safety as an overall cultural benefit, such as, smoking cessation, nutrition and fitness programs

Program Design Features:• Leader signature on SGP Action Plan• Leader signature on SGP Achievement Report• Leader attends one Safety Group meeting annually• More rigorous observations and interviews of employees

during spot-check validation of program elements• SG Consultant meets leader during SG Audit


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Benefits

• Tool to validate implementation of the 5-step management system against clear criteria for each element

• Requirements outlined for Step 1: written standards, to help firms meet provincial standards and better prepare for accreditation

• Still allows flexibility around Steps 2 - 5 to meet the needs of different types & sizes of firms

• Program transparency – clear audit criteria so firms know what to expect from WSIB

• Sponsors have better information to assist firms to be prepared and successful for SG audit


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Communication

1. May 25, 2007 • Present information at General Sponsors’ Meeting

2. June 2007• Prepare a Communications Plan

3. September - November 2007 • Communicate to members at Safety Group

meetings– Members Bulletin – first week of September– Training sessions

• Safety Group Consultants (team) • Sponsors (6 sessions across the province)• Safety Groups (46)

• Print & provide revised Employer Guidelines


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Future Activities

SG Consultant Training:– August 29 - (9 a.m. to 12:00 p.m.) - Simcoe Place

Sponsor Train the Trainer Sessions:• Ottawa Office - Tuesday September 11, (9 a.m. to 12:00

p.m.), 5th Floor• Hamilton Office - Wednesday September 5, (9 a.m. to

12:00 p.m.), Thunder Bay Room, 4th Floor• Kitchener Office - Thursday September 6, (9 a.m. to

12:00 p.m.), 3rd Floor Boardroom.• Mississauga, CHSI, Monday September 10, (9 a.m. to

12:00 p.m.), Room F• Mississauga, CHSI, Wednesday September 12, (9 a.m. to

12:00 p.m.), Room F


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The Big PictureMission: • To provide an incentive for member workplaces to invest &

implement effective H&S and RTW programs, in partnership with Sponsors

Goals:• Health, safety & RTW to become an integral part of the daily

business process of members, and practiced in the workplace• Members to become H&S leaders & mentors, and called-on as

role models for their industry, in educating & helping others to achieve breakthroughs in injury prevention & RTW outcomes

• Be the ‘best-in-class’ H&S program, offering members a forum to share & collaborate in learning & experiences with each other & the WSIB

• Be financially sustainable• Superior performance over non-members in workplace injury

frequency & severity, & aligned with WSIB targets & measures


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Example Draft Element Criteria for One

Element Joint Health & Safety Committee • Compliance with applicable legislation• All documents dated and current

Written Standard • Composition, selection and term of membership• Meeting schedule and frequency• Monthly inspections• Accident investigations• Process for recommendations to employer

Communication Posting of minutes and inspections

Training Certification training completed for minimum of one management representative

and one worker representative

Evaluation Documented method, type & date_______________________________________________

Acknowledge Success / Make Improvements Documented method, type & date _______________________________________________


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Safety Group Profiles / Report Cards


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2006 Rebate Process


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New Information Management System


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What are we doing?

• Responding to Value for Money recommendations• Automating some of Safety Group Program’s manual

processes– Improved monitoring & compliance

• Storing information in a common database• Building a web-based system.• Using the business needs and requirements that have been

documented


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Benefits to the Sponsor

• Consultants will have more information to share with Sponsors– Up to date information – Historical data

• Sponsors will have an updated Access database that will make communication with WSIB easier


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Next Steps

• Starting work with the Technical team (in-house custom build)

• We will consult with Sponsors for feedback• Project is expected to take approx. 8 months

Kathleen Brinkman, Project ManagerMichelle Holmes, Project Lead


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Wrap Up

May 25, 2007 Presentation to Safety Group Sponsors 1 Safety Groups’ Sponsor General Meeting.

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