MARCH 16, 2020 CC MINUTES A regular meeting of the City Council of the City of Fort Calhoun, Nebraska, was held in open and public session at 7:00, on Monday, March 16, 2020 at the Fort Calhoun Council Chambers, in Fort Calhoun, Nebraska. Notice of the meeting was given in advance thereof by publication, said form of notice being a designated method for giving notice, an affidavit of publication being attached to these minutes. Advance notice of this meeting was also given to the Mayor and all Council Members. Availability of the agenda was Mayor Robinson publicly stated to all in attendance that a current copy of the Nebraska Open Meetings Act was available for review and indicated the location of such copy in the room where the meeting was being held. In accordance with Section 84-1412 sub section eight (8) of the Reissue Revised State Statutes of the State of Nebraska 1943, as amended, one copy of all reproducible written material to be discussed is available to the public at this meeting for examination and copying. Mayor Robinson stated persons wishing to address the Governing Body on an agenda item shall wait to be identified by the Presiding Officer; then, after stating their name and address for the record, may proceed to speak. No person, other than the Council and the person having the floor will be permitted to enter any discussion without the permission of the Presiding Officer. Remarks shall be limited to five minutes unless extended or limited and repetitive or cumulative remarks may be limited or excluded by the Presiding Officer. Please note that the meeting minutes are not approved until the next regular City Council meeting. On roll call, the following Council Members answered present: Lori Lammers, Bob Prieksat, and Nick Schuler. With a quorum present, Mayor Robinson presided, and the clerk recorded the proceedings. Mayor Robinson led those present in the Pledge of Allegiance. Member Prieksat made a motion seconded by member Lammers to approve the consent agenda, as presented. With members Schuler, Lammers, and Prieksat voting “Aye”, motion carried. (The consent agenda included: February 19, 2020 City Council minutes, March 2, 2020 Special City Council minutes, February 2020 Treasures Report, March 9, 2020 Planning Commission minutes, February 6, 2020 City Council minutes, Maintenance Report, February 2020 Washington County Sheriff’s Statistics) Member Prieksat made a motion seconded by member Schuler to approve the following bills: OPPD, 2719.39, utl; MUD, 286.24, utl; Papio M-R NRD, 4910.95, water; Abe’s Trash, 110.70, ser; Access Systems, 334.56, ser; Access Systems Leasing, 187.44, sup; Aflac, 567.96, ben; Am. Broadband, 571.61, utl; Berger, Elliott, & Pritchard, 1000.00, audit; Bomgaars, 90.87, sup; Brians Tree Service, 220.00, ser; Cappel Auto Supply, 290.90, sup; Chase, 6958.75, bond; City of Blair, 6834.08, ser; Conoco Fleet, 185.19, ser; Corban Helmandollar, 226.20, reimb; Deb Sutherland, 18.99, reimb; EFTPS, 2315.88, payroll tax; Enterprise Media, 245.28, ser; Home Depot Credit Services, 241.66, sup; iHeartMedia, 2755.00, ser; JDS Services, 70.00, ser; JDW Midwest, 962.01, ser; JEO Consulting, 44773.73, ser; Johnson Controls, 481.00, ser; Katie Knight, 57.55, reimb; NE Public Health Env Lab, 15.00, test; NE Dept of Rev, 451.88, tax; NE Sales Tax, 3152.49, tax; One Call Concepts, 61.62, ser; Postmaster, 143.15, ser; Talbot Law, 1557.50, ser; The American Funds Group, 803.42, IRA; Thiele Geotech, 12517.00, ser; Two Rivers Bank, 12517.00, pymt; United Healthcare, 8422.09, ins; Verizon, 130.23, exp; VISA(Two Rivers), 2349.78, sup; Washington County Sheriff, 5692.30, ser; with members Lammers, Prieksat, and Schuler voting “Aye”, motion carried. It was noted that there was an error in the February 19, 2020 City Council minutes. Member Schuler made a motion to amend the minutes. Member Prieksat seconded the motion. With members Prieksat, Schuler, and Lammers voting “Aye”, motion carried. The public hearing relating to ADOPTING AND INCORPORATING BY REFERENCE A REVISED ZONING ORDINANCE AND SUBDIVISION REGULATIONS FOR THE CITY OF FORT CALHOUN, NEBRASKA opened at 7:05 p.m. With no written or public comments, the public hearing closed at 7:05 p.m. Jim McNally with Municipal Code Services presented the final draft of the revised Fort Calhoun Municipal Code. Updates to the book are free for a year.
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MARCH 16, 2020 CC MINUTES
A regular meeting of the City Council of the City of Fort Calhoun, Nebraska, was held in open and public session at 7:00, on Monday, March 16, 2020 at the Fort Calhoun Council Chambers, in Fort Calhoun, Nebraska.
Notice of the meeting was given in advance thereof by publication, said form of notice being a designated method for giving notice, an affidavit of publication being attached to these minutes.
Advance notice of this meeting was also given to the Mayor and all Council Members. Availability of the agenda was Mayor Robinson publicly stated to all in attendance that a current copy of the Nebraska Open Meetings Act was available for review and indicated the location of such copy in the room where the meeting was being held.
In accordance with Section 84-1412 sub section eight (8) of the Reissue Revised State Statutes of the State of Nebraska 1943, as amended, one copy of all reproducible written material to be discussed is available to the public at this meeting for examination and copying.
Mayor Robinson stated persons wishing to address the Governing Body on an agenda item shall wait to be identified by the Presiding Officer; then, after stating their name and address for the record, may proceed to speak. No person, other than the Council and the person having the floor will be permitted to enter any discussion without the permission of the Presiding Officer. Remarks shall be limited to five minutes unless extended or limited and repetitive or cumulative remarks may be limited or excluded by the Presiding Officer.
Please note that the meeting minutes are not approved until the next regular City Council meeting.
On roll call, the following Council Members answered present: Lori Lammers, Bob Prieksat, and Nick Schuler. With a quorum present, Mayor Robinson presided, and the clerk recorded the proceedings.
Mayor Robinson led those present in the Pledge of Allegiance.
Member Prieksat made a motion seconded by member Lammers to approve the consent agenda, as presented. With members Schuler, Lammers, and Prieksat voting “Aye”, motion carried.
(The consent agenda included: February 19, 2020 City Council minutes, March 2, 2020 Special City Council minutes, February 2020 Treasures Report, March 9, 2020 Planning Commission minutes, February 6, 2020 City Council minutes, Maintenance Report, February 2020 Washington County Sheriff’s Statistics)
Member Prieksat made a motion seconded by member Schuler to approve the following bills: OPPD, 2719.39, utl; MUD, 286.24, utl; Papio M-R NRD, 4910.95, water; Abe’s Trash, 110.70, ser; Access Systems, 334.56, ser; Access Systems Leasing, 187.44, sup; Aflac, 567.96, ben; Am. Broadband, 571.61, utl; Berger, Elliott, & Pritchard, 1000.00, audit; Bomgaars, 90.87, sup; Brians Tree Service, 220.00, ser; Cappel Auto Supply, 290.90, sup; Chase, 6958.75, bond; City of Blair, 6834.08, ser; Conoco Fleet, 185.19, ser; Corban Helmandollar, 226.20, reimb; Deb Sutherland, 18.99, reimb; EFTPS, 2315.88, payroll tax; Enterprise Media, 245.28, ser; Home Depot Credit Services, 241.66, sup; iHeartMedia, 2755.00, ser; JDS Services, 70.00, ser; JDW Midwest, 962.01, ser; JEO Consulting, 44773.73, ser; Johnson Controls, 481.00, ser; Katie Knight, 57.55, reimb; NE Public Health Env Lab, 15.00, test; NE Dept of Rev, 451.88, tax; NE Sales Tax, 3152.49, tax; One Call Concepts, 61.62, ser; Postmaster, 143.15, ser; Talbot Law, 1557.50, ser; The American Funds Group, 803.42, IRA; Thiele Geotech, 12517.00, ser; Two Rivers Bank, 12517.00, pymt; United Healthcare, 8422.09, ins; Verizon, 130.23, exp; VISA(Two Rivers), 2349.78, sup; Washington County Sheriff, 5692.30, ser; with members Lammers, Prieksat, and Schuler voting “Aye”, motion carried. It was noted that there was an error in the February 19, 2020 City Council minutes. Member Schuler made a motion to amend the minutes. Member Prieksat seconded the motion. With members Prieksat, Schuler, and Lammers voting “Aye”, motion carried.
The public hearing relating to ADOPTING AND INCORPORATING BY REFERENCE A REVISED ZONING ORDINANCE AND SUBDIVISION REGULATIONS FOR THE CITY OF FORT CALHOUN, NEBRASKA opened at 7:05 p.m. With no written or public comments, the public hearing closed at 7:05 p.m.
Jim McNally with Municipal Code Services presented the final draft of the revised Fort Calhoun Municipal Code. Updates
to the book are free for a year.
Member Prieksat made a motion to not take action on the Parking Lot License Agreement (Northern Hills Ventures
Redevelopment Project). Council explained that there were issues with the cost and waiving of certain fees. Member Lammers seconded the motion. With members Schuler, Lammers, and Prieksat voting “Aye”, motion carried.
Member Schuler made a motion seconded by member Lammers to approve the plans and specifications for the 2020 Adams Street Corridor Park Improvements Phase 2 and 3 Project and authorize JEO Consulting Group to work with the clerk to establish a bid date and advertise for the same. City Engineer, Lucas Billesbach, explained that project is split up into group A & B. Group A is the infrastructure associated with underground work and group B is the splash pad, shade shelter, and landscaping. Total project cost estimated at $675,000 (originally started at $550,000). The increase is due to most of the infrastructure that was not anticipated. The contract is laid out to bid group A & group B at the same time. Group A would be awarded and under construction this summer and group B would not be awarded until the end of July and start date would be in September. With members Prieksat, Schuler, and Lammers voting “Aye”, motion carried.
Member Prieksat made a motion seconded by member Schuler to award a construction contract to Western Engineering in the amount of $305,991.67 for Groups A, B, and C for the 2020 Asphalt Overlay Project. With members Lammers, Prieksat, and Schuler voting “Aye”, motion carried.
City Engineer gave an update on the 2020 Lift Station Flood Protection Improvements Project. The grant application is
in.
Member Schuler made a motion to introduce Ordinance 761 entitled:
AN ORDINANCE ADOPTING AND INCORPORATING BY REFERENCE A REVISED COMPREHENSIVE ZONING AND SUBDIVISION REGULATIONS FOR THE CITY OF FORT CALHOUN, NEBRASKA; REPEALING ORDINANCE NO. 687, ADOPTED FEBRUARY 18, 2013, AND ALL OTHER ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND TO PROVIDE WHEN THIS ORDINANCE SHALL BE IN FULL FORCE AND EFFECT.
Member Schuler moved that the statutory rule requiring an ordinance to be fully and distinctly read on three different days be suspended. Member Prieksat seconded the motion. With members Schuler, Lammers, and Prieksat voting “Aye”, motion carried.
Member Schuler made a motion for final approval of Ordinance 761, and member Lammers seconded. With members Prieksat, Schuler, and Lammers voting “Aye”, motion carried
Member Prieksat made a motion seconded by member Schuler to not approve Resolution 2020-3 – Traffic Control (15th Street). With members Lammers, Prieksat, and Schuler voting “Aye”, motion carried.
Member Prieksat made a motion to introduce Ordinance 762 entitled:
AN ORDINANCE OF THE CITY OF FORT CALHOUN, NEBRASKA, REVISING AND CODIFYING THE GENERAL ORDINANCES OF THE CITY AND REPEALING PRIOR ORDINANCES IN CONFLICT HEREWITH.
Member Prieksat moved that the statutory rule requiring an ordinance to be fully and distinctly read on three different days be suspended. Member Schuler seconded the motion. With members Schuler, Lammers, and Prieksat voting “Aye”, motion carried.
Member Prieksat made a motion for final approval of Ordinance 762, and member Schuler seconded. With members Prieksat, Schuler, and Lammers voting “Aye”, motion carried
Member Prieksat introduced Resolution 2020-4 – Authorizing the revised Municipal Code Book to be printed and published and moved for its passage and adoption. Member Schuler seconded the motion. On roll call the following voted “Aye”: Lammers, Prieksat, and Schuler. The passage and adoption of said Resolution having been concurred by most of all members of the Council, the Mayor declared the Resolution adopted and, in the presence of the Council, signed and approved the Resolution and the Clerk attested the passage and approval of the same and affixed her signature thereto.
A true and complete copy of the said Resolution is as follows:
RESOLUTION NO. 2020-4
A RESOLUTION BY THE MAYOR AND CITY COUNCIL OF THE CITY OF FORT CALHOUN, NEBRASKA, DIRECTING THE CITY CLERK TO CAUSE ORDINANCE NO. 762 TO BE PRINTED AND PUBLSIHED IN BOOK FORM BY MUNICIPAL CODE SERVICES OF NELIGH, NEBRASKA. BE IT RESOLVED by the Mayor and City Council of the City of Fort Calhoun, Nebraska, that the City Clerk of said City be and she hereby is directed to cause Ordinance No. 762 of the City of Fort Calhoun, Nebraska, which was on this date duly passed by said City Council and approved by the Mayor of said City, to be printed and published in book form by Municipal Code Services of Neligh, Nebraska, within 30 days after this date, and that said printed ordinances be kept in the custody of the City Clerk. IN WITNESS WHEREOF, this resolution was approved and executed this 16th day of March 2020. CITY OF FORT CALHOUN, NEBRASKA Mitch Robinson, Mayor ATTEST: Alicia Koziol, City Clerk
Council accepted the resignation of Terry Fitzgerald. Mayor Robinson announced a vacancy on the City Council, which will be advertised. Council discussed the 2020 Triple Crown Sports Agreement. Member Schuler made a motion to approve the agreement. With no second, the motion died. Maintenance Supervisor, Corban Helmandollar, discussed purchasing brine equipment using the proceeds from the sale of the truck. The truck sold by auction for $15,500. They are looking at purchasing a 450-gallon brine maker for $14,950 and using the rest of the proceeds for brine applicating equipment. Member Prieksat made a motion seconded by member Schuler to approve the purchase. With members Lammers, Prieksat, and Schuler voting “Aye”, motion carried. The Mayor announced the dates for the Annual Spring Clean-Up, providing Dumpster(s) at the City Shop: Saturday, April 4th through Sunday, April 26th.
Note, FCFD Fire Chief Dan Mallory will allow Open Burning with a BURN PERMIT during this time.
Mayor Robinson entertained a motion to add an agenda item for an Emergency Corona Virus Update. Member Prieksat made a motion, seconded by member Lammers. With members Schuler, Lammers, and Prieksat voting “Aye”, motion carried. -City offices will remain open to the public for the time being, but that could change anytime, depending on … -City parks and ball fields will remain open -There will be no unofficial City functions or meetings (Parks, Enhancement, or Planning Commission) -Will be looking into video conferencing for upcoming Council meetings
Following a motion and vote, Mayor Robinson declared the meeting adjourned at 8:09 p.m.
Mitch Robinson, Mayor ATTEST: Alicia Koziol, City Clerk
City of Fort Calhoun Parks Board
March 5, 2020 Meeting Minutes Roll Call: 1. Kris Richardson called the meeting to order at 7:08 pm. 2. Kris announced the Open Meeting Compliance act.
3. Roll Call: Board Members Jerry Barabas, Kris Richardson, Sara Ruthven and Bob Lammers all in attendance. Board Member James Totten absent. Members of the public: None.
4. Approval of February Meeting Minutes was moved by Bob. Seconded by Jerry. All in favor to approve.
Unfinished Business:
5. Multi-purpose Court Update.
a. The city received grading and concrete advise from JEO. The Board will continue planning the new court install.
New Business: 6. Schedule annual parks audit
a. Scheduled for April 2, 2020 at 5:45 starting at City Baseball fields b. Board members will individually do site observations on their own prior to the meeting.
Meeting Adjourned: At 7:57 pm meeting adjournment was motioned by Bob and seconded by Kris. All in favor.
Maintenance Tasks Completed Report March 13th – April 16th, 2020
PUBLIC WORKS
• NRD 1&2 read/logged daily • w/w station daily inspection & log • Locates • Monthly & quarterly water samples taken • Water meter’s read & data logs • Water meters/readouts repaired as needed/new installed • Emergency locates • Respond to w/w alarms • Water System drawings and measurements (in progress) • Sewer lining started and finished/manhole still to be lined • Salt/Sand (3/20 & 4/2)
STREETS
• F-550 Pickup-brine setup installed and batter boards • Sign/post repair • Cleaned storm sewer • Stored plows and sander
EQUIPMENT MAINTENANCE
• 1999 F-450 sold • Brine setup design and fabrication • Vehicles washed as needed • Brine maker and hydro seeder ordered and delivered • Maintenance shop cleaned weekly • Organizing shop • Snow removal equipment repaired • Trees removed and trimmed • 2008 F250 brakes and evap
PARKS
• Daily park checks and clean-up • Branches removed (as needed) • Trash removed • WMS pickup sticks, repaired drainage, and mowed leaves • Pioneer tree removed, leaves mowed, and drainage of springs • Ballfields: mowed, sprayed, staining building, loop hoe, drag infields, and install new sign-hwy
MEETINGS
• Council meeting(s) • Locate meets – several • Splash pad plans • COVID-19 • City Hall remote log-in • Hwy roads about water on hwy
OTHER
• Dan social isolation from employees/public (COVID-19 preventative measure)-worked at ball diamonds and read meters
• Dumpster started for spring clean-up • Zoom meeting setup
Phase II - Bidding Lump Sum 3,000.00$ - $ 400.00 $ 3,400.00
Phase III - Construction Services Lump Sum 8,000.00$ - $ 690.00 $ 8,690.00
Phase IV - RPR Hourly to Max 6,000.00$ - $ - $ 6,000.00
Phase V - Post Construction Lump Sum 3,000.00$ - $ - $ 3,000.00
Totals: 69,500.00$ -$ 9,790.00$ 79,290.00$
Requested By:
Andrew Pennekamp
Project Manager - JEO
Approved By: Attest:
Addition of sanitary sewer, storm sewer services beyond original scope of services.
Design storm sewer offsite to allow splashpad to drain to storm sewer rather than sanitary sewer.
Approval of this form shall constitute an amendment to the agreement dated 04/09/2020 between the parties identified and
for the project listed at the top of this form.
Exhibit B
This is EXHIBIT B, consisting of 3 pages, referred to in and part of the Master Agreement between Owner and Engineer for Professional Services dated March 17, 2014.
This is Task Order No. 131216.28, Consisting of 3 pages
Task Order In accordance with the Master Services Agreement Between Owner and Engineer for Professional Services dated March 17, 2014 (“Agreement”), Owner and Engineer agree as follows: Specific Project Data A. Title: Fort Calhoun 2020 Lift Station Flood Mitigation Improvements
B. Description: Includes basic engineering services (design, bidding, and construction) and
additional services for the construction of a flood protection wall/berm around the
perimeter of the City’s main lift station. The project also includes raising the rim of
sanitary sewer manholes 1-foot above the 100-year flood elevation for all manholes
located within the floodplain.
1. Services of Engineer See Attachment “A”. 2. Owner’s Responsibilities
Exhibit “A” from the Master Agreement Between Owner and Engineer for Professional Services as referenced above is modified as follows:
3. Times for Rendering Services
Phase Completion Date
Design Phase Services 90 Calendar Days from NTP after grant award
Bid and Contracting Phase Services 60 Calendar Days after 30% review meting
Construction Phase Services 120 Calendar Days (estimated)
Post Construction Phase Services 12 months after Owner accepts project
4. Payments to Engineer A. For Lump Sum Method of Payment A
1. The total compensation for services identified under paragraph 1 of the Task Order is
estimated to be $37,700.00 based on the following assumed distribution.
Exhibit B
This is EXHIBIT B, consisting of 3 pages, referred to in and part of the Master Agreement between Owner and Engineer for Professional Services dated March 17, 2014.
2. Engineer may alter the distribution of compensation between individual phases noted herein to be consistent with services actually rendered but shall not exceed the total Lump Sum amount unless approved in by the Owner.
Phase Compensation
Basic Engineering Services $29,000.00
Topographic Survey & Construction Staking $4,000.00
Permit Preparation $4,700.00
TOTAL $37,700.00
B. For Standard Hourly Rates Method of Payment:
1. The Standard Hourly Rates shall be as shown on Exhibit C of the Master Agreement. 2. Current hourly rate schedule is attached and subject to adjustment approximately
February 1st of each year. 3. The total compensation for services identified under paragraph 1 of the Task Order is
estimated to be $15,000.00 based on the following assumed distribution. 4. Engineer’s estimate of the amounts that will become payable are only estimates for
planning purposes, are not binding on the parties, and are not the minimum or maximum amounts payable to Engineer under the Agreement.
5. When estimated compensation amounts have been stated herein and it subsequently becomes apparent to Engineer that a compensation amount thus estimated will be exceeded, Engineer shall give Owner written notice thereof. Promptly thereafter Owner and Engineer shall review the matter of services remaining to be performed and compensation for such services. Owner shall either agree to such compensation exceeding said estimated amount or Owner and Engineer shall agree to a reduction in the remaining services to be rendered by Engineer, so that total compensation for such services will not exceed said estimated amount when such services are completed. If Engineer exceeds the estimated amount before Owner and Engineer have agreed to an increase in the compensation due Engineer or a reduction in the remaining services, the Engineer shall be paid for all services rendered hereunder.
Phase Estimated Compensation
Resident Project Construction Observation $5,000.00
Grant Management $10,000.00
5. Other Modifications to Master Agreement: NOT APPLICABLE
Exhibit B
This is EXHIBIT B, consisting of 3 pages, referred to in and part of the Master Agreement between Owner and Engineer for Professional Services dated March 17, 2014.
Approval and Acceptance: Approval and Acceptance of this Task Order, including the attachments listed above, shall incorporate this document as part of the Agreement. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is March 16, 2020. Engineer Owner 04-16-2020 Signature Date Signature Date Lucas C. Billesbach, PE Mitch Robinson Name Name City Engineer Mayor Title Title DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK
ORDER: Zach Schulz Alicia Koziol Name Name Project Engineer/Manager Clerk Title Title 11717 Burt Street, Ste. 210, Omaha, 68154 110 S. 14th Street, Fort Calhoun NE 68023 Address Address [email protected][email protected] E-Mail Address E-Mail Address 402.392.9926 402.468.5305 Phone Phone
f. Create an electronic drawing illustrating elevations, site features, and existing
utilities resulting from the surveys performed.
Construction Phase:
1. Provide baseline survey for horizontal and vertical controls for the proposed improvements,
to be referenced by both the Engineer and Contractor during the construction of the
project.
2. Provide construction staking of the proposed improvements; including corners for the
proposed flood protection berm/wall.
Permit Preparation (Lump Sum):
Design Phase:
1. Prepare Rights of Way permit for Washington County as necessary for any work within the
Right of Way. Owner shall be responsible for all applicable review and permitting fees.
2. Prepare Washington County Floodplain Development Permit for improvements located
within the floodplain. Owner shall be responsible for all applicable review and permitting
fees.
3. Prepare Nebraska Department of Environment and Energy (NDEE) construction permit.
Owner shall be responsible for all applicable review and permitting fees.
Post Construction Phase:
1. Prepare Elevation Certificate after construction of the improvements are complete to
validate compliance with local floodplain management ordinances.
2. Submit permit closeout documentation to all permitting agencies as necessary.
Attachment A to Exhibit B
Page 6 of 7
Resident Project Construction Observation (Hourly):
Resident Project Representation:
1. The Resident Project Representation (RPR) will be provided part-time during the entire
construction phase up to a total of 45 hours.
2. The RPR will assist the Engineer with the following tasks:
a. Review the progress schedules and schedule of values. b. Communicate with the Engineer regarding suggestions and recommendations made
by the Contractor. c. Conduct on-site observations of the Contractor’s work and report their progress to
the Engineer. d. Consult with the Engineer regarding scheduling inspections, tests, and system start-
ups, and accompany visiting inspectors and technicians during said events. e. Maintain reports of inspections, progress and other pertinent construction data and
questions during the construction phase. f. Review payment applications from the Contractor for compliance with the established
procedures. g. Participate in final inspection; prepare final list of items to be completed or deficient.
Grant Management (Hourly):
Grant Pre-Award Phase:
1. Provide grant writing assistance to develop and finalize the HMGP application. Respond to
comments from NEMA and FEMA as necessary prior to grant award.
2. Coordinate with City staff to obtain necessary information and documentation for inclusion
in the grant application.
3. Develop and finalize the Benefit Cost Analysis (BCA).
a. Prepare a detailed scope of work and cost estimate for the project.
b. Survey site features to determine infrastructure impacted by various flood events.
c. Evaluate future damage avoidance and loss of service impacts to quantify the
project benefits.
d. Utilize FEMA BCA software to prepare final BCA documentation.
4. Request and gather Environmental and Historic Preservation (EHP) information required for
the HMGP application.
a. Prepare consultation letters, figures, and project descriptions.
b. Gather correspondence from various EHP agencies and respond to questions and
comments.
Attachment A to Exhibit B
Page 7 of 7
Meetings included with this scope:
1. Preliminary Design: a. Attendance at design kick-off meeting.
2. Final Design: a. Attendance at 90% review meeting with City staff.
3. Bidding and Negotiation: a. Attendance at City Council meeting to approve plans and specifications and receive
authorization to advertise.
b. Attendance at Bid Opening.
c. Attendance at City Council meeting to award bid.
4. Construction Phase: a. Attendance at Pre-Construction Conference.
b. Attendance at construction progress meetings on an as needed basis with Owner
and Contractor.
Items not included with this scope of services:
1. Land acquisition services and property acquisition descriptions.
2. Geotechnical investigation.
3. Materials testing services including concrete and soil testing.
4. Utility potholing to evaluate depth of utilities in the project area.
5. Stormwater Pollution Prevention Plan (SWPPP) preparation and BMP maintenance.
6. Obtaining any permits not expressly stated above.
7. Payment of review and permitting fees.
8. Davis-Bacon Wage Rate certification and interviews. Can be provided for an additional fee if
required.
9. Services not expressly stated as being provided within this agreement.
Project Time Frame:
1. Preliminary Design Phase – 90 calendar days from notice to proceed following grant award
2. Final Design Phase – 60 calendar days from 30% review meeting
3. Bidding and Negotiation Phase – 60-90 calendar days from authorization to proceed
4. Construction Phase – estimate 120 calendar days from authorization to proceed
5. Post Construction Phase – end of Contractors correction period
OFFICIAL NOTIFICATION
CITY OF FORT CALHOUN STATE OF EMERGENCY Fort Calhoun, Nebraska, has a great potential of suffering from county-wide damages resulting from the Covid-19/Corona Virus event(s) that has/will occur beginning January 31, 2020 and ongoing and continuing indefinitely causing disruption of services, cost-incurred prevention, and protection and the endangerment of the health and safety of the citizens and businesses of Fort Calhoun. Therefore, the Mayor of the City of Fort Calhoun has declared a state of emergency authorized under Nebraska State Statute R.R.S. 81-829.50 on behalf of Fort Calhoun, and will execute for and on behalf of Fort Calhoun, the expenditure of emergency funds from all available sources, the involving of mutual aid agreements, the applying to the State of Nebraska for assistance from the Governor’s Emergency Fund, and any other resources he deems necessary in the fulfillment of his duties. ______________________________ WITNESS my hand and seal of my office Mitch Robinson, Mayor City of Fort Calhoun this _____ day of ______________ 2020 ______________________________ ____________________________________ Date Alicia Koziol Fort Calhoun Clerk