Maximize the Maximize the Power of the Power of the Admin Client Admin Client Rob Axelrod Rob Axelrod
Feb 09, 2016
Maximize the Maximize the Power of the Power of the Admin ClientAdmin ClientRob AxelrodRob Axelrod
What We'll Cover ...What We'll Cover ...Walking through the Admin client
Great features you never noticed In AdminWorking with little known but really useful console commands and techniques
Finding additional administration tools
Walking Through the Admin Client
People and GroupsPeople and GroupsRenaming a Non-Notes UserRenaming a Non-Notes UserThe Problem
AdminP can't be used to update the Readers and Authors fields because the user needs to accept the name change in their ID
But, you can "trick" Domino into doing it!
People and GroupsPeople and GroupsRenaming a Non-Notes User (cont.)Renaming a Non-Notes User (cont.)Here is the trick
Create a group by the same name as the personRun the Action "Rename Group"Force Adminp to process the request -- Issue the command "Tell Adminp process all"
twiceOnce to process the rename group request, and once to process the changes in the Authors and Readers fields
Tip
People and GroupsPeople and GroupsRenaming a Non-Notes User (cont.)Renaming a Non-Notes User (cont.)Here is the trick (cont.)
Manually rename the person in the Person DocumentDelete the group
People and GroupsPeople and GroupsSpeeding Up User RegistrationSpeeding Up User RegistrationUse 'create file in background' to speed up registrations
People and GroupsPeople and GroupsSpeeding Up User Registration (cont.)Speeding Up User Registration (cont.)Take advantage of 'import from text file' to register large numbers of users
Particularly good if you can get human resources to dump you a text file of new hires in a format that is close to the required format in AdministratorControl separator with ini parameter BatchRegSeparator=See Domino Administrator help for details
People and GroupsPeople and GroupsRegistering Non-Notes UsersRegistering Non-Notes UsersQuick way to register a non-Notes user.Uncheck both ID options
Be sure to change the Mail System from Notes anything elseThis will allow you to create a person document and mailfile without generating a Notes ID
Secret
People and GroupsPeople and GroupsValidate Internet AddressValidate Internet AddressCompares all Internet addresses and looks for duplicate addresses
Will recurse through additional directories that are configured in Directory AssistanceDumps the output into your local Log.nsf database
People and GroupsPeople and GroupsManaging Group MembershipManaging Group MembershipUse the Group Management tool to discover all group privileges that an individual has regardless of whether they actually appear in the group
From the Groups view open Group Manager and select 'Only Member Hierarchies'This lets you select an individual and see all of the groups they belong to either directly or through nesting
Great
Feature
People and GroupsPeople and GroupsManaging Group Membership (cont.)Managing Group Membership (cont.)
FilesFilesResorting Files without the Directory Resorting Files without the Directory StructureStructureAwesome for finding files
Quick way of comparing properties
Good
Thing
FilesFilesManaging FilesManaging FilesCreate and delete subdirectories from the files tabView files other than .nsf and .ntf
Pretty handy if you don't have easy OS level access to the boxLaunch any .nsf or .ntf right from the files tab by double clicking on it
FilesFilesManage ACLsManage ACLsUse the ACL Manager in Administrator to add entries to multiple databases
Use the right click in the files tab to copy and paste ACLs (This is my favorite feature)
Great
ServerServerMonitoring ServersMonitoring ServersConfigure which servers will be monitored by right clicking on the servers list
Add or remove tasks as neededAdd or remove statistics
Select any statistics that are important to your environment
ServerServerMonitoring Servers (cont.)Monitoring Servers (cont.)
ServerServerBroadcasting a MessageBroadcasting a MessageWhen broadcasting a message, it shows up in the status bar
No one looks at it!Broadcast a message with a popup
From Server Status tabChoose the Broadcast Message task Just precede the message with a '(!)'
ServerServerViewing StatisticsViewing StatisticsFrom the Statistics Tab
Use F9 to refreshGives the same results that you would get with a 'Show Stats' but without the info
scrolling off of the screen
MessagingMessagingCreating Messaging ReportsCreating Messaging ReportsYou should see the reports database in the messaging tab
If you don't, either you don't have ACL rights to it, or it doesn't existReports.nsf creates great detailed reports on messaging usage, but ...
On a very active server they seem to bring the server down after time (assuming they are running on the server)
Uses the MTC task, but this is another server killer
MessagingMessagingTracing Mail RoutingTracing Mail RoutingMail Trace from messaging tab is nice since it doesn't drop an email into the user's mailfile so they don't need to know that you are testing mail
Bookmark Pane -- FavoritesBookmark Pane -- FavoritesGetting Server InformationGetting Server InformationThe Server Properties box is an awesome place to get quick stats on a server
Right click on the server name from the Favorites pane and choose Properties
Bookmark Pane -- FavoritesBookmark Pane -- FavoritesGetting Server Information (cont.)Getting Server Information (cont.)
Use the server properties window to configure ports on the server too!
Additional Administrative Additional Administrative TipsTipsDirectory Customizations Worth Directory Customizations Worth MakingMakingAdding Views to the Directory
Modifying the Directory is a painEvery time you upgrade you need to worry about your design elements being stomped by the template
A concern with adding views is that they will degrade server performanceThe following views are really worth having
You can solve the above problems by creating them either as 'Private' or 'Desktop Private on First Use'
Issue
Additional Administrative Additional Administrative TipsTipsDirectory Customizations Worth Directory Customizations Worth Making (cont.)Making (cont.)View of People by ID Expiration Date
People view sorted by a column with the formula @Certificate( [expiration] ; Certificate)This gives you the expiration date of each users ID
Additional Administrative Additional Administrative TipsTipsDirectory Customizations Worth Directory Customizations Worth Making (cont.)Making (cont.)View of Groups By Member
Groups view sorted and categorized by the member field.
Additional Administrative Additional Administrative TipsTipsDirectory Customizations Worth Directory Customizations Worth Making (cont.)Making (cont.)Accessible View of $Users
Create a copy of the $Users viewRename the viewTo see what $Users looks like hold down ctrl-shift while opening names.nsf.
Additional Administrative Additional Administrative TipsTipsAnother Trick People Ask About All Another Trick People Ask About All the Timethe TimeCreat a replica on a server when you don't have network/security access to the server that has a copy of the file
Go to the R4 workspaceMake sure that no database is selectedChoose File -- Replication -- New ReplicaType in the server and file name of the target databaseClick selectFill in the New Replica dialog as normal
HiddenBonus
Working With the Console
Cool Console TricksCool Console TricksPipe the output from the console to a text file
show statistics >stats.txtThe file name is relative to the Domino program directory
Cool Console TricksCool Console TricksYou can launch a batch of console commands from a batch file that resides on the server
Great for triggering replication from a hub to a large number of servers manuallyKeep text files of the commonly used commands in the Domino program directory of the server
Syntax is > batchfile.txt
Good
Thing
Cool Console TricksCool Console TricksGreat But Seldom Used CommandsGreat But Seldom Used Commandsshow database dbname.nsf
Displays the # of deletion stubs by Note type and the byte size of every viewQuicker than using NotesPeek when working with deletion stubs
Cool Console TricksCool Console TricksGreat But Seldom Used Commands Great But Seldom Used Commands (cont.)(cont.)show transactions
Provides detailed statistics on all NRPC transactions occurring on the serverGives you an idea of what kind of things your users doUse this data when you want to build benchmarking scripts
Cool Console TricksCool Console TricksGreat But Seldom Used Commands Great But Seldom Used Commands (cont.)(cont.)TRACE servername/org or trace port !!! servername/org
Returns exactly the same information that you get from a client network trace in the 'preferences' dialog
Great for confirming connectivity and resolving connectivity problemsOnce I discovered this -- I use it almost every day
Great
Feature
Finding Other Tools
Other ToolsOther ToolsTwo options for automating tasks
Know LotusScript/Java (or have a friend that does) and write your own tool anytime you need one
Know where to look for tools that other people made (often for free)
Other ToolsOther Toolswww.notes.netwww.notes.netIris Sandbox
If you want to automate a common task, odds are you aren't the first to think of it and odds are someone posted their cut at it here
Almost all code is open for you to edit and improve and free for your non-commercial useBad news is it is all unsupported and without warrantee
Re-use
Other ToolsOther Toolswww.notes.net (cont.)www.notes.net (cont.)Iris Sandbox (cont.)
Some tools I can't live without from IrisNPing/NotesConnect -- This utility tests network availability over a specific port
Antrid -- Allows you to either copy or change replica ID's of databasesAwesome for the standard NTF files as well as for building test environments
NotesPeek -- This is great for looking at the guts of an NSFIt lets you see deletion stubs as well as profile documentsA Domino detective's best friend (When the user says "duh, I didn't delete anything)
Other ToolsOther ToolsSome 3rd party tools that are helpful for administrators and worth a look -- especially for large environments
Percussion ServerAdmin PlusACL Management / User Management / Monitoring and Database Management
GSX UtilitiesIncludes all kinds of cool monitoring tools as well as an ID management tool
TeamStudio Delta (The whole TeamStudio suite is super)Not just for developers, really useful for comparing templates to find differences in design as well as comparing individual documents
Useful in making sure that server configurations are consistentHelp Software Power Tools
This has a bunch of utilities for automating day to day admin tasks
Other ToolsOther ToolsTons more tools -- check out:
www.notes411.com www.searchdomino.comwww.lotus.com/partnerswww.dominopower.com
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