March 1-4, 2018 Rockland Community College Field House Suffern, New York Exhibitor Kit Welcome to the on-line Exhibitor Information Manual. Please take a moment to review it as it will assist you in preparation for a successful show. Take note of show deadlines and discounts which can save you time and money! Use the Exhibitor Checklist to track and meet your deadlines. Make sure to read the information provided to prevent delays in processing. If you have any questions please contact the Show Team. Show Office – 603-431-4315 Exhibitor Credentials You will receive your unique link to request your exhibitor credentials. The deadline to order your credentials to be mailed is February 14, 2018. The maximum number of credentials is determined by the amount of square feet for which your company has contracted. Replacement Credentials are at a cost of $13.00 per credential. New Admission Practice All Exhibitor and NMMA Trade credentials will be scanned upon entry to the show on show days. 'Be My Guest' Tickets — Invite Your VIPs to the Show Discounted Exhibitor Show Tickets — Invite your best customers and prospects to visit you at the show with ‘Be My Guest’ Tickets. These tickets are discounted 50% off the general admission price. A $50.00 deposit is required and there is a minimum order of 10 tickets. You should have received your personal link to order your show tickets. Please do not share your link with anyone. If you need your link sent to you please email [email protected]. Order online, pay a $50.00 deposit via credit card and order as many tickets as you like. Your credit card will only be charged for the total redeemed tickets, less your deposit, within 30 days after the show. Here is what you need to do: • Pay your deposit of $50. (Your tickets are 50% of general admission price for each ticket redeemed) • Select e-ticket and/or hardstock ticket
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March 1-4, 2018Rockland Community College
Field House
Suffern, New York
Exhibitor Kit
Welcome to the on-line Exhibitor Information Manual. Please take a moment to review it as it will assist you in preparation for a successful show. Take note of show deadlines and discounts which can save you time and money! Use the Exhibitor Checklist to track and meet your deadlines.
Make sure to read the information provided to prevent delays in processing. If you have any questions please contact the Show Team.
Show Office – 603-431-4315
Exhibitor Credentials
You will receive your unique link to request your exhibitor credentials. The deadline to order your credentials to be mailed is February 14, 2018.
The maximum number of credentials is determined by the amount of square feet for which your company has contracted.
Replacement Credentials are at a cost of $13.00 per credential.
New Admission Practice
All Exhibitor and NMMA Trade credentials will be scanned upon entry to the show on show days.
'Be My Guest' Tickets — Invite Your VIPs to the Show
Discounted Exhibitor Show Tickets — Invite your best customers and prospects to visit you at the show with ‘Be My Guest’ Tickets. These tickets are discounted 50% off the general admission price. A $50.00 deposit is required and there is a minimum order of 10 tickets.
You should have received your personal link to order your show tickets. Please do not share your link with anyone. If you need your link sent to you please email [email protected].
Order online, pay a $50.00 deposit via credit card and order as many tickets as you like. Your credit card will only be charged for the total redeemed tickets, less your deposit, within 30 days after the show.
Here is what you need to do: • Pay your deposit of $50. (Your tickets are 50% of general admission price for each ticket redeemed)• Select e-ticket and/or hardstock ticket
• Distribute tickets to invite your customers and prospects to visit you at the show• Please allow 1–2 weeks processing of hardstock tickets• After the show your credit card will be charged for all redeemed tickets
Personalized ‘Be My Guest’ tickets — You can personalize all or some of your Electronic ‘Be My Guest’ tickets with your Customer's name. Please provide a list within 24 hours of your order to [email protected]
New orders originating on-site will be charged a $50.00 deposit. Tickets will be printed on hard ticket stock.
We look forward to working with you to make the 2018 show a success!
If you have any questions or concerns regarding your show space, move-in time, insurance, tickets, credentials, etc. please contact the appropriate person listed below.
Website Marketing Form – as soon as possible, no later than
February 6, 2018
February 6, 2018
[ ] Rockland Community College Order Form
Wireless Internet
[ ] Lighting & Decorating Co., Inc. Order Form
Electric Service
[ ] General Exposition Services Events Services
Furniture Rental Orders
Carpet Rental and Cleaning Orders
Labor and Rigging Service Orders
Advanced Shipments – to warehouse - must be received by
February 25, 2018
February 21, 2018
February 16, 2018
February 16, 2018
February 16, 2018
February 16, 2018
SHOW INFORMATION
The material below will provide you with the answers to any questions along with important show information. We encourage you to read all information that applies to your participation in the show. We hope you will find this useful and effective.
LOCATION Rockland Community College Field House 145 College Road Suffern, NY 10901 Website: www.sunyrockland.edu/
1:00p.m. - 6:00 p.m.9:00 a.m. - 6:00 p.m.
9:00 a.m. - 1:00 p.m. (No Drive In Permitted)
*2:00 p.m. – 9:00 p.m. * Exhibitor Access is one hour prior to show*1:00 p.m. – 9:00 p.m. opening; all exhibitors must vacate the*9:30 a.m. – 7:00 p.m building at the close of daily show hours.*9:30 a.m. – 5:00 p.m.
5:00 p.m. – 9:30 p.m.
SHOW DATES & HOURS Move-in Tuesday, February 27:Wednesday, February 28:Thursday, March 1:
Show Thursday, March 1:Friday, March 2:Saturday, March 3:Sunday, March 4:
Move-out Sunday, March 4:Monday, March 5: 9:00 a.m. - 12:00 p.m.
SHOW OFFICE The show office is on the upper level of the building, off of the mezzanine, follow the signs and the Show Office Telephone: 845-574-4741. Please call or stop by with any questions or comments for us during move-in/out and anytime during the event.
PRIOR TO THE SHOW Tod Alberto, Show Manager: P. 603-516-2080 F. 603-431-1971 [email protected] Robbins, Senior Show Administrator: P. 603-516-2081 F. 603-431-1971 [email protected]
NMMA Sportshows Main Office 750 Central Avenue – Suite #R Dover, New Hampshire 03820 Ph: 603-431-4315 Fx: 603-431-1971 www.sportshows.com
Rockland Community College Arena Management Office 145 College Rd Suffern, NY 10901 Ph: 845-574-4378 Contact: Gary Peskin Email: [email protected] Website: www.sunyrockland.edu
♦Wireless Internet Service
Ordering information at Wireless Internet Service Order Form
RULES & REGULATIONS PERTAINING TO FLOORING SURFACE Rockland Community College
Field House
1. Any exhibitor who damages the RCC Field House floor surface will be held responsible by Rockland Community College FieldHouse management for repairs, and will be required to compensate the Rockland Community College Foundation for suchdamage and for repairs to restore the Field House flooring to its original condition.
2. Absolutely no smoking is permitted anywhere in the Field House.
3. In constructing your booth display please be careful of tools, nails, sharp objects, and the bottom of your display materials.If in doubt, put something such as a piece of plywood on the floor under such objects. If you use screws or nails of any typein the construction of your exhibit, please make certain not to leave any on the Field House floor.
4. No vehicles with studded snow tires will be permitted to enter the RCC Field House.
5. No track-laying vehicles (such as ATV’s, etc.) will be allowed to drive directly onto the RCC Field House floor. Any suchvehicle brought in on a trailer must be positioned directly on ¾” thick plywood.
6. No vehicles with transmission fluid or oil leaks will be permitted to drive directly onto the show floor.
7. The wheels of any vehicle, boat trailer, etc. displayed must have non-rubber backed carpet or plywood placed directlyunder them.
8. Show management reserves the right to deny vehicular access onto the floor if weather dictates.
9. No dragging or pushing of heavy crates or other items on the floor will be permitted.
10. Any item with sharp protrusions or projections (that could puncture the flooring surface) must be padded.
11. Anything that is to be transported across the flooring surface must be on wheels.
12. No paint or spray paint, spray chemicals (including Armor-All or related products), abrasives, cleaners or solvents may beused inside the Field House.
13. All tables, chair legs, and other equipment used and/or displayed in the Field House will have rounded tips or other suitableprotection.
14. No tape, other than that which has been purchased from the RCC Field House Management Office, may be applied to theflooring surface, and must be removed by the exhibitor before move-out.
15. Exhibitors must take all reasonable precautions concerning the protection of the Field House flooring surface.
16. No weight-bearing objects on or off a vehicle, such as a trailer hitch, may be allowed to come into direct contact with theflooring surface. Such objects must have a weight bearing surface (such as a piece of plywood) to distribute the weightmore evenly over a larger area of the flooring surface.
17. No vehicle with a gross weight of more than 20,000 pounds may be brought into the RCC Field House without approval (inwriting) from the Director of Plant Facilities.
18. Exhibitors using their own floor covering must use only products that do not leave a residue. Any residue will be removedat the exhibitor’s expense.
Certificate of Insurance ................................................................................................................................................. 4
Decorator - Furniture Rental, Display Work .................................................................................................................. 6
Order Forms ......................................................................................................................................... Back of Manual
Electrical Service ............................................................................................................................................................ 7
Order Form .......................................................................................................................................... Back of Manual
Food Deliveries to RCC Field House ............................................................................................................................. 12
Hotels and Accommodations ....................................................................................................................................... 13
Limousine Service ........................................................................................................................................................ 14
Music, Copyrighted: Playing of ................................................................................................................................... 20
Shipments to RCC Field House ..................................................................................................................................... 23
Order Form .......................................................................................................................................... Back of Manual
Show Days and Hours .................................................................................................................................................. 24
Video Equipment, Use of ............................................................................................................................................. 25
Wireless Internet Service ............................................................................................................................................. 26
Order Form .......................................................................................................................................... Back of Manual
1. AUDIO-VISUAL EQUIPMENT
Audio-visual equipment can be rented from Superior Audio-Visual, Inc. 85 W. Nyack Rd., Nanuet, NY 10954, 845-623-5500 www.superioraudiovisual.net
PLEASE NOTE: Show Management is not responsible for the return of exhibitor’s audio-visual equipment. This is the responsibility of the exhibitor who contracted for the rental of equipment.
2. ‘BE MY GUEST’ TICKETSSee detailed information on first page of manual.
3. BOOTH EQUIPMENTThe following are included in the price of your booth space:
- 8’ high drape backwall (forest green and white)- 32” high drape siderails (forest green and white)- 6” x 24” identification sign listing your company name & booth number
4. CERTIFICATE OF INSURANCEAs an exhibitor, you are required to carry commercial general liability insurance. See document at the back of the manual for requirements and submission instructions or link here.
5. CLEANINGRefer to General Exposition Services Online Service Kit at back of manual.
6. DECORATOR – FURNITURE RENTAL, DISPLAY WORKRefer to General Exposition Services Online Service Kit at back of manual.
7. ELECTRICAL SERVICERefer to Electric Service Order Form at back of manual.
8. EXHIBIT REGULATIONSPlease see Allocation Procedures & Display Guidelines located at the back of this manual.
9. EXHIBITOR CREDENTIALS
Each exhibitor will receive a personalized link to order your show credentials. Please do not share your link with anyone. The maximum number of credentials issued is determined by the total square footage of space for which your company has contracted. Once you receive your link, you will be able to add the name you wish to have printed on your badges. You will have the option to have your credentials held on-site for pick-up or have them mailed. The deadline to order your credentials to be mailed is February 15, 2018. Credentials will only be mailed when your contracted space balance is paid in full. If you have any questions please contact us at [email protected].
PLEASE REMEMBER:
• Badges must show either the exhibitor’s name or the name of the exhibiting company or club. Blank exhibitor badges are not valid.
• Husbands, wives, children, friends and clients are not eligible to use exhibitor badges to gain admission to the show. Any violation of this regulation will mean automatic forfeiture of exhibit space.
• The maximum number of credentials issued is determined by the total square footage of space for which your
• There will be a $13.00 charge per badge for any additional or replacement badges. PLEASE ADVISE YOUR STAFF OFTHIS POLICY REGARDING ADDITIONAL BADGES – THERE WILL BE NO EXCEPTIONS.
• You are responsible for your exhibitor badges as well as for your workers’ badges. Please remember that if oneperson holds all the badges to be distributed and that person is on the show floor, the people to whom the badgesbelong will have difficulty getting into the show
10. FIREARMS AND AMMUNITION, RULE PERTAINING TO DISPLAY AND SALE OFThe display or sale of guns or ammunition is strictly prohibited.
11. FLOORPLANPlease refer to the floorplan before you arrive for move-in to find your booth location. See site map of expo centerproperty for parking and entrance locations (back of manual).
12. FOOD DELIVERIES TO THE RCC FIELD HOUSEIt is in violation of show regulations to accept food deliveries (from local restaurants, for example) at the RCC Field House.
13. HOTELS AND ACCOMMODATIONSThe following hotels are listed only as a convenience and should not be considered recommendations by showmanagement. When making your reservation, be sure to identify yourself as an exhibitor at the World Fishing & OutdoorExposition and confirm the rate.
Crowne Plaza Suffern-Mahwah - 1.5 miles from RCC(Headquarters Hotel) 3 Executive Blvd. Suffern, NY 10901 Telephone: 845-357-4800 (mention group code WFO when making your reservation) Crowne Plaza Suffern-Mahwah Rates: Single $115; Double $115 Click Here to Book Your Room Must book by February 12, 2018 for special room rate
Hilton Garden Inn Nanuet - 5.5 miles from RCC 270 West Route 59 Nanuet, NY 10954 Telephone: 845-623-0600 (mention group code NMM when making your reservation) Hilton Garden Inn Nanuet Rates: Single $115; Double $115 Must book by February 15, 2018 for special room rate - mention group code NMM when making your reservation
14. LIMOUSINE SERVICEAir Brook Limousine provides door-to-door private car service between JFK/LaGuardia/Newark Airports and Suffern.Reservations are required and must be made at least 24 hours in advance.
Please call Air Brook Limousine at 800-800-1990 or 201-843-6100 for more information or to make reservations.
15. LOCATION OF EXPOSITIONRefer to Show Information page at front of manual.
16. MANAGEMENTRefer to Show Information page at front of manual.
17. MICROPHONES/LOUD SPEAKERS/PUBLIC ADDRESS SYSTEMS, USE OFThe use of megaphones, loud speakers, or sound projection or amplification equipment or any other type of sound or noisemaking apparatus is strictly forbidden.
18. MOVE-INAll exhibit space charges must be paid in full and a signed contract submitted to NMMA before exhibitors will be allowed toset up an exhibit or obtain exhibitor badges.
Move-in days and hours are as follows:Tuesday, February 27:Wednesday,February 28:Thursday, March 1:
1:00 p.m. - 6:00 p.m. 9:00 a.m. - 7:00 p.m. 9:00 a.m. - 1:00 p.m. (No Drive In Permitted)
IMPORTANT: ALL EXHIBITS MUST BE COMPLETELY SET UP BY SHOW OPENING AT 1:00PM THURSDAY, MARCH 1!
Please note:
• Show management reserves the right to refuse vehicular access onto the exhibit floor due to weather conditionsand/or the size of the vehicle, etc.
• NO vehicles will be allowed on the exhibit floor after 6:00 PM, Wednesday, February 28.
Vehicular Entrances: Exhibitors will be permitted to use freight doors #2 and #3 on the west side of the Field House (refer to map at the end of the manual) only for the purpose of unloading exhibit materials. Any vehicles remaining for extended periods of time or parking overnight will block the fire lane, and consequently, will be towed at the owner’s expense.
19. MOVE-OUTEarly Teardown ProhibitedExhibitor displays may not be removed or dismantled under any circumstances until the doors close to the public at 5:00PM on Sunday, March 4. Any exhibitor who removes his exhibit prior to closing may forfeit his exhibit space in futureshows. Also, it is important for security purposes that exhibitors continue to wear their identification badges during move-out.
Freight DoorsThe freight doors will be opened up for move-out as soon as possible after the show closes and vehicles will be allowedonto the show floor as traffic permits. The drayage company (General Exposition Services) will set out packing crates andboxes as quickly as possible.
MOVE-OUT SCHEDULE Sunday, March 45:00PM-9:30PM
Monday, March 5 9:00AM-12:00PM (Noon)
All equipment and exhibit materials must be completely removed from the building by 12:00PM (noon), Monday, March 5, 2018
20. MUSIC, COPYRIGHTED: PLAYING OFPlaying of music by exhibitors during the show will not be permitted unless the exhibitor is in compliance with all copyrightand/or other laws applicable to the playing of such music. Exhibitors are solely liable for any music played regardless ofwhether such music is contained on a video/audio tape, compact disc or electronically transmitted by radio or television orby any other means.
21. PARKINGOn Tuesday – Thursday Because the exposition is held on a college campus, parking must be made available Tuesday-Thursday for faculty and student use. Lot A will be the primary exhibitor parking lot Tuesday-Thursday. There will be very limited parking in Lot B on those days. HOWEVER…there is open parking throughout the campus if A & B are full.
On Friday – Sunday Lots A & B (shown below) will be available for exhibitor parking. When both Lots A & B are filled to capacity, exhibitors must use the general parking lots. Parking permits will be available at the Field House during move-in and will be issued on the following basis:
10’ – 20’ exhibit space One parking permit
More than 20’ Two parking permits
22. SALES TAX
All exhibitors selling merchandise at the show are responsible for registering with the State of New York to collect sales tax when applicable by obtaining a Certificate of Authority. Please note that the current combined tax rate for Rockland County and NY state is 8.375%.
The appropriate sales tax forms, DTF-17 and DTF Instructions, are available online on www.tax.ny.gov.
Only new applicants for a Certificate of Authority can be processed online, at www.licensecenter.ny.gov
If you have questions, call the NYS Department of Taxation and Finance at 800-698-2909 or 518-485-2889.
23. SHIPMENTS TO THE FIELD HOUSERefer to General Exposition Services Online Exhibitor Kit at back of manual.
24. SHOW DAYS AND HOURSThursday and Friday soft opening one hour earlier than advertised to public. Times reflected are actual opening hours.
*Exhibitors may enter the Field House one hour before show opening, and must vacate thebuilding at the close of daily show hours.
During public show hours, exhibitors may enter the Field House through Exhibitor Entrance #2; however, during all other times that exhibitors have access to the Field House, they must use Exhibitor Entrance #1.
Please refer to the map in section #16 of this manual for the exact location of these exhibitor entrances.
25. VIDEO EQUIPMENT, USE OFVideo Equipment may be used only under the following conditions:1. If the video monitor is positioned in the front half of the booth, the table or platform on which it is located may not
exceed 42” in height.2. If the video monitor is positioned in the rear half of the booth, the top edge of the monitor may not exceed 96” in
height.
If your video is positioned or directed in such a manner as to create a disadvantaged effect for other exhibitors, you will be required to relocate your video.
Also, a video which, in the judgment of show management, impairs aisle traffic must be relocated
26. WIRELESS INTERNET SERVICERefer to order form at back of manual. Advance order deadline is February 25, 2018, please note the college onlyaccepts check payments.
The main highway route to Rockland Community College, Suffern, New York is the New York State Thruway (Governor Thomas E. Dewey Thruway).
The nearest exit to Rockland Community College from the New York State Thruway is Exit 14B (Airmont Road).
COMING FROM:
Pennsylvania, New Jersey, via the Garden State Parkway, North: Garden State Parkway ends in New York and becomes the New York State Thruway. Continue west toward Suffern-Albany (left lane) to Exit 14B. Exit at 14B (Airmont Road). Make a right turn onto Airmont Road, and proceed North on Airmont Road to Spook Rock Road- Turn left onto College Road and proceed (North) for approximately one mile to the RCC campus (on left).
New York City and New Jersey, via George Washington Bridge: Take upper level of George Washington Bridge for Palisades Interstate Parkway (right lane). Continue on Palisades Interstate Parkway to Exit 9, New York State Thruway interchange going to Albany-Suffern. Continue on Thruway to Exit 14B (Airmont Road). Make a right turn onto Airmont Road, and proceed North on Airmont Road which becomes Highview Road, to the third set of traffic lights (College Road). Turn left onto College Road and proceed (North) for approximately one mile to the RCC Campus (on left).
New England and Westchester Parkways, via Tappan Zee Bridge: Proceed in a westerly direction toward Albany. Exit at 14B (Airmont Road). Make a right turn onto Airmont Road, and proceed North on Airmont Road which becomes Highview Road, to the third set of traffic lights (College Road). Turn left onto College Road and proceed (North) for approximately one mile to the RCC campus (on left).
Points North and West (Pennsylvania, Catskills, via Quickway, Route 17): To New York State Interchange at Harriman. Take Thruway lane leading to Tappan Zee Bridge-New York City. Exit at 14B (Airmont Road). Make a left turn onto Airmont Road, and proceed (North) on Airmont Road which becomes Highview Road, to the third set of traffic lights (College Road). Turn left onto College Road and proceed (North) for approximately one mile to the RCC campus (on left).
Route 17 North or South to Suffern: At Suffern take Route 59 (East) to College Road. Turn left onto College Road and proceed (North) approximately one mile to the RCC campus (on left).
From Bear Mountain Bridge: Palisades Parkway South to Exit 13 (Route 202). Turn right at end of exit ramp, then left at the second light (Route 306). Proceed to third light (Viola Road) and turn right. At next traffic light proceed either left or straight to the RCC campus.
WORLD FISHING & OUTDOOR EXHIBITION TERMS, RULES AND REGULATIONS Rules and Regulations related to the allocation of space and show display guidelines are all those adopted by the National Marine Manufacturers Association (NMMA) Shows Committee and are a binding part of the Exhibitor contract . These rules are printed annually in the booklet "NMMA Allocation Procedures and Display Guidelines". This booklet and any later additions, corrections or clarifications made by NMMA are a binding part of the Exhibitor contract. These guidelines may be found on our website, or contact NMMA for a current hard copy.
1. ADMISSIBLE EXHIBITS a) Exhibitor agrees to display only new, unused current-model-year boats and marine related products. Exhibitor will not display any product or signage without the endorsement or approval of the manufacturer. Exhibitor represents that it has full authority and all approvals necessary to display and sell its products at this show. b) NMMA reserves the right to determine the eligibility of any company, product, signage, or material for inclusion in the show. No exhibitor shall exhibit, or permit to be exhibited in the space allocated to them, any product, merchandise, signage or display material other than that specified in this application. c) Exhibitor agrees that NMMA may remove any exhibits that it determines are of a disruptive, objectionable or inappropriate nature. d) Exhibitor represents and warrants that all displayed products comply with all applicable U.S. laws, regulations and consent decree or other mandatory requirements, including any applicable safety standards that may be issued by the Consumer Product Safety Commission (CPSC), and the emission regulations issued by the U.S. Environ mental Protection Agency (EPA). 2. PAYMENT FOR SPACE AND OTHER NMMA PRODUCTS, SERVICES & MEMBERSHIP DUES a) Member rate applies only to space occupied by the member's own products. b) Exhibitors must return their exhibit space contract and deposit by t he initial deadline in order to retain their right of first refusal for their previous year’s exhibit space. Right of first refusal does not apply to new shows, new venues, and show floor reallocations that may occur from time to time. c) NMMA members must be in Good Standing at July 1st preceding the fall shows and December 1st preceding the winter shows, to receive the member discount. Good Standing requires 100% of member dues for the current membership year to have been paid, all space deposits for the show to have been made, and all other balances for products, services, certification, Grow Boating assessments and other monies due to NMMA, be not more than 60 days past due. “First time members" joining NMMA, must be in Good Standing by 30 days before the show is scheduled to open to receive the member rate. d) Exhibitors who fail to make space payments in accordance with the terms on the reverse side will not be considered for space increases, location changes, or upgrades of any kind and are subject to space re -assignment, cutback, or cancellation without credit or refund. e) NMMA will process all checks with notation “payment in full” or similar language. NMMA reserves the right to pursue the remaining balance in the event a payment amount is smaller than an open balance of an order that check is paying for. 3. CANCELLATIONS, CUTBACKS, and SPACE CHANGES a) Should the Exhibitor wish to cancel this contract, the Exhibitor must contact NMMA and notice of the cutback or cancellation must be c onfirmed by NMMA. A contract cancellation penalty representing all or a portion of the total contract price will be assessed according to the following formula:
50% contract penalty 1 day past the first payment deadline date (as noted on the front of this contract) 100% contract penalty 1 day past the second payment deadline (as noted on the front of this contract)
If Exhibitor deposits received to date are in excess of the contract penalty, then Exhibitor will be entitled to a credit for this differe nce. This credit may be applied to any outstanding invoice for a past NMMA Show or service or used as a deposit for show space. It may not be used for a different show in a different market, and must be used within 12 months of written notice of cancellation. Credits will not be paid in cash. If Exhibitor deposits received to date are less than the contract penalty, Exhibitor must remit a check for this shortfall to NMMA once the cancellation or cutback has been confirmed. b) For all Exhibitors reque sting a space reduction, NMMA reserves the right to relocate the exhibit or reconfigure it as determined by NMMA. In the event that show space must be reallocated after contracts have been accepted and signed, NMMA has the right to relocate the Exhibitor’s space. 4. DISPLAY CHARACTERISTICS – See Allocation Procedures & Display Guidelines 5. LATE ARRIVALS - Exhibitors arriving for set-up after their scheduled installation time can be relocated to any location specified by NMMA or, if no alternative is available, are required to forfeit their show participation rights. 6. SUBLEASING - Exhibitors may not sublease their space. Sublease in this use includes renting, sharing, donating or in any way allowing another company or person to display or advertise in an exhibitor's space. Non-exhibiting firms may not place stickers, placards, or other signs anywhere in the show. 7. SALE OF MERCHANDISE - NMMA reserves the right to limit over-the-counter sale of products for delivery at the show to designated areas. Exhibitor is solely responsible for registering for, collecting, and reporting appropriate sales taxes. 8. LIABILITY RELEASE, WAIVER/INDEMNIFICATION/CHOICE OF LAW & FORUM/ATTORNEY FEES a) Exhibitor releases NMMA, its contractors and their respective dir ectors, officers, employees, agents, and members, and each of them, from any claims, liabilities, losses, damages, costs, or expenses relating to or arising out of any injury to any personnel of exhibitor or to any other person or any loss of or damage to any property of exhibitor or any other property where such injury, loss, or damage is incident to, arises out of, or is in any way related to exhibitor’s participation in the event, and the exhibitor shall be responsible for any such injury, loss, or damag e, and any expenses relating thereto. b) Exhibitor, without regard to assignment, lease, sublease or dealer occupancy shall indemnify, hold harmless, defend and reimburse the World Fishing and Outdoor Exhibition, Suffern, New York. National Marine Manufacturers Association, Inc., and their managers contractors, directors, officers, employees, agents and members, and each of them (“Indemnities”), from and against any and all actions, causes of action, claims, demands, liabilities, losses, damages, costs o r expenses, of whatsoever kind and nature, including judgments, interest and reasonable attorney’s fees, costs of litigation, and all other costs, expenses and charges, which Indemnities incur or may incur for any reason resulting from, relating to or arising out of Exhibitor’s participation in the event, including but not limited to: (i) the negligence, gross negligence, intentional misconduct or criminal acts or omissions of indemnitor in the performance or breach of this Agreement. (ii) the breach by Exhibitor and/or its Contractors, their directors, officers, employees, agents or Exhibitor’s contractors, or any of them, of any representation or covenant set forth herein; (iii) any injury to or death of any persons, or any loss of, through theft or otherwise, or damage to, property arising in any way in connection with the use and enjoyment by the Exhibitor, or any other person or entity present with the permission, express or implied, of Exhibitor of the space, equipment or the show space or hall; (iv) the use of equipment, devices furnished to or used by the Exhibitor, or other persons in connection with the show, or the use of the space, provided that the foregoing indemnification shall not apply where the damage, injury or loss results solely from the gross negligence or willful misconduct of the show sponsor, NMMA or their respective employees or contractors. c) This Agreement shall be governed by and construed in accordance with the substantive laws of the State of Illinois without regard to its rules regarding conflicts of laws or any other law or rule that would cause the laws of any jurisdiction other than the State of Illinois to be applied. Any disputes arising out of or
related in any way to this Agreement, its performance or breach, including but not limited to actions seeking equitable relief, shall be brought exclusively in, and the parties to this Agreement hereby consent to submit to the personal jurisdiction of, the courts of the state of Illinois located in the City of Chicago, or the United States District Court for the Northern District of Illinois. Exhibitor waives any objection based upon lack of personal jurisdiction, improper venue, or forum non conveniens. Each party here by waives its right to a jury trial in the event of any such litigation. Neither party shall have any liability to the other for punitive, incidental, or consequential damages, including, but not limited to, loss of profit, revenue, or enterprise value, a s a result of a breach of this agreement, tort, or otherwise, to the full extent such liability may be disclaimed by law. In any suit or action brought concerning this Agreement, its interpretation, performance or breach, including but not limited to any suit or action brought against Exhibitor by NMMA for the collection of fees or other sums due NMMA pursuant to this Agreement, the prevailing party’s costs of such action, including reasonable attorneys’ fees, shall be paid by the other party. The terms of this provision shall survive the termination or expiration of this Agreement. d) Attorney Fees - Any litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this Agreement (whether in contract, tort, or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be awarded its reasonable attorney fees, and costs and expenses incurred. 9. ACTS OF GOD NMMA shall have no liability to Exhibitor whatsoever for any matter or thing resulting from acts of God, (including, without limitation, fire, flood, earthquakes, hurricanes and tornadoes) or other events beyond the parties control,(including, without limitation, war, government regulation, disaster, strikes, c ivil disorder, curtailment of transportation facilities, or infectious disease); except that if such events prevent Exhibitor's show space being made available to Exhibitor, NMMA shall return to Exhibitor payments made by Exhibitor after deducting there-from a pro-rata share of expenses incurred in connection with said Show. 10. INSURANCE a) NMMA shall not be responsible for any loss of or damage to any property of the Exhibitor for any reason, including theft, unless such loss or damage is caused solely by the gross negligence of NMMA or any of its employees. Exhibitor is required to follow and use all of the security arrangements made by NMMA for property and valuables when the show is not open. In addition, Exhibitor is required to provide and keep in force during the show period, including move-in and move-out periods, the following insurance: i) Worker's compensation and employer's liability insurance covering its employees in the state in which the show is being held, in accordance with the statutes, rules and regulations promulgated by that state's governing authorities. ii) Commercial General Liability Insurance (or its equivalent) including Products/Completed Operations, Personal and Advertising Injury, with a per occurrence limit of not less t han $1,000,000 and endorsed with National Marine Manufacturers Association, Inc. and other parties as delineated in the sample insurance certificate provided to Exhibitor, as Additional Insured’s. iii) Exhibitors using owned, leased, rented or borrowed vehicles on or within the venue are required to have Automobile Liability Insurance with a per occurrence limit of not less than $1,000,000 endorsed with National Marine Manufacturers Association, Inc., and other parties as delineated in the sample insurance certificate provided to Exhibitor, as Additional Insured’s. b) Certificates of insurance, with the limits, dates of coverage, and endorsements as stated above, shall be furnished to NMMA no later than 30 days before the scheduled move-in date for the show. c) The Exhibitor understands that neither the National Marine Manufacturers Association nor the Rockland Community College Fieldhouse maintain insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain such insurance. The Exhibitor waives any rights of subrogation available to Exhibitor or its insurance underwriters. 11. COPYRIGHTS AND OTHER INTELLECTUAL PROPERTY RIGHTS Exhibitor hereby assumes all responsibility for, and all costs and expenses arisin g from, Exhibitor's or Exhibitor's agents' or employees' incorporation or use during the Event of any music, written material, dramatic rights, inventions, devices, products, or similar items that are the subject of any copyright, trademark, service mark, trade name, patent, trade secret franchise or other contractual or statutory protection. Exhibitor agrees to indemnify, defend and hold harmless NMMA and its directors, officers and employees from any claims, damages, costs or expenses, including, without limitations, attorneys’ fees and expenses, incurred by any of them that arise out of or in connection with such incorporation or use, including but not limited to any action brought by ASCAP, BMI, SESAC, or other licensing organization for playing copyrighted music. 12. RULES AND REGULATIONS a) NMMA shall have the power to adopt, amend, interpret, and enforce all show terms, rules and regulations with respect to the operation and conduct of the Show, including but not limited to those regarding the kind, nature, and eligibility of all exhibitors and exhibits at the Show and the marketing activities of exhibitors with respect to the Show. Any exhibitor observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any applicable NMMA terms, rules and regulations, will be asked to leave immediately. Additional penalties may be applied. Exhibitor shall comply with all show terms, rules and regulations, and with all pertinent and applicable laws, codes and regulations, federal, state, municipal and local, which affect the show space. Exhibitor’s failure to comply with such laws, terms, rules and regulations shall entitle NMMA to terminate NMMA’s obligations under this contract and remove Exhibitor from the show or shut down or darken Exhibitor’s space. NMMA's decision on all such matters shall be final. b) Exhibitor’s advertising and marketing of its participation in the Show in any medium, including but not limited to such activities on websites owne d or controlled by Exhibitor and elsewhere on the internet, shall comply with all contracts and shall not infringe or otherwise misuse NMMA’s trademarks ( “the NMMA Marks”) and other intellectual property. If, in the reasonable belief of NMMA, (i) Exhibitor’s activities infringe any of the NMMA Marks , or (ii) Exhibitor’s activities, including Exhibitor’s using, without permission, the NMMA Marks on websites or in domain names, met tags, hypertext links, or any search engine sponsored links or search engine advertising programs (e.g., Google AdWords), are likely to cause confusion, mislead, or deceive, as to the source affiliation, connection, or association of NMMA with Exhibitor or its goods, services or other commercial activities, including but not limited to diverting away from NMMA’s boat show websites and to Exhibitor’s website web searches using the NMMA Marks, NMMA reserves the right to cancel Exhibitor’s space and revoke seniority points for future boat shows. NMMA's decision on all such matters shall be final. c) No failure by NMMA to enforce, or any delay in the enforcement of, any rules, regulations, laws or any right, power or remedy that NMMA may have under this Agreement shall impair any right, power or remedy that NMMA may have under this Agreement.
d)Exhibitor agrees that it shall at all times comply with all applicable laws of Canada and the United States in connection with its activities, including without limitation, Canada’s Anti -Spam law “CASL”) and laws for the protection of personal information.
Produced by:
www.discoverboating.com 2018 WORLD FISHING & OUTDOOR EXHIBITION
WORLD FISHING & OUTDOOR EXHIBITION RULES & REGULATIONS Motorized Vehicles are not permitted in Boat Show exhibits without Show Manager’s written approval. Boat exhibitors may display up to 20% of unused previous model year boats in their display. Only fishing boats, kayaks, canoes or boats adaptable to fishing use are allowed in marine bulk displays. No
pleasure craft. Due to the nature of the venue being on a college campus, firearms are strictly prohibi ted either for
personal use or as part of exhibit displays.
ALLOCATION PROCEDURES & DISPLAY GUIDELINES
EFFECTIVE AUGUST 1, 2017
The following Allocation Procedures and Display guidelines are
provided to guide you in preparing for the show. NMMA will retain the
right, at its sole discretion, to allocate exhibit space based on the best
interest of each show. The seniority point system shall guide NMMA
decisions, but is not the sole factor in determining exhibit space
allocation. NMMA will interpret the procedures and guidelines in this
booklet to produce the best possible show for all exhibitors.
NMMA Show Seniority Points and NMMA Membership
Seniority Points
NMMA show seniority points are earned by an Exhibitor’s participation
in NMMA boat shows and trade shows. NMMA membership points are
earned based on years of membership in NMMA. Both show seniority
points and membership points are benefits extended to
Exhibitors/Members by NMMA. These seniority points do not
constitute property and are not assets owned by Exhibitors/Members.
They may not be transferred to another Exhibitor without the approval
of NMMA.
NMMA Canada members—both show seniority points and membership
points are benefits extended to Exhibitors/Members by NMMA.
NMMA Consumer Boat Shows/Trade Events
Allocation Procedures
Definition: An Exhibitor is an entity that purchases space in any
NMMA boat show or trade event and has its own seniority “track” in
show records. The Exhibitor may be a corporation, corporate subsidiary,
person, partnership, organization, or other legal business. A Member-
Exhibitor is such an entity, which currently holds rights of membership
in the NMMA, either under its own name or as part of a larger entity.
1. Consumer Shows
All Exhibitors will be ranked in a Single-Tiered seniority list according
to years of participation in a specific show. An exhibitor receives one
point for each year it has exhibited in the particular show in question.
Single-Tiered allocation system is applied to the following shows:
Progressive® Insurance Atlanta Boat Show®
Progressive® Insurance Atlantic City Boat Show®
Progressive® Insurance Baltimore Boat Show®
Progressive® Insurance Chicago Boat, RV & Strictly Sail Show®
inflated signs, alarms, horns, bells (whether part of boat equipment
or separate components), etc. If you are considering one of these
elements in your exhibit, please contact NMMA for approval.
5. Video or audio equipment is permitted, but must be operated so as
not to create a disturbance.
6. Drawings, guessing games and prize contests of any kind
sponsored by individual exhibitors are subject to the prior approval
of NMMA, and must also adhere to local lottery laws.
7. No alcoholic beverages or food may be served on the show floor
without the consent of NMMA and the facility concessionaire.
8. On docks, exhibitors who occupy both sides or a pier’s end may
dress that area with carpet, banners, or tents, etc. A banner across
the pier will not be allowed if there are other exhibits beyond it.
Exhibitor may carpet a dock section, or put up a tent if he controls
both sides, or if his neighbor across the dock agrees.
9. NMMA will arrange for the sweeping of aisles, but exhibitors
must, at their own expense, keep their space clean: boats dusted,
carpet vacuumed; and exhibits in good order.
10. Exhibits are required to maintain the nautical or outdoor theme of
the show and should be set up in a professional manner so as not to
relay a “flea market” atmosphere. Exhibit spaces should be inviting
to attendees, free of clutter and garbage. Boxes may not be visibly
stored within the display and should be stored under skirted tables
or behind partitions.
11. All products offered for display must be deemed acceptable by
NMMA. If items for display include both marine product and
items that can apply to non-marine use, the boating or outdoor
product must be the prominently featured item in the display.
**Partial content borrowed courtesy of the
International Association of Exhibition and Events. **
Chicago
231 S. LaSalle, Suite 2050
Chicago, IL 60604
312.946.6200 Fax: 312.946.0401
Louisville • Nashville
143A Arnold Drive
Shepherdsville, KY 40165
502.957.1666 Fax: 866.590.8907
Miami • Atlanta • Tampa
9050 Pines Blvd., Suite 305
Pembroke Pines, FL 33024
954.441.3220 Fax: 866.542.8673
Minneapolis • Northwest
331 2nd Avenue South, Suite 701
Minneapolis, MN 55401
612.332.8330 Fax: 612.827.1424
New England
350 Copeland Street, Suite 1
Quincy, MA 02169
800.255.1577 Fax: 866.594.5982
Atlantic City • New York
Baltimore • Norwalk
237 West 35th Street, Suite 1006
New York, NY 10001
646.370.3660 Fax: 888.649.7786
St. Louis • Kansas City
111 N. Taylor Ave., Suite A
Kirkwood, MO 63122
314.821.5400 Fax: 866.521.6015
Schaumberg • Suffern • Edison
750 Central Avenue, Suite R
Dover, NH 03820
603-431-4315 Fax: 603-431-1971
WEBSITE MARKETING OPPORTUNITIESHyperlink Exchange
This is FREE! In exchange for adding our website address (www.sportshows.com) to your website, we will create a hyperlink
between your company name as it appears on our on-line exhibitor roster and your website. Exchanging website information will drive more traffic to your website. Simply email your website address to [email protected] or mail/fax this page to our office with your
information.
Sign Me Up For: Hyperlink exchange at NO CHARGE Your URL (website address) is______________________________________________________________
Featured Exhibitor Web Site Link The cost is $50. Your logo, with a link, will appear on the exhibitor listing page of the show in which you are exhibiting. Your logo
will appear under the Featured Exhibitors.
Your URL (website address) is_______________________________________________________________
Special Offer Coupon The cost for this is $50. Give customers an incentive to search specifically for your booth at the show. Offer a discount or special promotion available only at the show. This coupon will be on our website and can easily be downloaded and printed. The consumer can print out your coupon, take it with them to the show and go to your booth to redeem it.
Description of your special offer coupon should be 25 words or less. ________________________________________________________________________________________
As an exhibitor, you are required to carry commercial general liability insurance including products and completed operations, contractor’s personal injury and blanket contractual liability insurance at limits of at least $1,000,000 per occurrence and $2,000,000 aggregate. These coverages must be evidenced by a Certificate of Insurance with a 30-day notice of cancellation provision to the holder. Coverage should begin from your first move-in day (February 27, 2018) and last through your last move-out day (March 5, 2018) and name NMMA, World Fishing & Outdoor Exposition, Rockland Community College, and County of Rockland as additional insureds. The Certificate of Insurance must be provided at least 30 days before the move-in date by using the link that you will be receiving from USI insurance Services also known as Wells Fargo Insurance Services via email. The link will take you to a form that is pre-filled with your company’s information based on what you provided to the show manager upon registration. Please forward the instructions provided in that email to your agent or broker to complete the online form and attach your Certificate of Insurance.
If you prefer to purchase liability insurance for this event, you may do so by accessing the purchase link
provided in the email from USI Insurance Services.
The certificate holder name and address for the certificate should read:
World Fishing & Outdoor Expo
c/o NMMA
231 S. La Salle St., Ste. 2050
Chicago, IL 60604
Please refer to your NMMA Exhibit Space Agreement or contact your Exhibitor Relationship Manager if you have any questions regarding show requirements. For questions or concerns regarding insurance or website forms, please email USI Insurance Services at [email protected].
►WIRELESS INTERNET SERVICE FACT SHEET / APPLICATION / PROCEDURE ◄ ► Effective 09/01/17 - 08/31/18 ◄
FACT SHEET
2.4 GHz ("B/G/N") open wireless internet service is available to all at no charge, on an "as is" basis with no technical support, at the Rockland Community College (RCC) Fieldhouse. As well, 5.0 GHz ("A") closed encrypted wireless internet service is available to participating exhibitors for a fee, which includes technical support.
If interested in purchasing a 5.0 GHz ("A") closed encrypted wireless connection, please provide the requested information below. Please understand that although RCC personnel will attempt to assist in connecting to the wireless network, exhibitors are responsible for:
Providing a computer running an operating system of Windows 7 or later
Providing a computer with a wireless network adapter with the ability to connect to RCC’s 802.11 5.0 GHz ("A") closed encrypted wireless network with WPA2-PSK encryption
Configuring the computer software settings to successfully connect to the 5.0 GHz ("A") closed encrypted wireless network
Arriving at least two hours before the event opens, to test connectivity to the network
If an exhibitor is unable to meet these responsibilities, a connection may not be possible.
APPLICATION
I am interested in purchasing 5.0 GHz ("A") closed encrypted wireless internet service during the 2018 World Fishing & Outdoor Expo. I understand that:
5.0 GHz ("A") closed encrypted wireless service will be available beginning at the opening of the Expo on Thu 1 Mar 2018 and ending at the closing of the Expo for a flat rate of $ 30.00 if ordered by 5:00 PM Sun 25 Feb 2018, and for a flat rate of $ 50.00 if ordered after 5:00 PM Sun 25 Feb 2018. If it is determined by RCC personnel at the event that a reliable connection cannot be obtained and/or maintained, a refund will be issued
An encryption key (password) available as text and QR Code will be issued to me. It is my responsibility to maintain the integrity of the encryption key, and misuse or sharing of the encryption key may be grounds for termination of my service
Wireless service in the Fieldhouse is sufficient for routine day-to-day needs but was not designed for high capacity use or large commercial functions with multiple users, and there is no guarantee of connectivity to or reliability of a wireless signal in the Fieldhouse. Users are advised to contact Gary Peskin of the RCC Arena Management Office at (845) 574-4378 prior to ordering wireless service, to determine if their needs are compatible with RCC’s wireless services
RCC personnel are not responsible for reconfiguring the computer software settings back to the original state
Vendor Work Address: _______________________________________________________________________________________________________________________________________
Vendor Work Telephone: ____________________________________________________________________________________________________________________________________
Vendor Signature and Date: _________________________________________________________________________________________________________________________________
PROCEDURE
If purchasing 5.0 GHz ("A") closed encrypted wireless internet service, please remit this entire sheet, along with a check or money order made payable to Rockland Community College, to the following. Please note that RCC is unable to process nor accept any other form(s) of payment:
World Fishing & Outdoor Expo c/o NMMA Sportshows Main Office 750 Central Avenue - Suite #R Dover NH 03820 | Email: [email protected]
Feel free to telephone Gary Peskin of the RCC Arena Management Office at (845) 574-4378 with any questions you may have regarding wireless internet service.
Application for Camper/Motorhome Electrical Service at the
2018 World Fishing & Outdoor ExpositionRockland Community College Field House, Suffern, New York
Electrical hook-ups for campers/motorhomes are very limited at the Rockland Community College Field House. If you would like to apply for an outlet, please complete this application and forward it to show management.
Identification tags, which must be affixed to your vehicle while it is in the Field House parking lot, will be issued only after full payment has been received and will be assigned according to the date the application is received. Identification tags may be picked up in the show office during move-in.
Please check nights for which an electrical hook-up is requested:
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Please…be sure to pick up your identification tag in the show office before plugging your vehicle into an outlet! The owner of any vehicle parked in the area reserved for camper/motorhome parking and plugged into an electrical outlet without a tag will be required to move the vehicle.
Also…due to limited parking available for campers/motorhomes requiring electrical service, please do not park vehicles that do not require electrical service in this area!
USE OF GENERATORS IS PERMITTED BETWEEN 7:00 AM-11:00 PM ONLY!
Dear World Fishing and Outdoor Exposition Exhibitor:
Welcome to the online exhibitor service kit for the upcoming World Fishing and Outdoor Exposition being held at the Rockland County Community College on March 1-4, 2018.
This letter contains instructions on how to access the Online Exhibitor Kit. You may print it out for easier step by step viewing.
Online Exhibit Kit Instructions:
To access our ONLINE kit for the World Fishing and Outdoor Exposition you have 2 options.
DIRECT LINK General Exposition Services Online Service Kit (click to follow link)
MANUAL ENTRY Please click the following link or copy and paste the link into your browser's window -www.generalexposition.com
Next, click on the Online Services button located in the upper right hand corner of the Web page. This will take you to the log in page.
AT THE LOG IN PAGE – Check the agreement box and enter the password: NYFISH18
Once you enter you will be given 2 options, View and Print Forms or View and Complete Forms Online.
VIEW AND PRINT OPTION: This option provides a complete list of all the forms that can be printed out individually. This option only allows you either to mail or fax your form(s) to General Exposition Services with payment.
To print a form without opening, simply place your mouse over one of the forms, right click, and choose "print to target". Otherwise, you can click to open then print.
VIEW AND COMPLETE FORMS ONLINE: This option allows you to fill out the forms and make payment directly online. This option requires a credit card to be submitted prior to entering the forms. We recommend that you print a copy of the order form, for your records, before clicking submit
We look forward to being of service to you. If you have any questions, please give us a call at 610-495-8866, mention the upcoming World Fishing and Outdoor Exposition, and one of ourCustomer Service Reps will be happy to assist you.