May 2003 Chapter 2: Overview of th e Process 1 WELCOME! To the HUD PIH Training On RHIIP Income Integrity
Dec 29, 2015
May 2003 Chapter 2: Overview of the Process 1
WELCOME!
To the HUD PIH Training On RHIIP Income Integrity
May 2003 Chapter 2: Overview of the Process 2
Introductions
• HUD Staff: Pris Banks, Belinda Miller• Assistant: Connie Campos
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About Our Group(By show of hands)
• How long with HUD?A. Under 1 year B. 1 to 5 years C. 5 to 10 yearsD. 10 to 20 yearsE. 20+ years
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About Our Group…
• Where are you from?– East of the Mississippi River– West of the Mississippi River
– North of the Mason-Dixon Line– South of the Mason-Dixon Line
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Our Group…
• How many of you have completed tenant file reviews?
• Rate yourself on your knowledge of rent and subsidy calculations:
- Expert of the western world.- Got a handle on it.- 24 CF…who???
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Our Group
• How many have done RIM Reviews?• How many have worked with both Public
Housing and HCV admission and occupancy regulations?
• Public Housing only?• HCV Only?
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Learning Agreement
• Cover all topics on seminar agenda
• Answer applicable questions• Maintain safe, professional
learning environment
My job
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Learning Agreement
• Take responsibility for learning• Participate in learning activities• Take notes• Ask questions• Be on time• Have fun
Your job
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Learning Approach
• Active learning
• Critical thinking
• Application to real life
Work Quickly!
Work Hard!
Learn aLot!
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Training Objectives
• Clarify HUD regulations related to income, rent and subsidy calculations
• Practice and prepare for conducting tenant file reviews
• Practice and prepare for oversight of PHAs
• Contribute to reducing the number of errors made by PHAs
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Training Materials
• Excerpts from Code of Federal Regulations (CFR)• Excepts from RIM Review Guide• Excerpts from HCV Guidebook• HUD form 50058 instruction book• Forms• Draft Forms• Fact Sheets
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Housekeeping
• Start and ending times• Breaks• Rest rooms• Personal comfort
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Rules of the Road
• Please turn off telephones, pagers and tape recorders
• Respect your colleagues by avoiding side conversations
• Focus on the agenda topics • Ask questions of general interest but
hold those unique situations
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Questions
• 3 flip charts on the wall (use post-it notes)– RHIIP class parking lot
• Questions for topics we will address later in this training
• Ask again if we don’t cover this when we are discussing the topic
– 2 satellite parking lots• RHIIP-related unresolved issues• Non-RHIIP topics for HQ
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Certificate of Completion
• You must attend the entire seminar to receive a Certificate of Completion
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Getting Started
• Review agenda (in general terms)– Day One: Plenary, Pre-test, Basic Program
Overview– Day Two: Rent Determination terms/rules, UIV, and
Intro to Case Studies on Income and Rent– Day Three: Topic Discussion, Case Studies – Day Four: Topic Discussion, Case Studies, Error
Follow-up and Resolution– Day 5: Post-test 8:00 a:m – 11:00 a:m
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Pre-Test
• Complete and answer the pre-test questions on exam booklet– You will keep this for reference– OK to write on the pre-test
• Also… complete the Scantron sheet– Use your #2 pencil
• Turn in your Scantron by 11:45• If you finish early, turn in your Scantron and leave early
– return at 1:00 p.m.• You will receive test answers at the end of today
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Overview of the Process
Term inations
Interim Activities
Annual Activities
Initial Lease-up
Intake
The
Occupancy
Cycle
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The Intake Process
1Preapplication
2 Waiting List
3 Needs Estimation
4Final Eligibility
6Unit Offer
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Lease-up Process
7Orientation
6Unit Inspection
8Approval & Execution
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9Recertification
9Recertification
10UPCS Inspection
10UPCS Inspection
Notice to FamilyNotice to Family Notice to FamilyNotice to Family
InterviewInterview
VerificationVerification
CalculationCalculation
NotificationNotification
Repairs MadeRepairs Made
InspectionInspection
Reinspection if necessaryReinspection if necessary
Annual Activities
• Annual Recertification if family pays income-based rent.• At least every 3 years if family chooses to pay flat rent
(annual recertification of family composition)
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Interim Activities
Interim Recertification
Same steps as annual recertificationexcept only verify changes
UPCS Compliance
Same steps as annual inspectionexcept only inspect complaint items.
Include observed fail items.
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Termination of Tenancy
Family
Terminates by giving proper written notice or moving.
Housing Authority
PHA terminates for violation of lease.
Written notice according to lease & grievance procedures.
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Overview of the Occupancy Process
Housing Choice Voucher
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BackgroundOverview of the HCV Process
Term inations
Interim Activities
Annual Activities
Initial Lease-up
Intake
The
Occupancy
Cycle
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The Intake Process
Voucher Issuance& Briefing
Voucher Issuance& BriefingInitial ApplicationInitial Application Waiting ListWaiting List Full Application
& Eligibility
Full Application& Eligibility
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The Leasing Process
Voucher &Briefing
Voucher &Briefing RFTA/LeaseRFTA/Lease
Unit Inspection & Rent
Reasonableness
Unit Inspection & Rent
Reasonableness
FormsSigned
FormsSigned
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Annual Activities
RecertificationRecertification HQS InspectionHQS Inspection
Notice to FamilyNotice to Family Notice to Family & OwnerNotice to Family & Owner
InterviewInterview
VerificationVerification
CalculationCalculation
NotificationNotification
Repairs MadeRepairs Made
InspectionInspection
Reinspection if necessaryReinspection if necessary
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Interim Activities
Interim Recertification
Same steps as annual recertificationexcept only verify changes
HQS Compliance
Same steps as annual inspectionexcept only inspect complaint items
Include observed fail items
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Interim Activities
Owner Rent Increase
According to timing in lease Subject to rent reasonableness
Family Moves
Subject to lease terms
Subject to PHA policies
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Termination of Tenancy (Lease)
Family
Terminates by giving proper written notice
Owner
Owner terminates for violation of lease
Written notice according to terms of lease