May 2015 Epicenter Webinar

PREPARING FOR

| MAY WEBINAR

NEXT SCHOOL YEAR

Welcome

Meghann Russell

[email protected]

Stephanie McKean

[email protected]

FOR QUESTIONS, PLEASE CONTACT:

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Goals For The Webinar

Preparing for Next School Year

Using the New Features

Training and Support

Answering Questions

Having Fun!

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Welcome to Epicenter!

Warren County Educational Service Center

University of Missouri – Columbia

Grand Valley State University

Jackson College

University of Wisconsin – Milwaukee

School District of Philadelphia

Hamadeh Educational Service, Inc.

Ohio Department of Education

Mackinac Preparatory Academy

Cleveland Municipal School District

Learn 4 Life Concept Charter School

Eastern Michigan University

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Rolling Over Requirements

Epicenter’s support team completes the roll over Setup or deactivate all schools and boards before the roll over All requirements or multi-entity only Add 52 weeks or 1 year Collection requirements remain as a collection Only entities included in original requirement will be included Recommend reviewing requirements once they are rolled over:

Is the document or certification of completion still required? Has the due date changed? Is the due date falling on a weekend/holiday?

Please contact our team when you are ready to roll-over your requirements!

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Reviewing Requirements

Questions to Ask: Why are we collecting this

document? Is this document satisfying a

contractual or legal requirement?

Are there new requirements that need to be added to Epicenter?

Are there other documents that you would like to collect from your schools or internal staff?

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Clean-up Unsatisfied Requirements

Follow up with the school or responsible area to determine why the requirement hasn’t been completed Training issue User changes Responsible area is unsure of how to satisfy the requirement School or Board is not required to submit the requirement

If the school will not be completing the requirement, you can: Forgive the requirement Delete the requirement

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Complete Submission Approval Tasks

Search in Document Center for submissions pending approval Open the Submissions Summary by Entity report to see breakdown by school

and board Follow up with those that have approval pending submissions

Have there been any changes to your approvers? Are there submission statuses you would like to rename or add?

Rename the Approved status to Received or Compliant Add on additional submission statuses such as Approval On Hold or Partially

Compliant Contact your Epicenter Client Support Specialist for changes

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Reviewing User Accounts

• Use the User Security administration link to search and delete users that are no longer active

• Open the User Sign-In Activity report to see when users last logged into Epicenter

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Evaluate Compliance Performance

Compare 2014-2015 compliance statistics to previous school years

Review your Star Rating performance levels Recognize schools who’s percentages have

improved or continued to excel Consult with schools who’s percentages are less

than desired Have School Principal put together an action plan

on how they will improve their compliance performance

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Enhanced Email Notifications

Submissionuploaded

Submission approved

Receive email

Submissions

Discussion Notes

Subscribe Add note Get email notification

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Simplify Board Meetings:Distribute Your Board Meeting Packet

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Eliminate Duplication:Automatically Post Documents to Websites

Epicenter Steps:

1. Designate submission types for transparency

2. Create customized HTML code(s)

3. Send the HTML code(s) to your school

4. School inputs HTML code(s) into its website

5. Submission name(s) will automatically appear as

hyperlinks on the school’s website

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Join us atthe National Alliance for Public Charter Schools Conference!

June 21-24th | New Orleans

The National Charter Schools Institute is honored to be Sponsoring the CER Reception (by invitation only)

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?Questions

Next Webinar: Wednesday, May 27th at 10:00am EDT

Thank You!

Meghann Russell

[email protected]

Stephanie McKean

[email protected]

FOR QUESTIONS, PLEASE CONTACT:

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E P I C E N T E R N O W. O R G