March 2008 - dfl.hancockcollege.edu...A meeting was held with Santa Barbara County Office of ... Contingency augmentation (9/20/07) $ 175,000 ... Presentation of project scope Fall

MMOONNTTHHLLYY PPRROOGGRREESSSS RREEPPOORRTT Current Measure I Bond Projects

March 2008

Prepared by the Project Management Team

TABLE OF CONTENTS

Introduction

Executive Summary page 3 Capital Projects - Construction

Community Education Building page 5 Science/Health Occupations Complex page 7

Capital Projects – Planning/Design

Public Safety Complex page 9 Child Care Addition page 10

One Stop Student Services Building page 11 Industrial Technology Modernization/Addition page 12

Scheduled Maintenance Projects

LVC EMS Upgrade & HVAC Repair page 13

Technology Projects Mainframe Replacement page 14 Equipment Modernization page 15

EXECUTIVE SUMMARY

Monthly Progress Report 3 March 2008

CAPITAL PROJECTS

CONSTRUCTION: Community Education Building: This project is substantially complete. All closeout items and change orders have been submitted to DSA (Division of the State Architect) for approval. Of the $6,771,500 budget, a total of 100% has been expended and the percent of construction contract changes is 2.4%. Science/Health Occupations Complex: All three phases of construction are substantially complete. Submission, review, and approval of remaining closeout documentation and DSA change orders continue. An energy rebate of $20,359 from PG&E was received in March for this project increasing the contingency budget. Of the revised $18,453,460 budget, a total of 99% has been expended and the percent of construction contract changes remains at 6%. PLANNING/DESIGN: Public Safety Complex: The project architect, MVE Institutional, has begun preliminary plans for the project. Preliminary design workshops are being scheduled and site utility and soils surveys are being procured. Preliminary design is planned to be completed in the fall of 2008. The new budget for this project is $46,163,902, with a total of 0.4% expended thus far. Childcare Addition: MVE Institutional completed the final project proposal (FPP) in December 2007, and presented the conceptual design to the board of trustees on January 29, 2008. The FPP was approved by the board at the March 18, 2008 meeting. MVE will begin preliminary design in conjunction with the development of the public safety project. Of the $6,500,000 project budget, a total of 0.6% has been expended. One Stop Student Services Center: Steinberg Architects has completed preliminary plans and district review of these plans by the project stakeholders will occur in April. Design approval will be sought at the April 15, 2008 board meeting. Working drawings will commence after the estimate, district review, and a value engineering session are all completed. The DSA submittal remains scheduled for September 2008. Of the current project budget of $39,257,000, a total of 2% has been expended. Industrial Technology Modernization/Addition: BFGC Architects has completed an initial project proposal (IPP) for the project which was presented to the board on January 29, 2008. The project’s estimated budget is $22,100,000; however, BFGC’s initial estimate shows a project cost of $26,400,000 for the entire program included in the IPP. This project is currently on hold pending the outcome of a November 2008 bond election to meet estimated additional funding requirements.

SCHEDULED MAINTENANCE AND OTHER PROJECTS

LVC Energy Management System (EMS) Upgrade & HVAC Repair: The EMS upgrade project completed construction in February 2008. Authorization to file the notice of completion was approved by the board on March 18, 2008, and subsequently filed on March 19, 2008. Of the current $625,000 budget, 90% has been expended. This project will be removed from the monthly report next month.


Building N Roof Phase III: Bidding and award of the construction contract was completed this month. At the March 18, 2008 meeting, the board approved awarding the construction contract to Best Contracting Services, Inc. in the amount of $298,393. Of the current budget of $406,733, a total of 11.3% has been expended. Audio Visual Systems for Science and Community Education: Bidding and award of the construction contract was completed this month. At the March 18, 2008 meeting, the board approved awarding the construction contract to Brannon Inc., dba Smith Electric Service in the amount of $718,500.00. The current budget for this project is $1,580,000.

TECHNOLOGY PROJECTS:

Phoenix Project: The second migration test of the financial data from the mainframe to the new IFAS system was completed. A meeting was held with Santa Barbara County Office of Education to discuss interfaces between payroll and new human resources (HR)/payroll system. Kickoff meetings with the student system implementation teams were held. Development hardware for the new student system was purchased. A Phoenix Project team room was setup. Of the $6,500,000 budget, a total of 48.8% has been expended. Technology & Instructional Equipment Modernization: Auto repair training systems, language arts student lab computers, fine arts high-definition film and video equipment, PCPA set design software, and a couple replacement faculty computers were purchased. Of the $11,850,000 budget, a total of 18.5% has been expended.

CAPITAL PROJECTS Community Education Building

COMMUNITY EDUCATION BUILDING

A. PROJECT TEAM

• Project Manager: URS Corporation • Architect/Engineer: Phillips Metsch Sweeney Moore Architects • Construction Manager: Bachini-Deferville Management • General Contractor: SOLPAC, Inc., dba Soltek Pacific • Equipment Consultant: Dovetail Design Consultants

B. CONSTRUCTION The Community Education building is substantially complete. Final change orders have been submitted to DSA (Division of the State Architect) for approval. All closeout documentation has been submitted, with the exception of the as-built drawings from the architect, which will be completed upon approval of the final DSA change orders.

C. EQUIPMENT

The furniture vendor is nearing completion with final punch-list items. All additional scope requests have been compiled into a report and are being evaluated against the remaining budget.

D. FUNDING/BUDGET

• Funding:

o State funds $ 5,000,000 o Bond funds $ 1,500,000 o Measure I bond funds augmentation (CM amendment) $ 171,500 o Measure I bond funds augmentation (12/03/07) $ 49,500 o Parking fee funds $ 50,500

Total $ 6,771,500

• Budget: o Construction contract $5,744,500 o Soft costs $ 725,300 o Contingency $ 301,700

Total $ 6,771,500


CAPITAL PROJECTS Community Education Building

• Percent Expended - 100% (contract earned + soft costs expenditures + contingency allocated)

E. CONTINGENCY

• Starting contingency balance $ 284,700 Contingency augmentation (12/03/07) $ 32,500 $ 301,700 • Remaining contingency balance $ 1,944

• Percent of changes - 2%

(change orders vs. original contract)


CAPITAL PROJECTS Science/Health Occupations Complex

SCIENCE/HEALTH OCCUPATIONS COMPLEX

A. PROJECT TEAM

• Project Manager: URS Corporation • Architect/Engineer: Phillips Metsch Sweeney Moore Architects • Construction Manager: Bachini-Deferville Management • General Contractor: Straub Construction, Inc. • Equipment Consultant: Dovetail Design Consultants

B. CONSTRUCTION The three phases of construction have been substantially completed. Building punchlist items and ADA accessibility into the M100 restroom were substantially completed in March. Thirteen (13) Division of the State Architect (DSA) change orders have been approved, three (3) DSA change orders are currently under review, and one (1) DSA change order is pending submission. A final contract change order has been drafted, but requires direction from DSA prior to finalizing and seeking board approval. Submission and review of remaining closeout documentation continues.

C. EQUIPMENT The furniture vendor is nearing completion with final punch-list items. All additional scope requests have been compiled into a report and are being evaluated against the remaining budget.

D. BUDGET/FUNDING

• Funding

o State funds $ 14,658,000 o Measure I Bond funds $ 3,500,000 o Measure I Bond augmentation (9/20/07) $ 175,000 o State funds (site concrete) $ 100,101 o PG&E energy rebate $ 20,359

Total $ 18,453,460


CAPITAL PROJECTS Science/Health Occupations Complex

• Budget o Construction contract $ 15,698,000 o Soft costs $ 1,662,799 o Contingency $ 1,092,661

Total $ 18,453,460

• Percent expended - 99% (contract earned + soft costs expenditures + contingency allocated)


E. CONTINGENCY

• Starting contingency balance $ 797,201 • Contingency augmentation (9/20/07) $ 175,000 • State funds site concrete $ 100,101 • PG&E energy rebate $ 20,359

Total $1,092,661

• Remaining contingency balance - $ 16,278

• Percent of changes - 6% (change orders + construction change directives vs. original contract)

CAPITAL PROJECTS Public Safety Complex

PUBLIC SAFETY COMPLEX


A. PROJECT TEAM

• Project Manager: URS Corporation • Architect/Engineer: MVE Institutional Inc. • Construction Manager: TBD • General Contractor: TBD • Equipment Consultant: TBD

B. PLANNING/DESIGN The project architect, MVE Institutional, has begun preliminary plans for the project. Preliminary design workshops are being scheduled and site utility and soils surveys are being procured. Preliminary design is planned to be completed in the fall of 2008. The new project for this project is $46,163,902, with a total of 0.4% expended thus far. C. PRELIMINARY SCHEDULE

Milestones – Planning

Final Project Proposal Winter 2007 COMPLETE Begin Preliminary Plans Spring 2008 COMPLETE Complete Preliminary Plans Fall 2008

D. BUDGET/FUNDING

• Revised budget: $ 46,163,902 • Funding:

Measure I Bond funds $ 26,000,000 Measure I bond augmentation (2/20/08) $ 20,163,902

• Expended: $ 180,172 – 0.4%

CAPITAL PROJECTS Child Care Addition

CHILD CARE ADDITION


A. PROJECT TEAM

• Project Manager: URS Corporation • Architect/Engineer: MVE Institutional Inc. • Construction Manager: TBD • General Contractor: TBD • Equipment Consultant: TBD

B. PLANNING/DESIGN MVE Institutional completed the final project proposal (FPP) in December 2007, and presented the conceptual design to the board of trustees on January 29, 2008. The FPP was approved by the board at the March 18, 2008 meeting. MVE will begin preliminary design in conjunction with the development of the public safety project. Of the $6,500,000 project budget, a total of 0.6% has been expended.

C. PRELIMINARY SCHEDULE

Milestones – Planning

Initial Project Proposal Summer 2007 COMPLETE Final Project Proposal Winter 2007 COMPLETE Begin Preliminary Plans Spring 2008 Complete Preliminary Plans Fall 2008

D. BUDGET/FUNDING

• Estimated budget: $ 6,500,000 • Funding:

Measure I Bond funds $ 6,500,000

• Expended: $ 40,100 – 0.6%

CAPITAL PROJECTS One Stop Student Services Building

ONE STOP STUDENT SERVICES BUILDING

A. PROJECT TEAM

• Project Manager: URS Corporation • Architect/Engineer: Steinberg Architects • Construction Manager: TBD • General Contractor: TBD • Equipment Consultant: TBD

B. PLANNING/DESIGN: Steinberg Architects has completed preliminary plans and district review of these plans by the project stakeholders will occur in April. Design approval will be sought at the April 15, 2008 board meeting. Working drawings will commence after the estimate, district review, and a value engineering session are all completed. The DSA submittal remains scheduled for September 2008. Of the current project budget of $39,257,000, a total of 2% has been expended. C. PRELIMINARY SCHEDULE Milestones – Programming / Preliminary Plans (P)

Begin programming Summer 2007 COMPLETE Program review Summer 2007 COMPLETE Preliminary plan submittal Fall 2007 COMPLETE Receive working drawings funds Spring 2008

D. BUDGET/FUNDING

• Estimated Budget: $ 39,257,000 • Funding:

Measure I bond funds $ 7,800,000 Measure I bond fund augmentation (02/08) $ 14,900,000 Other Funds $ 16,557,000

• Expended: $ 787,070 – 2%


CAPITAL PROJECTS Industrial Technology Modernization/Addition

INDUSTRIAL TECHNOLOGY MODERNIZATION/ADDITION


A. PROJECT TEAM • Project Manager: URS Corporation • Architect/Engineer: BFGC Architects Planners, Inc. • Construction Manager: TBD • General Contractor: TBD • Equipment Consultant: TBD

B. PLANNING/DESIGN

BFGC Architects has completed an initial project proposal (IPP) for the project which was presented to the board on January 29, 2008. The project’s estimated budget is $22,100,000; however, BFGC’s initial estimate shows a project cost of $26,400,000 for the entire program included in the IPP. This project is currently on hold pending the outcome of a November 2008 bond election to meet estimated additional funding requirements.

C. PRELIMINARY SCHEDULE Milestones – Programming (P)

Input evaluation Summer 2007 COMPLETE Presentation of project scope Fall 2007 COMPLETE Complete IPP Winter 2007 COMPLETE

D. BUDGET/FUNDING

• Estimated budget: $ 22,100,000 • Funding:

Measure I bond funds $ 22,100,000

• Expended: $ 65,908 – 0.3%

SCHEDULED MAINTENANCE LVC EMS Upgrade & HVAC Repair

LOMPOC VALLEY CENTER EMS UPGRADE & HVAC REPAIR

A. PROJECT TEAM • Project Manager: URS Corporation • Architect/Engineer: Kruger Bensen Ziemer Architects • Construction Manager: Bachini-Deferville Management • General Contractor: CTAC, Inc.

B. CONSTRUCTION


The EMS upgrade project completed construction in February 2008. Authorization to file the notice of completion was approved by the board on March 18, 2008 and was filed on March 19, 2008. This project will no longer be appearing in the monthly report after this month. C. BUDGET

• Budget: $ 625,000

• Funding:

2006-07 Block Grant AB 1801 $ 109,112 Measure I bond scheduled maintenance (SM) funds $ 190,888 Measure I bond SM funds augmentation (7/17/07) $ 325,000

• Expended $ 561,963 – 90%

TECHNOLOGY PROJECTS Phoenix Project

PHOENIX PROJECT


A. PROJECT TEAM • Project Management Services: Strata Information Group (SIG) • College Steering Committees (IFAS-11 members) (Student 24-members) • Vendors: SunGard Bi-Tech (Financial and Human Resources System) and SunGard Higher

Education (Student System) B. STATUS A second practice migration of the financial data from the mainframe to the new servers was completed. Data cleanup, workflows, new forms, and business process reviews are well under way for the financial system. User training on the new financial system will start in May. A meeting was held with the county who runs the college payroll to discuss opportunities to improve the current process with the new system. The county is producing an MOU for this work. Kickoff meetings with the various student functional implementation teams were held. Hardware to install a development system was purchased.

C. SCHEDULE

Bi-Tech IFAS - Financial

Installation of IFAS upgrade October 2007 COMPLETE IFAS financial data migration December 2007 COMPLETE Start IFAS user training May 2008 Move to new IFAS financial (Go Live) July 2008

Bi-Tech IFAS – Human Resources and Payroll

Define data standards and rules May 2008 IFAS HR data migration/data entry June 2008 Move to new IFAS HR (Go Live) October 2008

SunGard Higher Ed - Student Information System

Selection of student ERP vendor November 2007 COMPLETE Signed student ERP agreements December 2007 COMPLETE Purchase of student development system March 2008 COMPLETE Schedule Planning April 2008

D. BUDGET

• Budget: $6,500,000 • Funding: Measure I bond funds $6,500,000 • Expended: $3,171,979 – 48.8%

Technology & Instructional TECHNOLOGY PROJECTS Equipment Modernization

TECHNOLOGY & INSTRUCTIONAL EQUIPMENT MODERNIZATION

A. PROJECT TEAM • Project Managers: Director, Information Technology Services, and Associate Dean,

Learning Resources • College Technology Advisory Committee (TAC) • Vendors: Various

B. STATUS

Based upon recommendations of TAC, auto repair training systems for students, language arts student laptop computers, high definition camcorders, projectors, and sound system for fine arts film students, PCPA set design CAD software, and a couple replacement faculty computers were purchased. There is $270,000 remaining for spring 2008 purchases from this year’s budget allocation.

C. SCHEDULE

Purchase Science and Community Ed computers July 2007 TAC 2007-2008 first meeting September 2007 TAC review of 2007-2008 modernization requests Oct - November 2007 Purchase fall 2007 modernization recommendations December 2007 Spring 2008 first meeting February 2008 TAC complete review of 2007-2008

modernization requests March 2008 Purchase spring 2008 modernization

recommendations April 2008

D. BUDGET • Budget: $11,850,000 • Funding: Measure I bond funds $11,850,000 • Expended: $ 2,188,172 – 18.5%


March 2008 - dfl.hancockcollege.edu...A meeting was held with Santa Barbara County Office of ... Contingency augmentation (9/20/07) $ 175,000 ... Presentation of project scope Fall

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