March 17, 2015Administrators Workgroup. 2 Agenda Introductions Announcements / Updates (Raquel Espinosa) RADG Updates Institutional Base Salaries.

March 17, 2015Administrators Workgroup

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Agenda

Introductions

Announcements / Updates (Raquel Espinosa) 

RADG Updates

Institutional Base Salaries

HR transactions (Discussion: All)• Recruitment Process• Annual Performance Evaluations

Q & A – All

Announcements/Updates

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Pre-award Role

• Friday, March 20th is Chanda Robe’s last day• Currently proposals are being reviewed and submitted

by PHS RM – RSS services• Subcontracts-out: are up to date and new ones will be

assigned based on level of complexity

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McL FY15 Provisional Fringe Benefit Rates

 • New FY15 McL Fringe Benefit rates have been

submitted to DHHS for approval.

• When the new rate agreement has been issued, a more complete update will be given.

• Until then the provisional fringe benefit rates below will be charged to all research grants.

• Current Rate agreement is still dated September 13, 2012.

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NIH – NCE view in eCommons

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Recent DEA Inspections

DEA or Other Regulatory Agency Inspections

Researcher Registration holders at area hospitals are subject to little to no advanced notice by state or

regulatory agencies. If you receive an alert that an agent will be coming on-site for an inspection, please notify

the McL Compliance Officer (617-855-2598).

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Pre-award Updates

• Mixed versions of NIH biosketches may be used in the same proposal application due on or before 05/25/15.

• If sponsor does not cover IDC or fringe and it is to be supported by the department – use Cost share form to document:• Amount of cost share – attach calculation• Reference cost share source• Signature of owner of source

RADG Updates

Institutional Base Salaries

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IBS on Grant Proposal Budget

Institutional Base Salaries on budget proposals should reflect the information in the PeopleSoft system with merit. IBS’ above these amounts require written prior approval from:

1. Dr. Scott Rauch- Faculty

2. HR: Non-Faculty

HR transactions (Discussion: All)

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HR Transactions

New HR Director, Susan Negro is invited to DRAW and meet the group. In anticipation her presentation, we wanted to know from the administrators your experience in the following processes:

• Recruitment Process• Annual Performance Evaluations

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Thank you Chanda!Your friends at McLean

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QUESTIONS?

Contact: Raquel Espinosa

[email protected]

617-855-2868