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MARION COUNTY BOARD OF COMMISSIONERS
Board Session Agenda Review Form Meeting date: Jul 12, 2018
Department: Business Services Agenda Planning Date: Jun 28, 2018
Time required:
Contact: Colleen Coons-Chaffins, Business Services Director
Phone: 503-373-4426
Audio/Visual aids
Department Head Signature:
TITLE Recommendation to adjust pay grades upward and update
specifications for classification #322 Cartographer/GIS Technician,
and #323 Cartographer/GIS Technician Senior.
Issue, Description & Background
As part of the strategy to maintain Marion County compensation
and classification programs, human resources (HR) periodically
reviews classification specifications and pay ranges. The
classification review ensures classification specifications reflect
current industry language, standards and county practices, and
positions are properly classified and placed in the appropriate pay
range. This also brings the classification closest to the mean (0%)
of market comparables within the county's current pay structure.
Internal equity may also be used in determining appropriate
compensation.
Financial Impacts:
Impacts to Department & External Agencies
Options for Consideration: 1. Approve recommendation; 2. Do not
approve recommendation
Recommendation: 1. In Unit 06, MCEA, adjust upward pay range of
class code #322 Cartographer/GIS Technician FROM 06.C48 A.K ($19.23
/ $3,333.20 - $25.74 / $4,461.60) -3.67% below market comparables.
TO 06.C49 A.K ($20.14 / $3,490.93 - $26.99 / $4,678.27) 1.13% above
market comparables. Under FLSA, positions in this classification
are non-exempt from overtime. 2. In Unit 06, MCEA, adjust upward
pay range of class code #323 Cartographer/GIS Technician Senior
FROM 06.C50 A.K ($21.04 / $3,646.93 - $28.19 / $4,886.27) -1.21%
below market comparables. TO 06.C51 A.K ($22.08 / $3,827.20 -
$29.60 / $5,130.67) 3.61% above market comparables. Under FLSA,
positions in this classification are non-exempt from overtime. 3.
Approve recommendation beginning of first pay period following
approval by the Board.
List of attachments: Personnel Findings and Recommendation
Report
Presenter:
Copies of completed paperwork sent to the following: (Include
names and e-mail addresses.)
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MARION COUNTY BOARD OF COMMISSIONERS
Board Session Agenda Review Form Copies to: Jan Fritz, Deputy
County Administrative Officer; [email protected]
Colleen Coons-Chaffins; Business Services Director;
[email protected] Jane Vetto, County Counsel;
[email protected] HR Processing; [email protected];
HR Comp & Class; [email protected] ASSESSOR'S OFFICE
Tom Rohlfing, Assessor; [email protected] Leslie Box,
Administrative Services Manager; [email protected] UNIT 06
MCEA/SEIU Latricia Straw, President; [email protected] Trish
Stephens, Representative; [email protected]
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MARION COUNTY HUMAN RESOURCES
Personnel Findings and Recommendation Report OREGON
Date: Jun 22, 2018
To: Jan Fritz, Personnel Officer
From: Colleen Coons-Chaffins, Business Services Director
Re: Recommendation to adjust pay grades upward and update
specifications for classification #322 Cartographer/GIS Technician,
and #323 Cartographer/GIS Technician Senior.
Background Information:
Discussion:
As part of the st rategy to mainta,in Marion County compensation
and classification programs, human resources (HR) periodically
reviews classification specifications and pay ranges. The
classification review ensures classification specifications reflect
current industry language, standards and county practices, and
positions are properly classified and placed in the appropriate pay
range. This also brings the classification closest to the mean (0%)
of market com parables within t he county's current pay structure.
Internal equity may also be used in determining appropriate
compensat ion.
Functions performed by classification:
#322 Cartographer/GIS Technician
GENERAL STATEMENT OF DUTIES Under genera l supervision, performs
routine and semi-complex cartographic and property ownership tasks,
preparing ownership maps; corrects existing maps and records, or
re-maps existing areas; determines and verifies land ownership;
does related work as required.
SUPERVISION RECEIVED Works under the general supervision of the
GIS/Cartographic Supervisor who assigns work as necessary and
reviews performance. May also receive technical and functional
direction from the Sr. Cartographer/GIS Technician who may assign
and review work.
SU PERVISION EXERCISED May be assigned to provide technical and
functional direction to co-workers, and to new or temporary
employees.
#323 Cartographer/GIS Technician Senior
GENERAL STATEMENT OF DUTIES Independent ly performs complex
mapping tasks involved in preparing a variety of ownership maps;
corrects existing maps and records, or re-maps existing areas;
determines and verif ies land ownership; gathers, interprets and
compiles complex information to create and update maps and
completes final and detailed maps; develops maps using a Geogra
phic Information System (GIS); contributes to the maintenance and
accuracy of the Assessor's Cadastral Geographic Information System
(GIS); may also support county GIS functions by performing or
overseeing preparation and entering of information into the
cadastral map tax lot layer; does related work as required.
SUPERVISION RECEIVED Works under the general supervision of the
Cartographic/ GIS Supervisor, who assigns work and reviews
performance.
SUPERVISION EXERCISED May exercise technical and functional
direction over Cartographer/GIS Technicians and clerica l support
within the Map Room section; may assist supervisor in the
assignment and review of work, and provide input in performance
reviews of Cartographer/ GIS Technicians of a lower g rade.
In determining if classifications are appropriately compensated
HR conducts a market review in accordance with county personnel
rules and HR practices. The review identifies which pay grade will
bring the
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OREGON
MARION COUNTY HUMAN RESOURCES
Personnel Findings and Recommendation Report
classification closest to the mean (0%) of market com parables
within the county's current pay structure; in addition to these
market findings, funding and internal equity are also considered
when establishing the pay grade.
After review, HR found these classifications to be below
market.
Recommendation: 1. In Unit 06, MCEA, adjust upward pay range of
class code #322 CartographeriGIS Technician FROM 06.C48 A.K ($19.23
I $3,333.20-$25.74 I $4,461.60) -3.67% below market com parables.
TO 06.C49 A.K ($20.14 I $3,490.93-$26.99 I $4,678.27) 1.13% above
market com parables. Under FLSA, positions in this classification
are non-exempt from overtime.
Copies to: Copy of completed paperwork sent to the following:
(Include names and e-mail addresses.)
2. In Unit 06, MCEA, adjust upward pay range of class code #323
CartographeriGIS Technician Senior FROM 06.C50 A.K ($21.04 I
$3,646.93 -$28.1 9 I $4,886.27) -1.21% below market com parables.
TO 06.C51 A.K ($22.08 I $3,827.20- $29.60 I $5, 130.67) 3.61% above
market comparables. Under FLSA, positions in this classification
are non:_exempt from overtime.
3. Approve recommendation
Jan Fritz, eputy County Administrative Officer;
[email protected] "-uu=.-r ..... oons-Chaffins;
[email protected] Jane Vette, County Counsel;
[email protected] [email protected];
[email protected]
ASSESSOR'S OFFICE Tom Rohlfing, Assessor;
[email protected] Leslie Box, Administrative Services
Manager; [email protected]
UNIT 06 MCEA/5EIU Latricia Straw, President;
[email protected] Trish Stephens, Representative;
[email protected]
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Cartographer/GIS Technician Class Code 322
Bargaining Unit: 06
OREGON Marion County Employees Association
FLSA: Non-Exempt EEOC: 03 Technicians Department: Assessor
GENERAL STATEMENT OF DUTIES Under general supervision, performs
routine and semi-complex cartographic and propetiy ownership tasks,
preparing ownership maps; corrects existing maps and records, or
re-maps existing areas; determines and verifies land ownership;
does related work as required.
SUPERVISION RECEIVED Works under the general supervision of the
GIS/Cartographic Supervisor Chief Deputy Assesor who assigns work
as necessary and reviews performance. May also receive technical
and functional direction from the Sr. Crutographer/GIS Technician
who may assign and review work.
SUPERVISION EXERCISED May be assigned to provide technical and
functional direction to co-workers, and to new or temporary
employees.
DISTINGUISHING CHARACTERISTICS Crutographer/GIS Technician is
the journey level class in the Crutographer/GIS Technician series.
Responsible for all aspects of cadastral mapping, positions in this
classification are characterized by the level of supervision
required while completing assignments of limited complexity.
However, as experience is gained, incumbents are expected to
perform the full range of duties as assigned with increasing
independence. This classification is distinguished from the higher
level Sr. Cartographer/GIS Technician by the technical and
functional direction of all lower-level Cartographer/GIS
Technicians.
EXAMPLES OF DUTIES (Duties may include, but are not limited to
the following) 1. Under direction of Sr. Crutographer/GIS Tech or
Supervisor updates/revises cadastral
maps from parcel descriptions, deeds, surveys, comt orders,
aerial photographs and recorded related records; prepares
segregations, combinations, subdivisions and partitions ofprope1ty
from various legal documents such as right-of-way deeds, property
deeds, recording easements, surveys, plats, road plans and title
transfer instruments; computes new parcel acres, assigns new tax
lots and property I.D. numbers, and plots updated maps; prepares,
maintains and amends the Assessor's layer of the GIS data sets.
2. Performs moderate to difficult title searches to establish
correct parcel ownerships and descriptions. Analyzes and researches
data through the use of tax maps, reference files; indentifies and
updates GIS cadastral data
3. Provides suppmi to section Deed Clerks and others on deed
questions and ownership; researches complicated deed and survey
conflicts related to cadastral mapping and ownership of property
using all resources available.
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CARTOGRAPHER/GIS TECHNICIAN Page 2 of2
322
4. Produces maps utilizing GIS software technology as directed;
proofs and reviews new maps for completeness and adherence to
standards; files and maintains new map copies for retrieval by
other staff for their uses in production. May provide ad-hoc
mapping for internal/external customers.
5. Revises maps according to changes made in taxing district
boundaries; works with Sr. Cartographer/GIS Technician to update
the changes.
6. Operates Windows-based Workstations/PC's using ESRI software
products as editing and maintenance tools. Operates large format
printers/plotters and scanners to produce hardcopy mapping
products. Trains or assists same-level or lower-level staff as
needed; maintains knowledge and skills on cunent ESRI products and
their relationship to cadastral cartography and its use in the
Assessor's office.
7. Assists the public and answers questions concerning cadastral
mapping and/or property ownership questions; Assists other staff
within the office/county by answering questions concerning property
boundaries, acreage figures, recent map changes and locations of
physical features.
8. Performs other duties as assigned.
EXPERIENCE AND TRAINING 1. Associate's degree in cartography,
GIS, land surveying, engineering technology or
related field; or two (2) years of training (Certificate) in a
college or technical school in drafting, mapping, GIS, or a closely
related field; AND
2. Two (2) years cartographic or drafting experience including
cadastral mapping preferably using ESRI software products or other
equivalent GIS/CAD software; OR
3. Any satisfactory equivalent combination of education,
training and/or experience relevant to the position.
SPECIAL REQUIREMENTS • Must pass a criminal history background
investigation; however, conviction of a crime
may not necessarily disqualify an individual for this
classification.
KNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of
cartographic principles and practices involved in the preparation
of appraisal maps; working knowledge of computer-based mapping and
processes to develop maps utilizing ESRI Geographic Information
Systems (GIS); ; demonstrated knowledge of using GIS software to
provide limited training for other users; ability to make simple to
moderate computations using arithmetic, algebra, trigonometry and
geometry necessary for cmiographic activities; ability to interpret
legal descriptions and survey data; ability to work from written
and oral instructions and to cmTy out assigned tasks under
supervision working towm·ds independent work; ability to provide a
positive working environment to other staff and ability to cmTy own
workload; ability to establish and maintain effective working
relationships with supervisors, other employees and the general
public.
REVISED MR
3/67; 5/81; 10/89; 3/99; 5/05; 01/14; 07/18 5/05; 1/14;
07/18
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II Cartographer/GIS Technician Senior
Classification #323 •
J Bargaining Unit: 06
OREGON Marion County Employees Association
FLSA: Non-Exempt EEOC: 03 Technicians Department: Assessor
GENERAL STATEMENT OF DUTIES Independently performs complex
mapping tasks involved in _r:>reparing a variety of ownership
maps; corrects existing maps and records, or re-maps existing
areas; determines and verifies land ownership; gathers, interprets
and compiles complex infmmation to create and update maps and
completes final and detailed maps; develops maps using a Geographic
Infmmation System (GIS); contributes to the maintenance and
accuracy of the Assessor's Cadastral Geographic Information System
(GIS); may also support county GIS functions by performing or
overseeing preparation and entering of information into the
cadastral map tax lot layer; does related work as required.
SUPERVISION RECEIVED Works under the general supervision of the
Cartographie/GIS Supervisor Chief Deputy Assessor, who assigns work
and reviews performance.
SUPERVISION EXERCISED May exercise technical and functional
direction over Cartographer/GIS Technicians and clerical support
within the Map Room section; may assist supervisor in the
assignment and review of work, and provide input in perfmmance
reviews of Cartographer! GIS Technicians of a lower grade.
DISTINGUISHING CHARACTERISTICS The Sr. Cartographer/GIS
Technician is the highest level in the Cartographic/GIS Technician
series. This classification i·s defined by level of independence
completing daily work loads, cadastral mapping and ownership
changes on the most complex mapping assignments; gathers,
interprets and compiles complex information to create and update
maps and completes final and detailed maps; develops maps using a
Geographic Infmmation System (GIS); contributes to the maintenance
and accuracy ofthe Assessor's Cadastral Geographic Information
System (GIS); may also support county GIS functions by performing
or overseeing preparation and entering information into the
cadastral map tax lot layer; classification requires extensive
title searches and in-depth cattographic editing knowledge, some
programming/maintenance within the GIS is expected from this
position; has extensive knowledge of software product and
application as applied to cadastral mapping; provides training and
technical support to lower level staff; acts as liaison with IT on
GIS support issues to the Assessor's office.
EXAMPLES OF DUTIES (Duties may include, but are not limited to
the following.) 1. Prepares detailed maps of complex areas from
survey notes, surveys, document
descriptions, highway strip maps, court records, recorded deeds,
and aerial photographs.
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SENIOR CARTOGRAPHER/GIS TECHNICIAN Page 2 of3
323
2. Revises existing maps or prepares new maps to incorporate new
developments, subdivisions and show accurate boundaries or boundary
changes, configurations and areas of parcels; reviews and prepares
maps and geographic materials for entry into cadastral GIS
database; prepares, maintains and amends the tax lot layer of GIS
data sets; helps provide ad-hoc mapping for intemal/extemal
customers.
3. Reviews, researches and takes action on complex title,
boundary and acreage problems; interprets legal descriptions from
recorded documents; answers detailed map questions using all
available resources both cunent and historical; works with taxing
jurisdictions and Depmtment of Revenue on annexation applications
for review and to help correct problems in applications; 1Q_update
new boundary locations on annexations filed and approved.
4. Trains or assists in the training of other cartographic
section personnel to include new deed clerks as needed; helps
develop training methodologies, policies and procedures associated
to cadastral mapping and GIS tools; keeps up-to-date on cunent
software and provides infmmation and/or instruction to other
appropriate staff.
5. Checks maps as developed by the GIS System to ensure accuracy
and adherence to standards; compiles and submits ORMAP grant
application; provides technical assistance on Re-map projects under
ORMAP grants, assisting on boundary area, listing survey monuments
to be collected by county surveyor; helps update the Re-map area
and checks work and/or answers questions of lower level staff
assisting on projects to maintain control and best accuracy
possible of project work.
6. Operates Windows-based Workstations/PC's using ESRI software
products as editing/maintenance tools; operates large format
printers/plotters and scanners to produce hardcopy mapping
products; mass updates certain sections or attributes of the
cadastral GIS as necessary; maintains knowledge base and skill on
current ESRI products and office software and their relationship to
cadastral cartography and ownership, and its use in the Assessor's
office.
7. Establishes and maintains effective working relationships
with other agencies such as county surveyor, private surveyor's,
State Agencies and other Counties cadastral/GIS personnel; attends
meetings and trainings from software vendors and state agencies
such as the Department of Revenue
8. Answers questions and assists the public with problems of a
more complex nature. Assists other staff within the office/county
by answering questions concerning propetty boundm·ies, acreage
figures, recent map changes and locations of physical features;
provides direct support to Deed Clerks on ownership and/or property
determination of deeds that are of a high complex nature.
9. Provides leadership in basic programming and editing
procedures related to GIS software as necessary; may create
in-house applications via the GIS software.
10. Performs related duties as assigned.
EXPERIENCE AND TRAINING 1. Bachelor's degree in cmtography, GIS,
land surveying, engineering technology or related
field; AND 2. Minimum five (5) years experience working with
cadastral mapping and/or GIS mapping,
preferably in the preparation of cadastral maps within an
Assessor's office; extensive
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SENIOR CARTOGRAPHER/GIS TECHNICIAN Page 3 of3
knowledge of property deeds and their relation to prope11y
boundary changes and ownership changes; OR
323
3. Any satisfactory equivalent combination of education,
training and/or experience relevant to the position.
SPECIAL REQUIREMENTS • Must pass a criminal history background
investigation; however, conviction of a crime
may not necessarily disqualify an individual for this
classification.
KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of
cartographic principles and practices involved in the preparation
of appraisal maps; extensive knowledge ofESRl Geographic
Information Systems (GIS) software and related tools, methods and
practices used in mapping technology; considerable knowledge of
photogrammetry and its adoption to planimetric mapping; in-depth
knowledge of propetiy descriptions, surveying practices,
arithmetic, algebra, trigonometry and geometry as applied to
cadastral mapping; considerable knowledge of programming in
computer-based mapping/ GIS systems; ability to make simple to
complex computations necessary for cartographic work; ability to
develop and update maps on a computer system; ability to work from
written and oral instructions and to cany out assigned tasks
independently; knowledge of principles of training, work
organization, assignment and review of work; strong ability to
establish and maintain positive, effective working relationships
with supervisors, other employees and the general public.
ADOPTED REVISED MR
10/67 05/81; 10/89; 03/99; 05/05; 01114; 07/18 02/14; 07118