Transportation Advisory Board Agenda March 8, 2018 MATANUSKA SUSITNA BOROUGH TRANSPORTATION ADVISORY BOARD Rep from Public Transportation - Jennifer Tew Rep from Trans. Engineering or Construction – Joshua Cross At Large (2) - Cindy Bettine Rep LRSAAB - Daniel Elliott At Large (1) - Vacant Rep Student Transportation - Antonio Weese Rep Non-motorized Transportation - Vacant Staff: Benjamin Coleman, Transportation Planner Karol Riese, Clerk AGENDA REGULAR MEETING March 8, 2018 DSJ BUILDING CONFERENCE ROOM 203 3:00 pm – 5:00 pm I. CALL TO ORDER; ROLL CALL II. NOMINATIONS AND ELECTIONS III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES A. November 29, 2017 V. PLEDGE OF ALLEGIANCE VI. STAFF/AGENCY/BOARD REPORTS & PRESENTATIONS A. Matanuska Susitna Borough B. Transit Agencies C. Cities D. ADOT&PF VII. AUDIENCE INTRODUCTION/PARTICIPATION (3 minutes per person) VIII. ITEMS OF BUSINESS A. Calendar of 2018 Meetings Thursday, May 24, 2018 Thursday, August 23, 2018 Thursday, November 29, 2018 B. 2018 Potential Items of Business C. FY 2020-2025 Capital Improvement Program (CIP) IX. MEMBER COMMENTS X. NEXT MEETING XI. ADJOURNMENT Transporation Advisory Board Meeting Packet March 8, 2018 Page 1 of 7
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Transcript
Transportation Advisory Board Agenda March 8, 2018
I. CALL TO ORDER, ROLL CALL, AND DETERMINATION OF QUORUM. The regular meeting of the Matanuska-Susitna Borough Transportation Advisory Board was called to order at 3:01pm on Wednesday, November 29, 2017, in the Matanuska-Susitna Borough Lower Level Conference Room, 350 E. Dahlia Avenue, Palmer, Alaska. Transportation Advisory Board members present and establishing a quorum were:
Mr. David Lundin Mr. Dan Elliott Mr. Lance Wilson Mr. Antonio Weese Ms. Cindy Bettine
Staff and Agency Representatives in attendance were: Ms. Karol Riese, MSB Planning Division Admin. Mr. Ben Coleman, MSB Transportation Planner Mr. Emerson Krueger, MSB LMD Specialist Ms. Michelle Olson, MSB Permitting Tech Mr. John Moosey, Borough Manager Ms. Debra Wetherhorn, MSB Clerk/Election Division Admin. Mr. Allen Kemplen, DOT&PF
II. APPROVAL OF TODAY’S AGENDA Ms. Cindy Bettine amended the Agenda to add item “D” to Items of Business – DEC 5, 2017 Assembly meeting representation and add #8 to Staff/Agency/Board Reports & Presentations – Clerks report on vacancies. Agenda approved as amended. III. APPROVAL OF MINUTES
A. August 23, 2017 B. September 27, 2017
Mr. Dan Elliott requested that the minutes of September 27, 2017 Section VII – Member comments be corrected to read: Mr. Dan Elliott: What Allen was talking about sounded like DOT is trying to figure out to use borough money other than state…. There being no other revisions requested and no objections, the minutes were approved.
IV. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mr. Antonio Weese.
A. Matanuska Susitna Borough 1. Staff (Mr. Ben Coleman)
Mr. Ben Coleman introduced himself and gave an update on the LRTP to be heard at the Planning Commission meeting on December 4th and the Assembly meeting on December 5th – in particular Chapter 7 of the LRTP – Executive Summary. Discussion ensued regarding DOT Community Grant Program and memorandum handout – list of projects.
2. Clerk Report on Vacancy (Ms. Deb Wetherhorn) Ms. Deb Wetherhorn provided information with respect to the composition of the board and how the terms will work. As of now there are two members (Mr. Antonio Weese and Mr. Dan Elliott) that will remain seated on the board; there are three applicants (Mr. Joshua Cross, Ms. Jennifer Tew and Ms. Cindy Bettine). Discussion ensued.
3. Community Development (Emerson Krueger) Mr. Emerson Krueger gave a presentation on last year’s recreation bond and Brasil Springs Trail.
4. Development Services (Ms. Michelle Olson) Ms. Michelle Olson gave a presentation on the mobile application for driveway inspections being utilized by Development Services.
5. Capital Projects (Mr. Brad Sworts) Mr. Brad Sworts provided information on the Matanuska Susitna Borough transportation projects, 2035 LRTP short term, mid-term, long term project status and 2018 Road Bond Package. Discussion ensued.
MOTION: Ms. Cindy Bettine made a motion to extend the meeting until 5:30pm;
Mr. Dan Elliott seconded. Motion passed unanimously.
6. Public Works – No Representative 7. Boards &Commissions
a. Road Service Areas (RSA) Mr. Dan Elliott advised that he was appointed unanimously to be the RSA representative to the Transportation Advisory Board. Signing of Local Road Service Area Advisory Board Resolution 17-02
Mr. Lance Wilson, Brad Sworts brought up that all three cities agreed to be part of a Road Bond Package and are waiting for a resolution from the cities.
2. City of Palmer Mr. David Meneses introduced himself; he’s getting his feet wet. The borough and state is taking care of Felton Road; there are acquisition issues with Dogwood. He will check on the road bond resolution.
3. City of Wasilla No representative.
D. ADOT&PF Mr. Kemplen reported on the TAP funds – the report that Mr. Cleary produced was incorrect; money went to trails; the 2018 TAP Fund Program will open and cover four years (2018-2022). Department will be looking at something that is construction ready. Discussion ensued.
VI. AUDIENCE PARTICIPATION (3 minutes per person) No one present. Dave suggested to move items A and B to the end of the meeting and move on to item C. There were no objections. VII. ITEMS OF BUSINESS
A. Calendar of 2018 Meetings B. 2017 – 2018 Potential Items of Business C. Resolution 17-03 for Community Transportation Grant
Ms. Cindy Bettine reported on the list of items for the Grant. She does not think the Transportation Advisory Board is ready to make a recommendation and pass a resolution – still need to hear from the various departments within the organization. Discussion ensued. It was determined that if the grant window opens the planning department should act.
MOTION: Ms. Cindy Bettine made a motion to extend the meeting until 5:35pm; Mr. Dan Elliott seconded. Motion passed unanimously.
MOTION: Ms. Cindy Bettine made a motion to postpone Resolution 17-03 to the
next meeting; Mr. Dan Elliott seconded. Motion passed unanimously.
D. December 5 Assembly Meeting Representation
MOTION: Ms. Cindy Bettine made a motion to cancel Assembly report for December 5, 2017; Mr. Dan Elliott seconded. Motion passed unanimously.
VIII. MEMBER COMMENTS Ms. Cindy Bettine recommends everyone reapply to a seat through this transition and then you can resign and the Mayor can appoint someone and Merry Christmas!
IX. NEXT MEETING: January 24, 2018
3:00 – 5:00 PM Lower Level Conference Room
X. ADJOURNMENT Meeting adjourned at 5:36 PM ___________________________________ ________________________________ , Chair Date ATTEST: ________________________________ ________________________________ Karol Riese, TAB Clerk Date
Transporation Advisory Board Meeting Packet
March 8, 2018 Page 5 of 7
Updated January 2018
Project Overview A Capital Improvement Program (CIP) is a multi-year planning instrument that drives the evaluation and identification of capital infrastructure projects in need of renovation, repair, and/or construction.
Each year the Matanuska-Susitna Borough compiles a six-year CIP. This annual process combines input from Community Councils, Borough Advisory Boards, Cities, Mayor and Assembly Members, Staff and the general public to identify capital infrastructure projects over $50,000 that are perceived as needed and necessary within the Borough. The final CIP is provided to Assembly Members, Legislators, and Federal Delegations, and is often used as a basis for grant funding.
The process begins with project nominations over a three month period. That information is entered into a spreadsheet which becomes the basis for the annual document. Projects are divided by subject matter and reviewed by Borough Advisory Boards to determine priority projects.
Next the Planning Commission reviews the document and makes recommendations to the Borough Assembly. The Assembly holds a Public Hearing on the CIP. The final document is usually approved in the fall or early winter and distributed to policy makers around the state.
Nominating period for the FY2020-2025 is slated to open early January 2018.Project Improvements The long range goal of the CIP is integrate the projects with mapping, so that the final product will be highly visual and interactive. A spreadsheet has been created and the next step is to create a geodatabase - turning each project into a point, line or
shape so that mapping softwear can recognize it.
Once the information is combined with mapping programs it should be possible to view all the project nominations on maps, and sort the data by Community Council boundaries, Legislative Districts, and project type. The goal is to provide the information on the Borough’s website.
Benefits of a CIP
Allows for an annual systematicevaluation of all potential projects.
Focuses attention on Borough-widepriorities and citizen expectations
Identifies and supports economicdevelopment projects
Process
Nominations for projects are submittedby the public, cities, community councilsand Borough departments.
The nomination forms are scoredagainst a criteria by a panel of staffmembers.
Projects are presented to theappropriate advisory board for review inthe order in which they were scored.Boards may adjust the order of projectsbased on specific knowledge.
The draft document is presented to thePlanning Commission next.
The Assembly is the final decisionmaking body.
The final document is used to helpformulate funding requests to the stateand private funders.
Contact Information This is an in-house, Borough staff project. For more information contact Chris Cole, Planner II, at (907)861-7855,or via email at [email protected].