March 18, 2010 1 How to plan any project Bruce Fieggen, PMP Vice President of Project Management Q Pharma Corp.
Jan 01, 2016
1March 18, 2010
How to plan any project
Bruce Fieggen, PMP
Vice President of Project Management
Q Pharma Corp.
2March 18, 2010
Priority Hierarchy for Resource Allocation
Emergencies
Operations
Projects
Emergencies (fire-fighting):Health & SafetyOut of ServiceRegulatory Mandate
Operations:Daily Core
Business FunctionsRoutine
Procedures
Projects:
Corporate
Department
Section
Fix
Change
3March 18, 2010
• Authorization.– verbally (confirmation email)– meeting minutes– business plan– capital appropriation request
• Prioritization.
Priority List
1
2
3
4
5
6
7
8
9
10
11
12
13
•
•
•
Active
Inactive
– Characteristics:
• Inventory of projects
• Whole number ranking
• Capacity line
• Done by Project Steering Team
• Frequency = about every 30 days
• Published & distributed widely
4March 18, 2010
Planning a project
• Lack of Support
• Lack of Follow-through
• Support comes from Understanding
• Commitments must be Visible
5March 18, 2010
Getting the RightResources in-house
• Take from within organization, or…
• Hire consultants specifically for the project
• Your back room…
• …is someone else’s front roomPeter Drucker
7March 18, 2010
Kick-off agenda
Time Item Led by…
9:00 - 9:10 Check-in. Introductions All
9:10 - 9:25 Project Purpose Joe Money
9:25 - 9:45 Project Objective P.M.
9:45 - 10:00 Project Scope P.M.
10:00 - 10:45 Work Breakdown Structure P.M.
10:45 - 11:00 Break All
8March 18, 2010
Kick-off agenda
Time Item Led by…
11:00 - 12:00 Responsibility Matrix P.M.
12:00 - 1:00 Responsibility Matrix (Working lunch)
P.M.
1:00 - 1:15 Transfer Issues, Risks, Assumptions
P.M.
1:15 - 4:45 Project Schedule P.M.
4:45 - 5:00 Close meeting, next steps Joe Money
9March 18, 2010
Six serving men
I keep six honest serving men
They taught me all I knew
Their names are WHAT and WHY and WHEN
And HOW and WHERE and WHO
Rudyard Kipling
11March 18, 2010
• WHAT?• 25 words or less• Covers: Project Cost, Schedule and
Performance• Developed by NASA
Project Objective
12March 18, 2010
• Apollo Objective
Project Objective
• To accomplish a manned lunar landing and safe return of the astronauts, by September 30, 1970, at a cost not to exceed $40 Billion.
13March 18, 2010
• How do you create an objective?– First tell them the Apollo objective– Ask team for ideas. – Whiteboard them.– Explain difference between objective and
scope– Categorize them.– Play around with wording until all agree.
Project Objective
14March 18, 2010
• What do you do with the Objective– Make it visible– Ask team members the three Iacocca
questions
Project Objective
• What is your understanding of the project objective?• What is your part in delivering this objective?• What is in the way of doing your part and what can I
do to help?
15March 18, 2010
• Support comes from understanding• WHAT is part of this project?• WHAT waits for the next project?
– Deliverables– Measures– Exclusions– Issues/Risks/Assumptions
Project Scope
16March 18, 2010
• Defines the total scope of the project. HOW?– Decomposes (breaks down) project into small
manageable tasks• Deliverables-oriented grouping of project
components• Can be represented in a chart or
graphicallyWork not in the WBS is outside the scope of the project. (PMBOK 2008)
Work Breakdown Structure
17March 18, 2010
WBS
Fun. Spec. Des. Spec. PVP IQ Prot. OQ Prot. PQ Prot. IQ Rept.
Draft FS
Review FS
Edit FS
Review FS
Edit FS
Appr. FS
Draft IQR
Rev. IQR
Edit IQR
Rev. IQR
Edit IQR
Appr. IQR
Conduct Test
Res. Dev.
Validation Project
17
Draft DS
Review DS
Edit DS
Review DS
Edit DS
Appr. DS
Draft PVP
Review PVP
Edit PVP
Review PVP
Edit PVP
Appr. PVP
Draft IQP
Review IQP
Edit IQP
Review IQP
Edit IQP
Appr. IQP
Draft OQP
Review OQP
Edit OQP
Review OQP
Edit OQP
Appr. OQP
Draft PQP
Review PQP
Edit PQP
Review PQP
Edit PQP
Appr. PQP
18March 18, 2010
Responsibility Matrix
• WHO?• Commitments must be Visible• Who will take responsibility for each
task?
19March 18, 2010
Responsibility Matrix
Review Instr
Draft Instruc.
Appr. Rep.
Edit Rep.
Review Rep.
Draft Rep.
Resolve Deviations
Conduct Test.
Sue Project Mgr
JoeEngineering
LoriTesting
Peter Mktg
Mary QA
Responsible Contributes
20March 18, 2010
Schedule
WHEN?ID Task Name Duration Start Finish Pred. % Com
70 Conduct Testing 5 days Mon 11/25/10 Tue 12/3/10 69 50%
71 Resolve Deviations 4 days Wed 12/4/10 Mon 12/9/10 70 0%
72 Draft Test Report 3 days Tue 12/10/10 Thu 12/12/10 71 0%
73 Review Report 1 day Fri 12/13/10 Fri 12/13/10 72 0%
74 Edit Report 2 days Mon 12/16/10 Tue 12/17/10 73,93 0%
75 Approve Report 1 day Wed 12/18/10 Wed 12/18/10 74 0%
76 Draft Instructions 5 days Thu 12/19/10 Fri 12/27/10 75 0%
77 Review Instructions 3 days Mon 12/30/10 Thu 1/2/11 76 0%
Nov Dec Jan FebQtr 4, 2010 Qtr 1, 2011
21March 18, 2010
Schedule
• Ask the “Circle-dot” person for task duration and predecessor.
• Don’t challenge them on the first pass• Let them see how their tasks drive the
overall project schedule• Ask the team for ways to bring the
schedule in to meet management mandated due date
24March 18, 2010
• All assumptions affect time and cost of tasks
• Quality? Risk?• Make them visible
Assumptions
25March 18, 2010
• When should you document risks and issues on a project?
• When should you deal with them?
Risks
26March 18, 2010
• Compare the project estimates for cost and schedule with those mandated by management in Purpose and Objective sessions.
• Make Assumptions Visible
Comparison to Management-mandated
plan
27March 18, 2010
• Elements of a Project Plan– Objective– Scope– Work Breakdown Structure– Responsibility Matrix– Schedule– Cost– Issues/Risks/Assumptions
Summary
28March 18, 2010
Bruce FieggenVice President of Project Management
Q Pharma Corporation22 South Street
Morristown, NJ 07960973.656.0011 ext 2050
www.qpharmacorp.com
Questions?