Material Master Archiving - Simple Method

SAP COMMUNITY NETWORK SDN - sdn.sap.com | BPX - bpx.sap.com | BOC - boc.sap.com | UAC - uac.sap.com

2010 SAP AG 1

Material Master Archiving in

Simple Method

Applies to:

This article is applicable for SAP MM Module of SAP Version SAP 4.7 till SAP ECC 6.0

Summary

This article describes a process called Material Master Archiving in simple method. It is very simple and minimum time consumption process for Material archiving.

Author: C.Venkatesh Kumar

Company: Accenture

Created on: 23 June 2010

Author Bio

Venkatesh Kumar is working as a Materials Management consultant for Accenture services Pvt.Ltd. His area of interests is SAP Workflow and Country India Version.

Material Master Archiving in Simple Method


2010 SAP AG 2

Table of Contents

Prerequisite ......................................................................................................................................................... 3

Overview ............................................................................................................................................................. 3

Purpose ............................................................................................................................................................... 3

Material Master Archiving Settings ..................................................................................................................... 3

Flag Material for Deletion ................................................................................................................................ 3

Selection of Materials Flagged for Deletion .................................................................................................... 5

Archive Materials ............................................................................................................................................. 7

Deletion Program for Archiving Materials ....................................................................................................... 9

Disclaimer and Liability Notice .......................................................................................................................... 13



2010 SAP AG 3

Prerequisite

The Knowledge of SAP MM and program names are required to make use of this document in real practice.

Overview

For a material master record to be deleted by the archive and delete program, it must be flagged for deletion. All the information your company needs to manage a material is stored in a data record in the material master, sorted by various different criteria. When a material is no longer required in a company or plant, you can archive and delete the material master record.

Purpose

The aim of the document is to provide an understanding of the Simple method for Material Master archiving in SAP Materials Management.

If you created a material by error and you want to delete that material from the data base you can do it in simple 4 steps. The only condition is that the material has to have no material movement recorded. All the documents are closed to the particular material at the time only we can able to delete that material otherwise it will not allow deleting for the material.

Material Master Archiving Settings

Flag Material for Deletion

Flag Material for deletion in MM06 transaction. In this transaction give the material number alone.



2010 SAP AG 4

Select the Material Check box and system automatically activate all the check boxes.

Press Save Icon



2010 SAP AG 5

Selection of Materials Flagged for Deletion

Go to SE38 Transaction code and give the program name MMREO001

Execute the Program or Press F8

After Execution of the program give the material number and activate the select via status table check box deactivate Display without description and create output file check boxes.




2010 SAP AG 6

Remember the material has to have no material movement recorded like no open PR, PO, Production order, Reservation, Stock etc.



2010 SAP AG 7

Archive Materials



Give the material number and activate the Test mode check box and execute it.



2010 SAP AG 8

In test mode there is no error

Remove the Test mode check box and execute it.



2010 SAP AG 9

Deletion Program for Archiving Materials


Execute the Program or Press F8 Select the test mode check box and execute it.



2010 SAP AG 10

Select first check box and continue



2010 SAP AG 11

We can able to find the material up to test run of the deletion program

Remove the Test mode check box and execute



2010 SAP AG 12

Press ok

Once the program is executed we will get a below message



2010 SAP AG 13

Disclaimer and Liability Notice

This document may discuss sample coding or other information that does not include SAP official interfaces and therefore is not supported by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade.

SAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document, and anyone using these methods does so at his/her own risk.

SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or code sample, including any liability resulting from incompatibility between the content within this document and the materials and services offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of this document.

Material Master Archiving - Simple Method

Documents

material archiving

material master record

sap ag

flag material

module of sap version

sap workflow

knowledge of sap

sap ecc