MASON COUNTY TO: BOARD OF MASON COUNTY …€¦ · Attachments: 1)Amendment and Original Contract with Mason County Shelter for the Grants Compliance Officer; 3. Contract with Community

MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS

Reviewed:

FROM: Shannon Goudy Ext. 589

DEPARTMENT: Central Operations Consent Agenda____

DATE: June 25, 2013 No.

ITEM: Approval to appoint JoAnn Ray to the Lewis Mason Thurston Area

Agency on Aging Advisory Council for a term ending December 31, 2016.

Background: A news release was sent out on May 14, 2013 seeking applicants to fill an unexpired term on the Council. Two applications were received.

Recommended Action: Approval to appoint JoAnn Ray to the Lewis Mason Thurston Area Agency on Aging Advisory Council for a term ending December 31, 2016.

Attachments: Application

6-25-13 No Objections to WLCB - Allyn Days.doc

MASON COUNTY

TO: BOARD OF MASON COUNTY COMMISSIONERS

Reviewed:

FROM: Shannon Goudy Ext. 419

DEPARTMENT: Central Operations Monday Briefing: ____ Consent Agenda: ____

DATE: June 25, 2013

ITEM: Approval of voicing no objections to the special occasion liquor license

application for the Allyn Community Association’s “Allyn Days” event taking place July 19-21, 2013.

Background: The Washington State Liquor Control Board provides notice of liquor license applications for establishments in Mason County to the Board of County Commissioners as required by RCW 66.24.010(8). The Commissioners may voice objections to the application within 20 days of the date of notice. This applicant requested pre-approval because they did not file their application in time.

Recommended Action: Approval of voicing no objections to the special

occasion liquor license application for the Allyn Community Association’s “Allyn Days” event taking place July 19-21, 2013.

Attachments: Request for approval.

Comment [D1]: If there are legal notification requirements please discuss with Diane, ext. 419.

6-25-2013 Cover Sheet for two housing contracts.docx

MASON COUNTY


Reviewed:

FROM: Vicki Kirkpatrick Ext. 260

DEPARTMENT: Public Health & Human Services Monday Briefing: ____ Action Agenda: __X__

DATE: 6-25-2013 No.

ITEM: Approval of two Housing contracts as recommended by the Mason

County Housing Coalition

Background: Mason County collects recording fees authorized by the legislature to prevent and reduce homelessness. The legislation requires the creation of a housing coalition to consider and make recommendations to the Board of County Commissioners for the expenditure of those funds.

Two contracts are before you today. Specific details are included in the

attached contracts’ Scopes of Services.

1. An amendment to a current contract requesting a contract extension for the Contract with the Mason County Shelter. The current contract approved by the Commission on February 21, 2013 provides for a Grant Compliance Officer. Because of delays in getting construction started, the contract needs to be amended to extend the contract end date from June 30, 2013 to April 30, 2014.

2. A new contract in the amount of $40,000 with the Community Action

Council’s Dental Clinic to provide dental services for case managed Homeless population. Dental pain and dental issues are a barrier to both getting and maintaining employment. This service provides dental services on a case managed basis for needed dental services. Eligible individuals may be referred by the Mason County Shelter, youth in the Host Home Program who have aged out of Medicaid, North Mason Resources – Homeless Advocate (Tyler Music), Homeless Advocate (Karna Peck) and the Shelton School District Homeless Liaison (individuals who have aged out of Medicaid).

Recommended Action: Approve the Amendment to the contract with the

Mason County Shelter for the Grants Compliance Officer extending the end date from June 30, 2013 to April 30, 2014 and the contract with the Community Action Council Dental Clinic for $40,000 to provide dental services for case managed homeless population.

6-25-2013 Cover Sheet for two housing contracts.docx

Attachments: 1)Amendment and Original Contract with Mason County Shelter for the Grants Compliance Officer;

3. Contract with Community Action Council Dental Clinic for dental services

for case managed homeless.

CONTRACT FOR PROFESSIONAL SERVICES BETWEEN

MASON COUNTY HOUSING COALITION AND

MASON COUNTY SHELTER

Amendment #1 for Grants Compliance Officer

The purpose of this amendment is to extend the date of the original contract to April 30, 2014.

IT IS MUTUALLY AGREED THEREFORE: That the original contract is hereby amended as follows:

1. The contract shall be amended by changing the date of expiration from June 30, 2013 to April 30, 2014. Due to contract delays, the project is just getting to the construction phase which is when this staff position is needed. There have been minimal expenditures to this position during the pre-construction phase.

ALL OTHER TERMS AND CONDITIONS of the original contract and any subsequent amendments hereto remain in full force.

IN WITNESS WHEREOF, the undersigned as affixed her signature in execution thereof, on the ______ day of __________ 2013.

CONTRACTOR MASON COUNTY COMMISSIONERS

__________________________ ______________________________

Debra Nielsen Randy Neatherlin, Chair

Date Date

BOCC 2013-2014 ABCD Mason County HCA cover.docx

MASON COUNTY


Reviewed:

FROM: Casey A. Bingham Ext. 562

DEPARTMENT: Public Health Monday Briefing: ____ Action Agenda: __X__


ITEM: Approval of State of Washington Health Care Authority (HCA)

Contract Number K767 ABCD Local Activities

Background: This contract provides funding to perform functions in the Access to Baby & Child Dentistry (ABCD) program. Some of these functions are: Providing Family Orientation to the Program, Connecting enrolled families with qualified and ABCD certified dentist, Addressing family barriers to accessing oral health care. This is an ongoing contract that has been budgeted for the 2013 budget year. This contract has no matching requirements.

Recommended Action: Move to approve Contract Number K767 Between State of Washington Health Care Authority (HCA) and Mason County for ABCD Local Activities Attachments: Copy of contract on file with the Clerk.

CONTRACT/GRANT FOR PROFESSIONAL SERVICES BETWEEN

MASON COUNTY AND

COMMUNITY ACTION COUNCIL'S DENTAL CLINIC

This Contract/Grant is made and entered into by and between the Mason County, a municipal corporation, hereinafter referred to as the "COUNTY", and the below named firm, hereinafter referred to as "CONTRACTOR/GRANTEE,"

Contractor Name: Address: City, State & Zip Code: Phone: E-mail Address:

Community Action Council 420 Golf Club Rd SE, Suite 100 Lacey, WA 98503 360-4 38-1100 [email protected]

Washington State UBI # 600-503-120 Federal ID # 91-0818368

PURPOSE

The purpose of this contract/grant is to assist the COUNTY to meet its requirement to reduce homelessness pursuant to the Revised Code of Washington and according to the approved Mason County Homeless Plan.

DURATION OF CONTRACT The term of this contract/grant shall begin on January 1, 2013 and shall terminate on December 31, 2013.

SCOPE OF WORK

A. The CONTRACTOR/GRANTEE will provide services and staff, and otheiwise do all things necessary for or incidental to the performance of work, as identified by the COUNTY in Appendix A.

B. The CONTRACTOR/GRANTEE shall produce written reports or other written documents (deliverables) as identified by the COUNTY in writing and detailed in Appendix A.

C. The CONTRACTOR/GRANTEE shall identify how the services they provide address and advance the goals of the Mason County Homeless Plan.

D. The CONTRACTOR/GRANTEE shall identify measures that will be used to demonstrate outcomes that address and advance the goals of the Mason County Homeless Plan.

All written reports required under this contract must be delivered to the Contract/Grant Manager, in accordance with the schedule set forth in Appendix A.

SERVICES PROVIDED BY THE CONTRACTOR The CONTRACTOR/GRANTEE represents that it is qualified and possesses the necessary expertise, knowledge, training and skills, and has the necessary licenses and/or certification to perform the services set forth in this Contract/Grant.

The CONTRACTOR/GRANTEE agrees to the following: a) Provide a detailed description of the services to be performed by th~e CONTRACTOR/GRANTEE as

set forth in Appendix A which is attached hereto and incorporated herein by reference.

Revised: Febrwwr ZR}~ Approved as to Form: February ZOlZ Page 1

b) The CONTRACTOR/GRANTEE agrees to provide its own labor and materials. Unless otherwise provided for in the Contract/Grant, no material, labor, or facilities will be furnished by the COUNTY.

c) The CONTRACTOR/GRANTEE shall perform according to standard industry practice of the work specified by this Contract/Grant and shall maintain and provide to the COUNTY detailed financial records of contracted funds and corresponding service performance.

d) The CONTRACTOR/GRANTEE shall complete its work in a timely manner and in accordance with the schedule agreed to by the parties.

e) The CONTRACTOR/GRANTEE shall, from time to time, during the progress of the work, confer with the COUNTY. At the COUNTY'S request, the CONTRACTOR/GRANTEE shall prepare and present status reports on its work.

f) The COUNTY may, at reasonable times, inspect the books and records of the CONTRACTOR/GRANTEE relating to the performance of this Contract. The CONTRACTOR/GRANTEE shall keep all records required by this Contract for six (6) years after termination of this Contract for audit purposes. The CONTRACTOR/GRANTEE further agrees, at the COUNTY'S request, to provide a copy of their most recent audit report.

SERVICES PROVIDED BY THE COUNTY In order to assist the CONTRACTOR/GRANTEE in fulfilling its duties under this Contract/Grant, the COUNTY shall provide the following:

a) Relevant information as it exists to assist the CONTRACTOR/GRANTEE with the performance of the CONTRACTOR'S/GRANTEE'S services.

b) Coordination with other County Departments or other Consultants as necessary for the performance of the CONTRACTOR'S/GRANTEE'S services.

c) Services documents, or other information identified in Appendix A.

COMPENSATION AND PAYMENT a) For services performed hereunder, the maximum total amount payable by the COUNTY to the

CONTRACTOR/GRANTEE under this Contract/Grant shall not exceed $40,000 which shall be paid from the 2163 fund.

b) No payment shall be made for any work performed or expense incurred by the CONTRACTOR/GRANTEE, except for work and/or expenses identified and set forth in this Contract/Grant or supporting exhibits or attachments incorporated by reference into this Contract/Grant.

c) CONTRACTOR'S/GRANTEE'S compensation for services rendered and/or expenses directly related to services rendered shall be in accordance with Appendix A.

d) In the event the CONTRACTOR/GRANTEE has failed to perform any substantial obligation to be performed by the CONTRACTOR/GRANTEE under this Contract/Grant and such failure has not been cured within ten (10) days following notice from the COUNTY, then the COUNTY may, upon written notice to the CONTRACTOR/GRANTEE, withhold any and all monies due and payable or seek reimbursement of funds provided to the CONTRACTOR/GRANTEE as a Grant, without penalty until such failure to perform is cured or otherwise adjudicated. "Substantial" for purposes of this Contract/Grant means faithfully fulfilling the terms of this Contract/Grant with variances only for technical or minor omissions or defects.

e) The COUNTY may, in its sole discretion, terminate the contract or withhold payments claimed by the CONTRACTOR/GRANTEE or seek reimbursement of funds already distributed to CONTRACTOR/GRANTEE if the CONTRACTOR/GRANTEE fails to satisfactorily comply with any term or condition of this Contract/Grant. ·

f) The CONTRACTOR/GRANTEE shall be paid an amount not to exceed $40,000 for services rendered unless mutually agreed upon by both parties through an amendment to the Contract/Grant and all relevant attachments referenced herein.

g) Expenses. If the CONTRACTOR/GRANTEE is to receive reimbursement for travel and other expenses as identified in Appendix A., CONTRACTOR/GRANTEE shall receive compensation for travel expenses at current State travel reimbursement rates. To receive reimbursement,

Revised: February 2012 Approved as to Form: February 2012 Page2

CONTRACTOR/GRANTEE must provide a detailed breakdown of authorized expenses, identifying what was expended and when.

BILLING PROCEDURES

COUNTY will pay CONTRACTOR/GRANTEE according to compensation/billing procedures contained in Appendix A. Invoices shall describe and document to the COUNTY'S satisfaction a description of the work performed, the progress of the project, and fees. If expenses are invoiced, provide a detailed breakdown of each type.

AMENDMENTS AND CHANGES IN WORK a) In the event of any errors or omissions by the CONTRACTOR/GRANTEE in the performance of

any work required under this Contract, the CONTRACTOR shall make any and all necessary corrections without additional compensation. All work submitted by the CONTRACTOR shall be certified by the CONTRACTOR and checked for errors and omissions. The CONTRACTOR shall be responsible for the accuracy of the work, even if the work is accepted by the COUNTY.

b) No amendment, modification or renewal shall be made to this Contract unless set forth in a written Contract Amendment, signed by both parties and attached to this Contract.

CONTRACT MANAGEMENT

The Contract Manager for each of the parties shall be the contact person for all communications and billings regarding the performance of this Contract.

Contract Manager for CONTRACTOR is:

Contractor Name: Jan Naughton Address: 420 Golf Club Rd SE, Suite 100 City, State & Zip Code: Lacey, WA 98503 Phone: 360-438-1100 E-mail Address: [email protected] Fax: 360-438-1100

ASSURANCES

Contract Manager for COUNTY is:

Contract Manager: casey Bingham Address: PO Box 1666 City, State Zip Code: Shelton, WA 98584 Phone: (360) 427-9670, ext. 562 Fax: (360) 427-7787 E-mail address: [email protected]

COUNTY and the CONTRACTOR/GRANTEE agree that all activity pursuant to this Contract will be in accordance with all the applicable current federal, state and local laws, rules, and regulations.

INDEPENDENT CONTRACTOR a) CONTRACTOR/GRANTEE acknowledges that they are an independent contractor and not an

employee of the COUNTY. The CONTRACTOR/GRANTEE specifically has the right to direct and control CONTRACTOR'S/GRANTEE'S own activities in providing the agreed services in accordance with the specifications set out in this Contract.

b) The CONTRACTOR/GRANTEE acknowledges that the entire compensation for this Contract/Grant is set forth in this Contract and the CONTRACTOR/GRANTEE is not entitled to any County benefits, including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental or other insurance benefits, fringe benefits, or any other rights or privileges afforded to Mason County employees.

c) The CONTRACTOR/GRANTEE shall have and maintain complete responsibility and control over all of its subcontractors, employees, agents, and representatives. No subcontractor, employee, agent or representative of the CONTRACTOR/GRANTEE shall be or deem to be or act or purport to act as an employee, agent or representative of the COUNTY.

d) The CONTRACTOR/GRANTEE shall assume full responsibility for the payment of all payroll taxes, use, sales, income or other form of taxes, fees, licenses, excises, or payments required by any city, county, federal or state legislation which is now or may during the term of this Contract be

Revised: February 2012 Approved as to Form: J?J;i!>ruary 2012 Page3

enacted as to all persons employed by the CONTRACTOR/GRANTEE and as to all duties, activities and requirements by the CONTRACTOR/GRANTEE in performance of the work on this project and under,this Contract and shall assume exclusive liability therefore, and meet all requirements thereunder pursuant to any rules or regulations.

e) The CONTRACTOR/GRANTEE agrees to immediately remove any of its employees or agents from assignment to perform services under this Contract upon receipt of a written request to do so from the COUNTY's contract representative or designee.

HOLD HARMLESS AND INDEMNIFICATION

To the fullest extent permitted by law, CONTRACTOR/GRANTEE shall hold harmless, indemnify and defend the COUNTY, its officers, officials, employees and agents, from and against any and all claims, actions, suits, liability, losses, expenses, damages, and judgments of any nature whatsoever, including cost and attorneys fees in defense thereof, for injury, sickness, disability or death to persons or damage to property or business, caused by or arising out of the CONTRACTOR'S/GRANTEE'S acts, errors or omissions or the acts, errors or omissions of its employees, agents, subcontractors or anyone for whose acts any of them may be liable, in the performance of this Contract. Claims shall include, but not be limited to, assertions that information supplied or used by the CONTRACTOR/GRANTEE or subcontractor infringes any patent, copyright, trademark, trade name or otherwise results in an unfair trade practice. PROVIDED HOWEVER, that the CONTRACTOR'S/GRANTEE'S obligations hereunder shall not extend to injury, sickness, death or damage caused by or arising out of the sole negligence of the COUNTY, its officers, officials, employees or agents. PROVIDED FURTHER, that in the event of the concurrent negligence of the parties, the CONTRACTOR'S/GRANTEE'S obligations hereunder shall apply only to the percentage of fault attributable to the CONTRACTOR/GRANTEE, its employees, agents or subcontractors.

INSURANCE

a) Professional Legal Liability: The CONTRACTOR/GRANTEE, if a licensed professional, shall maintain Professional Legal Liability or Professional Errors and Omissions coverage appropriate to the CONTRACTOR'S/GRANTEE'S profession. The coverage shall apply to liability for a · professional error, act or omission arising out of the scope of the CONTRACTOR'S/GRANTEE'S services defined in this Contract. Coverage shall not exclude bodily injury or property damage. Coverage shall not exclude hazards related to the work rendered as part of the Contract or within the scope of the CONTRACTOR'S/GRANTEE'S services as defined by this Contract.

b) Worker's Compensation (Industrial Insurance): The CONTRACTOR/GRANTEE shall maintain workers' compensation insurance as required by Title Sl RCW, and shall provide evidence of coverage to Mason County.

c) Commercial General Liability: The CONTRACTOR/GRANTEE shall provide Commercial General Liability coverage which does not exclude any activity to be performed in fulfillment of this Contract. Specialized forms specific to the industry of the CONTRACTOR/GRANTEE will be deemed equivalent provided coverage is no more restrictive than would be provided under a standard Commercial General Liability policy, including contractual liability coverage.

a. The CONTRACTOR'S/GRANTEE'S Commercial General Liability Insurance shall include the COUNTY, its officers, officials, employees and agents with respect to performance of services, and shall contain no special limitations on the scope of protection afforded to the COUNTY as an additional insured.

b. The CONTRACTOR/GRANTEE shall furnish the COUNTY with evidence that the additional insured provision required above has been met. An acceptable form of evidence is the endorsement pages of the policy showing the COUNTY as an additional insured.

c. If the CONTRACTOR'S/GRANTEE'S liability is written as a claims made policy, then the CONTRACTOR/GRANTEE must furnish evidence of the purchase of an extended reporting


period or "tail" coverage for a three year period after contract/grant completion, or otherwise maintain the coverage for the three-year period.

d. If the Contract is over $50,000 then the CONTRACTOR/GRANTEE shall also maintain Employers Liability Coverage.

d) Automobile Liability: The CONTRACTOR/GRANTEE shall maintain business Automobile Liability Insurance with a limit of not less than $100,000 each accident combined Bodily Injury and Property Damages. Coverage shall include owned, hired and non-owned automobiles.

e) Other Insurance Provisions:

a. The CONTRACTOR'S/GRANTEE'S liability provisions shall be primary with respect to any insurance or self-insurance programs covering the COUNTY, its elected and appointed officers, officials, employees and agents.

b. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the COUNTY, it officers, officials, employees or agents.

c. The CONTRACTOR'S/GRANTEE'S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

d. The CONTRACTOR/GRANTEE shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

e. The insurance limits mandated for any insurance coverage required by this Contract are not intended to be an indication of exposure nor are they limitations on indemnification.

f. The CONTRACTOR/GRANTEE shall maintain all required policies in force from the time services commence until services are completed. Certificates, policies, and endorsements expiring before completion of services shall be promptly replaced.

TERMINATION

a) The COUNTY may terminate this Contract for convenience in whole or in part whenever the COUNTY determines, in its sole discretion, that such termination is in the best interests of the COUNTY. The COUNTY may terminate this Contract upon giving thirty (30) days written notice to the CONTRACTOR/GRANTEE. In that event, the COUNTY shall pay the CONTRACTOR/GRANTEE for all costs incurred by the CONTRACTOR/GRANTEE in performing the Contract up to the date of such notice. Payment shall be made in accordance with the terms of the Contract.

b) In the event that funding for this project is withdrawn, reduced or limited in any way after the effective date of this Contract, the COUNTY may summarily terminate this Contract notwithstanding any other termination provision of the Contract. Termination under this paragraph shall be effective upon the date specified in the written notice of termination sent by the COUNTY to the CONTRACTOR/GRANTEE. After the effective date, no charges incurred under this Contract are allowable.

c) If the CONTRACTOR/GRANTEE breaches any of its obligations hereunder, and fails to cure the breach within ten (10) days of written notice to do so by the COUNTY, the COUNTY may terminate this Contract, in which case the COUNTY shall pay the CONTRACTOR/GRANTEE only for the costs of services accepted by the COUNTY. Upon such termination, the COUNTY, at its discretion, may obtain performance of the work elsewhere, and the CONTRACTOR/GRANTEE shall bear all costs and expenses incurred by the COUNTY in completing the work and all damage sustained by the COUNTY by reason of the CONTRACTOR'S/GRANTEE'S breach. If, subsequent to termination, it is determined for any reason that (1) the CONTRACTOR/GRANTEE was not in

Revised: February 2012 Approved as to Form: February 2012 Page 5

default, or (2) the CONTRACTOR'S/GRANTEE'S failure to perform was not its fault or its subcontractor's fault or negligence, the termination shall be deemed to be a termination under subsection a of this section.

ASSIGNMENT. DELEGATION. AND SUBCONTRACTING

a) The CONTRACTOR/GRANTEE shall perform the terms of the Contract using only its bona fide employees or agents who have the qualifications to perform under this Contract. The obligations and duties of the CONTRACTOR under this Contract shall not be assigned, delegated, or subcontracted to any other person or firm without prior express consent of the COUNTY.

b) The CONTRACTOR/GRANTEE warrants that it has not paid nor has it agreed to pay any company, person, partnership, or firm, other than a bona fide employee working exclusively for CONTRACTOR/GRANTEE, any fee, commission, percentage, brokerage fee, gi~, or other consideration contingent upon or resulting from the award or making of this Contract.

NONDISCRIMINATION The CONTRACTOR/GRANTEE, its assignees, delegates, or subcontractors shall not discriminate against any person In the performance of its obligations hereunder on the basis of race, color, ethnicity, religion, national origin, age, sex, marital status, veteran status, sexual orientation or the presence of any disability. Implementation of this provision shall be consistent with RON 49.60.400.

OWNERSHIP OF MATERIALS/WORK PRODUCED a) Material produced in the performance of the work under this Contract shall be "works for hire" as

defined by the U.S. Copyright Act of 1976 and shall be owned by the COUNTY, This material includes, but is not limited to books, computer programs, plans, specifications, documents, films, pamphlets, reports, sound reproductions, studies, surveys, tapes, and/or training materials. ownership includes the right to copyright, patent, register, and the ability to transfer these rights. The COUNTY agrees that if It uses any materials prepared by the CONTRACTOR/GRANTEE for purposes other than those Intended by this Contract, it does so at its so risk and it agrees to hold the CONTRACTOR/GRANTEE harmless therefore to the extent such use is agreed to in writing by the CONTRACTOR/GRANTEE.

b) An electronic copy of all or a portion of material produced shall be submitted to the COUNTY upon request or at the end of the job.

DISPUTES Differences between the CONTRACTOR/GRANTEE and the COUNTY, arising under and by virtue of this Contract, shall be brought to the attention of the Courity at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. Any dispute relating to the quality or acceptability of performance and/or compensation due the CONTRACTOR/GRANTEE shall be decided by the COUNTY'S Contract representative or designee. All rulings, orders, instructions and decisions of the COUNTY'S contract representative shall be final and conclusive, subject to the CONTRACTOR'S/GRANTEE'S right to seek judicial relief pursuant to this Contract.

CHOICE OF LAW. JURISDICTION AND VENUE a) This Contract has been and shall be construed as having been made and delivered within the

State of Washington, and it is agreed by each party hereto that this Contract shall be governed by the laws of the State of Washington, both as to its interpretation and performance.

b) Any action at law, suit in equity, or judicial proceeding arising out of the Contract shall be instituted and maintained only in any of the courts of competent jurisdiction in Mason County, Washington. ·


,)"..:.·

CONFORMANCE/SEVERABILITY

a) If a court of competent jurisdiction holds any part, term or provision of this Contract to be illegal, or invalid in whole or in part, the validity of the remaining provisions shall not be affected, and the parties' rights and obligations shall be construed and enforced as if the Contract did not contain the particular provision held to be invalid.

b) If any provision of this Contract is in direct conflict with any statutory provision of the State of Washington, that provision which may conflict shall be deemed inoperative and null and void insofar as it may conflict, and shall be deemed modified to conform to such statutory provision.

c) Should the COUNTY determine that the severed portions substantially alter this Contract so that the original intent and purpose of the Contract no longer exists, the COUNTY may, in its sole discretion, terminate this Contract.

ENTIRE AGREEMENT

This contract including referenced exhibits represents all the terms and conditions agreed upon by the parties. No other understandings or representations, oral or otherwise, regarding the subject matter of this contract shall be deemed to exist or to bind any of the parties hereto.

NOTICES Any notices shall be effective if personally served upon the other part or if mailed by registered or certified mail, return receipt request, to the addresses set out in this Contract. Notice may also be given by facsimile with the original to follow by regular mail. Notice shall be deemed to be given three days following the date of mailing or immediately if personally served. For service by facsimile, service shall be effective upon receipt during working hours. If a facsimile is sent after working hours, it shall be effective at the beginning of the next working day.

APPROVAL

This contract shall be subject to the written approval of the COUNTY'S authorized representative and shall not be binding until so approved. The contract may be altered, amended, or waived only by a written amendment executed by both parties.

THIS CONTRACT, including all Appendices, is executed by the persons signing below who warrant that they have the authority to execute the contract.

°'""/ cnoN COUNQl MASON COUNTY COMMISSIONERS

Randy Neatherlin, Chair

Title Date Date

Tim Whitehead, Chief Deputy Prosecuting Attorney


EXHIBIT A

SCOPE OF SERVICES

COMMUNITY ACTION COUNCIL

TOTAL BUDGET· $40,000

Dental Services for Case Managed Homeless Population

• 1) Provide dental services, to a maximum of $1,000 per person, to individuals who are referred

from the identified case management homeless programs. These referrals are identified by their

Case Manager as an individual who needs dental care to make meaningful progress in their

housing plan. The identified Case Management Homeless Programs are

o Mason County Shelter

o Host Home ((individuals who have aged out of Medicaid)

o North Mason Resources - Homeless Advocate (Tyler Music)

o Homeless Advocate (Karna Peck)

o Shelton School District Homeless Liaison (individuals who have aged out of Medicaid)

• 2) For those referred individuals who need follow-up denture treatment, the Dental Clinic is

responsible for referred to accredited denturist and payment of denture expenditures, not to

exceed $1,000 per patient. The Clinic must include referring Case Management in follow-up

denture referral.

• None of the individuals who received coverage under this contract will be required to pay any co

pays or out of pocket expenses, unless these expenses are greater than the designated limits. If

the cost of dental care is greater than the designated limits, then the individual is covered under

current sliding fee schedule for these additional costs.

To accomplished these two activities, Community Action Council must

• Establish a unique bill type associated with our agreed upon fee schedule (Exhibit B)

• Submit quarterly reports of incurred expenditures to date.

• Sign a Memorandum of Understanding re. Client-based Information sharing to facilitate care

coordination with each of the identified case Management Programs. These information sharing

agreements are necessary for care coordination and outcome reporting. The individual case

Managers are responsible for following up on client care completion and report outcomes in their

final reports to the county for 2013.

Revised: February 2012 Approved as to Form: February 2012 Pages

ADMINISTRATION AND OPERATION SUPPORT

• Maintain program files for the Dental Clinic

• Monitor expenditures in the program to stay within allowed budget

• Provide progress report to county quarterly.

• Provide final report and P&L on the Dental Clinic services to Mason County Housing Coalition Coordinator by Feb 1, 2014 Patti Sells, PO Box 356, Shelton, WA 98584

• Any unspent funds are to be returned to the county

o Check made out to the County Auditor

o Check mailed to casey Bingham, PO Box 1666, Shelton, WA 98584


EXHIBIT B Community

Treatment ADA Action Code Treatment Description Code ADA Description Dental

D0120 Exam 00120 Periodic oral evaluation 38

00140 Limited Exam 00410 Limited Oral Evaluation - problem focused 42

00150 NP Exam 00150 Comprehensive oral evaluation - new or established 55

00210 FMX 00210 lntraoral - complete series (including bitewings) 83 00220 PA-1st 00220 Jntraoral - periapical first film 20

00230 PA- additional 00230 lntraoral - periapical each additional film 15

00270 lBWX 00270 Bitewing - single film 17

00272 2BWX 00272 Bitewing - two films 29

00274 4BWX 00274 Bitewing - four films 41

01110 Ad Pro 01110 Prophylaxis - adult 70

011120 Ch Pro 01120 Prophylaxis - child n/a 01203 FLZ - child 01203 Topical application offlouride (without prophy)- child n/a

Toplical application of flouride (without prophy) -01204 FL2 -Adult 01204 adult n/a 01351 Sealant - per tooth 01351 Sealant - per tooth n/a 01550 Recement Space Maintainer 01550 Recementation of space maintainer n/a 01555 Removal of Fixed Space Maintainer 01555 Removal of fixed space maintainer n/a 02140 Alloy 1-surf 02140 Amalgam - one surface, primary or permanent 103

02150 Alloy-2 surf 02150 Amalgam - two surfaces, primary or permanent 136

02160 Alloy 3-surf 02160 Amalgam -three surfaces, primary or permanent 163 Amalgam - four or more surfaces, primary or

02161 Alloy 4+surf 02161 permanent 176

02330 Comp 1-surf, ant. 02330 Resin-based composite - one surface, anterior 111 02331 Comp 2-surf, ant. 02331 Resin-based composite -two surfaces, anterior 151 02332 Comp 3-surf, ant. 02332 Resin-based composite - three surfaces, anterior 177 02335 Comp 4-surf, and or inc angle 02335 Resin-based composite - 4+ surfaces or incisal a rig 190

02391 Comp 1-surf, post 02391 Resin-based composite - one surface, posterior n/a


Community Treatment ADA Action

Code Treatment Description Code ADA Description Dental

D2392 Comp 2-surf, post 02392 Resin-based composite - two surfaces, posterior n/a 02393 Comp 3-surf, post 02393 Resin-based composite - three surfaces, posterior n/a 02394 Comp 4+ surf, post D2394 Resin-based composite - four or more surfaces, pos n/a 02920 Recement Crown 02920 . Recement crown 66 02930 Prefab. SS Crown - Primary 02930 Prefabricated stainless steel crown - primary tooth 150 02931 Prefa. SS Crown - Permanent 02931 Prefarbicated stainless steel crown - perm tooth 157 02940 Sedative Filling 02940 Sedative filling 47 02950 Core buildup 02950 Core buildup, including any pins 152 03220 Pulpotomy 03220 Therapeutic pulpotomy (excluding final restoration) 98 03221 Pulpal Oebridement Prim & Perm 03221 Pu I pal debridement, primary and permanent teeth 132 03310 Root Canal Therapy- anterior 03310 Anterior (excluding final restoration) 528 03320 Root Canal Therapy - Bicuspid 03320 Biscuspid (excluding final restoration) 660 D3330 Root Canal Therapy- Molar 03330 Molar (excluding final restoration) 990 04341 Peria Scale/Root Planing, Quad 04341 Peridontal scaling and root planing, four or more 143 04342 Peria Scale/Root Plan, 1-3/Qua 04342 Peridontal scaling and root planing, one to three 99 04910 Peria Maint 04910 Peridontal maintenance n/a 07140 Extraction, Erupted Tooth 07140 Extraction, erupted tooth or exposed root (elevat.) 109 D7210 Surg Removal of Erupted Tooth 07210 Surgical removal of erupted tooth requiring elevat. 178 09999 Unspec Adjunctive Procedure D9999 Unspecified adjun·ctive procedure, by report n/a 09110 Emergency TX of Dental Pain D9110 pallative tX of dental pain 69

Revised: February 2012 Approved as to Form: February 2012 Pagell

CEDS Cover june25.doc

MASON COUNTY


Reviewed:

FROM: Diane Zoren Ext. 747

DEPARTMENT: Central Operations Monday Briefing: ____ Consent Agenda: ____

DATE: June 25, 2013 No. 8.10

ITEM: Approval of the 2013-2014 Comprehensive Economic Development Strategy (CEDS) Project list as recommended by the Mason County Economic Development Council.

Background: This is a public infrastructure prioritization list. Projects are considered according to community need, project readiness, probability of being funded, and number of jobs created. Projects must be sponsored by a government entity to qualify for the CEDS process. Projects are ranked with a low, medium, or high priority.

Recommended Action: I move to approve the 2013-2014 Comprehensive Economic Development Strategy (CEDS) Project list as recommended by the Mason County Economic Development Council. Attachment: Resolution

Page 1 6/20/2013

APPLICANT PROJECT PRIORITY

Belfair Water District No. 1 Hwy 3 Waterline Replacement/Relocation Project $4,000,000 High

Belfair Water District No. 1 Water Systems Upgrades (4 Resevoir upgrades) $400,000 High

City of Shelton City of Shelton Infiltration & Inflow Control Project $4,000,000 High

City of Shelton Olympic Hwy N Major Overlay $1,664,651 High

City of Shelton Shelton Area Regional Water and Wastewater Facilities $4,000,000 High

City of Shelton State Route 3 Corridor & Transit Safety Improvements $4,000,000 High

City of Shelton Wallace Kneeland Blvd. Overlay $1,500,000 High

City of Shelton/Mason County US 101/Wallace Kneeland Interchange Improvement Project $27,000,000 High

Mason County Allyn Pump Station Improvements $160,000 High

Mason County Capital Improvements & Implementation Planning for Mason Co. Sewer Systems $1,000,000 High

Mason County Northbay Trail Development $1,100,000 High

Mason County Shellfish Protection Action Plan $200,000 High

Mason County Shelton UGA Expansion $250,000 High

Mason County Fire Dist No. 5 Allyn Fire Station Expansion $850,000 High

Mason County PUD No. 1 Electric Utility Upgrade and Infrastructure in PUD No. 1 Area $8,100,000 High

Mason County PUD No. 1 PUD No. 1 Facility Energy Conservation Improvements and Upgrades $3,500,000 High

Mason County PUD No. 1 Skokomish Valley Substation Relocation Project $3,500,000 High

Mason County PUD No. 1 Water Utility Upgrade and Infrastructure PUD No. 1 Area $6,800,000 High

Mason County PUD No. 3 Belfair SR 3 Utilitiy Improvements and Relocation $3,500,000 High

Mason County PUD No. 3 Broadband or alternative broadband deployment & public safety deployment $5,000,000 High

Mason County PUD No. 3 Electric Utility Upgrade and Infrastructure in PUD No. 3 Area $11,000,000 High

Mason County PUD No. 3 Harstine Island Broadband Deployment (Stimulus) $8,600,000 High

Mason County PUD No. 3 Johns Prairie Habitat Restoration and Johns Creek Interpretative Program $250,000 High

Mason County PUD No. 3 Locally Installed Renewable Energy Generation $500,000 High

COST

Comprehensive Economic Development Strategy Project List for 2013 - 2014

Page 2 6/20/2013

Mason County PUD No. 3 Dow Mountain Fiber Optic Network Extension $200,000 High

Mason County/City of Shelton/Port of Shelton

Impact of Groundwater Withdrawl on John's Creek Study $400,000 High

Port of AllynArchitectural Standards & Regs for commercial zone & industrial lands zoning regulations

$25,000 High

Port of Allyn Industrial Development Area Belfair $2,000,000 High

Port of Allyn Upgrade Allyn Water System $125,000 High

Port of Hoodsport Construction of Multi-Function Complex $403,000 High

Port of Shelton Identify & Reduce Unaccountable Water Loss on John's Prairie $125,000 High

Port of Shelton Marina Piling & Float Replace/Reconfigure $2,000,000 High

Port of Shelton Oakland Bay Marina Bulkhead & Pedestrian Trail $1,300,000 High

Port of Shelton Sewer Line to Marina $500,000 High

Port of Shelton SF Cold Storage Facility - feasibility study $35,000 High

Port of Shelton SF Security Systems - cameras and gate cards $42,000 High

City of Shelton Franklin St. Improvement $500,000 Medium

City of Shelton Seventh and Alder Intersection Improvements $1,000,000 Medium

Mason County Coordinated UGA Stormwater Design & Implementation $500,000 Medium

Mason County Fire Dist No. 5 Central Administration Repair & Training Facility $1,600,000 Medium

Port of Shelton John's Prairie Capital Hill Utilities $100,000 Medium

Port of Shelton Renovation of Building 1 $1,600,000 Medium

Port of Shelton Sewer Infrastructure Plan $150,000 Medium

Port of Shelton SF Cold Storage Facility - engineering & construction $2,500,000 Medium

updated 6/17/13 mnm

Organization First Last E M E-mtg Title

Belfair Water Dist. Dave Tipton [email protected] Manager

City of Shelton John Tarrant [email protected] Mayor

City of Shelton Mike Byrne [email protected] Commissioner

City of Shelton Dawn Pannell [email protected] Commissioner

City of Shelton Dave O'Leary [email protected] City Administrator

Mason County Tim Sheldon [email protected] Commissioner

Mason County Jerry Lingle [email protected] Commissioner

Mason County Lynda Ring Erickson [email protected] Commissioner

Mason County Diane Zoren [email protected] Director of Operations

Mason County Fire District No. 5 Richard Knight [email protected] Chief

Port of Allyn Jean Farmer [email protected] Commissioner

Port of Allyn Randy Neatherlin [email protected] Commissioner

Port of Allyn Judy Scott [email protected] Commissioner

Port of Allyn Bonnie Knight [email protected] Director

Port of Grapeview Bob Allen MAIL ONLY Commissioner

Port of Grapeview Bill VanderWal MAIL ONLY Commissioner

Port of Grapeview Phil Wolff MAIL ONLY Commissioner

Port of Hoodsport John O'Laughlin [email protected] Commissioner

Port of Hoodsport Mike Petz [email protected] Commissioner

Port of Hoodsport Terry Brazil [email protected] Commissioner

Port of Hoodsport Rich McEachin [email protected] Director

Port of Shelton Tom Wallitner [email protected] Commissioner

Port of Shelton Jay Hupp [email protected] Commissioner

Port of Shelton Jack Miles [email protected] Commissioner

Port of Shelton John Dobson [email protected] Director

PUD No. 1 Karl Denison [email protected] Commissioner

PUD No. 1 Ron Gold [email protected] Commissioner

PUD No. 1 Jack Janda [email protected] Commissioner

PUD No. 1 Steven Taylor [email protected] Director

PUD No. 3 Linda Gott [email protected] Commissioner

PUD No. 3 Bruce Jorgenson [email protected] Commissioner

PUD No. 3 Tom Farmer [email protected] Commissioner

PUD No. 3 Joel Myer [email protected] PR Manager

PUD No. 3 Wyla Wood [email protected] Manager

2011 CEDS Contact List

Address City State Zip

P.O. Box 563 Belfair WA 98528525 W. Cota St. Shelton WA 98584

525 W. Cota St. Shelton WA 98584



411 N. 5th St. Shelton WA 98584




P.O. Box 127 Allyn WA 98524P.O. Box 1 Allyn WA 98524

P.O. Box 1 Allyn WA 98524



P.O. Box 3 Grapeview WA 98546



P.O. Box 429 Hoodsport WA 98548




W21 Sanderson Way Shelton WA 98584




21971 N. Hwy 101 Shelton WA 98584

21971 N. Hwy 101 Shelton WA 98584

21971 N. Hwy 101 Shelton WA 98584

21971 N. Hwy 101 Shelton WA 98584

P.O. Box 2148 Shelton WA 98584





C:\Users\blr.MASON\Desktop\Supporting Docs\Cover forJuvenile Services JDAI contract June 25.doc


Reviewed:

FROM: Sonya Miles Ext. 248

DEPARTMENT: Juvenile Court/Probation Services Monday Briefing____ Consent Agenda____


ITEM: Approval of the Juvenile Detention Alternative Initiative (JDAI)

Contract, in the amount of $25,000 with the Washington State Partnership Council on Juvenile Justice and Mason County Juvenile Court.

Planning Commission: N/A

Background: The length of the Contract is July 1, 2013 through June 30, 2014. There is no match required. These funds serve as reimbursement for services provided by the Juvenile Court.

• Juvenile Detention Alternative Initiative (JDAI)

a) Develop probation violation guidelines to address and reduce the number of admissions to Detention due to probation violations.

b) Focus on Community Service as an Alternative to Detention. c) Conduct a Detention facility Self-Inspection.

This matter has been reviewed with the Superior Court Judges and

with Tim Whitehead, Chief Deputy Prosecuting Attorney.

Recommended Action: Approve the JDAI Contract between the State of Washington and Mason County Juvenile Court.

Attachments: Original on file with the Clerk of the Board Comment [D1]: If there are legal notice

requirements, please discuss with Diane, ext. 419.

Cover for garage sale hrg June 25.doc

MASON COUNTY


Reviewed:

FROM: Diane Zoren Ext. 747

DEPARTMENT: Central Operations Monday Briefing: ____ Action Agenda: ____

DATE: June 25, 2013 No. 9.1

ITEM: Public hearing to take public comment on the regulation of garage/yard sales held in Mason County.

Background: Mason County Code Chapter 5.08 regulates garage/yard sales by stating they shall not be more than 3 days in duration.

Recommended Action: Public hearing to take public comment on the regulation of garage/yard sales held in Mason County. Attachment: Mason County Code Chpt. 5.08

CoverSheet-Foster DSU Expansion June 25.doc

MASON COUNTY PARKS AND TRAILS DEPARTMENT


Reviewed:

FROM: John Keates Ext. 669

DEPARTMENT: Facilities, Parks and Trails Department

Monday Briefing: ____ Consent Agenda: ____


ITEM: Approval to award a contract to Foster and Williams Architects in an

amount not to exceed $25,000 for professional services to assist Mason County staff with completion of Design – Engineering and Project Management work for the expansion of the DSU unit in the Mason County Jail. Funding source for this project will be from Department of Corrections Swift and Certain Funds.

Background: This project will convert the DSU – formerly known as the

Direct Supervision Unit, from a dormitory type configuration for inmates to a standard jail cell configuration. Four to five new cells will be constructed in the area which will add capacity to the jail of roughly forty more inmates.

Recommended Action: Approval to award contract to Foster and Williams

Architects.

Attachments: Copy of contract.

CoverSheet-logging contract adminsitrator June 25.doc



Reviewed:


DEPARTMENT: Parks and Trails Department Monday Briefing: ____ Consent Agenda: ____


ITEM: Approval to award a contract to Paul Graves – Cascade Resource

Management in an amount not to exceed $10,000 (hourly rate of $60 per hour) to serve as the County’s Contract Administrator for a timber sale on County property.

Background: Mason County recently released a non-binding bid for the

logging of certain County owned land. Three bidders responded to the RFP and Murphy Company was the high bidder for the timber. This contract would hire a contract administration who would manage the timber sale for the County, working with the logging contractor to implement the project and adhere to all applicable rules, regulations, and permits.

Recommended Action: Approval of contract

Attachments: Copy of contract with the Clerk of the Board

CoverSheet-Park Host Foothills Coffelt June 25.doc



Reviewed:


DEPARTMENT: Parks and Trails Department Monday Briefing: ____ Consent Agenda: ____


ITEM: Agreement with Victor Coffelt to serve as the Park Host for Foothills

Park.

Background: Mason County Parks and Trails Department started using the services of Park Hosts at selected Mason County Park sites in 2009 and 2010. The Park Host is responsible for a number of issues at the park relating to security, opening and closing gates and facilities, cleaning, garbage pick-up, updating schedules, and customer service. The Park Host(s) live on-site in their personal recreation vehicle. The County provides an RV space, power, water, and septic.

Recommended Action: Approval of agreement for Park Host Services for

Victor Coffelt

Attachments: Copy of original agreement is available with the Clerk of the Board.


Reviewed:

FROM: Melissa McFadden, PE Ext. 450

DEPARTMENT: Public Works Action Item

DATE: June 25, 2013

ITEM: AGREEMENT BETWEEN MASON COUNTY PUBLIC WORKS

DEPARTMENT AND PUD 3 ALLOWING PUBLIC WORKS TO PARK MAINTENANCE EQUIPMENT AT PUD 3’S DAYTON FACILITY

Background: Public Works would like to renew their annual agreement with PUD 3, to park Public Work’s maintenance equipment at the PUD 3’s Dayton facility located at the intersection of Shelton Matlock Road and Dayton Airport Road. Recommended Action: I move the Board allow the County Engineer, Melissa McFadden, to sign the annual agreement with PUD 3 for Public Works to park maintenance equipment at PUD 3’s Dayton Facility. Attachment: Agreement Exhibit Location map

LICENSE AGREEMENT

This agreement is dated this 1st day of July, 2013, and is between Mason County Public Utility District 3, hereinafter referred to as PUD 3 and Mason County Public Works, hereinafter referred to as County. In consideration of the mutual covenants and conditions hereinafter provided it is agreed as follows:

1. PUD 3 owns the property legally described on exhibit "A" attached hereto, hereinafter referred to as the Property.

2. County shall have a license to use portions of the Property as may be approved by the manager or his/her designee.

3. This license shall extend until June 30, 2014. This license shall then continue for one year and may be extended by letter agreement annually; provided however, either party rnay terminate this agreement by a party giving to the other party thirty (30) days' written notice in advance of such termination.

4. This agreement cannot be assigned or transferred in any way by County without the consent of PUD 3 in its sole discretion.

5. County shall indemnify and hold harmless PUD 3 and its officers and employees from and against any claim for damages to person (including death) and property (including tangible and intangible, real or personal) arising out of or in any way connected to this agreement or the use of the Property. This indemnification and hold harmless shall extend to cover any attorney's fees or court costs incurred by PUD 3 in defense of any such claim or claims.

6. County shall compensate PUD 3 for any damage to PUD 3 property caused by the negligent or intentional acts of County employees, officers, agents, invitees or licensees.

7. County shall maintain comprehensive general liability insurance in the combined single limit amount of not less than $1,000,000.00 so long as this agreement is in effect and for a period of three years after its termination.

8. In the event either party brings an action to enforce this agreement or to recover damages for the breach of same, the prevailing party shall be entitled to recover its reasonable attorney's fees and costs. The venue for any such action shall be the Mason County Superior Court.

9. This contract represents all the agreements and understandings between the parties: there are no other agreements or representations; oral or written which are not included in this agreement.

Mason County Public Utility District 3 Mason County Public Works

Date: -----------

EXHIBIT "A"

The east 209.4 feet of the south 208 feet of the northeast quarter of the northeast quarter of Section 18, Township 20 North, Range 4 West, W.M., EXCEPTING therefrom public roads.

MASON COUNTY TO: BOARD OF MASON COUNTY …€¦ · Attachments: 1)Amendment and Original Contract with Mason County Shelter for the Grants Compliance Officer; 3. Contract with Community

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