apsacssectt.edu.pkapsacssectt.edu.pk/download material/training deptt... · Web viewPreparation of Sample Exam Papers. (Please append more rows to the following table, if required):

APSACS REGIONAL DIRECTOR’S ANNUAL TECHNICAL REPORT

SECTION A

1. PROFILE REGIONAL DIRECTOR (RD)

Basic Information Regional Director’s OfficeName of the RD Human Resources: Corps/Region Asst Reg Dir Trg & Eval Office Address Asst Reg Dir Curr & Assess Contact Numbers PA/Spdt Off/Accts E-mail Address Ancillary Staff Date of Appointment Driver Date of Induction at Sectt.Qualifications Facilities/Provisions:Academic Qualifications ComputerAdministrative Qualifications Internet facilityTotal Professional Experience Transport facility Education Administration (Primary,

Secondary, Higher Secondary Level)Comments by the RD:

Teaching (Primary, Secondary, Higher Secondary Level)

APSACS Courses AttendedSchoolsTotal APSs in the Region: Category A Category B Category C Category D De-notified

SECTION B Page | 1 | APSACS Secretariat

GENERAL

1. Coordination/ Dissemination/ Implementation of all APSASC Policies/ Procedures and Directives:

S# Policies / Directives / Handbooks Yes No Please state the implementation procedures1. Academic Calendar2. Syllabus Break-up3. Syllabus Implementation Guide for Teachers4. Academic Package5. Block Syllabus for Exam6. Assessment & Examination Policy 2016 – 177. Exam Papers8. External Invigilation Marking System (EIMS)9. Mentorship Activities Reporting Sheets10. Values Education Reporting Sheets11. ECAs Reporting Sheets12. Award Selection Procedures13. Whole School Programmes (booklets and

guidelines)

1. Comments by the RD:

Page | 2 | APSACS Secretariat

2. Details of Principals Inducted / Resigned / Terminated in Year 20___- ___. (Please append more rows to the following table, if required):

S # Name School Inducted/Resigned/Terminated

Date Remarks Exit Interview& handing over taking over of Outgoing Principal

Sectt info.Ltr / email ref.

1.2.3.4.5.


3. Details of newly Registered, Upgraded, Bifurcated and CDF Catergory Schools. (Please append more rows to the following table, if required):

S# School Status(Newly registered/ Upgraded/ Bifurcated/ CDF Catergory)

Date Remarks (if any) Sectt info.Ltr / email ref.

1.2.3.4.5.



4. Details of CIE (O Levels) Schools:

S # School Date Commencement ofPre-O Level Classes

Remarks (if any) Sectt info.Ltr / Email ref.

1.2.3.4.5.



5. Details of Teacher / Section Head Transfer Cases. (Please append more rows to the following table, if required): S# Teachers Facilitated / Section

HeadTransferred from:(Corps & School)

Transferred to:(Corps & School)

Comments/Remarks (if any)

1.2.3.4.5.



SECTION C 1. SECURITY MEASURES

S# Security Measures Remarks1. Have the security procedures been reviewed?2. What important steps have been taken to ensure the

safety of students & staff? Please attach details.3. What has been the RD’s role in identifying the

inadequate security procedures of particular schools under threat or otherwise. Have the officials been informed in writing? Please substantiate your response with evidence.


Note: Security form checklist is attached as Anx ‘A.’ Please fill it in for each school that falls under your Region. Attach all proformae with this document.


SECTION D

CURRICULUM

1. Textbook Selection Procedure: Please state the procedure to collect the feedback on the textbooks sent by the Sectt for review:

2. Availability of Textbooks & Notebooks: Please state how the availability of the textbooks/notebooks prescribed by the Sectt is ensured:

3. Syllabus Implementation: Please state measures taken to ensure the Syllabus Implementation:


4. Syllabus Completion Report:S# Schools Syllabus Completion Report

(Yes / No)Date & ref ltr of Consolidated Report Sent to the Sectt

1.2.3.4.5.



SECTION E ASSESSMENT & EXAMINATION

1. Preparation of Sample Exam Papers. (Please append more rows to the following table, if required):

S# Sample Papers (subject)

Term (First/Second) 4-8Term (First/Pre-Board) SSC & HSSC

Paper format as per policy (followed / Not followed)

Prepared by (School Name)

Implementation of Exam Secrecy Policy

Date dispatchedto Sectt

Post Exam Report (1st & 2nd Term)

1.2.3.4.5.


2. External Invigilation Marking System (EIMS) . (Please append more rows to the following table, if required):S# EIMS Conducted in the Region

(Yes / No) 20___-___Schools Involved Analysis / Report Fwd to

Sectt (Date/ Ref ltr)Remarks (if any)

1.2.3.4.5.



SECTION G TRAINING

1. Please list the details of Trainings imparted as a Resource Person in Year 20___-___ .(Please append more rows to the following table, if required):

S # Training Area/Topic Date Duration of Trg Session Evidence

1. Please attach details of schools that attended the trg, pictorial evidence and post trg report as Anx ‘ B’

2.3.4.5.


2. Please state the teacher recommendation procedure for the eligibility of next level of training course.


3. Please attach the consolidated record of all trainings arranged by the Regional Office in Year 20___-___ as Anx ‘C’: (Ref details of trainings conducted at Regional Hubs / A-RITE)


4. Please provide data / status of APSACS trained teachers in your Region as per format given below and attach it as Anx ‘D’ to this document. (Please append more rows to the following table, if required):

S# Name Designation School APSACS Trg Attended Status (Serving / Left)


5. Please state procedure of handling APSACS Training and other Restricted Material:


SECTION GEVALUATION

1. Please state the schedule of the school evaluation visits conducted in Year 20___-___. (Please append more rows to the following table, if required):S # School(s)

VisitedDate(s) of Eval Visit (s)

Purpose(regular / diagnostic / surprise )

Eval report sent to Fmn, APSACS Sectt & School(indicate the Ref Ltr)

Pl. state reason if a particular school is not evaluated in Year 20--

1.2.3.4.5.


2. Please state the remedial measures taken to help schools overcome the inadequacies noted/ observed during Evaluation Visits. Provide evidence to support response.


3. Please state School Self Evaluation Framework (SEF) and RD School Evaluation grades of the school in your Region in Year 20___-___. (Please append more rows to the following table, if required):

S. # School Self Evaluation Framework (SEF) Grade Regional Director’s School Evaluation Grade



SECTION H APSACS MANAGEMENT SOFTWARE

1. (Please append more rows to the following table, if required):S # School Using AMS

SoftwareEntered Staff Bio Data

Entered Student Bio Data

Entered StudentResults (Check Points, First, Second Term, Send-ups, Pre-Board)

Online Progress Report Cards + PDR generation (Soft & hard form)

Using Lib Management Sys

Uploaded School Planning Docs (SEF, SIP, Time-table, etc)

1.2.3.4.5.



SECTION IWhole school Programme

1. Regional Hub Training. (Please append more rows to the following table, if required):S# Topic of the Trg / Modules Regional Hub where

Trg conductedSchools that participated

No. of Participants Report Fwd to Sectt on prescribed Format (Ref / Ltr)

1.2.3.4.5.


2. Mentorship Programme. (Please append more rows to the following table, if required):S# Mentor Mentee Date of Visit Nature of

Facilitation provided by Mentor

Improvement Observed

Report sent to Sectt on prescribed format (Date/ Ltr Ref)

Remarks

1.2.3.4.5.



3. Handshake Programme. (Please append more rows to the following table, if required):S# Handshake Partners (Names) Handshake Visit Date Any particular challenges

encountered during visitRemarks

1.2.3.4.5. 3. Comments by the RD:

4. Values Education Programme: Social Action Plan (SAP) & Community Action Plan (CAP). (Please append more rows to the following table, if required):

S # Schools Focus of SAP Time Frame Focus of CAP Time Frame1.2.3.4.5.



5. Bibliophiles READ Programme. (Please append more rows to the following table, if required):S # Schools Details of READ Activities Monitoring Procedures of the RD READ Report sent to

Sectt (Ref ltr)1.2.3.4.5.


7. WRITE Programme. (Please append more rows to the following table, if required):S# Schools WRITE Format

Followed / not followedConstruction of Editorial Board at Regional Level

Literary material edited & sent to Sectt (Ref ltr)

1.2.3.4.5.



8. ECA - Internal & External. (Please append more rows to the following table, if required):S# Schools Title of Contest Contest held on High Achievers Awards

ReceivedPhotographs of

Prize Distribution1.

2.3.

4.

5.


9. Sports Programme. (Please append more rows to the following table, if required):

S# Schools No. of participants

Sports activities conducted

Sport activities attended

High achievers Awards Received

1.2.3.4.5.



Anx’ A’

APSACS Regional Director’s School Security FormChecklist

Region:

School:

Ser # Indicators Yes / No Measures Taken1 Manpower:

Security Officer (preferably retd from the Army)

Sniper (s) Manned school entrance (s) Strict procedures for key control in place

(where keys are used, their careful control enhances building security, this duty should be assigned to the Security Offr)

2 School Map showing: Surrounding streets Primary and secondary access points

(entries & exits) Roof access points Floor plans Room names and numbers Evacuation routes

3 Emergency Evacuation Maps: Clear and precise emergency evacuation

maps in classrooms and other major building spaces and at key corridors locations

4 Electronic Devices / Resources: Walk through gate(s) Metal detector(s) /Weapons detector(s) Intrusion/ Fire Alarm at Section Heads,

Principals and Security Officer’s office Security Cameras at all important spots

(entrance points, surrounding areas of school etc)

Security Camera monitoring procedures (dedicated person (s) to keep a watch out throughout the day)

Emergency notification system technologies in place

Fire extinguishers ( total number as per Page | 19 | APSACS Secretariat

Ser # Indicators Yes / No Measures Takenschool size)

Staff trained in use of fire extinguishers5 School Perimeter Wall:

School Fencing/Perimeter Wall (purpose-built to avoid security breech/scaling etc)

6 Classrooms/ Hallways /Egress Paths Purpose built classrooms with two doors

to facilitate evacuation procedure Only 20 percent area of class walls and

hall ways covered with art material & teaching resources (Fire codes generally prohibit coverage greater than 20 percent for reasons of fire safety)

Egress paths ― corridors, stairs, stairwells, and exits ― clear of obstructions and flammable materials.(Examples of common fire code violations are obstructions such as empty cardboard boxes, boxes of used fluorescent light tubes, carts, lawnmowers, steel racks, ball racks, stored equipment, and tripping hazards such as electrical cords, tools, lumber, and hoses. Decorative materials, streamers or fabrics on corridor walls or ceilings should be flame resistant.

Corridor and restroom lighting controls are protected from unauthorized use

All wiring and electronic devices are regularly checked to avoid short circuiting

7 Access Points: Access to windows and roofs prevented

(e.g. by trimming trees, relocating objects near the building that can be used as climbing devices, and ensuring that covered walkway supports, light posts, and other building or site features are not scalable)

Secure roof hatches(where possible, this should be best done from the inside the building so locks and latches are not exposed)

8 Parking Area: Bus and car access separated from

school buildings and play areas (by curbs, removable bollards, or gates that allow emergency vehicle access but keep other vehicles at a distance)


Ser # Indicators Yes / No Measures Taken Traffic calming devices in place (for

example stop signs, pavement markings, bumps ― in parking lots and driveways)

Visitors Parking clearly defined and separated

9 Trouble Spots: Unattended storage areas / blind spots

identified and dealt with

General Comments:


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