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~tQ'/, Q'f\\0 City of Troy us~
Thursday, March 26, 2015, 4:00 PM
TROY CITY COUNCIL COMMITTEE MEETING NOTICE
COUNCIL CHAMBERS, CITY HALL 100 S. MARKET STREET, TROY, OHIO
Finance Committee (Kendall [Chm.], Schweser, Tremblay) 1.
Provide a recommendation to Council regarding authorizing the City
of Troy to participate in
the ODOT cooperative purchasing program for the purchase of rock
salt for ODOT's summer and winter contract bids. Emergency
legislation is requested.
2. Provide a recommendation to Council regarding authorizing the
Director of Public Service & Safety to advertise for bids and
enter into a contract for the curbside recycling program at a cost
not to exceed $400,000 per year.
3. Provide a recommendation to Council regarding authorizing the
Director of Public Service & Safety to enter into an agreement
with the Ohio Benefits Cooperative related to the group health
insurance benefit based on a joint self-insured program.
4. Provide a recommendation to Council regarding authorizing the
Director of Public Service & Safety to enter into an
interagency agreement with the Ohio Development Services Agency
(ODSA) for the administration of the Economic Development Revolving
Loan Fund. This is the 5th renewal of the interagency agreement.
Emergency legislation is requested.
5. Provide a recommendation to Council regarding items to be
included in a reappropriation.
Streets & Sidewalks Committee (Phillips [Chm.], Heath, Snee)
1 . Provide a recommendation to Council related to the
recommendation of the Assessment
Equalization Committee regarding the Streetscape 3B Project,
bidding the Streetscape 3B Project at a cost not to exceed
$575,000.
Utilities Committee (Tremblay [Chm.], Clark, Twiss) 1. Provide a
recommendation to Council regarding authorizing the Director of
Public Service &
Safety to enter into a professional services agreement with RA
Consultants, LLC for a Sewer Regionalization and Rate Study at a
cost not to exceed $50,000.
Other Committees/items may be added.
3-25-2015
cc: Council Mayor Mr. Titterington Mr. Livingston Mr. Stickel
Department Heads Chamber of Commerce Bd of Education media
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FINANCE
COMMITTEE
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TO:
FROM:
DATE:
MEMORANDUM
Mrs. Baker, President of Cou~
Patrick E. J. Titterington ~~
March 23, 2015
Patrick E. J. Titterington
Troy, Ohio 45373
www.troyohio.gov
phone: (937) 335-1725 fax: (937) 339-8601
[email protected]
SUBJECT: PARTIOPATION IN SALT PURCHASE THROUGH OHIO DEPARTMENT
OF TRANSPORTATION BID - REQUEST FOR SPEOAL MEETING OF COUNOL
RECOMMENDATION: That Council authorizes the City of Troy to
participate in both the summer and winter bids of the Ohio
Department of Transportation (ODOT) for rock salt. Because of the
April 2 deadline of ODOT for participation, it is requested that
emergency legislation be considered at a Special Meeting of Council
prior to Apri13.
BACKGROUND: For several decades, Troy's road salt supply has
been included in the bid of an organization known as SWOP4G. ODOT
bids salt for the State's use. ODOT has invited municipalities to
be included in their summer and winter salt bids. Troy was recently
invited to be included in that bid. To be included, specific
legislation must be enacted and presented to ODOT no later than
April 3 so that ODOT is aware of the quantities to be included in
their bid. The ODOT deadline is prior to the April 6 meeting of
Council. ODOT plans to start their bidding process on April 6 for
the summer bid.
Participation in the ODOT bid, while continuing to partner with
SWOP4G would permit the City to potentially partner with the
purchasing power of ODOT and SWOP4G to assure that Troy's salt
quantity needs are met and at the best possible price.
REQUESTED ACTION: That the City of Troy be authorized to
participate in the ODOT cooperative purchasing program for the
purchase of rock salt for both the Summer Contract and the Winter
Contract bids of ODOT. So that Troy can be included, it is
requested that a Special Meeting of Council be called to consider
this as emergency legislation.
cc: Mayor Beamish
@
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~tQ'/, Q'f\\0 City of Troy~---\)S~
TO: PATRICK E.J. TITTERINGTON, DIRECTOR OF PUBLIC SERVICE AND
SAFETY
FROM: Jillian Rhoades, PE, City Engineer JAR
DATE: MARCH 19, 2015
SUBJECT: Request to Participate in ODOT Salt Bid
Jillion A Rhoades, PE . --100 S. Market Street, P. 0 . Box 3003
Troy, Ohio 45373-7303
phone: 937-339-2641 /fax: 937-339-9341
jillion [email protected]
With the 2014-15 Winter Season behind us, it is time to begin to
plan for the 2015-16 Winter Season. The last several years have
depleted our salt stored down to approximately 200 tons. On
average, the City uses approximately 1 ,000 tons of salt.
ODOT has invited all municipalities to participate in a
cooperative salt contract for the summer and/or winter bid. As part
of the participation, legislation is required authorizing the City
to participate. Legislation is required by ODOT by April3,
2015.
The City anticipates competitive and potentially lower prices
than the 2014-15 SWOP4G bid. ODOT stated that prices are expected
to stay escalated, but hope to minimize the price escalation by
bidding earlier for the 2015-16 salt need. The City wants to be
able to potentially partner with the purchasing power of both ODOT
and SWOP4G to assure that we have a quantity of salt at the best
possible price.
The 2015 Budget includes $125,000.00 split among the Street and
State Highway Funds. Since ODOT requires that 100 percent of the
bid amount be purchased, the City is requesting 800 tons of salt
requested for the ODOT Summer Bid.
Staff requests that legislation be passed to allow the City to
participate in the ODOT Salt Bid for the Summer and Winter season.
Due to the tight time frame for this legislation, we request that
this legislation be an emergency.
If you need additional information, please let me know.
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~tQ'/, Q'f\\0 City of Troy us~
TO:
FROM:
DATE:
MEMORANDUM
Mrs. Baker, President of J/'cil
Patrick E. J. Titterington~~ March 23, 2015
~ Patrick E. J. Titterington - .... - - .-l 00 S. Market Street
P. 0 . Box 3003
Troy, Ohio 45373
wvvw. troyohio.gov phone: (937) 335-1725 fax: (937) 339-860
l
patrick. titteri ngton @troy ohio .gov
SUBJECT: BIDDING AUTHORIZATION- CURBSIDE RECYCLING PROGRAM
RECOMMENDATION: That Council authorize the Director of Public
Service and Safety to advertise for bids and enter into a contract
for a three-year contract for the curbside recycling program at an
annual cost not to exceed $400,000.
BACKGROUND: The City of Troy contracts for the curbside
recycling program. The current contract with Rumpke will expire
during the month of May. The 2014 annual cost for the contract was
approximately $306,000. The amount budgeted for 2015 is
$330,000.
As a part of preparing for the bidding a new recycling contract
staff has recommended that the City bid based the use of toters,
with alternate bids that would include the use of the current bins
as containers. Toters would provide a larger recycling container
with a lid, which should help prevent recyclables blowing around or
being rain soaked under certain weather conditions. Therefore, the
requested authorization is $400,000. Also, the contract term
recommended is two years, with up to two one-year mutually agreed
upon extensions.
We would also note that the last two recycling contracts were
bid with the City of Piqua, with a discount provided if both cities
selected the same contractor. This will not be an option with this
contract as Piqua plans to bring their curbside recycling program
in-house.
REQUESTED ACTION: It would be appreciated if you would assign to
a Committee of Council authorizing the Director of Public Service
and Safety to advertise for bids and enter into a contract for a
curbside recycling program at a cost not to exceed $400,000, based
on the terms noted above.
cc: Mayor Beamish
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~tQ'/, Qt\\0 City of Troy us~
To: PATRICK E.J. TITIERINGTON, DIRECTOR OF PUBLIC SERVICE AND
SAFETY
FROM:
DATE:
SUBJECT:
Jillian Rhoades, PE, City Engineer
MARCH 11, 2015
Authorization to Bid Curbside Recycling Program
JAR
Jlllian A Rhoades, PE . --100 S. Market Street, P. 0. Box
3003
Troy, Ohio 45373-7303
phone: 937-339-2641 /fax: 937-339-9341
[email protected]
The three {3) year curbside recycling contract with City of
Piqua will expire during the month of May 2015. The City of Piqua
plans to proceed with recycling in-house beginning at the
expiration of their {our) current contract with Rumpke.
City staff evaluated performing curbside recycling in-house
versus continuing to contract out. It is recommended that curbside
recycling continue to be bid/contracted out for the following
reasons: less expensive and insufficient personnel and capital
equipment. If the curbside recycling program was completed
in-house, the pros identified are the following: more control of
customer service and not being dependent on an outside agency for
residential issues/concerns.
Staff is in the process of evaluating a future plan for both
curbside recycling and refuse collection due to several neighboring
communities updating their collection methods and the capital plan
to purchase replacement packer trucks in the next two {2) years.
Staff is evaluating the cost effectiveness of converting refuse
collection to semi-automation in 2017. When we review bid specs for
the new packer trucks, converting recycling to toters is a good
test. That analysis of semi-automation for refuse will be presented
at a later date.
Previously, the curbside recycling program has been bid out for
a three {3) year period . Due to the need for replacement packer
trucks, staff requests that the curbside recycling program be
bid/contracted out with several options for length of the
contract.
Currently, recycling is collected in 18-gallon bins. Another
collection method, semi-automation, includes a large 65-gallon tote
with wheels and a lid for recycling. Staff has identified the
following pros and cons for the larger 65-gallon totes:
Pros Encourage recycling and reduce refuse Allows for
semi-automation collection Reduce/eliminate loose recycling
material Less labor intensive Wheels for easier maneuvering
Cons Larger container to move More difficult to store larger
container Specialized truck attachment for collection More
expensive recycling container
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Staff requests that the curbside recycling program be bid out
under the following circumstances at a cost not to exceed $400,000
annually: 1. Base Bid: Curbside recycling collection with 65-gallon
toters with the contractor providing full replacement toters for a
contract term of
two (2) years and a mutually agreed upon two (2), one (1)-year
extensions.
2. Alternate Bid #1: Curbside recycling collection with
65-gallon toters with the contractor providing full replacement
toters for a contract term of three (3) years and a mutually agreed
upon two (2), one (1)-year extensions.
3. Alternate Bid #2: Curbside recycling collection with
18-gallon bins with the contractor providing full replacement bins
for a contract term of three (3) years and a mutually agreed upon
two (2), one (1)-year extensions.
Please let me know if there are any questions or concerns.
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TO:
FROM:
DATE:
MEMORANDUM
Mrs. Baker, President of CUJ' / Patrick E. J. Titterington r"'fY
March 23, 2015
Patrick E. J. Titterington
Troy, Ohio 45373 W\NVV. troyohio.gov phone: (937) 335-1725 fax:
(937) 339-8601 patrick. titterington @troyohio .gov
SUBJECT: AUTHORIZING AGREEMENT WITH OHIO BENEFITS COOPERATIVE
RELATED TO HEALTH INSURANCE BENEFIT FOR EMPLOYEES
RECOMMENDATION: That Council authorizes the City of Troy to
continue to participate in the Ohio Benefits Cooperative for the
City's group health insurance benefit based on a joint self-insured
program.
BACKGROUND:
For approximately nine years the City of Troy has been a member
of the Ohio Benefits Cooperative (OBC) for the purchase of the
group health insurance benefit, as well as the group life insurance
benefit. There are currently 13 cities/villages/townships that
comprise the membership of the OBC. We believe that being a member
of the OBC has been a benefit for the City. While there have been
annual increases in the cost of the health insurance benefit, those
increases have generally been less than the increase the City of
Troy would have received for a stand-alone health insurance plan.
Recently, the OBC Board has evaluated the potential benefits,
including avoidance of fees imposed for fully insured plans, which
may be realized by moving to a self-insured program. A self-insured
program would include the purchase of stop-loss insurance against
high claims. A self-insured program also includes appointing an
administrator, which would be the Jefferson Health Plan (JHP).
There is no change for the employee as far as utilizing benefits
under the self-insured program.
The OBC has had to make some by-law changes to particularly
reference the self-insured plan. Such changes generally allow for
participation in a joint self-insurance pool and clarify other
regulations regarding delinquent or withdrawing members. The
by-laws have been reviewed by the Director of Law, who found no
issues with the by-laws as written.
REQUESTED ACTION: That the Director of Public Service and Safety
be authorized to enter into an agreement with the Ohio Benefits
Cooperative related to the group health insurance benefit.
cc: Mayor Beamish
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TO:
FROM:
DATE:
Mrs. Baker, President of cof)cil
Patrick E. J. Titterington ~~ March 20, 2015
MEMORANDUM
Patrick E. J. Titterington
Troy, Ohio 45373
www.troyohio.gov phone: (937) 335-1725
fax: (937) 339-8601 patrick. titteri ngton @troyohio .gov
SUBJECT: OHIO DEVELOPMENT SERVICES AGENCY - INTERAGENCY
AGREEMENT - ED RLF ADMINISTRATION
RECOMMENDATION: That Council authorizes a new Interagency
Agreement with the Ohio Development Services Agency (ODSA) related
to the administration of the Economic Development Revolving Loan
Fund.
BACKGROUND: In 2011 Council approved legislation authorizing the
City to enter into an interagency agreement with the Ohio
Department of Development (ODOD) regarding procedures for the
administration of the Economic Development Revolving Loan Fund (ED
RLF). The state agency name has been changed to Oho Development
Services Agency (ODSA).
The most recent agreement period was for three years, through
December 31, 2014. Three prior three-year agreements were approved
by Troy. ODSA representatives recently contacted the City regarding
having a new agreement in place. The new agreement includes some
procedural modifications to which we have no objection. The City
Development staff has reviewed the agreement and recommended a new
agreement be authorized for a three-year period through December
31, 2017.
Details include:
The interagency agreement is a requirement for those political
subdivisions that have an ED RLF, which includes Troy.
The Agreement will assist ODSA in assuring that the ED RLF funds
are being used as required and loaned out as funds are repaid.
This is similar to other agreements associated with CDBG funds,
such as those regarding lead-based paint rules and the coordination
with the Ohio Historic Preservation Office.
Staff has not had concerns in this working relationship with
ODSA.
REQUESTED ACTION: It would be appreciated if you would assign to
a Committee of Council the subject of authorizing the Director of
Public Service and Safety to enter into an agreement with ODSA for
the administration of the Economic Development Revolving Loan Fund.
As ODSA has asked for return of agreements by April 9,
consideration of emergency legislation is requested.
cc: Mayor Beamish J. Dando G Harris
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INTERDEPARTMENTAL CORRESPONDENCE
Date: March 20, 2015
To: Patrick Titterington, Public Service and Safety Director
From: James Dando, Development Direc~e-9-
Copies: Sue Knight, Clerk of Council James Livingston, Law
Director
Re: ODSA Interagency Agreement- ED RLF Administration
Please ask City Council to consider approval of a Resolution
authorizing a renewal of the Revolving Loan Fund Administration
Agreement. This is an interagency agreement with the Ohio
Development Services Agency (ODSA) regarding the procedures for
administering the City of Troy Economic Development Revolving Loan
Fund (ED RLF).
In 2002, ODSA changed its procedures and required every
community that has an ED RLF to enter into an agreement for its
administration. City Council authorized the initial agreement by
adoption of Resolution R-11-03 on January 21, 2003. City Council
has since authorized renewals by adoption of Resolutions R-9-06,
R-63-2008, and R-64-2011. The current agreement expired December
31, 2014 and ODSA has requested it be modified as directed and be
renewed by April 9, 2015.
New modifications to the form of agreement are numerous. The
most significant change for Troy is to make its formerly separate
Downtown Building Repair Revolving Loan Fund (DBR) subject to this
ED RLF Administration Agreement. This will require prior approval
from ODSA for each expenditure from the DBR, as has been the case
for each past expenditure from the ED RLF. Another significant
change is the requirement for a separate annual audit, including a
"single audit" for years in which expenditures from the fund exceed
$750,000. Other changes are identified by yellow highlighting on
the attached form of agreement from ODSA. Most appear to be
selections from ODSA's standard contract language for grants to
private companies. Many of those will not apply to the City of
Troy, such as not owing "any delinquent taxes".
The requirement for an administration agreement is part of
ODSA's effort to better control CDBG funds which are in local hands
and to be able to report as a state to the federal Department of
Housing and Urban Development (HUD). ODSA also uses the information
to encourage cities with local CDBG Program Income to either keep
the dollars working in their communities or to return them to ODSA
for other projects elsewhere in the state. If the City of Troy does
not enter into the new administration agreement, ODSA may recapture
all of the existing and future program income.
Troy's ED RLF has been a successful and important part of our
local economic development program. I recommend City Council
authorize the requested renewal of the Economic Development
Revolving Loan Fund Administration Agreement.
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r-~- - ~. ,
TROY OHIO
'f,,fRt1 1alin11 (.:0 .. :~-i
TO:
FROM:
DATE:
MEMORANDUM
Mrs. Baker, President of Council
Patrick E. J. Titterington ~March 25, 2015
SUBJECT: REQUEST FOR ADDITIONAL APPROPRIATIONS
RECOMMENDATION:
D G Patrick E. J. Titterington Director of Public Service and
Safety
100 S. Market Street, P. 0. Box 3003 Troy, Ohio 45373 www.
troyohio.gov phone: (937) 335-1725/fax: (937) 339-8601
[email protected]
That City Council approve a Reappropriation Ordinance for
various funds in the amount of $1,140,200 to sufficiently fund: the
anticipated costs of the McKaig Road Phase II Reconstruction
Project ($365,200); the purchase of a Fire Rescue Engine to replace
Engine 3 ($155,000); estimated expenses related to the possible
purchase and demolition of downtown area properties for future
parking lot(s) ($125,000); employee benefit costs related to Health
Savings Accounts and the City of Troy Well ness Program ($11
0,000); participation with the Troy Development Council in an
analysis of redevelopment and design options for the intersection
of West Main and Adams Streets ($35,000); design of a future
baseball field complex near Duke Park ($30,000); and repaving of
additional roads as part of the City's annual repaving program
($320,000).
BACKGROUND:
The following is a chart that outlines each appropriation amount
by fund, as well as an explanation of each request.
Fund/ Total General Capital OPWC Storm Water Sewer Other Item
Est. (101) (441) (442) (709) (710) (711) (Various)
-~~~~i-~_f3_~~~- ----- -- ~~?-~:?_ -- ----- ~--- ---------
~------ ---- -~9~ ---- --- ~-~~~~--- --- -~~--~---------- ~- ----
------ -~--- ---Rescue Engine 155 155 0 0 0 0 0 0
----------------------- ------------- --------------------------
------------- ------------- --------------------------
--------------Downtown Pkg 125 125 0 0 0 0 0 0
----------------------- ------------- --------------------------
------------- ------------- -------------------------- ----
----------HSA/Wellness 110 82 0 0 0 9 9 10
----------------------- ------------- --------------------------
------------- ------------- --------------------------
--------------Adams/W. Main 35 35 0 0 0 0 0 0
----------------------- ------------- --------------------------
------------- ------------- --------------------------
--------------Ballfield Complex 30 30 0 0 0 0 0 0
----------------------- ------------- --------------------------
------------- ------------- --------------------------
--------------Road Repaving 320 0 320 0 0 0 0 0
Grand Total $1,140.2 $427 $320 $203 $138.8 $32.4 $9 $10
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Request for Additional Appropriations March 25, 2015 - Page 2 of
3
McKaig Road: City Council approved Resolution #R-11-15 and
authorized staff to bid for Phase II construction improvements. As
mentioned in the Committee meeting held days prior, staff noted
that additional stormwater, retaining wall, and traffic signal
additions/replacements increased the estimated bid price.
Additionally, the State Auditor is requiring us to appropriate the
utility costs in those funds and not as transfers to the OPWC
Fund.
Fire Rescue Engine: During the 2015 budget process, the Fire
Department requested $450,000 to replace Engine 3. However, further
research into options reveals that it would be far more cost
effective and prudent to purchase a Rescue Engine at a cost of
$155,000 more. The benefits to this option include:
Could increase the life of the replacement truck by 5 years,
from a 20-year estimated life cycle to 25 years; Could delay the
replacement of at least one of the other two engines by up to three
years, due to the fact that all heavy rescue equipment would be
consolidated onto the new truck, thus reducing the response
callouts of the other trucks; and,
- Would improve response time to scenes where heavy rescue
equipment is needed because, again, all equipment would be
consolidated onto one vehicle, rather than scattered and stored at
various sites and on other vehicles.
Heavy rescue events could include extrications, high angle
rescues (grain elevator, window washer, etc.), water/ice,
industrial, building collapse, or trench/confined spaces. As part
of this appropriation, we would evaluate options to replace the
heavy rescue tool included in the 2015, as new technology has
become available, which area departments are utilizing, thus making
mutual aid callouts more efficient, as well.
Downtown Parking: Staff continues to review options to
increasing available parking. As part of our review, we recognize
the infeasibility of constructing a parking structure but we have
identified some surface parking options to explore. Those options
would involve the purchase and demolition of existing residences,
which was not budgeted in the 2015 budget. Note that redevelopment
into actual parking lots would occur as part of the 2016 workplan,
at the earliest. Also note that appropriation of funds does not
mean Council is authorizing the purchase of any specific
structures: separate legislation in the future would be required
before any purchases are made.
HSA/Wellness: The City administers a Health Savings Plan (HSA)
as our standard health insurance policy for employees and their
families. An HSA provides more cost effective options for
employees, requires them to become "consumers" of healthcare, and,
over time, improves the City's experience, thus limiting future
year premium cost increases. As part of any HSA, an employer
deposits a portion of the deductible into a special
employee-controlled bank account, to which the employee can also
contribute and which can only be used to offset eligible deductible
expenses, such as co-pays related to medical appointment,
prescriptions, etc. For the 2014-2015 plan year, the City only
contributed 25o/o of the deductible expenses, as we encouraged
employees to divert a one-year negotiated reduction of monthly
premium co-pays into their individual HSA accounts. Starting in
September 2015, that reduction disappears. At the time of budget
approval, we did not know what the next insurance plan would look
like and did not increase the health benefit contributions in each
fund. Note that any increases in contributions to individual HSA
accounts will include wellness incentives to encourage
healthier
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Request for Additional Appropriations March 25, 2015 - Page 3 of
3
behaviors. To further encourage participation, the City would
like to significantly increase its wellness program offerings,
which will require funding.
Adams/West Main Streets: With the demolition of the ITW/Hobart
building at 601 West Main Street and City Council's recent rezoning
of the 40-plus parcels to OC-1, the Troy Development Council is
interested in analyzing the best reuse of this 8-acre group of
properties to maximize reinvestment recommendations to the company.
The City, of course, has a vital interest in remaining a key
participant in this dialogue. Additionally, it will be important to
understand the options to the City, as well as future developers,
of redesigning the public infrastructure at that intersection, as
well as the intersection of West Main and Elm Streets.
Ballfield Complex: The current complex at the intersection of
Eldean Road and County Road 25A continues to flood excessively and
previous funding efforts for repairs and renovations will no longer
be available. Additionally, a community group has been analyzing
options for bringing a special needs "Miracle Field" to Troy. In
anticipation of future outside funding pursuits, it will be
necessary to complete engineering and/or architectural designs at a
rough estimated cost of up to $30,000 to place a complex on a
preferred site near Duke Park (as yet unnamed).
Road Repaving Program: The recent two winter seasons have taken
a toll on Troy's roads. Whereas, the current budgeted bid
authorization of $600,000 should be adequate to address the most
pressing needed repairs, to avoid further erosion and costly spot
repairs, an additional $320,000 to repave sections of ten (1 0)
more roads as part of the 2015 program would be highly beneficial
and would allow us to gain on this growing problem. Better than
anticipated General Fund carryover from 2014 will provide more than
adequate resources to fund these needs, as will be explained
next.
RESOURCES:
In November 2014, City Auditor John Stickel estimated a January
1, 2015 balance in the General Funds of approximately $18.5
million. In fact, after the financial books were closed last month,
our actual beginning balance is much higher, at approximately $21
million. Although it continues to be important that we maintain
adequate fund balances to ensure future year obligations for
services, capital investment, and debt servicing, Mr. Stickel
certifies that funding is available. Since these are carryover
balances, they are most prudently used for capital investments and
not on-going operating costs.
REQUESTED ACTION:
It would be appreciated if you would assign to a Committee of
Council the review of these requests. As there are significant lead
times related to some of these items, I would request the Committee
consider this for a vote at its second reading, which would be at
the next regular Council meeting on Monday, April 6, 2015 (after
the Monday, March 30, 2015 Special Meeting).
cc: Mayor Beamish John Stickel, Auditor Jill Rhoades, City
Engineer Matt Simmons, Acting Fire Chief
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STREETS & SIDEWALKS
COMMITTEE
-
TO:
FROM:
DATE:
MEMORANDUM
Mrs. Baker, President of Council
Patrick E. J. Titteringtoo--{/ tttd March 25, 2015
Patrick E. J. Titterington Director of Public Service and
Safety
Troy, Ohio 45373 www. troyohio.gov phone: (937) 335-1725 fax:
(937) 339-8601 patrick. titterington@troyohio. gov
SUBJECT: STREETSCAPE 3B PROJECT - RECOMMENDATION OF THE
ASSESSMENT EQUALIZATION BOARD AND AUTHORIZING BIDDING OF THE
PROJECT
REQUESTED ACTION: It would be appreciated if you would assign to
a Committee of Council the subject of the recommendation of the
Assessment Equalization Board regarding the objections filed
regarding the sidewalk portion of the Streetscape 3B project and
authorizing the Director of Public Service and Safety to advertise
for bids and enter into a contract for the project at a cost not to
exceed $575,000.
BACKGROUND: The Streetscape 3B project is part of the 2015
Capital Improvement Fund Budget. 3B includes both sides of E. Main
Street from Walnut Street to Mulberry Street. Project elements
include replacement sidewalk and curbs, the paver brick design to
the extent possible, underground utilities, light poles, and other
aesthetics identified as part of this program.
On March 24, 2015, the Assessment Equalization Board (AEB) met
to hear the appeals filed regarding the sidewalk portion of the
project. The report of the AEB is attached. It is the
recommendation of the AEB that:
The estimated assessment amounts for the three subsurface access
hatches be reduced from $8,000 to $6,000;
That if any of the three appellants that has a hatch prefers to
have their own contractor fill in or replace the hatch needs to
notify the Clerk of Troy City Council of that intent within two
weeks of the bid opening for the project, and that such work must
be completed within the time line and the specifications of the
City of Troy for the project;
That all other assessments for this project be approved as
proposed.
The design of this project is complete and has been approved by
the Ohio Department of Transportation (ODOT). The project has been
budgeted at $575,000. $300,000 of the project cost is funded by an
ODOT I MVRPC grant. As a condition of the grant, this project must
be under contract by mid-June at the latest.
RECOMMEDATION: It would be appreciated if you would assign to a
Committee of Council consideration of the recommendation of the AEB
and authorizing the Director of Public Service and Safety to
advertise for bids and enter into a contract for the Streetscape 3B
project at a cost not to exceed $575,000.
encl. cc: Mayor Beamish
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~tQ'/, Qt)\Q City of Troy us~
TO: PATRICK E.J. TITTERINGTON, DIRECTOR OF PUBLIC SERVICE AND
SAFETY
FROM: Jillian Rhoades, PE, City Engineer
DATE: MARCH 25, 2015
SUBJECT: Authorization to Bid and Award Streetscape Phase 38
{PID 93240}
Jillion A Rhoades, PE . --
100 S. Market Street, P. 0 . Box 3003 Troy, Ohio 45373-7303
phone: 937-339-2641 /fax: 937-339-9341
[email protected]
The final design of the Streetscape Phase 38 (PID 93240) project
have been approved to ODOT This project is currently in the budget
in fund 441 (Capital Improvement Projects) at an estimated cost of
$575,000. If the sidewalk assessment is approved, the project can
move into the construction phase. This project is funded in part
with a grant of 80% of the construction costs. Reimbursement will
be applied for once construction is completed. The contract must be
awarded by early June.
Staff is requesting legislation to authorize the bidding of the
Streetscape Phase 38 (PID 93240) project at a cost not to exceed
$575,000.
If you have any questions or would like any additional
information on this please let me know.
-
REPORT OF THE ASSESSMENT EQUALIZATION BOARD TO TROY CITY
COUNCIL
The below members of the Assessment Equalization Board (AEB) met
on Tuesday, March 24, 2015, at 6:30pm to consider the appeals filed
in response to the estimated assessments of the sidewalk portion of
the Streetscape 3B Project (E. Main Street between Walnut and
Mulberry Streets).
Present were: AEB Members Rena L. Gumerlock, Roberta Z. Jacobs,
and William G. Rozell Appellants: Paul Kessler for IORM Lodge 222
(Redmen) {101 E. Main Street)
David Fitzgerald for II II Douglas Boyle (Mojo's) (109 E. Main
Street) Marcia Klein Bodmer (K's) (117 E. Main Street)
James Livingston, Director of Law Jillian Rhoades, City Engineer
Bobby Phillips, member of Council Sue Knight, Adm. Assistant &
Clerk of Council Neil Teaford, City Engineering Staff and inspector
for the project Deborah Swan, former City of Troy Engineer
Prior to the meeting, all AEB members had taken the Oath of
Office.
Mrs. Knight called the group to order.
Election of Chairman: Upon motion of Mrs. Gumerlock, second by
Ms. Jacobs, Mr. Rozell was elected as Chairman of the AEB by
unanimous vote.
Mrs. Knight noted that the members had received background
information including appeals filed by the three property
owners.
Mrs. Rhoades outlined the project, commenting that:
Total project includes sidewalks, decorative pavers (funded by
City), some utility work and street lights. Project will extend the
streetscape design one block east. The estimates provided to
property owners are just that as final costs will not be known
until the project
is bid; property owners will only pay for their share of the
sidewalk and replacement of hatches based on those final costs; and
bids have historically been under the estimates for streetscape
projects.
For safety reasons, existing hatches (access to under the
sidewalk) would be removed and if replaced, would be of the same
design as hatches in areas where this project has already been
completed. Those properties with hatches could continue to have
hatches or have the area filled in based on the following
options:
The fill can be by the City contract or done privately subject
to following the City's specifications and having the work
inspected; the hatch would then be replaced by concrete by the
City's contractor so it matches the rest of the sidewalks;
Have any work needed under the hatches done by the City's
contractor or done privately subject to following the City's
specifications and having the work inspected; the actual hatch
would be part of the City's contract so that the hatches match.
Based on the ORC, the process is that owners must be advised of
the estimated assessments and that has to be done prior to bidding
when final costs would be known. However, the actual cost to the
property owners cannot exceed the amount of the estimated
assessments.
Photos were then viewed of the properties for which appeals were
followed, and discussed by the appellants.
-
PAGE TWO
101 E. Main: Mr. Kessler asked about fees applied to the final
assessed amount. It was explained that the County has a
5% administrative fee if the costs are assessed to the taxes,
that is not a compounded amount (it is not interest), after the
project is completed, owners may pay all or part of the cost, any
unpaid amount is assessed to the property tax, the 5-year
assessment period is set by the ORC and not the City.
Regarding the $8,000 estimate per hatch, the Lodge had one taken
out on Walnut Street at a cost of $1,800. Mrs. Swan explained that
the City's estimate for hatches for all the streetscape projects
has been $8,000, one did cost that amount, and some have been as
low as $1,500; final costs will be known once the project is bid
and property owners only pay the final costs not the estimated
costs.
Mr. Kessler indicated the Lodge may prefer to fill in the space
under the hatch, and Mrs. Rhoades stated the Lodge could do that
themselves, again subject to City specifications and
inspections.
Mr. Kessler asked about elevations for the doorways for handicap
access. Mrs. Rhoades stated the plan is to match the elevations
that currently exist, she will look into the elevations for the
Lodge properties and advise the Lodge if there can be an
adjustment.
The Lodge's primary objection is the estimated cost of the
hatch, although they have concerns about the project in
general.
It was commented that there is not a plan to place the larger
electric panels that were installed on the Square, some electrical
access will be installed level with the curb, and there may be a
traffic control panel installed in front of the Police
Department.
109 E. Main: Mr. Boyle commented that he appreciates what the
City does to keep the downtown looking nice, but he
questions if this is a sidewalk project or a beautification
streetscape project as he feels only 3 squares of sidewalk would
have been marked for replacement under a sidewalk program and the
hatch would not have been impacted at all instead of all sidewalk
under this project.
He commented that he has just completed a lot of interior work
and did not anticipate the cost associated with this project. He
asked if he selects to do the subsurface work himself, will the
City provide engineering drawings. Mrs. Rhoades asked if he plans
to fill in the subsurface or maintain it, and he said he has not
decided as he sometimes uses the subsurface entrance. Mrs. Rhoades
advised that the City would provide the detail to him if he decides
to have the work done himself. She commented that the City is
paying for the beautification aspects of the project.
In response to Mr. Rozell, it was stated that Streetscape has
been constructed block by block.
117 E. Main: Mrs. Bodmer commented that K's will be in business
80 years in July, she has recently had considerable
expense with interior work, repairing the business sign, and
working on the building exterior. Regarding the hatch, she
commented it is only 3'x3'8" and $8,000 seems to be an excessive
estimate based on the size, unless she constructs an interior
access to the basement area (at the loss of eating space) the hatch
must be maintained, and she has a private estimate for the hatch
and related work of $1,500.
Mrs. Bodmer asked about the trees, and was advised they will be
removed and not replaced as the City has had maintenance issues
with the trees that were replaced in other areas of streetscape.
Mrs. Bodmer commented that she paid for the existing tree and for
the memorial plaques (to her parents) as a part of a prior project,
and she was advised that she will be given those plaques.
Regarding the brick pavers, it was commented that as far as
shoveling snow, property owners would be responsible for that area
of the sidewalk as they are now for keeping the sidewalk in front
of the property clear, but replacement of damaged pavers would be
the responsibility of the City.
It was stated that street lighting will not be LED, and the
111ight" will not be less than what exists now.
Mr. Livingston confirmed that the Redmen Lodge may have an
option of retaining or filling in the hatch area, but the owners of
K's and Mojo's may not have such an option.
-
PAGE THREE
A motion was made by Ms. Jacobs, seconded by Mrs. Gumerlock, to
go into Executive Session for the purposes of considering the
comments. Motion passed by unanimous roll call vote. At 7:23 pm the
AEB recessed into executive session.
At 7:41 pm, the AEB returned to regular session upon motion of
Mrs. Gumerlock, seconded by Ms. Jacobs, followed by a unanimous
roll call vote.
RECOMMENDATION: A motion was made by Ms. Jacobs, seconded by
Mrs. Gumerlock, that the Assessment Equalization Board recommends
to Troy City Council that:
The estimated assessment amounts for the three subsurface access
hatches be reduced from $8,000 to $6,000;
That if any of the three appellants that has a hatch prefers to
have their own contractor fill in or replace the hatch needs to
notify the Clerk of Troy City Council of that intent within two
weeks of the bid opening for the project, and that such work must
be completed within the time line and the specifications of the
City of Troy for the project;
That all other assessments for this project be approved as
proposed.
Motion passed, unanimous roll call vote.
The meeting adjourned at 7:45 p.m.
This report of the meeting of the Assessment Equalization Board
and the recommendation regarding the estimated assessments for the
sidewalk portion of the Streetscape 38 Project is approved by:
Rena L. Gumerlock
Roberta Z. Jacobs
William G. Rozell Chairman
-
100 S. Market Street
P. 0 . Box 3003
Troy, Ohio 45373
www. troyohio.gov phone: (937) 335-1 725
fax: (937) 339-8601 sue [email protected]
MEMORANDUM
TO: Assessment Equalization Board Members - Rena L. Gumerlocb
Roberta Z. Jacobs William G. Rozell
FROM: Sue Knight
DATE: March 18, 2015
SUBJECT: APPEALS TO THE ESTIMATED ASSESSMENT FOR THE SIDEWALK
PORTION OF THE STREETSCAPE 38 PROJECT (E. MAIN STREET FROM WALNUT
STREET TO MULBERRY STREET)
The following three property owners have filed appeals in
response to the notice of the estimated assessment of the sidewall?
portion of the Streetscape 38 Project:
IORM Lodge 222 (Redmen) Douglas Boyle (Mojo's) Marcia Klein
Bodmer (K's)
The AE8 has been scheduled to meet as follows:
DATE: TIME:
March 24, 2015 6:30P.M.
101 E. Main Street 109 E. Main Street 117 E. Main Street
LOCATION: Council Chambers, second floor City Hall 100 South
Marbet Street Troy, OH 45373
Please find attached the following information:
Agenda for the March 24 meeting. List of the estimated
assessments. (Those highlighted are the addresses for which appeals
have been
filed.) Copies of letters advising of the estimated assessments
to each of the properties for which appeals have
been filed. Copy of each appeal. Copies of letters advising
those that filed appeals of the meeting of the AEB.
We would libe to administer the oath of office to each of you
about ten minutes prior to the start of the meeting. Also, we would
suggest that you might want to personally view the sidewalbs in the
project area, perhaps specifically those for which appeals have
been filed.
encl.
-
March 24, 2015 6:30PM
AGENDA ASSESSMENT EQUALIZATION BOARD
CITY OF TROY, OHIO
Council Chambers, City Hall
1. Selection of Chairman
2. Hearing of any appeals filed regarding the estimated
assessments of the sidewalb portion of the Streetscape 38
Project
3. Provide a recommendation to Council regarding filed
appeals
-
FOR AEB- HIGHLIGHTED THOSE THAT FILED APPEALS
Typical Area of Sub-surface unit price Concrete Unit Price
ParceiiD Assessed Address Owner Mailing Address City State Zip
Frontage width Concrete Area concrete costs subs. Est. Final
Costs
------ n --- -- -- -D08-000880 101 E Main Street IORM Lodge 222
103 1/2 E. Main St Troy Ohio 45373 82.7 14 1157.8 1 $7.00 $8,104.60
$8,000.00 $16,104.60
008-000890 109 E Main Street Mr. Douglas Boyle 633 Sedgwick Troy
Ohio 45373 18.5 14 259 1 $7.00 $1,813.00 $8,000.00 $9,813.00
-D08-000910 l111 E Main Street I Mr. David Smith, Trustee j242
Newport Dr. Unit 506 jNaples jFiorida 1- 341141 18.51 141 259 1 I
$7.oo l $1,813.00 1 I $1,813.00 008-000850 1113 E Main Street I Mr.
Roger Prim 1740 Sunnymeade Place lrroy I ohio _]_
--- -~ -45373 1 37.1 1 14 1 519.41 ----- _I _ $7.oo l $3,635.801
-- I $3,635.80
008-000840 117 E Main Street Mrs. Marcia Ryan Bodmer 11 Elmwood
Ave. Troy Ohio 45373 17 14 238 $7.00 $1,666.00 $1,666.00
D08-000830 117 E Main Street Mrs. Marcia Ryan Bodmer 11 Elmwood
Ave. Troy Ohio 45373 27.7 14 387.8 1 $7.00 $2,714.60 $8,000.00
$10,714.60 - -- -
008-000820 121 E Main Street Mr. John Wilson 1125 Washington
Road Troy Ohio 45373 32.3 14 452.2 $7.00 $3,165.40 $3,165.40
008-250118 124 E Main Street City of Troy 57.5 14 805 $7.00
$5,635.00 $5,635.00
D08-001500 112 E Main Street Mr. Leo Grilliot 229 Grant St. Troy
Ohio 45373 18.2 14 254.8 $7.00 $1,783.60 $1,783.60
D08-001530 110 E Main Street BBA LLC (Mr. & Mrs. Bill
Arthur) 1116 S. Crawford St. Troy Ohio 45373 18.2 14 254.8 $7.00
$1,783.60 $1,783 .60
D08-001510 100 E Main Street Mr. Robert Conard 2100 S. CR 25A
Troy Ohio 45373 81.5 14 1141 $7.00 $7,987.00 $7,987.00
_ _ L -$64,101.60
-
IORM Lodge 222 1 03 Y2 East Main Street Troy, Ohio 45373
SUBJECT:
Dear Property Owner:
CERTIFIED MAIL
Sue G. Knight
100 S. Marlc:::e1 Street P. 0. Box 3003 Troy, Ohio 45373
www.troyohio.gov phone: (937) 335-1725 fax: (937) 339-8601
sue.l
-
Mr. Douglas Boyle 633 Sedgwick Way Troy, Ohio 45373
SUBJECT:
Dear Mr. Boyle:
CERTIFIED MAIL
Sue G. Knight
Clerk of Council
100 S. Market Street P. 0. Box 3003 Troy, Ohio 45373
www.troyohio.gov phone: (937) 335-1725 fax: (937) 339-8601
sue.l=+--"'--........:::;...--'----:o""---L--=--:-+---+----
Sue G. Knight, Clerk of Council
-
Mrs. Marcia Ryan Bodmer 11 Elmwood Avenue Troy, Ohio 45373
CERTIFIED MAIL
Sue G. Knight
100 S. Market Street P. 0. Box 3003 Troy, Ohio 45373
www.troyohio.gov phone: (937) 335-1725 fax: (937) 339-8601
[email protected]
February 19, 2015
SUBJECT: NOTICE OF NECESSITY OF STREETSCAPE PHASE 38 (EAST MAIN
ST. FROM WALNUT ST. TO MULBERRY ST.) AND FILING OF ESTIMATED
ASSESSMENTS
Dear Mrs. Bodmer:
On February 17, 2015, the Council of the City of Troy adopted
Resolution No. R-4-2015, declaring the necessity of
constructing/repairing certain sidewalks. Under the Resolution, the
City is required to construct sidewalks abutting your property at
117 East Main Street, Parcel ID numbers D08-000830 and D08-000840,
Troy, Ohio, in accordance with the plans and specifications filed
in the Office of the Clerk of Council of the City of Troy,
Ohio.
The estimated assessments for the cost of constructing/repairing
certain sidewalks and, if applicable, removing exterior subsurface
basement access in the City of Troy, Ohio, for the Streetscape
Phase 3B improvement project as provided in the above referenced
Resolution have been made and are now on file for inspection by
interested persons in the Office of the Clerk of Council at City
Hall. The total project is estimated at $575,000 and includes the
sidewalk paver system, street lighting replacement, East Main
Street and Mulberry Street signal upgrades, and lane striping
modifications.
The estimated assessment, excluding interest and collection
charges that would be set by the County if the sidewalk work is
assessed to your taxes, for the subject address is:
Parcel D08-000830 $10,714.60 ($2,714.60 for sidewalks and
$8,000.00 for removing exterior subsurface basement access).
Parcel D08-000840 $ 1 ,666.00.
Following completion of the project, which is expected to be the
fall of 2015, you will be advised of your share of the cost based
upon the final costs of the improvement. At that time, you will be
given the option of either placing the assessment on the tax
duplicate for a five-year period or paying your entire
assessment.
Any objections to the estimated assessments must be filed in
writing in the Office of the Clerk of Council (City Hall, 100 S.
Market Street, second floor) on or before 4:30 PM, Monday, March 9,
2015. If you have any questions regarding the process, you may
contact Jillian A. Rhoades, P.E., City Engineer, at
937-339-2641.
By order of the Council of the City of Troy, Ohio.
-
TO i'\J QUA S 1=r< I B E N 0. 2 2 2 !AJ\PROVED ORDER OF RED
/v\EN
March, 8 2015
103 1/2 E, f\A.AIN STREET TROY, OHIO 45373
937-339-1076
Troy Ohio Clerk of Council 1 00 S. Market Street P.O. Box 3003
Troy, OH 45373
,.,
(.~~L. ~-/
;} /\"'~ ~-! { \)
i
Subject: Objection to estimated assessments for the Streetscape
Phase 3B Project.
Dear Troy Council,
We received your letter of the Estimated Assessment on March, 6
2015. Our officers have expressed some concerns with these
Assessments.
First concern is the overall cost. We feel the $8,000.00 for
removing the exterior subsurface basement access is extremely off
based. This type of project has been proposed and completed in the
past on Walnut St. The cost of that project was about 25% of what
is being proposed. We would like to block up the basement access
and back-fill prior to your construction to eliminate the $8,000
assessment altogether. If we do the work prior to your
construction, you can remove the steel doors from the sidewalk and
finish the sidewalk overtop of the back-fill.
In Resolution No. R-4-2015 it says the assessment may be spread
out over five years' worth of property taxes. If the completed work
results in the full amount being assessed and the sidewalk Program
8 on Walnut Street are completed this year, our property will be
getting assessed over $18,000 in one year. Property owners with
assessments this large should have the option of spreading this out
over a longer
term. Also what kinds of fees are associated with putting the
assessment on the property tax? We are currently trying to make a
major exterior improvement to our property costing $42,000. Had we
known all of this information at an earlier date, we could have
evaluated our finances and possibly postponed our project. The
affected property owners should have had proper notice and time to
communicate their concerns to the council members before this
Resolution was voted on.
Another question of concern has been brought to our attention.
Will the new side walk be raised to make all the storefront's
handicap accessible? Currently there are steps going up into all
four of our storefronts.
I would hope this type of project and expense would have more
purpose than just beautification.
We kindly request, that you notify us of the next meeting date
and time for the Equalization Board.
Alex Travis, Trustee Tonquas Tribe 222
-
Office of the Clerk of Council City of Troy 100 S. Market Street
Troy Ohio, 45373
Cc: Mayor Michaell. Beamish Martha A. Baker, President Thomas M.
Kendall, First Ward Douglas W. Tremblay, Second Ward John W.
Schweser, Third Ward Bobby W. Phillips, Fourth Ward William C.
Twiss, Fifth Ward Brock A. Heath, Sixth Ward Alan R. Clark,
CounCilman-at-large lynne B. Snee, Councilwoman-at-large Robin I.
Oda, Councilwoman-at-large
Doug Boyle
MoJos Bar & Grille
109 East Main Street
Subject: Notice of necessity of streetscape phase 38 (East Main
st from Mulberry st to walnut stand filing of estimated
assessments
(Specifically 109 east main street parcel id number
008-000890)
To Whom it May Concern:
I recently received a letter notifying me of the estimated
assessment of the new streetscape project that-will require a
special assessment for the following
Sidewalks Removing the exterior subsurface basement..access
First of all I appreciate the City of Troy addressing the ageing
sidewalks in our downtown as well as everything else tbat they do
to help maintain our downtown as a viable place of b~siness.
In March 2013 I opened MoJos ~ar and Grille partially because of
our City's commitment to doing these kinds of -projects. In the two
years that MoJos has been open we have poured 100%of any profits
back into the business. Including purchasing new equipment, signing
a 5 year lease on the adjacent property at 107 east main (that has
been empty for more than 2 years). We opened the new dining room in
( 1~7 east main) in August of last year and are currently in the
process of more than tripling the size of our kitchen. My point
being is that business like MoJos are committed to doing a lot to
help bring back the East main street side of downtown, which prior
to March of 2013 had a occupancy rate of close to 50% and today is
_almost 100%, and I truly believe we played a big part in that.
-
The Sidewalks, I have no issue with the actual sidewalk
assessment and the ability to spread that over 5 years is
appreciated. I would like to clarify any fees that would be
associated with spreading th is cost over the 5 years.
The exterior subsurface basement entrance, I have many issues
with this assessment and how it came about and the timeliness of
the property owner being notified. Ys>u are proposing an $8,000
estimated special assessment for the exterior subsurface basement
entrance
Was this amount estimated from the contractor to remove the
exterior subsurface basement entrance (as stated in the letter) or
was this the estimate to re-build, add new doors ... update the
entrance to fit with the new streetscape?
If the City of Troy wants to remove these entrances, why would
the property owner be billed for this cost?
. ~ ..:. . _:- n~
While I certainly understand my responsibility as the property
owner for my cost in mai ntaining a safe sidewalk, I would question
the validity of charging the property owner any cost that would
fall into a beautification category rather than a maintenan~e I
safety category?
Could you explain the timing of the property owner
notification?
When and how were all the property owners first notified of this
project that could financially impact them? How did this get
approved through city council so quickly, was this deemed an
emergency and if so what exactly was the em~rgency?
When were the assessment letters dated 2/19/2015 mailed that I
received the first week of March?
In closing, it appears that this pro
-
]
IORM Lodge 222 103 l-2 East Main Street Troy, Ohio 45373
CERTIFIED MAIL
March 16, 2015
Sue G. Knight
P. 0 . Box 3003
Troy, Ohio 45373
www.troyohio.gov
phone: (937) 335-1725
fax: (937) 339-8601 sue .knight@troyohio .gov
SUBJECT: NOTIFICATION OF THE DATE AND TIME OF THE HEARING OF THE
ASSESSMENT EOUALIZA TON BOARD IN RESPONSE TO YOUR APPEAL
Dear Members of the IORM Lodge:
Our records show that you filed an appeal to the estimated
assessments for the sidewal~ portion of the Streetscape 3B Project
(E. Main Street from Walnut Street to Mulberry Street).
Troy City Council has appointed an Assessment Equalization Board
to hear such appeals. The members of that Board are Rena L.
Gumerloc~, William G. Rozell, and Roberta Z. Jacobs. The time and
date of the hearing of the Assessment Equalization Board to hear
all appeals filed is as follows:
DAlla March :14, ZOII liNEa eaiO P.M. LOCAIIONa Council
Chamllert, teconcl floor
Cltp Hall 100 South Narllet Jtreel lrop,OH 45171
The Assessment Equalization Board members will be provided with
a copy of the appeal you filed. The Board will be providing a
recommendation to Council regarding the appeals the Board heard. We
would suggest that you attend the March 24 meeting to respond to
any questions of the Assessment Equalization Board.
Sincerely,
Sue G. Knight Clerb of Council
-
/
Mr. Douglas Boyle 633 Sedgwicb Way Troy, Ohio 45373
March 16, 2015
CERTIFIED MAIL
Sue G. Knight
100 S. Market Street
P. 0 . Box 3003
Troy, Ohio 45373
wvvw. troyohio.gov phone: (937) 335-1725
fax: (937) 339-8601
sue .knight@troyohio .gov
SUBJECT: NOTIFICATION OF THE DATE AND TIME OF THE HEARING OF THE
ASSESSMENT EQUALIZATON BOARD IN RESPONSE TO YOUR APPEAL
Dear Mr. Boyle:
Our records show that you filed an appeal to the estimated
assessments for the sidewal~ portion of the Streetscape 3B Project
(E. Main Street from Walnut Street to Mulberry Street).
Troy City Council has appointed an Assessment Equalization Board
to hear such appeals. The members of that Board are Rena L.
Cumerlocb, William C. Rozell, and Roberta Z. Jacobs. The time and
date of the hearing of the Assessment Equalization Board to hear
all appeals filed is as follows:
DAlla March :14, 2011 IIMEa eaiO P.M. LOCAIIONa Council
Chamltert, tecontl floor
Cltp Hall 100 South Maret Street lrop,OH 41ftl
The Assessment Equalization Board members will be provided with
a copy of the appeal you filed. The Board will be providing a
recommendation to Council regarding the appeals the Board heard. We
would suggest that you attend the March 24 meeting to respond to
any questions of the Assessment Equalization Board.
Sincerely,
Sue G. Knight Cler~ of Council
-
Mrs. Marcia Klein Ryan Bodmer 117 E. Main Street Troy, OH
45373
CERTIFIED MAIL
March 16, 2015
Sue G. Knight
P. 0 . Box 3003
Troy, Ohio 45373
www.troyohio.gov
p hone: (937) 335-1725 fax: (937) 339-8601
sue .knight@troyohio .gov
SUBJECT: NOTIFICATION OF THE DATE AND TIME OF THE HEARING OF THE
ASSESSMENT EOUALIZATON BOARD IN RESPONSE TO YOUR APPEAL
Dear Mrs. Bodmer:
Our records show that you filed an appeal to the estimated
assessments for the sidewalb portion of the Streetscape 38 Project
(E. Main Street from Walnut Street to Mulberry Street).
Troy City Council has appointed an Assessment Equalization Board
to hear such appeals. The members of that Board are Rena L.
Gumerlocb, William G. Rozell, and Roberta Z. Jacobs. The time and
date of the hearing of the Assessment Equalization Board to hear
all appeals filed is as follows:
DAile March 2, 2011 IINEe eeiO P.M. LOCATION Council Cham.ert,
teconcl floor
Cltp Hall 100 South Marltel Street lrop, OH 41171
The Assessment Equalization Board members will be provided with
a copy of the appeal you filed. The Board will be providing a
recommendation to Council regarding the appeals the Board heard. We
would suggest that you attend the March 24 meeting to respond to
any questions of the Assessment Equalization Board.
Sincerely,
Sue G. Knight ClerR of Council
-
UTILITIES
COMMITTEE
-
TO:
FROM:
DATE:
MEMORANDUM
Mrs. Baker, President of ~
Patrick E. J. Titterington-f ~
March 24, 2015
Patrick E. J. Titterington
100 S. Market Street P. 0. Box 3003
Troy, Ohio 45373 wwvv.troyohio.gov
phone: (937) 335-1725 fax: (937) 339-8601
patrick. titterington@troyohio .gov
SUBJECT: AGREEMENT WITH RA CONSULTANTS, LLC FOR SEWER REGIONAL
STUDY
RECOMMENDATION: That Council authorizes the Director of Public
Service and Safety to enter into a professional service agreement
with RA Consultants, LLC of Cincinnati, Ohio for such firm to
perform a Sewer Regionalization and Rate Study at a cost not to
exceed $50,000.
BACKGROUND: The amount of $75,000 was included in the Sewer
Administration Budget for a Sewer Regionalization Study. The firm
of RA Consultants, LLC is currently working on a Water
Regionalization Study to analyze the retail potential of the water
systems of Miami County and West Milton. It seems prudent to have a
similar study provided for the sanitary sewer collection systems
contributing to the City's Wastewater Treatment Plant. The proposed
study is to include: review of data gathered on the operating costs
of the Troy wastewater system; a cost of service analysis; an
engineering condition assessment of the wastewater systems of Troy
and Miami County; and staff workshops to review the information
generated by the study and to present the final report.
REQUESTED ACTION: It would be appreciated if you would assign to
a Committee of Council authorizing the Director of Public Service
and Safety to enter into an agreement with RA Consultants, LLC to
perform a Sewer Regionalization and Rate Study at a cost not to
exceed $50,000.
cc: Mayor Beamish
-
TO: PATRICK E.J. TITTERINGTON, DIRECTOR OF PUBLIC SERVICE AND
SAFETY
FROM: Jillian Rhoades, PE, City Engineer
DATE: MARCH 23, 2015
SUBJECT: Sewer Regionalization Study
With Miami County
Currently, the City is facilitating a Water Regionalization
Study (Project# 2014-03) to analyze the retail potential of the
water systems of Miami County and West Milton. While meeting with
the Miami County Commissioners in December 2014, they stated that
regionalization was only logical if both the water and sanitary
sewer systems were analyzed. RA Consultants, LLC (i.e. RA) of
Cincinnati is performing the water regionalization study.
The 2015 Sewer Fund budget contains $50,000 for a sewer
regionalization feasibility study for sanitary sewer collection
systems contributing to the Troy Wastewater Treatment Plant (WWTP).
Staff worked with RA to define a scope of services including
collaboration of Miami County and in combination with the water
study. Staff is proposing that RA Consultants, LLC of Cincinnati
for the sewer portion of the study, as well.
A brief summary of the scope of services will include the
following items: Review data gathered on the operating costs of the
Troy wastewater system. Conduct a cost of service analysis. Conduct
an engineering condition assessment of two (2) wastewater systems-
Troy and Miami County. Conduct workshops to review the data and
models, determine key performance requirements and present the
final report.
Staff is requesting that legislation be prepared to authorize an
agreement with RA Consultants, LLC of Cincinnati, Ohio at a cost
not to exceed $50,000.
Please let me know if you would like any additional information
on this study.