DISTRICT MISSION … Ensure that each student is empowered to achieve his or her dreams and contribute to his or her community and world … BOARD PURPOSE Providing highly effective governance for Mapleton’s strategic student achievement effort. CORE ROLES Guiding the district through the superintendent Engaging constituents Ensuring effective operations and alignment of resources Monitoring effectiveness Modeling excellence 2014 - 2015 FOCUS AREAS Student Achievement Exceptional Staff Character Development Learning Environment Communication Community Involvement Facilities Management District Image BOARD MEMBERS Steve Donnell Karen Hoopes Sheila Montoya Jen Raiffie Ken Winslow SUPERINTENDENT Charlotte Ciancio Mapleton Public Schools Board of Education Regular Meeting January 27, 2015 Administration Building 6:00 p.m. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Approval of Agenda 5. What’s Right in Mapleton 6. Public Participation 7. Approval of Minutes 7.1 Approval of December 16, 2014, Board Meeting Minutes 7.2 Approval of January 13, 2015, Study Session Minutes 8. Report of the Secretary 9. Consent Agenda 9.1 Personnel Action, Policy GCE/GCF – Mr. Crawford 9.2 Finance Report December, 2014, Policy DIC – Mrs. Martinez 10. Focus: Student Achievement 10.1 Student Travel-Achieve Academy, Policy JJH – Mrs. Allenbach 10.2 Student Travel-All State Choir, Policy JJH – Mrs. Allenbach 11. Focus: Communication 11.1 2 nd Qtr FY15 Financial Report (Dashboard), Policy DIC – Mrs. Martinez 11.2 Interfund Borrowing, Policy DBJ – Mrs. Martinez 11.3 Supplemental Budget, Policy DBG – Mrs. Martinez 11.4 Dashboard Report - Learning Lab, Policy CBA/CBC – Ms. Toussaint 11.5 Dashboard Report - Attendance, Policy CBA/CBC – Ms. Toussaint 12. Focus: Community Involvement 12.1 DAAC Update, Policy AE – Mr. Fuller 13. Discussion of Next Agenda 14. Superintendent’s Comments 15. Board Committee Update 16. School Board Remarks 17. Next Meeting Notification – Tuesday, February 24, 2015 18. Adjournment Welcome to a meeting of the Mapleton Public School Board of Education! The Board’s meeting time is dedicated to addressing Mapleton’s mission and top-priority focus areas. “Public Participation” is an opportunity during the business meeting to present brief comments or pose questions to the Board for consideration or follow-up. Each person is asked to limit his or her comments to 3 minutes. If you are interested in helping Mapleton’s efforts, please talk with any member of the District leadership team or call the District office at 303-853-1015. Opportunities abound. Your participation is desired.
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Transcript
DISTRICT MISSION … Ensure that each student is empowered to achieve his or her dreams and contribute to his
or her community and world …
BOARD PURPOSE Providing highly effective governance for
Mapleton’s strategic student achievement effort.
CORE ROLES
Guiding the district through the superintendent Engaging constituents
Ensuring effective operations and alignment of resources Monitoring effectiveness
Modeling excellence
2014 - 2015 FOCUS AREAS
Student Achievement Exceptional Staff
Character Development Learning Environment
Communication Community Involvement Facilities Management
District Image
BOARD MEMBERS
Steve Donnell Karen Hoopes
Sheila Montoya Jen Raiffie
Ken Winslow
SUPERINTENDENT Charlotte Ciancio
Mapleton Public Schools Board of Education
Regular Meeting January 27, 2015 Administration Building 6:00 p.m.
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. What’s Right in Mapleton
6. Public Participation
7. Approval of Minutes 7.1 Approval of December 16, 2014, Board Meeting Minutes 7.2 Approval of January 13, 2015, Study Session Minutes
12. Focus: Community Involvement 12.1 DAAC Update, Policy AE – Mr. Fuller
13. Discussion of Next Agenda
14. Superintendent’s Comments
15. Board Committee Update
16. School Board Remarks
17. Next Meeting Notification – Tuesday, February 24, 2015
18. Adjournment
Welcome to a meeting of the Mapleton Public School Board of Education!
The Board’s meeting time is dedicated to addressing Mapleton’s mission and top-priority focus areas. “Public Participation” is an opportunity during the business meeting to present brief comments or pose questions to the Board for consideration or follow-up. Each person is asked to limit his or her comments to 3 minutes. If you are interested in helping Mapleton’s efforts, please talk with any member of the District leadership team or call the District office at 303-853-1015. Opportunities abound. Your participation is desired.
Mapleton Public Schools Minutes – Page 76 Adams County School District No.1 12/16/2014 1.0 CALL TO ORDER
President Ken Winslow called the meeting of the Board of Education – Mapleton Public Schools to order at 6:02 p.m. on Tuesday, December 16, 2014, at the Administration Building.
2.0 ROLL CALL Steve Donnell – Secretary Present
Karen Hoopes – Vice President Present Sheila Montoya – Treasurer Absent Jen Raiffie – Asst. Secretary/Treasurer Present Ken Winslow – President Present
3.0 PLEDGE OF ALLEGIANCE
Mr. Winslow led the Pledge of Allegiance.
4.0 APPROVAL OF AGENDA MOTION: By Mr. Donnell, seconded by Mrs. Hoopes, to approve the Agenda as presented. AYES: Mr. Donnell, Mrs. Hoopes, Ms. Raiffie and Mr. Winslow Motion carried 4-0
5.0 WHAT’S RIGHT IN MAPLETON Ms. Setzer introduced students from York International who had participated in a Design and Technology course which merged technology and art in creating educational materials for the visually impaired. Ms. Setzer also recognized York staff members Laura Nelson and Brian Jernigan, who were present that evening. Seventh grade students Paiton Downey and Jeremy Newton explained how they created tactile picture books through the use of a 3D printer and presented samples of their work to the Board. The Board congratulated the students on their presentation, noting they should be very proud of themselves for the way they were able to help others learn.
RECESS: 6:14 p.m., reconvened at 6:17 p.m. Ms. Kapushion reported that the District’s Post-Secondary Options Coordinators (PSOCs) had been recognized by the Colorado Department of Education (CDE) for their work related to developing Individual Career and Academic Plans (ICAPs). She noted examples of the District’s ICAP resources, processes and templates were featured on CDE’s website. Members of the PSOC team were recognized for their commitment in helping Mapleton students become college-ready. Members of the Board thanked the PSOC team for their work, noting they did amazing things to help open the doors for District students.
RECESS: 6:21 p.m., reconvened at 6:23 p.m.
Mapleton Public Schools Minutes – Page 77 Adams County School District No.1 12/16/2014 6.0 PUBLIC PARTICIPATION None
7.0 APPROVAL OF MINUTES
MOTION: By Mrs. Hoopes, seconded by Mr. Donnell, to approve the minutes as stated on the Board Agenda dated December 16, 2014: 7.1 Board Meeting minutes of November 18, 2014; 7.2 Team Development Session minutes of December 4, 2014; and 7.3 Special Board Meeting minutes of December 4, 2014. AYES: Mr. Donnell, Mrs. Hoopes, Ms. Raiffie and Mr. Winslow Motion carried 4-0
8.0 REPORT OF THE SECRETARY None 9.0 BOARD BUSINESS MOTION: By Ms. Raiffie, seconded by Mrs. Hoopes, to certify and accept the election
results as provided by the Adams County Elections Office as presented. AYES: Mr. Donnell, Mrs. Hoopes, Ms. Raiffie and Mr. Winslow Motion carried 4-0
10.0 CONSENT AGENDA
MOTION: By Ms. Raiffie, seconded by Mr. Donnell, to approve the Agenda items as stated on the Board Agenda of December 16, 2014: 10.1 Personnel Action; and 10.2 Finance Report for November, 2014. AYES: Mr. Donnell, Mrs. Hoopes, Ms. Raiffie and Mr. Winslow Motion carried 4-0
11.0 FOCUS: COMMUNICATION 11.1 Fiscal Year 2014 Audit Presentation
Mrs. Martinez explained that each year the District was audited by an independent auditing firm in accordance with Colorado state law. She then introduced representatives from the auditing firm RubinBrown, who reviewed the District’s audit results with the Board. It was noted the audit expressed unmodified opinions on both the District’s financial statements and grant compliance, which were the highest ratings to receive and indicative of the good work of Mrs. Martinez and her team. During her presentation, Mrs. Martinez recapped the financial highlights of 2014, how financial health was assessed, what constituted a positive or negative indicator for the District and how pupil count and State funding affected the long-term financial outlook. The Board commended Mrs. Martinez and her staff for their good accounting practices and successful audit.
A PowerPoint of Mrs. Martinez’s presentation is included with these minutes.
11.2 Dashboard Report - Human Resources Mr. Crawford noted the Educator Effectiveness Bill required every educator in Colorado to be evaluated annually. He distributed and reviewed with the Board a dashboard report on how
Mapleton Public Schools Minutes – Page 78 Adams County School District No.1 12/16/2014
District evaluations were conducted and how data collected in the Teachscape program helped in those evaluations. Mr. Crawford also noted that teachers set individual goals for improvement with their evaluator, and progress toward those goals was monitored throughout the school year. Board members asked questions regarding the evaluation process and thanked Mr. Crawford for his report.
A copy of Mr. Crawford’s presentation is included with these minutes.
12.0 FOCUS: COMMUNITY INVOLVEMENT 12.1 DAAC Update Ms. Kapushion introduced DAAC chair, Fred Kerst, who reported that members of the Partners in Education (PIE) group had joined DAAC members for their December meeting to hear presentations by staff and discuss information related to the District Performance Framework, Title I Parent Involvement Committee and ESEA Funding, the Colorado Standards and Assessment Task Force, and the Attendance Dashboard report for November. Mr. Kerst also stated the DAAC and PIE groups had been notified that the Mapleton Evaluation Council was seeking a parent volunteer to serve on the Council. It was explained that members of the Council served in an advisory capacity to assist in the implementation of the Educator Effectiveness Bill.
13.0 DISCUSSION OF NEXT AGENDA Mr. Winslow noted the January 27 agenda would include the supplemental budget and a DAAC update.
14.0 SUPERINTENDENT’S COMMENTS During her report, Ms. Ciancio
• noted this was the last meeting for 2014 and thanked the Board for making it through another year.
• said there were many things to be proud of in the District, noting in particular the What’s Right in Mapleton presentations that evening, the audit outcome and the parent engagement in DAAC.
• wished all a Merry Christmas and a Happy New Year, adding she hoped 2015 would be an awesome year.
15.0 BOARD COMMITTEE UPDATE:
Ms. Raiffie said although she was no longer on the CASB Board of Directors, she was looking forward to working with that organization in the future. Mr. Winslow said BOCES had adopted a budget and was looking at how to expand the pool to help with cost savings due to the departure of Adams 14 from that organization.
16.0 SCHOOL BOARD REMARKS:
Ms. Raiffie and Mr. Winslow wished the staff and other Board members happy holidays. Mr. Winslow thanked the District for allowing the Board to attend the CASB Convention and congratulated the Board on their first year working together. He also noted he had attended a band concert the night before and commended the District’s Performing Arts program.
Mapleton Public Schools Minutes – Page 79 Adams County School District No.1 12/16/2014
17.0 NEXT MEETING NOTIFICATION
The next regularly scheduled Board meeting will be at 6:00 p.m. on Tuesday, January 27, 2015, at the Administration Building.
18.0 ADJOURNMENT
Mr. Winslow said the Board would meet in a staff debrief session following the business meeting. The Board motioned to adjourn at 7:22 p.m.
_______________________________________
Kenneth Winslow, Board President ________________________________________ Stephen Donnell, Board Secretary
Submitted by Anitra Rock, Recording Secretary for the Board of Education
Mapleton Public Schools Minutes – Page 1 Adams County School District No.1 01/13/2015 Members of The Board of Education – Mapleton Public Schools met in study session at 5:30 p.m. on Tuesday, January 13, 2015, at the Administration Building Board Room. Present: Ken Winslow – President Karen Hoopes – Vice President Steve Donnell – Secretary Sheila Montoya - Treasurer Jen Raiffie – Asst. Secretary/Treasurer
During the meeting, the Board discussed proposed calendar drafts for the 2015-2016 school year; reviewed a State Assessment Impact Matrix; reviewed and discussed sample PARCC tests; and reviewed a display of Board-approved instructional materials.
No official Board action was taken at the meeting. _______________________________________ Kenneth Winslow, Board President _______________________________________ Stephen Donnell, Board Secretary Submitted by Anitra Rock, Recording Secretary for the Board of Education
TO: Charlotte Ciancio, Superintendent FROM: Mike Crawford, Assistant Superintendent, Human Resources Services DATE: January 22, 2015 Policy: Professional Staff Recruiting and Hiring, Policy GCE/GCF Report Type: Decision Making (Consent) SUBJECT: Personnel Action Policy Wording: The Board of Education for Mapleton Public Schools directs the Superintendent to develop and maintain a recruitment program designed to attract and hold the best possible personnel. Decision Requested: The Office of Human Resources recommends the following personnel information to be approved by Board Action at the regular meeting of January 27, 2015.
Page 9.1-1
CLASSIFIED STAFF NEW EMPLOYEES POSITION/FACILITY EFFECTIVE DATE REASON Astorga, Victor Route Bus Driver/Transportation 12/15/2014 New Hire Carron, Matthew Temp. Catering Asst./Nutrition Services 01/12/2015 New Hire Foster, Kelli Service Support Tech./Technology 01/05/2015 New Hire Hoag, Lisa Substitute Paraprofessional/District 01/12/2015 New Hire Larsen, Mary Special Ed. Para./Adventure 01/07/2015 New Hire Morales Cano, Citlaly Nutrition Asst. Sub./Nutrition Services 12/17/2014 New Hire
CLASSIFIED REQUESTS Brandon Allison, Paraprofessional at Meadow, is requesting a Family Medical Leave of Absence from January 28, 2015 through February 4, 2015. Linette Johnson, Bus Driver in Transportation, is requesting an intermittent Family Medical Leave of Absence from October 14, 2014 through June 10, 2015. Shalera Reanier, Bus Driver in Transportation, is requesting a Family Medical Leave of Absence from December 8, 2014 through January 30, 2015. Susan Diana Wolfmeier, Campus Supervisor at the Skyview Campus, is requesting a leave of absence from January 8, 2015 through January 30, 2015.
CERTIFIED STAFF NEW EMPLOYEES POSITION/FACILITY EFFECTIVE DATE REASON Hewitt, Melissa .5 Intervention/Monterey 01/09/2015 New Hire RESIGNATIONS/TERM. POSITION/FACILITY EFFECTIVE DATE REASON Crummel, Terry Band/Performing Arts 01/09/2015 Resignation Jernigan, Brian Design Technology/York 01/09/2015 Resignation Nelson, Amy Interventionist/Meadow 01/05/2015 Resignation
CERTIFIED REQUESTS Donna Rody, Instructional Guide at York International, is requesting to retire at the end of the 2014-2015 school year, and transition during the 2015-2016 school year.
Page 9.1-2
SUBSTITUTE TEACHERS/OTHER ON CALL ADDITIONS DELETIONS Lewis, Michael Marina, Aleyd Marquez, Amanda Quintana, Gilbert Tyus, Kristin Woytek, Michael
Page 9.1-3
9.2-1
Period* Year to Date** Budget***Dec 1 - Dec 31 2014-15 2014-15
REVENUES
Total Local Revenue 296,737 1,248,166 19,717,610Total Intermediate Revenue 0 7,965 3,694Total County Revenue 0 0 0.00Total State Revenue 2,985,130 25,094,279 47,830,283Total Federal Revenue 116,263 283,822 1,255,656Total Transfers 0 (1,700,000) (3,271,514)Total Loan Revenue 0 0 0
Total General Fund Revenue 3,398,130 24,934,232 65,535,729
EXPENDITURES
Total Salaries 2,806,202 16,463,024 32,957,234Total Benefits 778,394 4,639,261 9,429,599Total Purchased Professional Services 40,065 891,542 8,581,208Total Purchased Property Services 63,032 634,014 1,270,121Total Other Purchased Services 1,235,494 8,051,619 1,384,871Supplies & Materials 186,682 1,327,307 12,979,730Property 12,618 121,407 146,400Other Objects 1,978 36,799 79,677Other Uses of Funds 0 0 25,063Other 0 0 0Total General Fund Expenditures 5,124,464 32,164,974 66,853,903
Beginning Fund Balance 6,891,558Fund Balance Year to Date -339,183
MAPLETON PUBLIC SCHOOLSADAMS COUNTY SCHOOL DISTRICT NO 1
REVENUES & EXPENDITURES
GENERAL FUND
*** Based on Original FY 2015 Budget
* Revenue and Expenditures for the month.**Revenue and Expenditures from July 1, 2014
9.2-2
Percent of Prior Year to Date Percent of2014-15 2013-14 2013-14
REVENUES
Total Local Revenue 6.33% 1,006,641 5.25%Total Intermediate Revenue 215.62% 3,694 83.34%Total County Revenue 0.00% 0 0.00%Total State Revenue 52.47% 21,657,401 51.92%Total Federal Revenue 22.60% 226,979 21.06%Total Transfers 51.96% (1,440,600) 54.33%Total Loan Revenue 0.00% 2,025,063 0.00%
Total General Fund Revenue 38.05% 23,479,179 39.58%
EXPENDITURES
Total Salaries 49.95% 15,790,042 48.71%Total Benefits 49.20% 4,263,260 45.98%Total Purchased Professional Services 10.39% 724,428 10.88%Total Purchased Property Services 49.92% 708,272 54.02%Total Other Purchased Services 581.40% 6,267,781 480.49%Supplies & Materials 10.23% 1,344,637 13.00%Property 82.93% 48,807 33.66%Other Objects 46.18% 43,555 56.35%Other Uses of Funds 0.00% 25,063 94.58%Other 0.00% 0 0.00%Total General Fund Expenditures 48.11% 29,215,845 47.46%
GENERAL FUND
MAPLETON PUBLIC SCHOOLSADAMS COUNTY SCHOOL DISTRICT NO 1
REVENUES & EXPENDITURES
9.2-3
Period* Year to Date** Budget***Dec 1 - Dec 31 2014-15 2014-15
REVENUES
CPP/Preschool Fund 19,362 574,560 1,500,439Governmental Grants Fund 417,176 1,020,749 3,401,902Capital Reserve Fund 2,769 814,099 1,659,025Insurance Reserve Fund 12 458,033 458,025Bond Redemption Fund 9,412 19,378 4,539,542Food Service Fund 37,873 854,046 2,067,571Building Fund 0
Total Revenue, Other Funds 486,603 3,740,864 13,626,505
EXPENDITURES
CPP/Preschool Fund 121,353 707,034 1,548,747Governmental Grants Fund 206,496 1,412,721 3,401,901Capital Reserve Fund 38,443 931,500 1,759,606Insurance Reserve Fund (4,385) 394,249 412,748Bond Redemption Fund 0 3,200,553 8,206,411Food Service Fund 208,854 1,249,563 2,527,191Building Fund 0
Total Expenditures, Other Funds 570,761 7,895,619 17,856,603
* Revenue and Expenditures for the month.**Revenue and Expenditures from July 1, 2014
*** Based on Original FY 2015 Budget
MAPLETON PUBLIC SCHOOLSADAMS COUNTY SCHOOL DISTRICT NO 1
REVENUES & EXPENDITURES
OTHER FUNDS
9.2-4
Percent of Prior Year to Date Percent of2014-15 2013-14 2013-14
REVENUES
CPP/Preschool Fund 1.29% 186 0.01%Governmental Grants Fund 0.00% 882,259 23.79%Capital Reserve Fund 0.17% 2,268,094 90.10%Insurance Reserve Fund 0.00% 340,040 99.99%Bond Redemption Fund 0.21% 6,007,301 57.33%Food Service Fund 1.83% 480,186 25.18%Buidling Fund 0.00% 0 0.00%
Total Revenue, Other Funds 27.45% 9,978,067 49.03%
EXPENDITURES
CPP/Preschool Fund 45.65% 658,575 45.26%Governmental Grants Fund 0.00% 1,214,684 32.75%Capital Reserve Fund 52.94% 2,130,666 64.14%Insurance Reserve Fund 95.52% 449,189 89.28%Bond Redemption Fund 39.00% 8,174,928 64.53%Food Service Fund 49.44% 1,139,457 44.02%Building Fund 0.00% 1,003,516 71.13%
Total Expenditures, Other Funds 44.22% 14,771,016 57.57%
MAPLETON PUBLIC SCHOOLSADAMS COUNTY SCHOOL DISTRICT NO 1
REVENUES & EXPENDITURES
OTHER FUNDS
9.2-5
Period Period Period Period Year to Date Budget Percent ofJul-Sep Oct-Dec Jan-Mar Apr-June 2014-15 2014-15 2014-15
Beginning Fund Balance - 1,017,166 825,165 825,165 - - -
43-000-00-0000-6783-000-0000-00-5 Expenditure Control
43-000-00-0000-6784-000-0000-00-5 Encumbrance Control
43-000-00-0000-6753-000-0000-00-5 Reserve for Encumbrances
.00
31,163.00
.00
64,519.10
.00
804,849.01
-100,580.00
-564,860.82
-1,659,025.00
.00
1,759,605.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
2,769.02
.00
-38,442.91
-19,335.98
19,335.98
.00
-31,163.00
.00
.00
.00
.00
.00
.00
.00
814,098.52
.00
-931,500.12
-33,590.87
33,590.87
.00
.00
.00
64,519.10
.00
804,849.01
-100,580.00
-564,860.82
-1,659,025.00
814,098.52
1,759,605.00
-931,500.12
-33,590.87
33,590.87
95,682.10
139,408.19
100,580.00
.00
.00
-35,673.89
-31,163.00
.00
-117,401.60
64,519.10
139,408.19
-16,821.60
Total Liabilities
Total Equity
Total Controls
335,670.29 -35,673.89 -148,564.60 187,105.69Total Liabilities and Equity
*Fund is in Balance .00
CAPITAL RESERVE FUNDFund
239,988.19 -35,673.89 -117,401.60 122,586.59Total Equity and Control
.00 .00 .00 .00Other Sources/Uses
TO: Charlotte Ciancio, Superintendent FROM: Karla Allenbach, Executive Director of Learning Services DATE: January 22, 2015 Policy: Student Travel, Policy JJH Report Type: Decision Making SUBJECT: Student Travel – Achieve Academy Cal-Wood Trip Policy Wording: All overnight trips and trips exceeding 200 miles round trip have prior approval of the Board of Education. Decision Requested: District administration is seeking Board approval of an overnight trip to the Cal-Wood Education Center for students at Achieve Academy. Report: Participants: Catrina Estrada, Director at Achieve Academy, is seeking approval for 30 students in grades 6th – 8th who are members of the school’s Student Council and 5 staff members to participate in a multi-day science-based field experience through the Cal-Wood Environmental Science Education Program. Destination: The program will be held at The Cal-Wood Education Center located in Jamestown, Colorado. Cal-Wood is an outdoor education facility located on approximately 1,000 acres of forested land. The property offers a main lodge with room for indoor learning activities, a kitchen and dining hall, as well as heated cabins for lodging. Duration: The trip will occur over three days and two nights. Students and staff will depart from the school on February 23, 2015, and return on February 25, 2015. Students will stay in heated cabins, some of which will be designated for male students and others designated for female students. Purpose: This trip will provide students with the opportunity to engage in a science-based learning experience that will allow students to make content meaningful and applicable. The District Science Standards addressed are:
• Physical Science 1.3a: Explain how the arrangement and motion of particles in a substance such as water determine its state.
• Physical Science 1.3b: Gather, analyze, and interpret data on the freezing, thawing, and vaporization of the Earth’s water.
In addition to building content knowledge, students will engage in leadership and team-building activities to enhance their skills as members of the Student Council. Activities: This outdoor setting provides students with an active, hands-on approach to learning and understanding the scientific process. Field experiences such as this directly align with the school’s focus of science and inquiry. During this trip students will also participate in many team-building activities and reflect on their leadership as members of
Page 10.1-1
the school’s Student Council. All meals will be prepared and served by the Cal-Wood kitchen staff at the main lodge. Transportation and Contingency Planning: Appropriate District transportation will be utilized to take the group to and from the facility. Students and staff will not need a vehicle to travel outside of the camp area during the stay. In the event of an emergency, Cal-Wood has vehicles and licensed staff on-site at all times, or emergency response providers will be notified. Cost and Source of Funding: The total cost for transportation, tuition, lodging and all meals will be approximately $3,000. Students will be asked to contribute $20.00 each to support the cost of the trip. The Mapleton Education Foundation will contribute $1,000 and the remaining $1,400 will come from the Achieve Academy school budget.
Page 10.1-2
TO: Charlotte Ciancio, Superintendent FROM: Karla Allenbach, Executive Director of Learning Services DATE: January 22, 2015 Policy: Student Travel, Policy JJH Report Type: Decision Making SUBJECT: Student Travel – All-State Choir Policy Wording: All overnight trips and trips exceeding 200 miles round trip have prior approval of the Board of Education. Decision Requested: District administration is seeking Board approval for an overnight stay for a Mapleton student to participate in All-State Choir. Report: Robin Cutting, District Performing Arts Director, is requesting approval for one choir student to participate in the Colorado All-State Choir Festival in Denver, Colorado. The festival begins on February 5, 2015 and ends on February 7, 2015. Participants: Ashley Carlson, a senior at Mapleton Early College and member of the District Performing Arts Choir, auditioned and was selected to perform in the Colorado All-State Choir this year. District Performing Arts Teacher Jennifer McCauley will attend the entire festival with Ashley as her chaperone. Duration: The Colorado All-State Festival will take place over three days and two nights beginning Thursday, February 5, 2015, and ending on Saturday, February 7, 2015. Destination: All participants and chaperones will be staying at the Hyatt Regency Denver, which is connected to the Colorado Convention Center. Rehearsals will take place throughout the day and into the evening on both Thursday and Friday at the Convention Center. The final performance will be held in the Bellco Theatre located in the Convention Center at 7:00 p.m. on Saturday, February 7, 2015. Purpose: Students in 11th and 12th grade who participate in their district vocal music program from across the state have the opportunity to audition for the Colorado All-State Choir. Students are scored on their solo performance abilities, their sense of tonality, and their skill levels on melodic and rhythmic sight reading. The audition process is rigorous, and this year there were over 1,900 students who auditioned. Being selected is both an honor and a wonderful opportunity for students to showcase their talent. Transportation and Contingency Planning: District transportation will be utilized to get to and from the Convention Center. All activities for the three days are within walking distance of the hotel and Convention Center, so no additional transportation will be needed during the three days.
Page 10.2-1
Cost and Source of Funding: The cost for transportation, meals, and lodging will be paid for out of the District Performing Arts budget.
Total Support 822,495 959,756 - - 1,782,251 3,700,499 48.16%
Total Expenditures 3,085,773 4,357,856 - - 7,443,629 16,402,153 45.38%
Fund Balance to date 1,017,166 825,165 825,165 825,165 825,165 -
Connections Academy
TO: Charlotte Ciancio, Superintendent FROM: Shae Martinez, Chief Financial Officer DATE: January 27, 2015 POLICY: Budget Transfers, Policy DBJ REPORT TYPE: Decision Making SUBJECT: Authorization for Interfund Borrowing 2015 Policy Wording: This policy governs the transfer of funds within Mapleton Public Schools. Unencumbered monies shall not be transferred from one fund to another unless authorized in advance by the Board of Education for Mapleton Public Schools. Policy Interpretation: The Superintendent shall not cause or allow the District to conduct interfund shifting without approval from the Board of Education and in amounts greater than can be restored to a condition of discrete fund balances by certain, otherwise unencumbered revenues, by the end of the fiscal year. Report: Under state law 22-44-113, CRS, the District must receive authorization from the Board of Education in order to borrow available unencumbered cash balances in the General, Designated Purpose Grants, Colorado Preschool Project, Capital Reserve, Insurance Reserve, Food Service, and Pupil Activity funds, to be used to fund short-term cash needs of the District during fiscal year 2015. In order to ensure cash balances are available to timely pay District liabilities, we are requesting the Board authorize short-term interfund cash borrowing for FY 2015. The term of this borrowing is for the current fiscal year, July 1, 2014-June 30, 2015. The interfund borrowing will be repaid upon receipt of sufficient property taxes and other revenues. Balances will only be transferred as needed and only at amounts needed. Repayments will likely be made before June 30, 2015; however, in extenuating circumstances the District has up to three months after the end of the fiscal year to restore the funds. District administration recommends the authorization of interfund borrowing for FY 2015.
Page 11.2-1
TO: Charlotte Ciancio, Superintendent FROM: Shae Martinez, Chief Financial Officer DATE: January 27, 2015 Policy: Budget Adoption Process, Policy DBG Report Type: Decision Making SUBJECT: Supplemental Budget FY 2015 Policy Wording: After adoption of the budget, the Board of Education (the “Board”) may review and change the budget with respect to both revenues and expenditures at any time prior to January 31of the fiscal year for which the budget was adopted. After January 31 the Board shall not review or change the budget, except as otherwise authorized by State law, including declaration of a fiscal emergency. Policy Interpretation: This policy is interpreted as requiring District administration to seek Board approval for the supplemental budget. Decision Requested: District administration is requesting that the Board approve the supplemental budget for fiscal year 2015.
Page 11.3-1
SUPPLEMENTAL BUDGET
General Fund
REVENUES
ACCOUNT NAME FY 15 Adopted FY 15 Supp Local Sources 16,399,790 16,319,996 State Sources 47,880,283 47,455,886 Federal Sources 1,255,656 1,274,227 Total General Fund Revenue 65,535,729 65,050,109 Beginning Fund Balance 6,290,000 6,891,559 Total General Fund Appropriation 71,825,729 71,941,668
EXPENDITURES
ACCOUNT NAME FY 15 Adopted FY 15 Supp Instruction 42,517,109 42,155,103 Support Services- Pupil 2,630,431 2,713,866 Support Services- Instructional 2,530,148 2,796,885 Support Services- General Administration 2,508,926 2,482,433 Support Services- School Administration 4,505,998 4,638,121 Support Services- Business 2,513,382 2,339,126 Support Services- Operations and Maintenance 6,774,116 6,960,659 Support Services- Central and Other 2,471,304 2,439,494 Total Community Services 377,426 375,302 Other 25,063 0 Reserves 4,971,826 5,040,679 Total General Fund Appropriation 71,825,729 71,941,668
Page 11.3-2
SUPPLEMENTAL BUDGET
Governmental Grant Fund
REVENUE AND EXPENDITURES ACCOUNT NAME FY 15 Adopted FY 15 Supp Local Grants 72,500 1,158,614 State Grants 90,362 270,501 Federal Grants 1,761,163 2,091,511 Total Governmental Grant Fund Appropriation 1,924,025 3,520,626
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SUPPLEMENTAL BUDGET
Colorado Preschool Program Fund
Revenues
ACCOUNT NAME FY 15 Adopted FY 15 Supp Allocation from General Fund 1,260,164 1,226,467 Tuition 240,000 216,638 Other 275 275 Total CPP Revenue 1,500,439 1,443,380 Beginning Fund Balance 51,304 91,690 Total CPP Fund Appropriation 1,551,743 1,535,070
Colorado Preschool Program Fund Expenditures
ACCOUNT NAME FY 15 Adopted FY 15 Supp CPP Instructional 1,131,752 1,196,923 Administration 144,295 135,691 Tuition Program 194,657 167,270 Operations and Maintenance 0 0 Reserves 81,039 35,186 Total CPP Fund Appropriation 1,551,743 1,535,070
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SUPPLEMENTAL BUDGET
Capital Reserve Fund
Revenues
ACCOUNT NAME FY 15 Adopted FY 15 Supp Allocation from General Fund 1,600,600 2,340,600 Capital Lease Proceeds 0 0 Other 58,425 41,300 Total Capital Reserve Fund Revenue 1,659,025 2,381,900 Beginning Fund Balance 100,580 239,988 Total Capital Reserve Fund Appropriation 1,759,605 2,621,888
Expenditures
ACCOUNT NAME FY 15 Adopted FY 15 Supp Capital Outlay 673,224 753,150 Principal 743,567 863,164 Interest and Fiscal Charges 222,014 234,717 Contingency 120,800 770,857 Total Capital Reserve Expenditure and Reserves 1,759,605 2,621,888
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SUPPLEMENTAL BUDGET
Food Service Fund
Revenues
ACCOUNT NAME FY 15 Adopted FY 15 Supp Student and Adult Meals 281,127 281,127 School Lunch and Breakfast Program 1,564,958 1,564,958 Donated Commodities 157,584 157,584 State Match 49,152 49,152 Investment Earnings 2,000 2,000 Capital Contributions 0 0 Transfers/Other 12,750 82,000 Total Food Service Fund Revenue 2,067,571 2,136,821 Beginning Fund Balance 1,849,741 2,153,095 Total Food Service Fund Appropriation 3,917,312 4,289,916
Expenditures
ACCOUNT NAME FY 15 Adopted FY 15 Supp Salaries 1,055,209 1,087,658 Benefits 316,360 323,425 Purchased Services 49,700 74,450 Supplies and Materials 831,671 1,102,486 Equipment 225,250 297,750 Depreciation 44,000 0 Contingency Reserve 5,000 500,000 Total Food Service Expenditures 2,527,190 3,385,769 Ending Fund Balance 1,390,122 904,147
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APPROPRIATION RESOLUTION
SUPPLEMENTAL BUDGET - FISCAL YEAR 2015 BE IT RESOLVED by the Board of Education of Mapleton Public Schools in Adams County that the amounts shown in the following schedule be appropriated to each fund as specified in the Supplemental Budget for the ensuing fiscal year beginning July 1, 2014 and ending June 30, 2015. Fund Appropriation Amount General Fund .............................................................. $71,941,668 Governmental Grant Fund ........................................ $3,520,626 Colorado Preschool Program Fund ........................... $1,535,070 Capital Reserve Fund ................................................... $2,621,888 Food Service Fund ........................................................ $4,289,916 FY 2015 Appropriation ................................................ $83,909,168 _________________________ ________________________________________________ Date of Adoption Signature of President of the Board
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TO: Charlotte Ciancio, Superintendent FROM: Brian Fuller, Director of Accountability and Improvement DATE: January 22, 2015 POLICY: Accountability/Commitment to Accomplishment, Policy AE REPORT TYPE: Monitoring SUBJECT: 2014-15 DAAC Update Policy Wording: In accordance with State law, the Board shall appoint a School District Accountability Committee. The District Accountability Advisory Committee (DAAC) shall have those powers and duties prescribed by State law. The Board and the DAAC shall, at least annually, cooperatively determine the areas of study, in addition to budget preparation, that the DAAC shall provide input, and on which it may make recommendations to the Board. Decision Requested: District administration and the DAAC Chair are providing this report for information only. No decision is requested this evening. Report: In January, seventeen members of the DAAC convened to hear presentations by staff and discuss information relating to the 2015-2016 draft school calendars, the December attendance dashboard and a parent portal update. DAAC members asked questions related to each of the presentations and provided feedback on the 2015-16 draft school calendars. At the next meeting, the DAAC will review attendance data and hear about the process used in the development of the District Unified Improvement plan. The next DAAC meeting will be held on February 17th from 4:30 to 6:30 pm in the Board Room. Additional meeting dates will be added when DAAC participants request additional time to understand and comment on specific topics.