I. ROLLCALL MAQUOKETA COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS COMBINED ANNUAL AND REGULAR MEETING MONDAY, SEPTEMBER 19,2016 THE MEETING WILL BEGIN AT 6:00PM AT THE CENTRAL OFFICE II. APPROVAL OF AGENDA III. MINUTES OF PREVIOUS MEEfiNG IV. RECEPTION OF VISITORS AND INFORMAL COMMENTS FROM THE PUBLIC V. ANNUAL BUSINESS A. REVIEWS AND SUMMARIES I. SECREfARY'S 2015116 COMBINED STATEMENT OF REVENUES AND EXPENDITURES 2. GENERAL, ACTIVITY AND FOOD SERVICE FUND REPORTS TO THE BOARD 3. UNSPENT BALANCE VI. OLD BUSINESS (IF ANY) VII. BOARD COMMENTS VIII. ADJOURNMENT OF THE 2015-2016 BOARD IX. ROLL CALL X. APPROVAL OF AGENDA XI. ORGANIZATION AND ASSEMBLING OF THE 2016-2017BOARD OF DIRECTORS A. ELECTION OF BOARD OFFICERS AS PER BOARD POLICY 200.1 B. DETERMINATION OF TIME AND PLACE OF REGULAR MEETINGS C. APPROVAL OF BOARD POLICY B00KFOR2016-2017 D. APPOINTMENTS AND DESIGNATIONS 1. 2. SCHOOL ATTORNEY 3. ASBESTOS COORDINATOR 4. TRUANCY OFFICERS 5. RESOLUTION NAMING DEPOSITORIES FOR 2016-17 SCHOOL YEAR 6. APPOINTMENT TO DEL WOOD AND ANDREW FACILITIES CO.MMITIEE 7. REPRESENTATION ON JACKSON COUNTY CONFERENCE BOARD 8. BOARD :rv!EMBER APPOINTMENTS AS BUILDING CONTACTS XII. CONSENT AGENDA A. REGISTRATIONS, REIMBURSEMENTS, AND SELECTED ACCOUNTS PAYABLE B. REVIEWOFFINANCIALREPORTS C. RESIGNATIONS I. SPECIAL EDUCATION BUS AIDE D. RECOMMENDATION TO IIIRE I. TLC BEGINNING SAlARY REQUIREMENT STIPEND 2. TEACHER ASSOCIATES 3. COLOR GUARD 4. ESYS ASSOCIATE SPECIAL EDUCATION 5. SPECIAL EDUCATION CAR/SUBURBAN DRIVER E. TEACHER ASSOCIATE CONTRACT AMENDMENTS F. TEACHER CONTRACT HORIZONTAL MOVE XIII. GOOD NEWS: ADMINISTRATIVE REPORTS XIV. BOARD COMMENTS XV. GENERAL BUSINESS OF THE BOARD A. POLICY AND INSTRUCTION 1. 2016-17 PROFESSIONAL DEVELOPMENT & TEACHER QUALifY COMMITTEE APPOINTMENTS 2. CARDINAL FUND RAISER B. BUSINESS AFFAIRS I. AUDIT ENGAGEMENT LETTER 2. NEGATIVE/POSITIVE ACTIVITY FUND TRANSFERS 3. SBRC APPROVAL FOR SPECIAL ED DEFICIT 4. APPROVALOFCOSTARlCATRIP2018 XVI. LEGISLATIVE UPDATE I. LEGISLATIVE ACTION NETWOR!( REPRESENTATIVE XVII. SUPERINTEDENT'S REPORT I. OCTOBER 3"' -OFFICIAL COUNT DATE FOR FY-17 CERTIFIED ENROLLMENT 2. IASB CONVENTION- NOV. 16-17 3. FY-17 LOCAL OPTION SALES TAX REVENUE ESTIMATES 4. MISSISSIPPI BEND AEA BOARD AND ADMIN. BANQUET- OCTOBER 12, 2016 XVIII. ADJOURNMENT The next regularly scheduled meeting of the Board of Directors is Monday, October 17,2016 at 6:00p.m. at the Central Office. There will be a board work session fol1owing the regular meeting. 1 9-19-16
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I. ROLLCALL
MAQUOKETA COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS COMBINED ANNUAL AND REGULAR MEETING
MONDAY, SEPTEMBER 19,2016 THE MEETING WILL BEGIN AT 6:00PM AT THE CENTRAL OFFICE
II. APPROVAL OF AGENDA III. MINUTES OF PREVIOUS MEEfiNG IV. RECEPTION OF VISITORS AND INFORMAL COMMENTS FROM THE PUBLIC V. ANNUAL BUSINESS
A. REVIEWS AND SUMMARIES I. SECREfARY'S 2015116 COMBINED STATEMENT OF REVENUES AND
EXPENDITURES 2. GENERAL, ACTIVITY AND FOOD SERVICE FUND REPORTS TO THE BOARD 3. UNSPENT BALANCE
VI. OLD BUSINESS (IF ANY) VII. BOARD COMMENTS VIII. ADJOURNMENT OF THE 2015-2016 BOARD IX. ROLL CALL X. APPROVAL OF AGENDA XI. ORGANIZATION AND ASSEMBLING OF THE 2016-2017BOARD OF DIRECTORS
A. ELECTION OF BOARD OFFICERS AS PER BOARD POLICY 200.1 B. DETERMINATION OF TIME AND PLACE OF REGULAR MEETINGS C. APPROVAL OF BOARD POLICY B00KFOR2016-2017 D. APPOINTMENTS AND DESIGNATIONS
1. BOARDSECRETARY/1~ASURER 2. SCHOOL ATTORNEY 3. ASBESTOS COORDINATOR 4. TRUANCY OFFICERS 5. RESOLUTION NAMING DEPOSITORIES FOR 2016-17 SCHOOL YEAR 6. APPOINTMENT TO DEL WOOD AND ANDREW FACILITIES CO.MMITIEE 7. REPRESENTATION ON JACKSON COUNTY CONFERENCE BOARD 8. BOARD :rv!EMBER APPOINTMENTS AS BUILDING CONTACTS
XII. CONSENT AGENDA A. REGISTRATIONS, REIMBURSEMENTS, AND SELECTED ACCOUNTS PAYABLE B. REVIEWOFFINANCIALREPORTS C. RESIGNATIONS
I. SPECIAL EDUCATION BUS AIDE D. RECOMMENDATION TO IIIRE
I. TLC BEGINNING SAlARY REQUIREMENT STIPEND 2. TEACHER ASSOCIATES 3. COLOR GUARD 4. ESYS ASSOCIATE SPECIAL EDUCATION 5. SPECIAL EDUCATION CAR/SUBURBAN DRIVER
E. TEACHER ASSOCIATE CONTRACT AMENDMENTS F. TEACHER CONTRACT HORIZONTAL MOVE
XIII. GOOD NEWS: ADMINISTRATIVE REPORTS XIV. BOARD COMMENTS XV. GENERAL BUSINESS OF THE BOARD
A. POLICY AND INSTRUCTION 1. 2016-17 PROFESSIONAL DEVELOPMENT & TEACHER QUALifY COMMITTEE APPOINTMENTS 2. CARDINAL FUND RAISER
B. BUSINESS AFFAIRS I. AUDIT ENGAGEMENT LETTER 2. NEGATIVE/POSITIVE ACTIVITY FUND TRANSFERS 3. SBRC APPROVAL FOR SPECIAL ED DEFICIT 4. APPROVALOFCOSTARlCATRIP2018
XVI. LEGISLATIVE UPDATE I. LEGISLATIVE ACTION NETWOR!( REPRESENTATIVE
XVII. SUPERINTEDENT'S REPORT I. OCTOBER 3"' -OFFICIAL COUNT DATE FOR FY-17 CERTIFIED ENROLLMENT 2. IASB CONVENTION- NOV. 16-17
3. FY-17 LOCAL OPTION SALES TAX REVENUE ESTIMATES
4. MISSISSIPPI BEND AEA BOARD AND ADMIN. BANQUET- OCTOBER 12, 2016 XVIII. ADJOURNMENT
The next regularly scheduled meeting of the Board of Directors is Monday, October 17,2016 at 6:00p.m. at the Central Office. There will be a board work session fol1owing the regular meeting.
1 9-19-16
I. ROLLCALL
II. APPROVAL OF AGENDA
III. MINUTES OF PREVIOUS MEETING HELD ON AUGUST 9 AND AUGUST 15,2016 - ------
IV. RECEPTION OF VISITORS AND INFORMAL COMMENTS FROM THE PUBLIC
V. ANNUAL BUSINESS
A. REVIEWS AND SUMMARIES 1. SECRETARY'S 2015/16 COMBINED STATEMENT OF REVENUES AND
EXPENDITURES 2. GENERAL, ACTIVITY AND FOOD SERVICE FUND REPORTS TO THE
BOARD 3. UNSPENT BALANCE REPORT
VI. OLD BUSINESS (IF ANY)
VII. BOARD COMMENTS
VIII. ADJOURNMENT OF THE 2015-2016 BOARD
IX. ROLL CALL
X. APPROVAL OF AGENDA
XI. ORGANIZATION AND ASSEMBLING OF THE 2016-2017 BOARD OF DIRECTORS
[AI] A. ELECTION OF OFFICERS AS PER BOARD POLICY 200.1
Prior to the election of the Board President for the 2016-2017 school term. either the Superintendent or the Business Manager will serve as temporary chairperson. Kristy Haxmeier will serve in this capacity. She will guide the Board through the nomination and election process for Board President. Please review Board Policy 200.1, enclosed.
Following the election of the Board President, the newly elected President will preside over the meeting and conduct proceedings for the election of the Vice President.
Recommendation: Elect the President and Vice-President of the School Board for the 2016-2017 school year as per Board Policy 200.1.
Motion Needed.
"Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa and that you will faithfitlly and impartially to the best of your ability discharge the duties of the offices of President/Vice President of the Board of Education in the Maquoketa Community School District as now or hereafter required by law?"
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B. DETERMINATION OF TIME AND PLACE OF REGULAR SCHOOL BOARD MEETINGS
It has been the practice to hold board meetings at 6:00p.m. at the Central Office. It is required that the Board establishes a location and struting time for regular meetings.
This year meetings will be held on the first and third Monday in the month of March. Meetings will be held on the third Monday of the month in July, August, September, October, November, December, January, May, and June. The February and April meetings will be held on the second Monday of the month.
Recommendation: It is recommended that the Board of Directors review and approve the time and place of regular school board meetings as presented.
Motion Needed.
c. APPROVAL OF BOARD POLICY BOOK FOR 2016-2017
Each year, it is required that the Board approves the Board Policy Book as presently written. Individual policy changes will be enacted throughout the year following formal Board action.
Recommendation: Approve Board Policies as presently written.
Motion Needed.
D. APPOINTMENTS AND DESIGNATIONS
1. BOARD SECRETARY/TREASURER In the past, the Board has been required to appoint both a Board Secretary and a Board Treasurer to serve the school district. Iowa Chapter 277.28 and Board Policy 206.3 & 206.4 govern Board action regarding these appointments. The Iowa Code has since been amended so that the annual appointment of a Board Secretary is no longer a required component. It has been the tradition of the Board to administer this oath each year. While it is not required, it is a practice that may be continued at the Board's discretion.
Recommendation: It is recommended that the Board of Directors appoint Kristy Haxmeier as Board Secretary and Board Treasurer for the 2016-2017 school year.
Motion Needed.
"Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa and that you will faithfully and impartially to the best of your ability discharge the duties of the offices of Secretary and Treasurer in the Maquoketa Community School District as now or hereafter required by law?"
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2. SCHOOL ATTORNEY
The Iowa Association of School Boards recommends that each local school district designate a local attorney to attend to routine legal school matters requiring such expertise.
The law firm of Schoenthaler, Roberg, Bartelt and Kahler has served the district for many years. During the past year, Steve Kahler assumed the lead role in meeting the district's needs.
Recommendation: It is recommended the Board designate the firm of Schoenthaler, Roberg, Bartelt and Kahler (and/or Steve Kahler) as local school attorney for the Maquoketa Community School District for the 2016-2017 school year.
Motion Needed.
3. ASBESTOS COORDINATOR
The school district is required to designate an employee as the coordinator of our local asbestos plan.
Recommendation: It is recommended that the Board designate Operations Manager, Mike Wing as District Asbestos Plan Coordinator for the 2016-2017 school year.
Motion Needed.
4. TRUANCY OFFICERS
HF 455 makes the appointment of district truancy officer(s) optional. However, if the Board does not appoint such officer(s), the Board must designate someone to collect information regarding the number of students who are truant. In the past, building administrators at each attendance center have been appointed as truancy officers.
Recommendation: It is recommended that the building administrators serve as tnmncy officers for the 2016-2017 school year.
Motion Needed.
5. RESOLUTION NAMING DEPOSITORIES FOR THE 2016-2017 SCHOOL YEAR
The Board is required to name depositories and designate maximum balances on an annual basis. Business Coordinator, Kristy Haxmeier is not recommending any changes for the coming fiscal year at this time.
Maquoketa State Bank, Maquoketa, lA US Bank, Maquoketa, lA Ohnward Bank & Trust, Baldwin, lA Du Trac Comm. Credit Union, Maquoketa, IA Clinton National Bank, Delmar, IA Fidelity Bank, Maquoketa, IA First Central State Bank, DeWitt, IA Bankers Trust, Des Moines, IA
Recommendation: It is recommended that the Board approve the named depositories and the limits as presented.
Motion Needed.
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6. APPOINTMENT OF BOARD MEMBER TO DEL WOOD AND ANDREW FACILITIES COMMITTEE
The Facility Improvement Program is a 28-E Agreement between the Maquoketa and the Andrew and Del wood School Districts that establishes a restricted fund in the Local Option Sales and Services Tax fund of both Andrew and Delwood for the purpose of assisting Maquoketa in defraying the cost of secondary school building infrastructure needs. Director Hayward represented the Maquoketa Board on the Maquoketa-Delwood Facilities Improvement Committee and Director Roeder represented the Maquoketa Board on the Maquoketa-Andrew Facilities Committee during the 2015-16 school year.
Recommendation: It is recommended that the Board appoint a Director(s) to serve on the Maquoketa-Del wood and Maquoketa-Andrew Facility Improvement Committee for the 2016-17 school year.
Motion Needed.
7. REPRESENTATION ON JACKSON COUNTY CONFERENCE BOARD
The Board of Directors is entitled to representation on the 2016-17 Jackson County Conference Board. This Board is responsible for overseeing the budget of the County Assessor.
In 2015-16, Director Tabor served in this capacity as a representative of the Board. The Bom·d will need to name a new representative for the 2016-17 school year.
Recommendation: lt is recommended that the Board appoint one member to serve as a representative on the County Conference Board.
Motion Required.
8. BOARD MEMBER APPOINTMENTS AS BUILDING CONTACTS
It has been the past practice of the Board to appoint a member to serve as a liaison to each building. If it is the Board's desire to continue this practice, specific assignments should be determined. This practice has served the district well in the past and assists in improving communications.
The Board President is typically assigned to the Central Office.
High School -Middle SchoolCardinal Elementary -Briggs Elementary -
Recommendation: Assignments are at the Board's discretion.
Motion Needed.
5 9-19-16
[AI] XII. CONSENT AGENDA
A. REGISTRATIONS, REIMBURSEMENTS, AND SELECTED ACCOUNTS PAYABLE
a. Enclosed is a list of bills being presented for approval at the September 19,2016 meeting.
B. REVIEW OF FINANCIAL REPORTS
A. ACCOUNTBALANCE B. COMBINED STATEMENT & BUDGET RECAP C. REVENUE REPORT D. GENERAL FUND AND NON-BUDGETED EXPENDITURE REPORT E. STUDENT ACTIVITY
C. RESIGNATION:
1. SPECIAL EDUCATION BUS AIDE The district has received the resignation of Beth Kasemodel as the Special Education Bus Aide effective immediately pending approval of her hiring as the Special Education Car/Suburban Driver.
2. OTHER [IF ANY]
D. RECOMMENDATIONS TO HIRE (All pending outcome of background check and proper licensure)
1. TLC BEGINNING SALARY REQUIREMENT STIPEND In order to meet the law of the TLC (Teacher Leadership and Compensation) Grant, all beginning teachers must earn a minimum salary of $33,500. Based on the 2016-17 Master Contract, Schedule C those teachers in the BA column, lanes 1 and 2 do not meet the minimum salary. A stipend contract is necessary. a. Patrick Lenz, BA Step 1, Stipend TLC Contract for $2,021.11
2. TEACHER ASSOCIATES
a. High School Principal, Mark Vervaecke, is recommending the hiring of Bonnie Proshuto as a Special Education Teacher Associate for 6.5 hams per day at $9.79 per hour ($9.64 + $.15 stipend) with an effective date of September 19,2016.
b. Cardinal Principal, Sherri Walker, is recommending the hiring of Elizabeth Roling as a Preschool Special Education Teacher Associate for 6.5 hours per day at $9.79 per hour ($9.64 + $.15 stipend) retroactive to August 15, 2016.
c. High School Assistant Principal, Kevin Bowman, is recommending the hiring of Stephanie Baas as a LMC Teacher Associate for 6.85 hours per day at $9.64 per hour retroactive to August 22, 2016.
6 9-19-16
D. RECOMMENDATIONS TO HIRE (All pending outcome of background check and proper licensure), continued
3. COLOR GUARD Activities Director, Tom Gruenwald, is recommending the hiring of Jordan Ehlers as the Color Guard for the 2016-17 school year. Ms. Ehlers will be Paid at Level 3, Year 1; $2,501.46.
4. ESYS ASSIOCATE SPECIAL EDUATION Cardinal Principal, Sherri Walker, is recommending the hiring of Nicole Meyer as the ESYS Associate Special Education retroactive to August 16,2016 for2.75 hours at $10.00 per hour.
5. SPECIAL EDUCATION CAR/SUBURBAN DRIVER Transportation Director, Mike Wing, is recommending the hiring of Beth Kasemodel as the Special Education Car/Suburban Driver for the 2016-17 school year at $11.75 per hour for approximately 20 hours per week retroactive to August 23, 2016.
6. OTHER [IF ANY]
E. TEACHER ASSOCIATE CONTRACT AMENDMENTS (retroactive to 8-23-16)
1. The contract for Agatha Derganz, Briggs Teacher Associate is being amended to increase her hours from 6.5 hpd to 6.75 hpd.
2. The contract for Joyce Oster!, Briggs Teacher Associate is being amended to increase her hours from 6.5 hpd to 6.75 hpd.
3. The contract for Vicki Bickford, Cardinal Teacher Associate is being amended to increase her hours from 6.75 hpd to 6.85 hpd.
4. The contract for Deborah Willson, Middle School Teacher Associate is being amended to increase her hours from 5.2 hpd to 6.5 hpd.
6. The contract for Heather Rath, Middle School Teacher Associate is being amended to increase her hours from 6.5 hpd to 6.75 hpd.
6. The contract for Tammi Sagers, Cardinal Teacher Associate is being amended to include the $.15 stipend for serving BD/Severe and Profound.
7. The contract for Erin Novak, Cardinal Teacher Associate is being amended to include the $.15 stipend for serving BD/Severe and Profound.
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[AI]
F. TEACHER CONTRACT HORIZONTAL MOVE
The following teachers have met the appropriate requirements and provided documentation to qualify for horizontal movement on the salary schedule for the 2016-17 school year as indicated below.
Elizabeth Good
Jennifer Kizer
from BA Step 3 $33,997.20
from MA Step 7 $43,126.08
toBA+15 Step3 $35,571.15
to MA+15 step 7 $40,172.21
Recommendation: Approve items in the consent agenda as presented.
Motion Needed.
XIII. GOOD NEWS: ADMINISTRATIVE REPORTS
XIV. BOARD COMMENTS:
XV. GENERAL BUSINESS OF THE BOARD
A. POLICY AND INSTRUCTION
1. 2016-17 PROFESSIONAL DEVELOPMENT & TEACHER QUALITY COMMITTEE APPONTMENTS
To comply with state requirements, a Teacher Quality Committee comprised of an equal number of Board appointed administrators and union appointed teacher representatives must be established. The duties of the Teacher Quality Committee are focused on the utilization of funding appropriated by the legislature to support professional development.
The Teacher Quality Committee's primary focus will be to continue to develop and implement the district's Iowa Core Curriculum Plan. Since the committee is authorized in statute, meetings are subject to the open meetings law.
Recommendation: It is recommended that the Board appoint Director of Professional Growth and Student Learning, Jane Schmidt, Briggs Principal, Pat Bollman, High School Principal, Mark Vervaecke, and Superintendent Hoover to serve as district representatives on the 2016-17 Teacher Quality Committee.
Motion Required.
8 9-19-16
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XV. GENERAL BUSINESS OF THE BOARD
A. POLICY AND INSTRUCTION
2. MAQUOKETA CARDINAL FUNDRAISER
Activities Director, Tom Gruenwald, is seeking approval to add a link to the district website for the public to purchase Maquoketa Cardinal apparel. Nancy Miller, Country Home Embroidery, is ready to proceed with this request.
Recommendation: It is recommended that the Board approve the request.
Motion Needed.
B. BUSINESS AFFAIRS
1. AUDIT ENGAGEMENT LETTER
The District's auditors Nolte, Cornman & Johnson P.C. have issued an engagement letter outlining the services they will be providing for the year ended June 30, 2016. This letter also outlines the roles of Nolte, Cornman & Johnson P.C and the Maquoketa Community School District. The engagement letter is in included in the Board packet for review.
Recommendation: It is recommended that the Board approve the engagement letter with Nolte, Cornman & Johnson P.C. for services provided for the year ended June 30, 2016.
Motion Required.
2. NEGATIVE/POSITIVE ACTIVITY FUND TRANSFERS
Upon closing the books for FY16 there are individual activity/athletic line items with negative cash balances. The past practice of the District has been to clear out these activity/athletic line items at the end of each fiscal year to bring all back to zero. Between the distributions of the positive/negative accounts along with the activity ticket revenues it presents a near zero dollar effect. Any remaining dollars are kept in activity/athletic control accounts to be carried forward to the next fiscal year. Business Manager, Kristy Haxmeier and Activity Director, Tom Gruenwald are seeking the Board authorization to finalize this transaction. It is important to note the activity fund as a whole does not have a negative cash balance and the fundraiser lines items established by the activity/athletic groups are not affected by this end of year transaction. The journal entries for this transaction are included in the Board packet for review.
Recommendation: It is recommended that the Board approve the negative/positive activity fund transaction as described above.
Motion Required.
9 9-19-16
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[AI]
XV. GENERAL BUSINESS OF THE BOARD
B. BUSINESS AFFAIRS
3. SBRC APPROVAL FOR SPECIAL ED DEFICIT
Business Manager, Kristy Haxmeier is seeking authorization to submit an application to the SBRC for the FY16 Special Education Supplement Deficit in the amount of $240,394.76.
Recommendation: It is recommended that the Board approve the Special Education Supplement Deficit request be submitted to the SBRC for $240,394.76.
Motion Required.
4. APPROVAL OF COSTA RICA TRIP 2018
Activities Director, Tom Gruenwald, is seeking authorization for Spanish Club students to travel to the Costa Rica in 2018. Information about the trip has been included for the board's review.
Recommendation: It is recommended that the Board approve the Coast Rica trip in 2018 as presented.
Motion Required.
XVI. LEGISLATIVE UPDATE
I. MIKE HAYWARD - LEGISLATIVE ACTION NETWORK REPRESENTATIVE IASB Delegate Assembly- November 16,2016-9:00 AM
XVII. SUPERINTENDENT'S REPORT
1. OCTOBER 3R0 -OFFICIAL COUNT DATE- FY-17 CERTIFIED
ENROLLMENT
2. IASB CONVENTION-NOVEMBER 16-17,2016
3. FY-17 LOCAL OPTION SALES TAX REVENUE ESTIMATES
4. MISSISSIPPI BEND AEA BOARD AND ADMIN. BANQUET- OCTOBER 12,2016
XVIII. ADJOURNMENT
The next regularly scheduled meeting ofthe Board of Directors is Monday, October 17,2016 at 6:00p.m. at the Central Office. There will be a board work session following the regular meeting.
10 9-19-16
MAQUOKETA COMMUNITY SCHOOLS BOARD OF EDUCATION REGULAR MEETING TUESDAY, AUGUST 9, 2016
President Tabor called the special meeting to order on Tuesday, August 9, 2016 at 7:38a.m. at the Central Office. Directors Tabor (via phone), Sybesma and Hayward were present. Directors Carson and Roeder were absent. Supt. Hoover and Board Secretary Haxmeier were present.
General Business of the Board
MOTION #010-16/17: M/Hayward, 2"d/Sybesma to approve the Interpreter Contract with the Mississippi Bend AEA for services to be provided to a level 3 special education student in the District. 3 ayes, motion carried.
The next regular meeting of the Board will be Monday, August 15,2016 at 6 p.m. at Central Office.
President Tabor adjourned the meeting at 7:42a.m.
Brian Tabor, President
Kristy I-Iaxmeier, Secretary
Page I of! Sp. Mtg 8.9.2016
MAQUOKETA COMMUNITY SCHOOLS BOARD OF EDUCATION REGULAR MEETING MONDAY, AUGUST 15,2016
President Tabor called the regular meeting to order on Monday, August 15,2016 at 6:02p.m. at the Central Office. Directors Roeder, Tabor, Sybesma, Carson and Hayward were present. Supt. Hoover and Board Secretary Haxmeier were present. M. Wing, T. Gruenwald, D. Cogan, J. Schmidt, S. Walker, M. Vervaecke, and P. Bollman were present. Kelly Gerlach of Maquoketa Sentinel Press and Teresa Hosch ofKMAQ represented the press. Cari Klemme of the MEA was in attendance.
-- MOTION#Ol1~16/17: M/Roeder, 2"d/Hayward to approve the following consent agenda as-amended----to include an additional invoice listing and additional recommendation to hire: 5 ayes, 0 nays motion carried. Agenda- Approved as published. Minutes- Approved the minutes of the regular and joint meeting with Del wood held on July 18,2016 as presented. Registrations, Reimbursements & Selected Accounts Payable- Approved as presented, to include additional invoices, totaling $889,120.59 Financial Reports- The following reports for period ending Jlme 30,2016 and July 31, 2016 were reviewed: AccOlmt Balances, Combined Statement of Revenues and Expenditures, Revenue Report, Activity Flmd, Nutrition Fund Report. Resignations- Approved the following resignations: • Lorene McLaughlin as Cardinal Teacher Associate effective immediately. • Mallory Jamison as Briggs Teacher Associate effective immediately. • Michelle Kelly as High School Teacher Associate effective immediately. • Julie Miller as Middle School Teacher Associate effective immediately. • Mindy Orris as Middle School 7'11 Grade Girls Basketball Coach pending
finding a suitable replacement. Recommendations to Hire (all pending outcome of criminal background check & BOEE licensure) • Josie Johnson as Briggs Title 1 Teacher for the 2016-17 school year. Ms.
Johnson will be paid at the BA + 15 Step 7; $40,922.56, Schedule C of the Master Contract Salary Schedule.
• Patrick Lenz as High School Social Studies teacher for the 2016-17 school year. Mr. Lenz will be paid at the BA, Step 1; $31,478.89.
• Keri McGlyun a Cardinal Level 3 Special Education Teacher Associate for the 2016-17 school year at a rate of $9.64 per hour for 6.5 hours per day.
• Jessica Howell as Cardinal Special Education Teacher Associate for the 2016-17 at a rate of $9.64 per hour for 6.5 hours per day.
• Brenda Fitzpatrick as Briggs BD Special Education Teacher Associate for the 2016-17 school year at the rate of$9.64 + $.15 stipend= $9.79 per hour for 6.75 hours per day.
• Trenessa Rupp as Briggs BD Special Education Teacher Associate for the 2016-17 school year at the rate of$9.64 + $.15 stipend= $9.79 per hour for 6.75 hours per day.
Page I of3 Reg Mtg 8.15.2016
• Tyler Ronek as Computer Teclmology Associate for the 2016-17 school year at a rate of $9.64 hours per for 6.8 hours per day.
• Abby Skladzien as Freshmen Volleyball Coach for the 2016-17 school year at a rate ofLevel3, Year 1; $2,501.46.
• Eric Spittler as 7tl' Grade Football Coach for the 2016-17 school year at a rate ofLevel4, Year 2; $1,945.58
Contracts for following Substitute Bus Drivers at a rate of $16.60 per hour Bruce Current, Mark Lippens, Jim Manderscheid, AI Muhlhausen, Craig Muhlhausen, Doug Freese
Teacher Associate Contract Amendment Donna Hanken's contract amended to 6.8 hours per day and will no longer receive the BD/Severe Profound stipend -- ---- ----
Teacher Contract Amendment Kristy Hedinger-Richards' contract amended to BA+15, Step 10 at a contract rate of$44,700.02.
Continuation of Superintendent Contract Superintendent Hoover's contract be renewed for 2016-17 and 2017-18 school years at a salary of$141,943.41 for 2016-17.
Reception of Visitors and Informal Comments from the Public- Donald Davis Jr. addressed the Board about the Hall of Fame. Lisa Oetken also addressed the Board about the Hall of Fame.
Board Comments: Director Sybesma commented on the nice fresh look at the High School.
Good News Administrative Reports Good News Administrative Reports were reviewed with nothing additional to add.
General Business of the Board
MOTION #012-16/17:
MOTION #013-16/17:
MOTION #014-16/17:
MOTION #015-16/17:
MOTION #016-16/17:
M!Hayward, 2"d/Carson to authorize the 7-12 Activity Director, Tom Gruenwald, to process and provide preliminary approval for contractual agreements with athletic officials for the 2016-17 school year. 5 ayes, motion carried.
M/Carson, 2nd/Roeder to approve the hiring of Jackie Crowley as the Assistant FF A Advisor for the 2016-17 school year at a rate ofLeve1 3, Year 1; $2,501.46. Funding for this position will be reimbursed by the FFA Alumni. 5 ayes, motion carried.
M/Hayward, 2"d/Sybesma approved the revised policies including 201, 202.3, and 202.4 as presented. 5 ayes, motion carried.
M/Roeder, 2"d /Carson to approve the preschool contract to be entered into with Little Shepherd Preschool, Sacred Heart Preschool, and Sunshine Learning Center for participation in the Statewide Voluntary Preschool Program for FourYear-Old Children for the 2016-17 school year. 5 ayes, motion carried.
M/Hayward, 2"d/Roeder to approve the Agreement of the Eastern Iowa Behavioral Consortium to Jointly Administer an Instructional Program at the Hillcrest Site. 5 ayes, motion carried.
Page 2 of3 Reg Mtg 8.15.2016
MOTION #017-16/17: M/Carson, 2nd/Hayward to approve the Sublease Agreement with Hillcrest Family Services for the 2016-17 school year as presented on behalf of the Eastern Iowa Behavioral Consortium. 5 ayes, motion carried.
Legislative Update: Nothing to report.
Superintendents Report: Superintendent Hoover reviewed the schedule for the first 5 days back for staff and discussed the upcoming School Board Convention.
The next regular meeting of the Board will be Monday, September 19,2016 at 6 p.m. at Central Office.
President Tabor adjourned the meeting at 6:32 p.m.
The Board entered into a work session.
Brian Tabor, President
Kristy Haxmeier, Secretary
Pagd of3 Reg Mtg 8.15.2016
MAQUOKETA COMMUNITY SCHOOL DISTRICT 6/30/2016 RELIM - V3 CAR Final but not yet auditec 2015/16 COMBINED STATEMENT OF REVENUES AND EXPENDITURES Unaudited Created 911412016 Includes lntrafund transfers
EST. 7/1/2015 EOFY AUDITORS RECEIPTS EXPENDITURES 6/30/2016 FD# FUND EGINNING BALANC ADJUST. FD BAL TO DATE TO DATE EST. BALANCE
(CASH & INVEST.) June-15
10 GENERAL $ 3,382,334.48 $ 15,713,167.33 $ 15,971,027.40 $ 3,124,474.41
FY'15 EXPENDITURES AS APPROVED IN Apr '15 $12,454,713 $4,869,470 $723,952 $2,021,048 $ 20,069,183 $ 855,118 % Spent YTD to Adopted 97% 95% 99% 104% 97% 100%
********************* *----rhis overage is due to GASB 68 net pension expense of $140,564. This number is out of our control and required numbers to compute related nutrtion expense were not released from JPERS until August 2016. Therefore, it was too late to amend budget. We will amend next year budget to allow additional dollars be available. Please note this $140,564 was not actually cash spent but a non cash book entry.
#1 o . FUN!:) Prelim - V3 CAR finaf 6i.it not yet . .,, · _%
EXTRA CURR. ACCOUNTS (8900s) ___ 1 _ __.,.$,.10,..3-,_, 1,.,00.0,_,0~I------'$.,._41,826.7_,5_1 ____ _,.$21 ,96-1 M ---$63)88.26 62% 71°k
PASSTHROCiGHTOAEA ______ $590~05B.OO __ $590,058.00 $0.00 $590,058.00 l 100% -~
GENERAL FUND TOTAL __ ·---=--=-=~----_ -+.·..,·eo$1"'6o;,5ocS'=3!C,1i'5;c.9.C'42"-J $12,355,467.04 ---$-3-,6-31,2_11.27 I $15,9_7_1._,0·~· 7.40_ -~~'.Yo .... ---97%= Adopted Apri/2014 1$16,913,981.00
1
____ _
Non Bud~~-d E?t:p·e--nd~it~u-re_s_:- I . ~ l ~~~~~und TI.Jifi71Vrn i1 ,--f-- __ $2,071,23:7.80 ~----- $190,658.30 $2,261,896.10 j ---J--.-1:~/fi~)t ,,~IIJI;ltJ I I . -BUSINESS CQ( RDINATOR 911512016 -~ --
Maquoketa CSD 09/15/2016 5:08 PM
Activity Fund Balance Report R Summary -Include Encumbrances 07/2015 - 06/2016
Regular; Beginning Month 07/2015; Processing Month 06/2016; Fund Number21
Fund: 21 STUDENT ACTIVITY FUND
Chart of Account Number
21 729 009 6504 920
21 729 009 6910 920
21 729 009 7001 950
21 729 009 7002 950
217291096000919
217291096006910
217291096120910
21 729109 6121 910
21 729109 6210 910
217291096211910
217291096220910
217291096221910
21 729 109 6502 920
21 729109 6503 920
21 729 109 6504 920
21 729 109 6505 920
21 729 109 6645 920
21 729 109 6646 920
21 729 109 6651 920
21 729 109 6685 920
21 729 109 6686 920
21 729 109 6693 920
21 729 109 6694 920
21 729 109 6695 920
21 729 109 6696 920
21 729109 6710 920
21 729 109 6711 920
21 729 109 6720 920
21 729 109 6721 920
21 729 109 6725 920
21 729 109 6726 920
21 729 109 6730 920
21 729 109 6731 920
21 729109 6740 920
21 729109 6741 920
21 729 109 6750 920
21 729 109 6760 920
21 729.109 6761 920
21 729 109 6790 920
Chart of Account Description
RESTRICTED DRUG TESTING-ACTIVITY
RESTRICTED WEIGHT ROOM
RESTRICTED DIST INTEREST-ACTIVITY
RESTRICTED SPEC CKS-ACTJVITY
RESTRICTED HS ACT TICKET$-ACTIVITY
RESTRICTED ACTIVITIES CONTROL-ACT!
RESTRICTED HS SPEECH-ACTIVITY
RESTRICTED SPEECH FUNDRA!SER
RESTRICTED HS VOCAL MUSIC-ACTIVITY
RESTRICTED HARM HLPRS-ACTIVITY
RESTRICTED HS BAND-ACTIVITY
RESTRICTED HS BAND TOUR-ACTIVITY
RESTRICTED ATHLETIC CONTROL
RESTRICTED ATHLETIC PASS
RESERVE DRUG TESTING
ATHLETIC AWARDS
RESTRICTED COED CROSS COUNTRY
RESTRICTED HS CROSS COUNTRY FUNDRAISER
RESTRICTED TENNIS FUNDRAI-ACTIVITY
BOWLING
RESTRICTED HS BOWL! LNG FUNDR'R-ACTIVITY
RESTRICTED CHEERLEADERS
RESTRICTED DANCE TEAM
RESTRICTED-CHEERLEADERS FUNDRAISER ACCT
RESTRICTED- DANCE TEAM FUNDRAISER ACCT
RESTRICTED HS B BSKTBLL-ACTIVITY
RESTRICTED BBB FUNDRAJSR-ACTIVITY
RESTRICTED HS FOOTBALL-ACTIVITY
RESTRICTED FTBALL FUNDRAIS-ACTIVTY
RESTRICTED HS B SOCCER
RESTRICTED HS B SOCCER FUNDRAISER
RESTRICTED HS BASEBALL-ACTIVITY
RESTRICTED BASEBL FUNDRA-ACTIVITY
RESTRICTED HS B TRACK-ACTIVITY
RESTRICTED 8 TRCK FUNDRAI-ACTIVITY
RESTRICTED B TENNI8-ACTIVITY
RESTRICTED HS B GOLF-ACTIVITY
RESTRICTED 8 GOLF FUNDRAIS-ACTIVTY
RESTRICTED HS WRESTL-ACTIVIlY
Beginning Balance
0.00
2,471.95
0.00
0.00
5,477.08
2,704.61
0.00
5,031.41
0.00
3,268.49
0.00
0.00
9,158.28
0.00
0.00
586.84
0.00
38.31
668.00
0.00
579.87
0.00
450.47
1,001.88
421.01
0.00
4,315.45
0.00
10,336.62
360.00
410.45
0.00
11,239.11
50.00
885.27
0.00
0.00
1,220.73
0.00
Expenses
0.00
5,625.00
0.00
0.00
29.75
50.00
2,248.67
8,753.95
11,392.72
3,134.48
2,560.79
374.00
16,180.69
199.20
0.00
913.25
1.400.19
0.00
7,551.41
3,974.15
2,172.25
1,054.09
2,094.80
7,008.18
3,885.51
9,814.24
18,309.75
11,591.88
19,720.45
5,043.87
112.62
9,941.57
9,633.11
2,829.83
264.23
295.51
2,260.63
1,926.12
4,712.12
Revenues Outstanding AP
0.00 0.00
2,562.00 0.00
754.51 0.00
0.00 0.00
15,930.00 0.00
0.00 0.00
0.00 0.00
4,757.68 0.00
13,039.50 0.00
5,817.79 0.00
1,675.50 0.00
845.75 0.00
18,127.50 0.00
1,470.00 0.00
0.00 0.00
0.00 0.00
0.00 0 00
0.00 0.00
7,006.36 0.00
303.71 0.00
1,495.00 0.00
0.00 0.00
888.82 0.00
7,064.50 0.00
4,415.13 0.00
15,148.13 0.00
18,545.88 0.00
18,189.40 0.00
24,821.'57 0.00
2,604.00 0.00
0.00 0.00
1,366.14 0.00
7,239.60 0.00
1,575.00 0.00
0.00 0.00
0.00 0.00
158.15 0.00
1,197.01 0.00
3,500.27 0.00
Outstand.lnq PO 0.00
0.00
0.00
000
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Balance Change
0.00
591.05
(754.51)
0.00
(20,013.93)
(2,012.80)
2,248.67
3,200.00
0.00
0.00
885.29
(220.08)
(316.23)
(1,270.80)
0.00
326.41
1,400.19
0.00
982.49
3,670.44
97.38
1,054.09
755.51
0.00
0.00
(5,333.89)
0.00
(6,597.52)
0.00
2,079.87
0.00
8,575.43
800.00
1,204.83
200.00
295.51
2,102.48
0.00
1,211.85
Page: 1
UseriD: KAW
0.00
0.00
0.00
0.00
1,363.40
641.81
0.00
4,235.14
1,646.78
5,951.80
0.00
251.67
10,788.86
0.00
0.00
0.00
0.00
38.31
1,105.44
0.00
0.00
0.00
0.00
1,058.20
950.63
0.00
4,551.58
0.00
15,437.74
0.00
297.83
0.00
9,645.60
0.00
821.04
0.00
0.00
491.62
0.00
Maquoketa CSD
09/15/2016 5:08 PM
Activity Fund Balance Report- Summary - Include Encumbrances 07/2015 - 06/2016
Regular; Beginning Month 07/2015; Processing Month 06/2016; Fund Number 21
Fund: 21 STUDENT ACTIVITY FUND
Chart of Account Number
21 729 109 6791 920
21 729109 6810 920
21 729109 6811 920
217291096815920
217291096816920
21 729 109 6825 920
21 729 109 6826 920
21 729 109 6835 920
21 729 109 6836 920
21 729 109 6840 920
21 729109 6841 920
21 729 109 6850 920
21 729109 6860 920
21 729 109 6861 920
21 729 109 7001 950
21 729 109 7004 950
21 729109 7005 950
21 729 109 7006 950
21 729 109 7007 950
21 729 109 7023 950
21 729 109 7024 950
21 729 109 7025 950
21 729 109 7026 950
21 729109 7027 950
21 729 109 7028 950
21 729 109 7029 950
21 729 109 7030 950
21 729 109 7031 950
21 729 109 7032 950
21 729 109 7033 950
21 729 109 7035 950
21 729 109 7040 950
21 729 109 7050 950
21 729 109 7060 950
21 729109 7070 950
21 729 109 7072 950
21 729 109 7073 950
21 729 109 7075 950
21 729 109 7077 950
Chart of Account Description
RESTRICTED HS WR FUNDRAIS-ACT!VITY
RESTRICTED HS G BSKTBLL-ACTIVITY
RESTRICTED G BB FUNDRAIS-ACTIVITY
RESTRICTED HS VLLYBALL-ACTIVITY
RESTRICTED VOLLYBL FUN DR-ACTIVITY
RESTRICTED HS G SOCCER
RESTRICTED HS G SOCCER FUNDRAIER
RESTRICTED HS SOFTBALL-ACTNITY
RESTRICTED SFTBL FUNDR-ACTIVITY
RESTRICTED HS G TRACK-ACTIVITY
RESTRICTED G TRCK FNDRAJS-ACTNITY
RESTRICTED G TENNIS-ACTIVITY
RESTRICTED HS G GOLF-ACTIVITY
RESTRICTED G GOLF FUNDRAI·ACTIVITY
NO!! USE 21 729 009 7001
RESTRICTED- CLUB HOPE
RESTRICTED YEARBOOK
DIVERSITY CLUB
RESTRICTED WINTER CONCESSIONS
RESTRICTED FOR ACTIVITY-CLASS 2014
RESTRICTED ClASS OF 2017 -ACTIVITY
RESTRICTED CLASS OF 2018-ACTJVITY
RESTRICTED CLASS OF 2019-ACTIVITY
RESTRICTED CLASS OF 2012-ACTIVITY
RESTRICTED CLASS OF 2013-ACTIVITY
RESTRICTED HS POST GRADS-ACTIVITY
RESTRICTED HS BPA-ACTJVJTY
RESTRICTED ClASS OF 2016-ACTIVITY
RESTRICTED-HOSA FUND BALANCE
RESTRICTED CLASS OF 2015
RESERV HS MDC-ACTIVITY
RESTRICTED HS FCCLA-ACTIVITY
RESTRICTED FOR HS FFA-ACTIVJTY
RESTRICTED NATL HONOR SOC-ACTNITY
RESTRICTED HS STDT SENATE-ACTIVITY
RESTRICTED SPANISH CLUB-ACTIVITY
RESTRICTED HS FRENCH CLUB-ACTIVITY
RESTRICTED-MAQUOKETAN FUND BAlANCE
NO!!! NOT IN USE/ACTIVS JUICE-ACTIVITY
Beginning Balance
3,356.43
0.00
2,818.19
0.00
3,256.55
0.00
1,61621
0.00
4,512.86
0.00
183.10
0.00
0.00
158.89
0.00
26,065.83
3,553.30
1,435.69
1,364.11
0,00
714.96
1,255.99
3,810.36
0.00
0.00
5,016.06
2,536.04
890.38
16,293.67
0.00
0.00
597.38
2,387.24
369.20
1,623.18
8,591.10
0.00
240.15
0.00
Expenses
6,171.89
8,555.86
6,647.68
6,035.38
4,633.66
4,134.68
1,728.10
5,830.81
4,088.50
3,795.33
21,832.80
306.98
1,682.14
2,373.12
0.00
102,498.50
2,584.28
0.00
24,686.35
0.00
6,102.36
504.96
0.00
0.00
0.00
0.00
4,397.93
0.00
8,610.60
0.00
0.00
345.06
40,861.48
1,396.16
3,327.98
45.63
0.00
0.00
0.00
Revenues Outstanding AP
5,956.50 0.00
9,181.32 0.00
5,765.00 0.00
5,525.44 0.00
5,513.65 0.00
2,264.54 0.00
1,028.27 0.00
4,399.98 0.00
130.00 0.00
1,645.51 0.00
21,656.00 0.00
31.64 0.00
258.15 0.00
2,610.12 0.00
0.00
78,221.13
4,045.00
0.00
42,270.84
0.00
5,927.00
68.80
0.00
0.00
0.00
0.00
1,118.50
0.00
9,098.40
0.00
0.00
396.00
36,536.78
115.00
2,939.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Outstanding PO 0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0,00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Balance Change
0.00
(625.46}
0.00
509.94
0.00
1,870.14
0.00
1,430.83
400.00
2,149.82
200.00
275.34
1,423.99
0.00
0.00
3,554.38
16.29
4.87
(13,476.19)
0.00
1,204.85
3.27
12.92
0.00
0.00
910.40
2,005.05
(890.38)
860.37
0.00
0.00
2.33
1,937.46
911.96
5.59
28.98
0.00
0.87
0.00
Page:2
UserlD: KAW
3,141.04
0.00
1,935.51
0.00
4,136.54
0.00
916.38
0.00
954.36
0.00
206.30
0.00
0.00
395.89
0.00
5,342.84
5.030.31
1,440.56
5,472.41
0.00
1,744.45
823.10
3,823.28
0.00
0.00
5,926.46
1,2.61.66
0.00
17,641.84
0.00
0.00
650.65
0.00
0.00
1,239.79
8,574.45
0.00
241.02
0.00
Maquoketa CSD
09/15/2016 5:08 PM
Activity Fund Balance Report- Summary- Include Encumbrances 07/2015 - 06/2016
Regular; Beginning Month 07/2015; Processing Month 06/2016; Fund Number21
Fund: 21 STUDENT ACTIVITY FUND
Chatl of Account Number Chart of Account Descrigtion Beginning Exoonses Revenues Balance
Total Receipts YTD Total Disbursements YTD Net Non Cash Transactions (GASB 68 pension exp, depreciation, OPEB, other deferred revenues)
6/30/2016 Ending Secretary Cash Balance
NOTE TO THE BOARD:
GASB 68R Accounting and Financial Reporting for Pensions
**"'PLEASE SEE NOTE BELOW**"'
$26,770.61 $758,406.13
($87 4,663.19) $160,252.26
$70,765.81
The Nutrition Fund is considered an enterprise fund; therefore it is conducted like a business and operates in accordance with GMP accounting. With the
implementation of GASB 68, the Nutrition Fund is required to show its proportionate share of the IPERS funding deficit as a liability. This is a non cash
transaction and it should be noted that this is a book entry of a negative amount and not an actual deficit of cash.
These standards have caused many and probably most governments to report significantly higher annual pension expenses than in the past and will place a Net
Pension Liability directly in financial statements for the first time- not just as a footnote disclosure in the audit of the funding position of Pension Funds.
The net pension liability is to be measured as the portion of the present value of projected benefits payment to be provided though IPERS to current active and
inactive employees that is attributed to those employees' past periods of service, less the amount of the pension plan's fiduciary net position. Please see GASB
Statement 68 for complete explanation.
Unspent Authorized Budget Report 4041 (Line 32 = Legal Limit on General Fund Spending)
1 Regular Program District Cost
2 Regular Program Budget Adjustment + 3 Supplementary Weighting District Cost + 4 Special Ed District Cost + 5 Teacher Salary Supplement District Cost + 6 ProfDev Supplement District Cost + 7 Early Intervention Suppl District Cost + 8 Teacher Leadership Suppl District Cost + 9 AEA Special Ed Support +
10 AEA Special Ed Support Adjustment + 11 AEA Media Services + 12 AEA Educational Services + 13 AEA Sharing District Cost + 14 AEA Teacher Salary Supp1 District Cost + 15 AEA ProfDev Suppl District Cost + 16 SBRC Modified Suppl AmtDropout Prev + 17 SBRC Modified Suppl Amt Other#! + 18 SBRC Modified Suppl Amt Other#2
19 Special Ed Deficit Modified Suppl Amt
20 Special Ed Positive Balance Reduction
21 AEA Special Ed Positive Balance
22 Allowance for Construction Projects
23 Unspent Allowance for Construction
24 Enrollment Audit Adjustment
25 AEA Prorata Reduction
26 Maximum District Cost
27 Preschool Foundation Aid
28 Instructional Support Authority
29 Ed Improvement Authority
30 Other Miscellaneous Income
31 Unspent Auth Budget- Previous Year
32 Maximum Authorized Budget
33 Expenditures
34 Unspent Authorized Budget
+ +
+
+
+ +
+ + +
Actual
FY12
Actual
FY13
Actual
FY14
***Please note FY16 unspent balance is an estimate until the Department of Management has finazlied.
¥_ ~ S1g ~ OJtt1Lti fJ2_
Iowa Department of Management June 13, 2016
Increased
$ 173,242.80
MCSD November 2012 Chapter 2- Board of Education
Policy Title Organization of Board
Code No. 200.1
The Maquoketa Community School District board is authorized by and derives its organization from Iowa law. The board will consist of five board members.
The board is organized for the purpose of setting policy and providing general direction for the school district. The board will hold its organizational meeting at the first regular meeting following the canvass of votes or the September board meeting of even numbered years. The retiring board will transfer materials, including the board policy manual, and responsibility to the new board.
The organizational meeting allows the outgoing board to approve minutes of its previous meetings, complete unfinished business and review the school election results. The retiring board will adjourn and the new board will then begin. The Secretary of the Board will administer the oath of office to the newly-elected board members. The Secretary of the Board or the Superintendent of Schools will preside while the new board elects the president and vice-president whom will hold office for a term of one year.
Nominations for president may be made by any Board member. The Board member receiving the majority vote will be declared elected. This may be done orally or by written ballot. However, if a written ballot is the choice, ballots must be initialed or signed by each Board member for identification.
The nominations for and election of a vice-president shall be conducted in the same manner as the president.
201.5 Memberships 206.1 President 206.2 Vice-President 210.2 Regular Meetings
Previous Date of Adoption First Reading
11-10-86 07-13-87 08-10-87 Adoption of Revision
Reviewed by Policy Committee 09-08-03, 01-08-07, 08-10-09,11-12-12
200.1
Code No. 200.1Rl
ORGANIZATIONAL MEETING PROCEDURES
The board will hold its organizational meeting at the first regular meeting following the canvass of votes or the September board meeting of even numbered years. Notice of the meeting's place and time will be given by the board secretary to each member, member-elect, and the public.
The purpose of the meeting is to transfer material and responsibility from the outgoing board to the new board. At the meeting, the board will elect a president who will hold office for one year. Once elected, the president will be entitled to vote on all matters before the board.
Meeting Procedure
The organizational meeting of the board will be held in two parts: the final meeting of the outgoing board, and the organizational meeting of the new board.
I. Final Meeting of the Retiring Board (!) Roll Call. (2) Approval of Agenda (3) Approval of minutes of previous meeting(s) (4) Annual Business (5) Old Business -Board resolution of appreciation recognizing the public
service rendered by retiring board members (if appropriate). (6) Visitors- Comments from the Public (7) Board Comments (8) Adjournment of the retiring board.
2. Organizational Meeting of the New Board (1) Review of election results. The board secretary will present the county auditor's
official report on the latest elections. Official results are recorded in the minutes. The Boards Secretary, as president pro tern, will preside over the meeting until a new board president is elected.
(2) Oath of office. The board secretary will administer the oath to new members (3) Election of a president and vice-president of the board. ( 4) Review of Presidential and Vice Presidential Duties (5) Determination of time and place ofregular meetings ( 6) Review of School Board Code of Ethics (7) Approval of the Board Policy Book (8) Appointments and Designations
Vacancies in Officer Positions
If any office of the board should become vacant between organizational meetings, such office will be filled by the remaining members of the board in accordance with this policy.
200.1
MCSD December 2012 Chapter 2 - Board of Education
Policy Title: Secretary
Code No: 206.3
It is the responsibility of the Board to annually appoint a Board Secretary at the organizational meeting in odd-numbered years, or at the annual meeting, in evennumbered years, or the September board meeting of even numbered years.
A Board Secretary may be appointed from employees, other than a position requiring a teaching certificate, or from the public at the Board's annual meeting. To finalize the appointment, the Board Secretary will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter. [It is the responsibility of the Board to evaluate the Board Secretary annually.]
It is the responsibility of the board secretary, as custodian of school district records,
To preserve and maintain the records and documents pertaining to the business of the district.
To keep complete minutes of special and regular board meetings, including closed sessions.
Keep a record of the results of regular and special elections.
Keep a record of each fund deposited with the Treasurer.
Keep an accurate account of all bills and present them to the Board for audit and approval for payment.
Malee and file with the Board monthly financial statements, showing receipts, disbursements, and the remaining balance in each fund.
Countersign with the President, all warrants and drafts upon the County Treasurer. Draw warrants for claims allowed by the Board, countersign and keep a record of them, showing fund upon which the warrant is drawn, the date, name of vendor, purpose, and the amount.
Report to the County Treasurer, the name ofthe President, the Secretary, and the Treasurer of the School Board as soon as practicable after each officer has qualified.
Prepare and publish the annual and quarterly financial statements for the district.
Mail itemized tuition statements as per written or oral agreements with cooperating districts or agencies.
206.3
MCSD December 2012 Chapter 2- Board of Education
Policy Title: Secretary, continued
Code No: 206.3
Call to the attention of the Board legal requirements in those matters for which the Secretary is responsible.
Handle legal advertisements.
Countersign all interest bearing school bonds issued.
Collect data on truant students.
The Board Secretary will also be responsible for filing the required reports with the Iowa Department of Education.
Perform such other duties from time to time as may be required by the Board of Education, Superintendent, or by law.
In the event the President and Vice-President are absent, the Secretary shall serve as temporary chairperson for the purpose of selecting a President protempore.
Previous Date of Adoption Revision Discussion Adoption of Revision Reviewed Policy
Treasurer Annual Meeting Secretary's Monthly Report Minutes of Open Meeting Truancy- Unexcused Absences Secretary Monthly Report School District Records
11-12-79 10-27-86 11-10-86 03-25-02
Reviewed by Policy Committee 09-08-03,01-08-07,07-20-09,07-19-10, 12-10-12
206.3
MCSD December 2012 Chapter 2- Board of Education
Policy Title Treasurer
Code No. 206.4
It is the responsibility of the Board to annually appoint a treasurer at the organizational meeting in odd-numbered years, or at the annual meeting, in even-numbered years, to serve a one year term of office. The treasurer may be the same individual serving as secretary. To finalize the appointment, the treasurer will take the oath of office at the meeting or no later than ten days thereafter.
It is the responsibility of the treasurer to oversee the investment portfolio, to receive funds of the school district, to pay out the funds for expenses approved by the Board, to maintain accurate accounting records for each fund, to report monthly regarding the investment portfolio and the status of each fund and to file required reports with the appropriate state agencies and other entities.
If the treasurer is unable or unwilling to carry out the duties required, it is the responsibility of the Superintendent to carry out the duties of the treasurer.
The treasurer shall give bond in an amount set by the Board. The cost of the bond will be paid by the school district.
Check Number: 90539 Check Type: Check Check Date: 08/23/2016 Vendor: SIOUXCITYC SIOUX CITY COMMUNITY SCHOOLS Check Total: 1,913.76 Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount
FY16 SPED FINAL 07/14/2016 FY16 FINAL SPED TUITION 10 0000 1000 214 3302 561 1,913.76 *
Posted; Check Date 13 Records Selected; Processing Month 0912016, 0812016
GENERAL CHECKING ACCOUNT
0810912016
Check Type: Check
Invoice Date
0611612016
PO Number
Check Type: Check
lnvoice Date
0411412016
04/14/2016
PO Number
Check Type: Check
Invoice Date
0612812016
PO Number
Check Type: Check
Invoice Date
0512512016
PO Number
Check Type: Check
Invoice Date
06/2112016 PO Number
Check Type: Check
Invoice Date
06/07/2016
PO Number
Check Type: Check
Invoice Date
0910712016
PO Number
Check Type: Check
Invoice Date
0910712016
PO Number
Check Type: Check
Invoice Date
0910712016
PO Number
Check Type: Check
Invoice Date
0910712016
PO Number
SP NEEDS SUPPLIES 10 3209 1000 214 3302 618
Check Date: 0812612016 Vendor: AREAEDUCAT AREA EDUCATION AGENCY 267
Detail Description
7 REGISTSIJIM KNIGHT CONF 20054
Check Date: 0812612016 Vendor: DBELECTRON
Detail Description
LABOR ON KEYBOARD 32056
KEYBOARD LABOR 32056
Chart of Account Number
1 0 0000 1 000 1 00 3376 320
DB ELECTRONICS INC
Chart of Account Number
10 2009 1000 112 8900 618
10 20091000 112 8900 618
Check Date: 0812612016 Vendor: HOGLUNDBUS HOGLUND BUS CO INC
Detail Description
PARTS
Check Date: 0812612016 Vendoc SCHOLAST10
Detail Description
FERGUSON/ SUPPLIES 22366
Check Date: 0812612016 Vendoc SHOPPE
Detail Description
THURSDAY FOLDERS
Chart of Account Number
1 0 0000 2700 000 0000 673
SCHOLASTIC READING CLUB
Chart of Account Number
10 20091000 105 8756 612
THE SHOPPER
Chart of Account Number
10 1909 1000 100 0000 612
Check Date: 0812612016 Vendor: WOODBARNDE WOOD BARN DESIGNS
Detail Description
MAC/GRADUATION PLAQUES
Check Date: 09/07/2016 Vendor: PETIYC8
Detail Description
ADD'L 16-17 PETIY CASH
Check Date: 0910712016 Vendor: BERTHE
Detail Description
FY16 NON PUBLIC TRANSPORTATION
Check Date: 09/07/2016 Vendor: COMBS1
Detail Description
FY16 NON PUBLIC TRANSPORTATION
Check Date: 0910712016 Vendee HEINRICH4
Detail Description
FY16 NON PUBLIC TRANSPORTATION
Chart of Account Number
10 32091000127 8900 618
PETTY CASH/MIDDLE SCHOOL-SARA MACHAEL
Chart of Account Number
1 0 1 03 000 0000 000
LEONARD BERTHEL
Chart of Account Number
10 0000 2700 500 3221 516
ANDREW COMBS
Chart of Account Number
10 0000 2700 500 3221 516
DANIELLE HEINRICH
Chart of Account Number
10 0000 2700 500 3221 516
138.22
Check T ota!:
Detail Amount
1,225.00.
Check Total:
Detail Amount
30.00.
30.00.
Check Total:
Detail Amount 283.72.
Check Total:
Detail Amount
244.00.
Check Total:
Detail Amount 229.50.
Check Total:
Detail Amount
131.10*
Check Total:
Detail Amount
100.00
Check Total:
Detail Amount
1,231.24.
Check Total:
Detail Amount
222.57.
Check Total:
Detail Amount
837.79 *
Page: 2
UseriD: SRR
1,225.00
60.00
283.72
244.00
229.50
131.10
100.00
1,231.24
222.57
837.79
Maquoketa CSD Detail Check Register Page:3 0911512016 2:56 PM Posted; Check Date 13 Records Selected; Processing Month 09/2016, 08/2016 User ID: SRR
Checking Account: GENERAL CHECKING ACCOUNT
Check Number: 90586 Check Type: Check Check Date: 0910712016 Vendor: MARCEA2 BRIAN MARCEAU Check Total: 270.00 Invoice Number Invoice Date PO Number Detail Descrig:!;ion Chart of Account Number Detail Amount
Check Number: 90587 Check Type: Check Check Date: 0910712016 Vendor: PRULL RICK PRULL Check Total: 837.80 Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount
FY16 NONPUBL 0910712016 FY16 NON PUBLIC TRANSPORTATION 10 DODO 2700 500 3221 516 837.80. TRANSP
Check Number: 90588 Check Type: Check Check Date: 0910712016 Vendor: STROYAN2 MARY STROYAN Check Total: 444.35 Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount
FY16 NONPUBL 09107/2016 FY16 NON PUBLIC TRANSPORTATION 10 DODO 2700 500 3221 516 444.35. TRANSP
Check Number: 90589 Check Type: Check Check Date: 0910712016 Vendor: TIMMERMAN KAREN TIMMERMAN Check Total: 444.35 Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount
FY16 NONPUBL 0910712016 FY16 NON PUBLIC TRANSPORTATION 10 DODO 2700 500 3221 516 444.35 * TRANSP
Check Number: 90590 Check Type: Check Check Date: 09/09/2016 Vendor: MAQUOK9 MAQUOKETA STATE BANK (CORP) Check Total: 2,300.00 Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount HUTE SCHOLARSHIP 0910912016 HUTE SCHOLARSHIP C.D .. 96% 12 MO 81 106 ODD 0000 000 2,300.00
Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount ADDL PETTY CASH 0910712016 ADD'L PETTY CASH 1 0 103 ODD 0000 ODD 275.00
Check Number: 90594 Check Type: Check Check Date: 0911212016 Vendor: FAMILYRESO FAMILY RESOURCES Check Total: 295.69 Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount
Invoice Number Invoice Date PO Number Detail DescriQtion Chart of Account Number Detail Amount JUUAUG 2016 0713112016 AMAZONIMONOPRICE MONITOR 10 0000 1000 100 8759 612 22.40
Check Number: 90723 Check Type: Check Check Date: 09/15/2016 Vendor: NEOPOST NEOPOST USA INC Check Total: 135.00 Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount
54136415 08/13/2016 METER RENT SEPT 12- DEC 11, 2016 1 0 0000 2520 000 0000 618 135.00
Check Number: 90724 Check Type: Check Check Date: 0911512016 Vendor: OFFICE THE OFFICE CENTER Check Total: 5,568.86
Invoice Number Invoice Date PO Number Detail DescriQtion Chart of Account Number Detail Amount 1560 07/11/2016 OFFICE SUPPLIES 32095 10 20091000 100 0000 611 5,543.86
Check Number: 90739 Check Type: Check Check Date: 09/15/2016 Vendor: SJSMIT S.J. SMITH CO INC Check Total: 2,192.50 Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount
Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount 594270 09/02/2016 NURSE SUPPLIES 31021 10 3209 2134 000 0000 618 201.00
Check Number: 90748 Check Type: Check Check Date: 09/15/2016 Vendor: SHOPPE THE SHOPPER Check Total: 220.00 Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount
Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount '16 PRESCH REGIST 09/1312016 '16 PRESCH REG FEES 1 0 0000 1942 000 0000 120.00
Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount
JUNE 2016 08/22/2016 JUNE 2016 STRENGTH/COND'G 21 32091000 920 6502 618 150.00.
Check Number: 23997 Check Type: Check Check Date: 08/24/2016 Vendor. IACHEERLEA lA CHEERLEADING COACHES ASSO Check Total: 40.00 Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount
Check Number: 23999 Check Type: Check Check Date: 09/07/2016 Vendor: LINN MARCO LINN-MAR COMMUNITY SCHOOLS Check Total: 13000 Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount
2016 MARCHING BAND 09/07/2016 2016 MARCHING BAND FESTIVAL REGIST 21 32091000 910 6220 815 130.00
Check Number: 24000 Check Type: Check Check Date: 09/07/2016 Vendor. FIVESE FIVE SEASONS MARCHING INVITATI Check T a tal: 130.00
Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount
10-1-16 MAH.CHING 09/0/f2.016 10-1-16 MARCHING BAND FESTIVAL REGIST 21 3209 1000 910 6220 815 130.00 BAN
Check Number: 24017 Check Type: Check Check Date: 09/15/2016 Vendor: IAHIGH9 IOWA HIGH SCHOOL SPEECH Check Total: 75.00 ASSOCIATION
J3 "
Maquoketa CSD Detail Check Register Page: 24 09/15/2016 2:56 PM Posted; Check Date 13 Records Selected; Processing Month 09/2016,08/2016 User ID: SRR
Checking Account: 2 ACTIVIlY CHECKING ACCOUNT
Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount
16-17 MEMB DUES 08/19/2016 16-17 MEMB DUES 21 32091000 910 6120 810 75.00
Check Number: 24018 Check Type: Check Check Date: 09/15/2016 Vendor: JOHNDEEREF JOHN DEERE FINANCIAL Check Total: 111.91 Invoice Numb~[ Invoice Date PO Number Detail Descrigtion Chart of Account NumQ~r Detail Amount 3576383 09/02/2016 POPCORN, SALT, OIL 21 3209 1000 950 7007 619 111.91
Check Number: 24019 Check Type: Check Check Date: 09/15/2016 Vendor: JOSTEN JOSTENS, INC Check Total: 4,512.56 Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount
Check Number: 24020 Check Type: Check Check Date: 09/15/2016 Vendor: JUNK MARK JUNK Check Total: 7500 Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount 8-19-16 08/19/2016 8-19-16 FBALL SCRIMMAGE OFFICIAL 21 3209 1000 920 6720 345 75.00
Check Number: 24021 Check Type: Check Check Date: 09/15/2016 Vendor: MAQUOK6 MAQUOKETA LUMBER CO Check Total: 11.79 Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Numbe[ Detail Amount 7-8-16 07/08/2016 CLUB HOPE/1 SHT OSB BOARD 21 3209 1000 950 7004 618 11.79
Check Number: 24022 Check Type: Check CheckOate: 09/15/2016 Vendor: MONTIC2 MONTICELLO SPORTS (CORP) Check Total: 304.00 Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount 090816-1 09/08/2016 DISPOSABLE BAGS 21 3209 1000 920 6502 618 160.00 090816-1 09/08/2016 3 VBALLS 21 32091000 920 6815 618 144.00
Check Number: 24023 Check Type: Check Check Date: 09/15/2016 Vendor: MURPHY MARK MURPHY Check Total: 160.00 Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount
Invoice Number Invoice Date PO Number Detail DescriQtion Chart of Account Number Detail Amount 9-2-16 09/02/2016 9-2-16 FTBALL OFFICIAL 21 3209 1000 920 6720 345 160.00
Check Number: 24029 Check Type: Check Check Date: 09/15/2016 Vendor: POWERGRAPH CHAD R POWERS Check Total: 2,080.00
Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount
Check Number: 3917 Check Type: Check Check Date: 09/1212016 Vendor: HILLCR HILLCREST FAMILY SERVICES Check Total: 140.48 Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount
Check Number: 3919 Check Type: Check Check Date: 09/15/2016 Vendor: APPLE INC APPLE INC Check Total: 999.00 Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount
Check Number: 3062 Check Type: Check Check Date: 09/13/2016 Vendor: FIDELI FIDELITY SECURITY LIFE INS CO (CORP) Check Total: 63.28 Invoice Number Invoice Date PO Number Detail Descrigtion Chart of Account Number Detail Amount
SEPT2016 09/13/2016 SEPT VISION/ L LANGE 71 0000 1999 000 0000 8.10
21-2009-2410-920-6800-156 Laura Kloft 9-8-16 Vball Scorer $25.00
GRAND TTL $5,786.26
.
-
- -
------- - --
-- --
·-
---- --
-- . --
AN OHNW ARD BANCSHARES BANK
Maquoketa Community School District Account Balance Analysis; August, 2016
Hot Lunch Fund #93971
High Balance $80,017
Low Balance $68,600
General account #94870
High Balance $4,906,009
Low Balance $3,977,641
Average Daily Balance $73,490
A vcrage Daily Balance $4,416,163
Schoolhouse Fund account #94897
High Balance $1,462,894
Low Balance $1,201,515
Activity Fund account #96326
High Balance $52,831
Low Balance $44,157
Prepared By: Bonnie Burmeister Customer Service Representative Dated: 09/06/2016
203 North Main Street Maquoketa, Imva 52060
Phone 563/652-2491 FAX 563/652-2495
112 McKinsey Drive Maquoketa, Iowa 52060
Phone 563/652-2491 FAX 563/652-0552
Average Daily Balance $1,346,874
Average Daily Balance $49,338
16 West Benton Street Andrew, Iowa 52030 Phone 563/672-3575 FAX 563/672-9606
www .maquoketasb.com
3 North Elliot Street Preston, Iowa 52069 Phone 563/689-3535 FAX 563/689-3537
MAQUOKETA COMMUNITY SCHOOL DISTRICT 8/31/2016 2016/17 COMBINED STATEMENT OF REVENUES AND EXPENDITURES Unaudited Created 9/1512016 Includes lntrafund transfers
EST. 7/1/2016 EOFY AUDITORS RECEIPTS EXPENDITURES 8/31/2016 FD# FUND EGINNING BALANC ADJUST. FD BAL TO DATE TO DATE EST. BALANCE
(CASH & INVEST. June-16 Based on 6.30.16 -v3 Car Final but not yet audited
Maquoketa Community Schools Staff Selection Recommendations
Date: August 24, 2016
Building: High School
Vacancy: Special Ed Associate - Severe and Profound
Person being recommended: Bonnie Proshuto
Effective date: September 19
Position on salary schedule and recommended base amount for contract: $9.64 for 6.5 hours per day+ .15 stipend $9.79 Total
Extra duties being recommended: N/A
Number of applicants being screened for position: 4
Screening committee: Mark Vervaecke
Number of interviewees: 1
Interviewing team and time with each interviewee: 1 hour Julie Brown and Mark Vervaecke
Reasons this person recommended over other finalists: Quality interview Experience working with students
Procedures that will be used to ensure first year success: Supervision by classroom teacher and administration
Cardinal Elementary Maquoketa Community Schools
Staff Recommendation
Date: August 18, 2016
Building: Cardinal Elementary
Vacancy: Preschool Special Education Teacher Associate
Person being recommended: Elizabeth Roling
Position on salary schedule and recommended base amount for contract: Year 1- $9.64 per/hour with the $0.15 stipend for serving SO/Severe and Profound This will be 6.5 hours per day.
Service Date(s): August 16, 2016
Extra duties being recommended:
Number of applicants being screened for position: 6
Screening committee: Sherri Walker
Number of interviewees: 4
Interviewing team: Sherri Walker, Brandi Hass
Procedures used for checking finalist: References
Reasons this person recommended: Elizabeth brings with her two years of special education teacher associate experience working with learning, behavior, and social/emotional disabilities She also has four and a half years of previous experience working with preschool aged children. Elizabeth will be a great fit and addition to the Cardinal Family.
Sherri Walker August 18, 20 16
PRINCIPAL SIGNATURE
oM,; I etJlf ;t
Maquoketa Community Schools Staff Selection Recommendations
Date: August 18, 2016
Building: High School
Vacancy: LMC Associate
Person being recommended: Stefanie L. Baas
Effective date: August 22, 2016
Position on salary schedule and recommended base amount for contract: $9.64 for 6.85 hours per day 8:05-3:25
Extra duties being recommended: N/A
Number of applicants being screened for position: 7
Screening committee: Kevin Bowman & Mark Vervaecke
Number of interviewees: 1
Interviewing team and time with each interviewee: 45 minutes Kevin Bowman and Mark Vervaecke
Reasons this person recommended over other finalists: Quality interview Experience working w/ students
Procedures that will be used to ensure first year success: Supervision by administration and Student Success Coordinator
Signed: Kevin Bowman
Date: 8-22-16
Building: HS
Maquoketa Community School District Staff Selection Recommendations
Vacancy: Instrumental Music (color guard)
Party Being Recommended: Jordan Ehlers
Recommended base amount for contact: Level 3, Year 1 $2,501.46
Number of applications being screened for position: 1
Screening committee: Tom Gruenwald/ Kent Crawford
Number of interviewees: 1
Interviewing team and time with each interviewee: Tom Gruenwald, Kent Crawford
Procedures used for checking finalist: Successful interview
Reasons why this person recommended over other finalists: Previous color guard experience Successful Interview Ability to meet the demands of the schedule
Procedures that will be used to insure candidate's first year success:
On going support from HS Administration Follow up from Kent Crawford
Tom Gruenwald Supervisor's Signature
Cardinal Elementary Maquoketa Community Schools
Staff Recommendation
Date: August 24, 2016
Building: Cardinal Elementary
Vacancy: ESYS Associate Special Education Jumpstart
Person being recommended: Nicole Meyer
Position on salary schedule and recommended base amount for contract: $10.00 an hour/ 2.75 hours teaching
for a total of 2.75 hours Service Date(s):
August 16, 2016
Extra duties being recommended: none
Number of applicants being screened for position: 4
Screening committee: Sherri Walker
Number of interviewees: 4
Interviewing team: Sherri Walker
Procedures used for checking finalist: Observations and currently serves a teacher associate
in Mrs. Hardin's classroom. Students are familiar with Ms. Meyer.
Reasons this person recommended: Knowledge of specific strategies to be used for summer
school.
Sherri Walker August 24, 2016
PRINCIPAL SIGNATURE
Maquoketa Community Schools _________ _ Staff Selection Recommendations
Date: 8/31/16
Building: Bus Barn
Vacancy: Special Ed Car/Surburban Driver
Person being recommended Beth Kasemodel
Effective date: August 23, 2016
Position on salary schedule and recommended base amount for contract: $11.75 per hour for approximately 20 hours per week
Extra duties being recommended:
Number of applicants being screened for position:1
Screening committee: Mike Wing,
Number of interviewees: 1
Interviewing team and time with each interviewee: Mike Wing 45 minutes
Procedures used for checking finalist: Interviews
Reasons this person recommended over other finalists:
Good interview/ has been a substitute Driver for 2 yrs
Procedures that will be used to ensure first year success:
Closely monitor and guiding
Signed:
Mike Wing (M 8/J! ( /-1
Maquoketa Community Schools Mail - Associate Aggie Derganz https://mail.google.com/mail/u/O/?ui=2&ik=a0b9fc0e30&view=pt ...
I would like to amend the contract hours for Aggie Derganz who serves in our Levell II program at Briggs. Her current contract is for 6.5 hours per day and I would like to increase that to 6.75 hours per day. The reason for this change is to better support the needs of the students in that classroom.
Thanks!
Pat Bollman
Maquoketa Schools is in the process of transitioning to maquoketaschools.org as our domain name for all email addresses. Please update your address book with the new email address of the sender sending this message.
This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender. This message may contain
confidential information and is intended only for the individual named. If you
are not the named addressee you should not disseminate, distribute or copy this
e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or
taking any action in reliance on the contents of this information is strictly
prohibited.
9/8!16 8:04AM
Maquoketa Community Schools Mail - Fwd: Joyce Oster! https:/ /mai l.google .com/mail/u/0/?ui=2&ik=a0b9fc0e30&view=pt ...
---------- Forwarded message ----------From: Pat Bollman <[email protected]> Date: Thu, Sep 1, 2016 at 10:06 AM Subject: Joyce Ostert To: Kristy Haxmeier <[email protected]>, Chris Hoover <[email protected]>
Chris and Kristy,
I would like to increase the contract for Joyce Ostert form 6.5 hours per day to 6.75 hours per day. This increase will allow us to better cover our end of the day supervision for students leaving school.
Thanks!
Pat Bollman
Maquoketa Schools is in the process of transi tioning to maquoketaschools.org as our domain name for all email addresses. Please update your address book with the new email address of the sender sending this message.
This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender. This message may contain
confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this
e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or
taking any action in reliance on the contents of this information is strictly
prohibited.
9/2/l6 8:28AM
Maquoketa Community Schools Mail- Fwd: recommendation to ... https://mai l.google.com/mail/u/0/?ui=2&ik=a0b9fc0e30&view=pt ...
---------- Forwarded message ----------From: Sherri Walker <[email protected]> Date: Wed, Sep 7, 2016 at 12:42 PM Subject: recommendation to amend a contract To: Chris Hoover <[email protected]>, Kristy Haxmeier <[email protected]>
Wed, Sep 7, 2016 at 2:25PM
I am requesting Vicki Bickford's contract be amended from 6.75 hours to 6.85 hours. This would cover her time needed for assisting a student on the bus and to complete medicaid billing for her shift.
Sherri Walker Principal Cardinal Elementary Maquoketa Community Schools 563.652.5157
Maquoketa Schools is in the process of transitioning to maquoketaschools.org as our domain name for all email addresses. Please update your address book with the new email address of the sender sending this message.
This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender. This message may contain
confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this
e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. If you are not the
917/16 2:47PM
Maquoketa Community Schools Associate Contract Modification
Date: September 1 , 2016
Building: Middle School
Position: 1 :1 Associate
Associate: Deborah Wilson
Effective date: September 1, 2016
Increase in Hours: Increase hours from 4 hours per day+ additional hour, up to 6 a week, to 6.5 hours per day.
Signed:
C@~t<UthM (j]/nell, ~tne-tpal
Maquoketa Community Schools Mail - HR hours https:/ /rnai!.google .com/mai l/u/0/?ui=2&ik=a0b9fc0e30&view=pt ...
Heather Rath needs to have a contract modification due to her work assignment. She is now completing the progress monitoring for all SE students and a prime time to monitor them, without students missing classroom instruction, is during CST which is till3:20. She is also responsible for closing the LMC at the end of the school day which takes place after student dismissal.
Christine Snell, Principal Maquoketa Middle School 200 ELocust
Maquoketa, lA 52060 Work: (563)652-4956 Fax: (563-652-6885 [email protected]
Maquoketa Schools is in the process of transitioning to maquoketaschools.org as our domain name for all email addresses. Please update your address book with the new email address of the sender sending this message.
This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender. This message may contain
confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this
e-mail. Please notify the sender immediately by e-mail if you have received this
e-mail by mistake and delete this e-mail from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly
9/15/16 11:00 AM
Maquoketa Community Schools Mail -Fwd: contract amendments. https://mail.google .com/mai l/u/O/?ui=2&ik=a0b9fc0e30&view=pt ...
---------- Forwarded message----------From: Sherri Walker <[email protected]> Date: Tue, Aug 30, 2016 at 9:55AM Subject: contract amendments. To: Kristy Haxmeier <[email protected]>
Tue, Aug 30, 2016 at 9:57AM
This is a recommendation to amend the contracts of Tammi Sagers and Erin Novak to include the $0.15 stipend for serving BD/Severe and Profound beginning at Year 1.
All preschool associates with the BD/Severe students at this time. Should the classroom not serve BD and severe and profound students in the classroom setting, the stipend would be end.
Sherri Walker Principal Cardinal Elementary Maquoketa Community Schools 563.652.5157
Maquoketa Schools is in the process of transitioning to maquoketaschools.org as our domain name for all email addresses. Please update your address book with the new email address of the sender sending this message.
This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender. This message may contain
confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this
8/30/16 I 0:07 AM
Dustin Cogan Maquoketa Community Schools Information Technology Board Report 09/19/2016 Technology Update:
Cardinal • Replaced ink in necessary printers to begin the school year • Replaced malfunctioning security camera • Began installing Meraki Erate 2 network switches and access points throughout the building • Monitor and maintain security camera system
Briggs • Replaced ink in necessary printers to begin the school year • Install and rearrange equipment in main office to facilitate new layout • Began installing Meraki Erate 2 network switches and access points throughout the building • Monitor and maintain security camera system
Middle School • Replaced ink in necessary printers to begin the school year • Began installing Meraki Erate 2 network switches and access points throughout the building • Maintained One to One paperwork/fines/repairs • Validate the Expense and Revenue report
High School • Replaced ink in necessary printers to begin the school year • Installed and configured Meraki Access Points in TLC conference room and Maintenance shop and
other new rooms for staff • Began installing Meraki Erate 2 network switches and access points throughout the building • Installed software in computer lab for PL TW classes • Installed and configured new printers in Mr. Hoffman's room and in computer lab 216 • Coordinated with officer Hansen on re-naming of security cameras with new classroom numbers
District Wide • Great start to the school year. We issued over 960 laptops to students at the
beginning of the year.
• Erate
Processed discounted billing for network equipment. This is reflected in the bills section
of your packet.
• Building Fob Project (phase 3)
Beginning in October a representative from Comelec will be on site to develop a plan for the
doors to be fobbed this year. I would like to meet with each Principal prior to this October visit
to identify doors.
• Network Bandwidth-
This year we are utilizing approximately 120mb of our 170mb network capacity during peak
times. This is good news as this provides room as historically we peak overall network usage in
March.
• Iowa Technology In Education Convention. On the evening of October 1oth Justin Hayward, and I are planning to travel to Des Moines to
attending the annual ITEC convention This is a 3 day convention with break out sessions related to technology in K-12 schools.
Prepared by: Jane Schmidt Date: September 19, 2016
Professional Development
The summer was filled with learning opportunities and in July two of our MHS teachers attended 10 days of training with Project Lead the Way. More learning is ahead during September as MHS staff attend the Project Lead the Way Conference, and elementary teachers attend a PRESS training to learn strategies for class-wide interventions. In October, our MHS high school social studies teachers will attend the state conference for an update on the new social studies standards, and our TAG teachers will attend the ITAG Conference to receive information on identifying the gifts and talents of our MCSD students. Emily Wallace, our new MHS Spanish teacher, will be recognized in October at the World Language Conference as "Teacher of Promise." Also in October several administrators and instructional leaders will attend a John Hattie workshop on Visible Learning. Many will also learn about Assessment and Data-Based Decision Making at the end of October at the MBAEA. In November, our District ELL Committee members will attend the Iowa Culture and Language Conference. The purposes of attending conferences include updating strategies and techniques to meet the needs of our diverse population, receive additional knowledge on current mandates, and renew a passion for instruction.
Universal Screening
Grades K-8 have been busy in September taking the Iowa TIER/FAST assessments in reading and math. Our MS and HS Science classes have been involved in MAPS assessments. All data will be used to measure future growth as well as assist with providing interventions for those showing academic needs. Within the board packet is an update on our Iowa Assessment data and the Annual Yearly Progress determinations. The Iowa Department of Education has decided to freeze the determinations so they remain the same as last year's. Those are described for all our buildings in the Board packet.
Teacher Leadership and Compensation
Our instructional coaches have been busy preparing a 30-60-90 day plan for implementation through the guidance of MBAEA consultants. Instructional coaches have released their first newsletter and are busy adding the finishing touches to their website. They gave presentations to all four buildings outlining what services they can provide to staff. Along with the administrators and through the guidance of MBAEA, roles and responsibilities have been articulated for the new teacher leader positions. Processes and documents are being created to provide accountability to this new system.
Eric Jensen's Poverty Training Jennifer Nabb and Jane Schmidt attended a two day workshop in OshKosh, WI, given by Eric Jenson, a researcher and author on brainbased learning. He provided us with many strategies to engage students and ideas on developing concentration in the brains ofthose who come from poverty. Some of the strategies we learned were shared in the first issue of the instructional coaching newsletter with more to follow. It is our intent that the strategies will become a part of PLC discussions on how to provide engagement for our diverse learners.
Generosity of Others Did you know ...
Secretaries and associates are invited to a Micronesian celebration in the lobby of the high school with appetizers and desserts being served along with an address by Wihden Aise on working with Micronesian students. Cardinal and Briggs will focus PD time on PLC work- continuing to examine data and designing ways to meet the learning needs of all. At MMS, the staff will be determining power standards based on leverage, endurance, and essentiality. MHS will continue its work in PLCs.
• U.S. Bank provided over $1400 in registration fees for Nabb and Schmidt to attend the Eric Jensen workshop in Wisconsin?
• The Maquoketa Optimist Club donated $300 each this fall to Cardinal, Briggs, and Maquoketa Middle School to use for their PBIS programs?
• The Dollar General Literacy Foundation awarded Cardinal $1000 for a program called "Families Reading for Life"? {This grant was submitted on our behalf by Linda Nudd, former director of the JC Grade Level Reading Committee.)
• ASAC has secured a grant to support implementation of the Northland Project at Middle School? This program will provide strategies on positive decision-making and healthy life choices.
Iowa Assessments Annual Report with AYP Determinations The following is a Growth Chart, indicating the change in percentage of students proficient in Reading and Math from 2014, 2015, & 2016. The AYP decisions from the Iowa Department of Education will remain frozen for the 2016-17 school year. The following determinations have been made from 2015 and will remain the same: Cardinal Reading- met Safe Harbor with all students, missed AYP with low SES
students; Math- met Safe Harbor with all groups Briggs Reading- met Safe Harbor with all groups; Math- met Safe Harbor with
all students and low SES, missed AYP with special needs students Middle School Reading- missed AYP with all students and low SES, made Safe Harbor
with Special Needs students; Math- missed AYP with all groups High School Reading- met Safe Harbor with all students, missed AYP with low SES;
Math- met Safe Harbor with all groups
MATH Grades 3-5 District
All students Percent Proficient Low SES Percent Proficient Special Ed Percent Proficient
READING Grades 3-5 District
All students Percent Proficient Low SES Percent Proficient Special Ed Percent Proficient
MATH Grades 6-8 District
All students Percent Proficient Low SES Percent Proficient Special Ed Percent Proficient
READING Grades 6-8 District
All students Percent Proficient Low SES Percent Proficient Special Ed Percent Proficient
MATH Grade 11 District
All students Percent Proficient Low SES Percent Proficient
READING Grade 11 District
All students Percent Proficient Low SES Percent Proficient
2014 79.26% 72.66% 48.72%
2014 75.93% 69.29% 43.59%
2014 70.93% 60.98% 39.58%
2014 69.90% 61.59% 29.17%
2014 80.61% 75.61%
2014 75.51% 70.73%
2015 82.04% 76.27% 51.35%
2015 82.04% 75.42% 45.95%
2015 70.21% 58.11% 34.09%
2015 70.57% 58.78% 36.36%
2015 92.44% 87.88%
2015 85.71% 72.73%
jane Schmidt, MCSD Director of Professional Growth & Student Learning
2016 72.8% 67.1% 32.1%
2016 71.9% 64.5% 17.9%
2016 77.9% 66.9% 33.3%
2016 69.1% 52.8% 24.5%
2016 78.8% 67.3%
2016 72% 58.2%
September 19, 2016
1. Student enrollment:
9th Grade 142
10th Grade 147
11th Grade 113
12th Grade 137
Total S39
2. ACT Results- graduating class of 2016 scored above the state average on ACT Composite
and all subtests. See chart below:
3:-Therehave-been sigi1ifica-Jitehangeswith theFAFSAprocess. Deadli11es from colleges ------
have been advanced earlier and significant changes have been made to the process.
Please plan on attending/participating in (even if you have had previous children attend
college) the College & Career Planning Week activities: October 17th-21st. During this
week students will participate in a variety of college planning activities. Including the
following events:
a. Complete college applications; Complete apprenticeship applications; Complete
resumes' & work applications.
b. Financial Aid/ Scholartip Night- Oct. 18th 6-7:30 in the high school vocal room
c. Teachers/Staff will be sharing information about the college they attended & the
degrees they have earned.
4. Counselors are utilizing social media to share information with students & parents. We
use the following:
a. Counseling website (on district website)
b. Remind =to receive information via test, email or app
1. Text the following to 81010:
2. @maqcards17 to receive info directed to the class of 2017
3. @maqcards18 to receive info directed to the class of 2018
4. @maqcards19 (class of 2019)
5. @maqcards20 (class of 2020)
c. Twitter= @maquoketahs
d. Counseling Facebook page coming soon
Briggs Elementary School Board Report Monday, September 14, 2016
Submitted by Patrick R. Bollman
1. Enrollment at Briggs is as follows:
3 4 5 Total
=
= =
89 102 82 273
2. jessica Wagner from the Hurstville Interpretive Center visited with third grade students about tagging Monarch Butterflies. We always welcome her visits with the third grade students. The third grade students have been able to actually and release some Monarch Butterflies.
3. I have reviewed the Student Handbooks with all students.
4. I started reading my monthly book to all students in their classrooms. The book I read this month is titled, The Dot. This lead us to having all students do dot activities on Thursday, September 15th to support International Dot Day.
5. Our new teachers are doing a great job in their new roles at Briggs. These new teachers and their roles are:
A Beth Hillebrand, Instructional Coach B. Josie johnson, Title I C. Molly Fewell, Music and Band D. Amanda Leytem. Guidance E. Andrea Boeve, Social Worker F. Brenda Fitzpatrick, Para-Professional G. Trenessa Rupp, Para-Professional
6. All grade levels and subject levels have started their weekly Professional Learning Communities Meetings. Great discussions with staff focusing on student data and what we need to do to best assist students.
7. We are currently using the Iowa Tier to screen all students in reading. These scores will be used to lead PLC meetings for all grade levels.
8. The PBIS work has been awesome at Briggs. All students are aware of the expectations at school in all areas. Students are currently earning tickets when they display what it is to "Be A Card."
9. Lockers were installed in the fourth grade rooms over the Labor Day weekend. They are awesome!
Thanks for your support of Briggs Elementary School
Maquoketa Middle School School Board Update
sep+ern!?er 2-0IC<>
MMS continues to be a :1reat place to bel The theme .r::or the 2.01<0/2.017 school year is 1 Rock,
You Rock, We Rock and were are in.r::usin:J a little Rock 2x Roll into our celebrations. We made
a minor chan:Je to our daily schedule this year and we moved band and chorus to the be:Jinnin:J
o-r: the day which was a switch .r::rom last couple o-r: years. We did shorten our CST time at
the end o-r: the school day to 2.'5 minutes and we have created both student and sta.r::.r::
expectations .r::or this time to ensure that we are assistin:J students is completin:J assi:Jnments
and ensurin:J an environment that .r::ocuses on skills to be success.[:ul.
CARDinal Succe?? T1me student Expectatiot15 • Brin:J homework, readin:J book 2x CARDs Binder to CST
• Check Campus Portal every Monday
• Use respec t.[:ul tone o.r:: voice
• Fill out planner with daily assi:Jnments
• Use study time .r::or homework/mi??in:J a?Si:Jnments
• 1.[:: you have no work·. read a book or work on MathiaX/ST Math
CARDII1al Succe?? T1me St~ Expectation? • Sta.[:.[: ?hould en?ure that students have their homework recorded in their binders and
check their binders durin:] CST at the end o.[: the day.
• sta.r::.r:: should have students access their Portal to check .r::or missin:J assi:Jnments on
Monday and any additional days durin:] the week as a:1reed upon by :1rade level teams.
• The classroom should be '1uiet and all students should be workin:J.
• sta.r::.r:: should print o.r::.r:: the incomplete/missin:J a??i:Jnment list and .r::ollow up with CST
students on the list
• 1.[:: students have completed their homework and have no missin:J a??i:Jnments they should
be readin:J or wod,.in:J on MathiaX/ST Math
BLT The BuHd1n:J Leadership Team (BLT) has taken ownership o-r: the operation, decision makin:J and
learnin:J a+ MMS. This transition was a result o-r: my personal learnin:J a+ the PLC con.r::erence
in June. Decisions are now bein:J made collaboratively as a team with representation .r::rom all
teams a+ MMS. We had a sta.r::.r:: meetin:J on Wednesday, September 14, and I was not runnin:J the
meetin:JI I was able sit back and observe this transition as member o-r: the BL T have be:Jun
showin:J their leadership skills.
PBIS Thi? year PBIS created a new Bu? Expectation? video with Mr. Mi?chle.{: and student?. The team i-; al-;o
implementin:J tar :Jet behavior? .r::or the -;tudent-; .{:ocu? on each week. So the -;tudents know the
tar:=~e+ behavior o-f: the week, the +earn created lar'je cardboard tar<jet? to han:=~ around the school. Teachers will be hand·ln:J out CARDs to the students who are dernonskatin:J the tar'leted behavior.
CARD9 Binder MMS ha9 created a new & improved CARD9 binder .f:or the 2-0IG,/2-017 school year. Last year I
wa9 creatin"l CARD<;; binders, a<;; an intervention, .f:or students who were <;;tru"l"llin"l with
or"lanization and/or "lettin"l their work turned into cla<;;<;;roorn teachers. I o.f:ten would include
their HR/CST teacher and the parent in the process 90 we had clear expectation<;; .f:or the role
that each per<;;on would have in assistin"l student succe95. The new binders & CST expectations
were created based upon the success that students had last year. 1-f: we can o.f:.f:er it to a
.f:ew students and it is help.f:ul we should be oUerin"l it to all. This also reduced the school
supply list .f:or parents a+ the be"linnin"l o-f: the school year.
TLC Year one o-f: the Teacher Leadership "}rant is o.f:.f: to a wonder.f:ul start a+ the Middle School.
So .f:ar I have been able to spend a "lreat deal o-f: tirne in the classrooms, "le+tin"l to know
teachers and students. I have also had the opportunity to en"la"le in work with our PLC and
BLT +earns that has been very valuable and excitin"l. I arn deli"lhted to say the .f:aculty and sta.f:.f:
have been welcornin:J and have shown an ea"lerness to be"lin utilizin"l instruc tiona! coachin"l to
improve practices. I have been thorou"lhly impressed with the teachin"l s+rate"lies I have
witnessed thus .f:ar and am enthusiastic about be"linn·ln"j coachin"l cycles with instructors to
delve deeper into student en"la"lement.
Con.f:erenc.e9 Wednesday, october 12-o I-DO pm-G,DO pm
Homecoming Week. Cardinal students were able to participate in homecoming dress up days and-the-parade.-we-enjoyed class color day, pajama day, and spirit day. Thank you to Maquoketa State Bank for the parade tailgate snacks!
• We also offered a collaborative specials schedule on Friday. We teamed up the grades and introduced friendly class competitions, and combined music an art time.
PBIS • The Cardinal PBIS team has invested and
embraced our PBIS program this year. We celebrated a kick off assembly with our students and staff the second day of school. We are celebrating weekly with our Cards of the Week and PBIS store. The PBIS team is meeting informally and formally biweekly. Thank you to the teachers, office supports, and teacher associates for their commitment to its' success.
GREEN Zone • Is a designated sidewalk zone for students during drop off and pick-up. There is
a green zone for both the horseshoe and east bus loading zone. This idea came from the PBIS team to promote our continuous efforts to increase safety at the school.
Grade-Level Reading Campaign for Jackson County • Prior to Linda Nudd resigning, she submitted a grant to the Dollar General
Literacy Foundation on behalf of Cardinal. o The grant was approved for $1000.00 dollars to support famHies read'1ng
together for life. This money will purchase books to be given to students when they meet their personal reading goals during the school year.
Classroom Reading Volunteers • Bob Gavin from Maquoketa State Bank will be coordinating the Kiwanis
Reading Program again this year with Cardinal Teachers. We are looking forward to their presence in our buHding.
Chris Hoover Superintendent
Shcrri Walker PK-2 Principal
Beth Hillebrand Counselor
Cardinal Elementary Maquoketa Community School District
• We had a successful fire drill on 9-8-16, and tornado drill on 9-15-16. Students and staff did a great job! In August, Officer Hanson also reviewed ALICE protocol and emergencies with our staff.
• Preschool- Kindergarten will be celebrating Fire Safety and Prevention with the Maquoketa Fire Department October 5th_ 7th.
Technology • We are creating a mini-lap in our library- media center. Classroom teachers
prefer to use iPads in the classrooms which allows for more center and flexible seating areas. Justin is working on creating this usable space for our students and teachers
• Software and the Cardinal Welcome monitor was purchased with a spring PACK donation that can be seen in our entryway. Student birthdays, announcements, awards, and classroom pictures will be displayed.
• IT and Maintenance have been organizing monitors and PA equipment in the office. Our goal is to mount what we can on the wall and put equipment higher up on a shelf to keep out of reach. The PA system will be relocated out of the way and into the Office Closet.
Professional Learning Communities • Each team is meeting for 60 minutes once a week. We have seven PLC teams
at Cardinal. Preschool, TK/Kindergarten, 1st Grade, 2nd Grade, Specials, Special Education and Title 1 .
• We are using the DuFour's PLC Framework Model. The summer PLC Training was on target with our building needs and teams are shifting their focus to the "right work."
o Using the PLC Rubric, we are shaping our team goals for the year on specific areas for continuous improvement.
Assessments: • We are in the middle of Iowa TIER and FAST assessments. Despite delays at the
State level, our goal is to be completed with all assessment by September 28th.
Attendance • September is National School Attendance Awareness Month. We are
partnering with Jackson County Campaign for Grade-Level Reading to promote school attendance. We will be acknowledging students this month who have not missed a day of school.
Chris Hoover Superintendent
Shcrri Walker PK-2 Principal
Beth Hillebrand Counselor
Cardinal Elementary Maquoketa Community School District
Education Leadership Class:
I 003 Pershing Road, Maquoketa, lA 52060
Phone: 563-652-5157 Fax: 563-652-6507
• We have 12 education leadership students from the high school joining us and working in a leadership role in our classrooms. Our students have already been working with their student leaders in their classrooms.
Cardinal Summer Club
TOTAL STUDENTS
Assessments
Pre Average
Post Average
Highest increase of words per minute
Lowest decrease of words per minute
#of Students Increased ORF
# of Students Decreased ORF
Attendance
Total Days of Summer Club
Perfect Attendance
1-3 missed days
5-10 missed days
Chris Hoover Superintendent
Sherri Walker PK -2 Principal
43
Totals
66.19
75.26
40 8
39
4
Totals
12
23 Students
12 Students
7 Students
Beth Hillebrand Cmmselor
July 19, 2016
NOLTE, CORNMAN & JOHNSON P.C. Certified Public Accountants
(a professional corporation) 117 West 3rd Street North, Newton, Iowa 50208-3040
Telephone (641) 792-1910
Maquoketa Community School District Attn: Kristy Haxmeier 612 S Vermont St Maquoketa, lA 52060
We are pleased to confirm our understanding of the services we are to provide Maquoketa Community School District for the year ended June 30, 2016. We will audit the financial statements of the governmental activities, the business type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the entity's basic financial statements, of Maquoketa Community School District as of and for the year ended June 30, 2016. Accounting standards generally accepted in the United States provide certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement Maquoketa Community School District's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to Maquoketa Community School District's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited:
1. Management's Discussion and Analysis.
2. Budgetary Comparison Schedule of Revenues, Expenditures/Expenses and Changes in Balances.
3. Notes to Required Supplementary Information- Budgetary Reporting
4. Schedule of the District's Proportionate Share of the Net Pension Liability.
5. Schedule of District Contributions
6. Notes to Required Supplementary lnformat'1on- Pension Liability
7. Schedule of Funding Progress for the Retiree Health Plan (if applicable).
We have also been engaged to report on supplementary information other than RSI that accompanies Maquoketa Community School District's basic financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the
financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America, and we will provide an opinion on it in relation to the financial statements as a whole in a report combined with our auditor's report on the financial statements.
1. Schedule of expenditures of federal awards (if applicable).
2. Any additional schedules as required.
The following information accompanying the basic financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and our auditor's report will not provide an opinion or any assurance on that other information.
1. CAFR statistical schedule data (if applicable).
Audit Objectives
The objective of our audit is the expression of opinions as to whether your basic financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the additional information referred to in the second paragraph when considered in relation to the basic financial statements taken as a whole. The objective also includes reporting on-
Internal control related to the financial statements and compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards.
Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) (if applicable).
The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will include a paragraph that states that (1) the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance, and (2} the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The Uniform Guidance report on internal control over compliance will include a paragraph that states that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose.
Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance, and will include tests of accounting records, a determination of major program(s) in accordance with the Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions. We will issue written reports upon completion of our Audit or Single Audit (as applicable). Our reports will be addressed to the Board of Education of Maquoketa Community School District. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may
arise in which it is necessary for us to modify our opinions or add emphasis-of-matter or othermatter paragraphs. If our opinions are other than unmodified, we will discuss the reasons with you In advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement.
Audit Procedures-General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse.
Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements or noncompliance may exist and may not be detected by us, even though the audit is properly planned and performed in accordance with U.S. general accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or major programs. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential, and of any material abuse that comes to our attention. We will include such matters in the reports required for a Single Audit (if applicable). Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also require certain written representations from you about your responsibilities for the financial statements; schedule of expenditures of federal awards (if applicable); federal award programs; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards.
Audit Procedures-Internal Controls
Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed,
will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.
As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance {If applicable).
An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AI CPA professional standards, Government Auditing Standards, and the Uniform Guidance (if applicable).
Audit Procedures-Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of Maquoketa Community School District's compliance with provisions of applicable laws, regulations, contracts and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.
The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal statutes, regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of Maquoketa Community School District's major programs. The purpose of these procedures will be to express an opinion on Maquoketa Community School District's compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance (if applicable).
Other Services
We will also assist in preparing the financial statements, schedule of expenditures of federal awards (if applicable), and related notes of Maquoketa Community School District in conformity with U.S. generally accepted accounting principles and the Uniform Guidance based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statements, schedule of expenditures of federal awards (if applicable), and related notes services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.
Management Responsibilities
Management is responsible for (1) establishing and maintaining effective internal controls, including internal controls over federal awards, and for evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management
and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards (if applicable), and all accompanying information in conformity with U.S. generally accepted accounting principles; and for compliance with applicable laws and regulations (including federal statutes) and the provision of contracts and grant agreements (including award agreements). Your responsibilities also Include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information.
Management is responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance, (3) additional information that we may request for the purpose of the audit, and (4) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence.
Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements as a whole.
You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud or illegal acts affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud or illegal acts could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the entity complies with applicable laws, regulations, contracts, agreements, and grants. Management is also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements, or abuse that we report. Additionally, as required by the Uniform Guidance, it is management's responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan (if applicable). The summary schedule of prior audit findings should be available for our review on the final day of field work.
You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received) (if applicable) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains and indicates that we have reported on the schedule of expenditures of federal awards. You also agree to include the audited financial statement with any presentation of the schedule of expenditures of federal awards that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (2) you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (3) the methods of measurement or presentation have not changed from those used in
the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards.
You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information.
Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management's views on our current findings, conclusions and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information.
You agree to assume all management responsibilities relating to the financial statements, schedule of expenditures of federal awards, and related notes, and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements, schedule of expenditures of federal awards (if applicable), and related notes and that you have reviewed and approved the financial statements, schedule of expenditures of federal awards, and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them.
Engagement Administration, Fees, and Other
We may from time to time, and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. Furthermore, we will remain responsible for the work provided by any such third-party service providers.
We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing.
At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management's responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditors' reports, and a corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditors' reports or nine months after the end of the audit period.
We will provide copies of our reports to the Maquoketa School District; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection.
The audit documentation for this engagement is the property of Nolte, Cornman & Johnson P.C. and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the federal and state departments of education or its designee, the office of the auditor of state, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Nolte, Cornman & Johnson P.C. personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies.
The audit documentation for this engagement will be retained for a minimum of five years after the report release or for any additional period requested by federal and state departments of education. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation.
We expect to begin our audit as scheduled and to issue our report no later than March 31, 2017. Nancy Janssen is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them.
Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses, will not exceed $ 8650. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered at 40% of contract after field work is completed and final bill after report is delivered. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs.
We appreciate the opportunity to be of service to Maquoketa Community School District and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us.
Very truly yours,
~flo. ~rr..M.P.I. )>_L h~ "C?c Nolte, Cornman & Johnson P.C.
RESPONSE:
This letter correctly sets forth the understanding of Maquoketa Community School District.
CERTIFIED 911512016 9:04:08 AM All the records described below are now BROWSE ONLY
Please contact person listed at the bottom of the display if you need to make further adjustments to this information.
Thank you.
A district may request allowable growth and supplement aid for a negative special education balance for the current school year. The supplemental aid payment will be calculated by the Department of Management after all special education balances have been finalized. If a
district has a positive special education balance, they do not have the ability to request allowable growth and supplemental ald. The date fisted below indicates when the district's board approved seeking allowable growth and supplemental aid for a negative special education balance.
Our Board approved this action on
Upload your minutes {PDF' .oo~r iij~~~g~;.~N~o;~fi;l;e selected. Previous Year Carryover (Screen 4} --' Receipts {Screen 4)
$23,784.00 $1,648,693.00
:Total Special Education Revenue Carryover Allowed In Current Year (10% of Weighted Receipts)
$3,694,317.24 $164,869:-·',o:., = •. , '· . , :rotal Special Education Expenditures ;Amount to be Redistributed to Districts with a Negative Balance
$3,958,496.00 $0.00
:special Edu~-~~!_fl__fl Balall_~-~--'-tl_ Curr~_!l_t_ Year ($240,394.76)
9/15/2016 9:06:56 AM
9/15/2016 8:57:27 AM
9/15/2016 9:07:18 AM
•COMPLETE 9/15/2016 9:03:08 AM
COMPLETE 9/15/2016 9:03:03 AM
COMPLETE 9/15/2016 9:03:16 AM
COMPLETE 9/15/2016 9:03:24 AM
COMPLETE 9/15/2016 9:03:37 AM
COMPLETE 9/15/2016 9:03:46 AM
COMPLETE 9/15/2016 9:03:54 AM
Please contact [email protected] by email or phone 515-281-7972 wHh questions regarding this form.
VIAQUOKETA HIGH SCHOOL TOUR =-ROPOSAL ,anguage Immersion Through Costa Rica 201~
repared for: [Emily Wallace laquoketa High School 1112o16 1
IEF Center Boston, Two Education Circle, Cambridge, MA 021411 [http://www.eftours.com/tourwebsite/1905999Y J I
Our commitment to education
We believe the best way to help students gain new perspectives and build skills for the future is through experiential learning.
Accreditation EF is accredited, just like your school, and recognized by the following regional, national and international organizations: Middle States Association of Colleges and Schools (MSA-CES); Western Association of Schools and Colleges tyVASC); Southern Association of Colleges and Schools (SACS-CAS I) North Central Association (NCA-CASI); National Council for Private Schools Accreditation (NCPSA); and Accreditation International (AI).
A standard of excellence Our educational travel programs bring to life the knowledge and skills that are called for in many education initiatives, including: • Partnership for 21'' Century Skills (P21) • International Baccalaureate- PYP, MYP, Diploma, IBCC • Common Core State Standards for English Language Arts and Literacy in History/Social Studies, Science
and Technical Subjects • Global Competence Criteria-defined by the Asia Society and Council of Chief State School Officers • Global Connection Standards in the National Curriculum Standards for Social Studies • Culture and Connections Standards in the Standards for Foreign Language Learning • Standards of Professional Learning-defined by Learning Forward
weShare, A More Engaging Learning Experience You know students learn on a deeper level when what you're teaching connects to their own lives. That's why every tour comes with weShare, a personalized learning experience powered by your students' curiosity. Using EF's guided learning model, students use their strengths to investigate an issue or topic that inspires them. They reflect on what they've learned through a post-tour project that gives even more meaning to travel-and can earn them academic credit.
Earning credit Students can earn credit by traveling on an EF tour and completing required coursework. We offer choices, so you can find the credit option that best fits you and your students' needs. • Students in grades 7-12 can earn elective credit for completing assignments before, during and after their
EF tour, setting themselves apart from other college applicants. • Students can earn college credit through our partnerships with accredited universities.
Accredited by:
liKEs l!:':i:MSA
~..,.. NCPSA
2
Highly respected in the industry by:
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A day-by-day look at your tour
This is the itinerary page that students and parents will see in their tour itinerary guide. It's just one of the many resources they" II receive in preparation for your tour.
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These are examples of the types of meals you and your students will be served on tour.
SAMPLE MENUS: LATIN AMERICA D'1scovetlng new foods can be- one of the best parts of travenng. The samPl~ menus below are just a few examples of the types of traditional, lOcal .favorites you Will haVe the opportunity to try on tour. Every meal will include table water (or bottled water if deemed.necessary by locals) and you oan usually buy other baveragss if you wish. All meals ara- served as a group·-not a fa carte-and a vegetarian optlon will be available if requested-In advario'e. Please notify EF of a:ny other dietaiy reStriotfoh_S or food allergies-yOu may have, Enjoy!
BEliZE COSTA RICA oCUADOR PERU Fish taCos lunch .and dinriar Soup Soup Caramel Flan Rice and beans Roasted- chicken with _rica SaM
Chicken/meal or sandwich and vegetables Chicken with frtes Salad Fresli fruit Fresh fru!t Fresh fruit juices
GAlAPAGOS DOMINICAN REPUBLIC Lunch and dinner Rice and beans Buffet with fi.sh,.chlbken, rice, Chicken/meat pasta, salad and fre"sh fruit
Stew Pfatrtains
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Important final details
The EF Price Guarantee We're dedicated to making travel accessible to as many students as possible. Our unmatched global presence and longstanding relationship with airlines and hotels ensure you will always give your students the best experience at the lowest price, guaranteed.
What it means for you: • The guaranteed lowest price-if you find a similar tour for less, we'll beat it. • One simple price-no enrollment or departure fees. • Once a student enrolls, their price will never change.
I hope you've found this document useful. As your EF Representative, I'm here to answer any questions that you may have. Please don't hesitate to contact me with any questions. It has been a pleasure working with Emily Wallace My colleagues and I look forward to helping Maquoketa students take an important step towards global citizenship.
Sincerely, Kim Thelen Tour Consultant 563-362-7999 [email protected]
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Iowa Department of Revenue
>Ctor: Courtney M. Kay-Decker Hoover State Office Building
Des Moines, Iowa 50319 https://tax.iowa.gov
MAQUOKETA COMM SCH DIST LOCAL OPTION TAX ONLY 612 S VERMONT MAQUOKETA IA 52060-0000
49 DATE 08/10/2016
New Fiscal Year 2017 Estimated Local Option Sales Tax or SAVE monthly distribution payments.
The Department of Revenue is required to distribute to participating local option sales tax jurisdictions and to all school districts 95% of their estimated sales tax collections on a monthly basis.
The Department makes a final reconciliation payment on or before November 10 following the end of the fiscal year. If an overpayment has occured for the fiscal year, the Department will revise and lower your monthly payments beginning with the November payment in the next fiscal year.
Notify the Department if you become aware of changes in your business climate that will significantly impact sales tax collections during this fiscal year.
Sales Tax Period Payment# Mail Date Distribution Payment
September 30 1 August31 105,358.54
2 September 30 105,358-54
3 October 31 105,358.56
December31 4 November30 108,534-36
5 December31 108,534-36
6 January 31 108,534-38
March 31 7 February 28 91,773-01
8 March 31 91,773-01
9 April30 91,773-0::1
June 30 10 May31 107,205-36
107,205-36 11 June 30
v-~ 12 July 31 107,205-37
~ lo\ ~ C£ Questions, contact us.
• Estimates (515)242-6224; email [email protected], Tax Research & Program Analysis.
• Payments (515)281-6106; email [email protected], Local Government Support.
BOARD and ADMINISTRATOR BANQUET Wednesday, October 12,2016
6:00p.m. 6:30p.m. 7:30p.m.
Mississippi Bend Area Education Agency Learning Center
729 21st Street, Bettendorf, lA 52722
Social Time, ABA Tours Dinner Program
Ditch That Textbook Free Your Teaching and Revolutionize Your Classroom
Are you ready for a change? You know potential exists for innovative, engaging, revolutionary education if you get the right ideas, right tools, and right people, all in the right order. If that sounds like you, then you're ready to DITCH old mindsets and methods and replace them with empowering, liberating ones. Author and teacher, Matt Miller shows you how to choose and incorporate teaching practices that are:
• Different from what students see daily. • Innovative, drawing on new ideas or modifying others' ideas. • Tech-laden with the use of digital sites, tools and devices. • Creative, tapping into students' original ideas as well as your own. • Hands-on, encouraging students to make and try things on their own.
Packed with practical advice, specific recommendations for tools, and the encouragement you need to revolutionize your classes, Ditch That Textbook will inspire you to create relevant teaching that gets student buy-in so they'll enjoy learning.
RESERVATIONS: Please RSVP with Cheryl Oake at coake@mbaeaorg • (563) 344-6402 • FAX (563) 344-2303
MENU: Roast Beef, Roasted Pork Loin, Herb Roasted Chicken Mashed Potatoes & Gravy Steamed Vegetables Mixed Green Salad Rolls & Butter Apple Crisp or Cheesecake Coffee, Iced Tea, Water
The cost for dinner and banquet activities is $15 per person. Your district will be billed.for your reservations.
Ditch That Textbook Free Your Teaching and Revolutionize Your Classroom
Matt Miller has been infusing technology and innovative teaching methods into his classroom for more than 10 years. After trying to do the traditional "teach by the textbook" for a few years, he launched into a textbook-less path where learning activities were often custom-produced for his students as well as infused with technology. He likes the results a lot, and his students do, too.
He has been recognized for excellence in teaching and technology integration. He is a Google Certified Teacher (one ofless than 1,000 worldwide) and a PBS LearningMedia Digital Innovator. He was awarded the Golden Apple Award by WTHI-TV in Terre Haute, Ind., and was nominated for a Bammy Award for Secondary School Teacher ofthe Year in 2014.
Matt is the author of Ditch That Textbook, a book that encourages teachers to free their teaching and revolutionize their classrooms with mindsets, techniques and curriculum to serve today's learners. He also created the Ditch That Textbook blog (DitchThatTextbook.com) and regularly writes about educational technology and creative teaching. Thousands of educators subscribe to his blog, which has visitors from more than 200 countries.
Matt hasn't always been in education, though. Before becoming a teacher, he was a newspaper reporter and wrote for several Indiana daily newspapers, including the Indianapolis Star. He made the switch when he realized that his true passion was helping other writers with their writing, not doing the reporting himself. He returned to school and had a teaching job in eight months. The rest is history.
He is a proud graduate oflndiana State University (go Sycamores!) and is living the dream - a wife, three kids, a mortgage and two dogs.