MARCHING BAND MEMBERSHIP · PDF fileI have read and understand all policies and procedures set forth in the 2017-2018 Marching Band Membership contract ... • Color guard ... Dance

Marching Band Membership Package

2017 Season

2

MARCHINGBANDMEMBERSHIPCONTRACT2017SEASON

Parents/Students:PleasereadALLofthefollowinginformationandreturnallinformationthatrequiresasignatureandanyrequiredmoniesbyJune3,2017–thisincludestheCCSDFormsincludedinthispacket.STUDENTNAME:______________________________________________________________________________________________CCSDSTUDENTID#:_____________________________________GRADELEVEL2017-2018_____________________MARCHINGINSTRUMENT:__________________________________________________________________________________PHYSICALADDRESS:Street_________________________________________________________________________________

City/Zip_________________________________________Subdivison___________________________________________

STUDENTEMAIL:____________________________________________________________________________________________STUDENTCELL#_______________________________________________________________________________________________PARENT(S)EMAIL:____________________________________________________________________________________________PARENT(S)CELL#:___________________________________________________________________________________________STUDENTT-SHIRTSIZE:_________________SNEAKERSIZE(formarchingshoes):________________________

Ihavereadandunderstandallpoliciesandproceduressetforthinthe2017-2018MarchingBandMembershipcontractandunderstandIamenteringintoafinancialagreementwithHillgroveBandBoostersAssociation,a501(c)3nonprofitgroup.Iagreetopayfeesand/orfundraisetothebestofmyability.Iacknowledgepaymentinfullofbandfeesensures“goodstanding”status,whichenablesstudenttoparticipateinoptionalbandactivitiesandtripsduringthe2017-2018schoolyear.StudentSignature:______________________________________________ Date:_________________________ParentSignature:_______________________________________________ Date:_________________________

MARCHINGBANDDEPOSIT$350PAID____________OR$900DISCOUNTRATE/PAIDINFULL___________WATERJUG$10PAID_________OR_________Iwillre-usemywaterjugfromlastyearSUMMERBANDCAMPMEALS$40PAID_________OR_________optout&bringyourowndinner

3

MARCHINGBANDINSTUCTIONALANDEQUIPMENTFEESMARCHINGBANDKickoffisJune2ndforthe2017season.Commitmentformswillbeavailableandsenthomewithstudentspriortospringmarchingbandcampweekendandavailableonlineonourwebsite.

2017MARCHINGBAND-$1000

Thisfeecoversthefollowing(includedbutnotlimitedto):• Instructionalstaff• Uniformcosts• EquipmentCosts• Colorguardflagsandcostumes• ShowDesign(MusicandVisual)

• Contestregistrationfees• Props(materialsandbuildout)• Travel(busesandtrucks)• Administrativecosts• Medical/FirstAidexpenses

Earlypayincentive!!!

***Withfullupfrontpaymentof2017marchingbandactivityfeesbyJune30th(harddeadline),a$100discountwillbegivenmakingtheactivityfee$900insteadof$1,000.***

…………………………………………………………………………………………………………………………………………………………

MarchingBandTrip-BOAWinston-Salem,NorthCarolina

TripCost-$550

Thisyear’smarchingbandwilltakeatriptoNorthCarolinatocompeteintheBOAWakeForestregional.Travelingwiththemarchingbandisagreatexperienceforourstudentsandallowsthemtimeforteambuilding.Wehavenottraveledin5years,soweareexcitedtotakethesestudentsontheroad!

Herearethemaindetails:

Friday,October13th: TravelbyCoachBus:lunchontheroad,practiceataschool

DaveandBuster’sthateveningfordinnerandplay

Saturday,October14th: BOAWinston-Salemcompetition(atWakeForestUniversity)

Sunday,October15th: Carowinds-www.carowinds.com TravelbyCoachBustoreturnhomeSundayevening

4

PAYMENTSCHEDULEAllbandfundsarepaidto,andhandledby,theHillgroveBandsBoosterAssociation(HBBA).HBBA’streasurersarevolunteers.Weappreciateyourpatienceasfundsaredepositedandpostedinastimelyamanneraspossible.

Pleasefollowthepaymentschedulebelow: Costsincludetripandequipment/instructionalfees

Monthly BandFeesupfront AllUpFrontJune3rd-$350 June3rd-$900 June3rd-$1450

June30th-$300 June30th-$150trip July31st-$300 July31st-$200trip Aug30th-$300 Aug30th-$200trip

Sept22nd-$300 WaystoPay:

1. Bringacheckorcashandplaceitinthedropboxinthebandhall.Theblackboxislocatedinthelockersontheleftoftheroomunderthelargetrophies.Donothandyourfundstothedirectors,theywillnothandlethem.Yourcashedcheckwillserveasyourreceipt.Inthecaseyouchoosetopayincash,pleasecontactatreasurerforyourreceipt.

a. AllchecksshouldbemadeouttoHBBAb. Pleasemakesurestudentnameisindicatedonthecheck!

2. PayviacreditcardonPayPalonwww.hillgroveband.com

a. Allpaypalpaymentsaresubjecttoa3%conveniencecharge

3. MailachecktotheHBBAPOBox:3600DallasHwySte.230Box155Marietta,GA,30064

…………………………………………………………………………………………………………………………………………………………FRIDAYMEAL/COMPETITIONMEALS

HBBAoffersaMealPlanthatallowsstudentstoprepayandreceivedinneronFridayfootballgamesandrehearsals,andSaturdaycompetitions.Mealsareofferedatacostof$8eachandareofferedonthefollowingdates:

Fridays:August18,25-September1,8,15-October6,20,27-November3Saturdays:October7&28MondayOctober9th(CCSDBandExhibition)

SignupsfortheMealPlanwilloccurduringSummerBandCamp.Pleasebeonthelookoutforthatinformation.Inthecaseyouchoosenottoparticipate,pleasemakesureyourstudentisfedimmediatelyafterschoolonFridaysbeforegames.Saturdaymealtimeswillbepostedwhenschedulesarereleased.

5

REQUIREDACCESSORIESFORWINDS,PERCUSSION,COLORGUARD

Marchingbandisanextra-curricularactivitythatrequiresafewitemsthatarenecessarytoour“sport”.Theitemsbelowarerequiredforallmarchingbandstudents.

REQUIREDFORALLMEMBERS:Item Cost DeadlineforPaymentBlackwaterjug(ifneeded) $10 June3rdREQUIREDFORWOODWINDSANDBRASSItem Cost DeadlineforPaymentMTXMarchingBandShoes (ifneeded) $40 July21st

UniformGloves(2pairblack,2pairwhite)*windsonly $12 July21st

Calf-lengthsocks,Dri-fitshortsleevedshirt,andathleticshorts PurchasedSeparately TheseitemsMUSTbesolidblackREQUIREDFORPERCUSSIONItem Cost DeadlineforPaymentMTXMarchingBandShoes (ifneeded) $40 July21st

UniformGloves(2pairblack,2pairwhite)*windsonly $12 July21st

Calf-lengthsocks,Dri-fitshortsleevedshirt,andathleticshorts PurchasedSeparately TheseitemsMUSTbesolidblackSticks/Malletsasneeded TBD Asneeded

REQUIREDFORCOLORGUARDItem Cost DeadlineforPaymentDanceShoes(ifneeded) $30 July21stGuardGloves(ifneeded) $16 July21stUni-tard(uniformundergarment/ifneeded) TBD StudentPurchasedWarmupJacketandPants(ifneeded) $70 Sept22ndRifle(forthosewishingtobeonrifleline) ~$50 June3rd

6

Eachmemberoftheensemblemustreadandagreetothetermsasfollowsinordertoparticipate.Inreturn,theHillgroveMarchingBandanditsstaffwillprovideallnecessaryinstruction,materials,travel,andexperiencesinordertoinsureasafe,productive,andrewardingexperience.PLEASERETURNALLTHENECESSARYATTACHEDFORMSWITHYOUR$200DEPOSITBYJUNE3,2017.THE$200DEPOSITMUSTBERECEIVEDTOENSUREASPOTFORTHE2017MARCHINGSEASON.ATTENDANCEPOLICY:

1. Afullrehearsalandperformancecalendarisattached.2. AllrehearsalsandperformancesareMANDATORY.3. Studentswhomustmissarehearsalmustreporttheirabsencevia

http://www.hillgroveband.com/the-essentials/absence-request/4. Absencesmustbereported2DAYSinadvance.5. Last-minuteabsencessuchasillnessorfamilyemergencyshouldbereportedtoMr.Erwinwithin

areasonabletimeframe.6. Ifyouareabsentfromschool,pleasebringMr.Erwintheattendancenotethedayyoureturn.7. Absencesfromperformanceswillnotbepermittedexceptinthemostextenuatingcircumstances.8. Rehearsalsbeginontimeandwillendontime.Thestart/endtimeofrehearsalsDOESNOTinclude

traveltimeorsetupandstowingofequipment.Expectyourstudenttotake10-15minutestoprepareoneithersideofrehearsaltime.

9. BeingTardytorehearsalisonlypermittedfortutoring.Clubmeetingsarenotexcused.Youmustcommunicatewithyourclubsponsoryourobligationstotheensemble.

ATTENDANCECONSENQUENCES:

1. AbsenceswillbeEXCUSEDorUNEXCUSEDatthediscretionofthedirectors.AgeneralruletofollowisthatifCCSDwillexcuseit,sowillwe.

2. ANYUNEXCUSEDABSENCEduringtheweekoftheperformanceWILLresultinthestudentinquestionbeingsidelinedfortheupcomingperformance.

3. AfterAugust1st-THREEunexcusedabsencesinthecourseoftheresultwillresultinremovalfromtheensemble.

4. Ifyouaresidelined,youmuststillattendINUNIFORM.5. AnyinstanceofISSorOSSwillbeconsideredUNEXCUSED.Youmaynotattendrehearsalifyou

aresuspended.6. UnexcusedtardieswillbemadeuppriortoorafterrehearsalBEFOREthefollowingperformance.

7

REHEARSAL/PERFORMANCESCHEDULEJULY2017 BANDCAMP:July17th–July21st-9:00am–9:00pm POSTCAMP:July24th–July26th–6:00pm–9:00pm POSTCAMPPERFORMANCE/COOKOUT:July28th(evening)Onceschoolstarts,weeklyrehearsalsareasfollows: MONDAY:4:00pm–7:00pm TUESDAY:4:30pm–7:30pm THURSDAY:4:30pm–7:30pmAUGUST2017 WEEKENDREHEARSALS AUGUST12TH–9:00AM–12:00NOON

*AUGUST25TH-4:00PM–9:00PM(Fridaynight/nofootballgame)*AUGUST26TH-9:00AM–6:00PM

*MarchingBandmini-campPERFORMANCES

AUGUST18th–Football/CorkyKell@GAStateStadium(TurnerField)SEPTEMBER2017 WEEKENDREHEARSALS SEPTEMBER16th-9:00AM–6:00PM PERFORMANCES SEPTEMBER1st-Football@NorthGwinnett SEPTEMBER8TH-Footballvs.WestForsyth SEPTEMBER15TH-Football@Campbell SEPTEMBER22nd–Footballvs.SouthGwinnettOCTOBER2017 WEEKENDREHEARSALS OCTOBER21st-9:00AM–4:30PM PERFORMANCES OCTOBER6th-Footballvs.NPaulding OCTOBER7TH–BOAJacksonville OCTOBER9TH–CobbMarchingBandExhibitionatMcEachern

OCTOBER14th–BOAWakeForest(***MarchingBandTrip10/13/17-10/15/17)OCTOBER20th–Footballvs.KennesawMountainOCTOBER27th-Football@NorthCobbOCTOBER28th–BOAAtlantaSuperRegional

NOVEMBER2017 PERFORMANCES NOVEMBER3rd-Footballvs.McEachern

8

HillgroveBandsBoosterAssociation,Inc.2017-2018ProjectedFundraisers

SustainingaqualitybandprogramrequiressupportoverandabovethatwhichisprovidedthroughtheinstructionalprogramssupportedbytheCobbCountySchoolDistrict.Fundraisingisnecessarytomeettheseadditionalcosts.Inanefforttohelpmeettheneedsofthegeneralbandfundandtoassiststudentsinpaymentofbandfees,thefollowingfundraisersareprojectedforthe2017-2018SchoolYear.Somefundraisersgodirectlytosupportthegeneralfund,whichbenefitsthebandasawhole.Otherfundraiserswillbedesignatedas100%bandfees(toassistwithstudentaccounts).Whileitisrealizedthatyouandyourstudent(s)maynotbeabletoparticipateinallfundraisers,thefollowinginformationisprovidedtoassistyouinplanning.Additionalfundraisersmaybeaddedshouldtheneedforadditionalfundsbeidentified.

Fundraiser ProjectedDateFundsapplied

toward

Scrip On-going 100%BandFees

Cookiedough August 100%BandFees

AnnualFundLetters BeginslateSpring 100%BandFees

Kenny’sPies Fall 100%BandFees

Domino’sCards Fall 100%BandFees

Flocking On-going 100%GeneralFund

RestaurantNights On-going 100%GeneralFund

TasteofWestCobb April/May 100%GeneralFund

*Morefundraisersarebeingreviewedandwillbesharedassoonasthatinformationiscomplete.

MiscellaneousHBBAInformationOurBoosterisanon-profitorganizationwitha501C3fromtheIRS.Weoperatewithintherulesandregulationssetforthfromthisgroup,aswellasCobbCountySchoolDistrict’srulesforBoosterClubs.WehaveBy-Laws,ElectedOfficers,CommitteeChairs,andoperatesolelytosupporttheeffortsofthebandprogram.Weareheretomakethisprogramthebestwecanforthestudentswhoparticipateinbothconcertandmarchingbandaswellasguard.Volunteersareneededandappreciated!CurrentElectedOfficersandCommitteeChairsarelistedonthebandwebsiteatwww.hillgroveband.com.Thisisourmainplaceforinformation,includingspiritwear,calendar,announcements,andrequirements,aswellasotherHBBAdetails.

9

FINANCIALASSISTANCE

HBBAispreparedtoofferfinancialassistanceforthosefamilies/studentswhohavethegreatestneedforsupport.Wearesensitivetoeachfamily’sindividuallyuniquesituationandwillattempttodoallwecantohelp.

ToapplyforHBBAfinancialassistance,thefollowingisdueonorbeforeJune3rdforconsiderationforthe2017season:

1. Thisform,filledoutfully(incompleteapplicationswillnotbeconsidered)2. AnessaywrittenbytheSTUDENTastowhytheywouldliketoparticipateinthemarching

band,whatbenefitsitwouldbringthempersonally,ANDwhattheywillbringtothegroup.3. FamiliesMUSTagreetoparticipateinfundraisingactivitiestoreceiveHBBAfinancial

assistance.Ifthisisnotsatisfied,financialassistancewillnotbeanoptionforfutureyears.

APPLICATIONFORFINANCIALASSISTANCEStudentName:____________________________________ Grade:9101112Section/Instrument:_______________________________________ParentName(s):____________________________________________________________________________________EmailAddress(es):_________________________________________________________________________________PhoneNumber(s):_________________________________________________________________________________Weareapplyingforthefollowingassistancelevel(circle):

Upto80%TuitionAssistance PartialAssistance AlternatePaymentPlan(pleaseincludedetails/planrequested)

***BysigningbelowweacknowledgethatourfinancialsituationwillbereviewedbytheExecutiveBoardoftheHillgroveBandBoostersAssociationandthatwewillberequiredtoparticipateinfundraisingactivitiesofferedbyHBBAtosatisfyourfinancialassistanceagreement.ParentSignature:_________________________________________________Date:_________________________

10

MARCHINGBANDSEASON

GeneralInformationforourFamilies

Weperformacustomshoweachyear,andthismeanssomeadditionalexpenses-butwethinkit’sworththeextracostforourstudents.Acustomshowmeansourmarchingbandperformssomethingspecialthatsetsthemapartfromallothers.Ourmarchingbandfeesareoneofthemostcost-effectiveinCobbCounty,andhaveremainedthesameforthelast8years.SomeoftheitemsthatareincludedinHBBA’sbudget(HillgroveBandBoosterAssociation)thatpaysforafewofourbigmarchingbandexpensesincludethefollowing:

Customdrill $10,000Custommusicarrangementandmusiclicense $10,000Transportationforcompetitions–busesforstudents $12,000+Marchingbandstaffandsectionalcoaches $60,000+Colorguardoutfits,flags,etc. $15,000+Props $7,000+Showshirtsforeverymarchingbandstudent $1,800+

Whilethisisnotalloftheexpensesthatcovermarchingband,thisisashortlistofsomeofourlargeritems.Wesharethisinthespiritoftransparencyaswellastoencourageourbandfamiliestopayorfundraisetocovermarchingbandfees.**Marchingbandfeeswillremain$1,000for2017-2018,andwewilloffera10%discountagainthisyearforeachstudentwhopays$900infullbyJune30th(harddeadline/noextensions).HBBAoffersmanyopportunitiestofundraisewhichhelpsoffsetstudentfees.Weencourageeveryonetotakeadvantageofthisopportunity.**Againthisyear:Wewillalsohavethe2017-2018AnnualFundlettersuploadedbeforeJune1standrequireeachmarchingbandstudenttomailatleast5tohelpfundraise.AllproceedsraisedfromAnnualFundlettersgodirectlytothestudent’sledgertooffsetfees.UpdatedAnnualFundletterswillbepostedontheHillgroveBandwebsiteatwww.hillgroveband.com.