MANIPUR STATE POWER DISTRIBUTION COMPANY LIMITED Secured Office Building, 3 rd Floor, A.T. Line, North A.O.C, Imphal West, Manipur – 795001 ......... NOTICE INVITING TENDER (e-Tender) ------ Imphal, Dated the 21 st March, 2017 No.2/80(O&M)/2016-MSPDCL-TECH/1381-88 : Manipur State Power Distribution Company Limited (MSPDCL), a Government of Manipur enterprises invites Sealed Tender for supply of Transformer Repairing Materials, Materials for maintenance of Distribution Sub-station, 3 and ½ Core L.T XLPE Un-armoured Aluminum Cables and 11KV XLPE Insulated PVC Sheathed ACSR Rabbit Conductor for operation & maintenance of MSPDCL from the Original Equipment Manufacturer/ Authorized dealers through on-line submission of Price Bids. Last date & time of submission (on-line) :- 10/04/2017 upto 4.00 P. M. For details kindly visit website www.manipurtenders.gov.in, www.manipur.gov.in and MSPDCL website www.mspdcl.com -Sd- (L. Priyokumar Singh) Executive Director(Tech), MSPDCL Copy to: 1. The Secretary to the Hon’ble Chief Minister, Manipur, for kind information of the Hon’ble Chief Minister 2. The Principal Secretary (Power), Govt. of Manipur for favour of kind information. 3. The Managing Director, MSPDCL for information please. 4. The General Manager, Electrical Circle No. – I/II/III/Plg, MSPDCL for information. 5. 6. 7. The General Manager (Finance & Accounts), MSPDCL, for information. He is advised to arrange the required amount for publication of the NIT. The OSD, IT, Imphal. He is requested to upload the above NIT in the website www.manipur.gov.in The SIO, NIC, Imphal. He is requested to upload the above NIT along with the Terms & conditions and Price Bid in the website www.manipurtenders .gov.in 8. The Director, DIPR, Government of Manipur. He is requested to arrange for publication of this NOTICE as a single insertion in at least 2(two) National Daily Newspapers and 3(three) Local Dailies under intimation to this Office. The concerned Editors may please be advised to send 2(two) copies of the Paper Cuttings in which the advertisement/NIT appeared immediately to the Managing Director, MSPDCL and 1(one) copy to the General Manager (Purchase), Secure Office Complex, A.T. Line, Imphal West, Manipur, MSPDCL. 15(fifteen) copies of the NIT are enclosed herewith for necessary publication of the NIT. The estimated cost of the Tender is Rs.1.50 Crore (approx.)
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MANIPUR STATE POWER DISTRIBUTION COMPANY LIMITED rd … · DPC/SE Copper wire (Copper Coil) 15/04/2017 2.00 P.M. 17/04/2017 1.00 P.M. a 16 SWG DPC b 16.5 SWG DPC 16.5 SWG Enameled
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No.2/80(O&M)/2016-MSPDCL-TECH/1381-88 : Manipur State Power Distribution Company Limited (MSPDCL), a Government of Manipur enterprises invites Sealed Tender for supply of Transformer Repairing Materials, Materials for maintenance of Distribution Sub-station, 3 and ½ Core L.T XLPE Un-armoured Aluminum Cables and 11KV XLPE Insulated PVC Sheathed ACSR Rabbit Conductor for operation & maintenance of MSPDCL from the Original Equipment Manufacturer/ Authorized dealers through on-line submission of Price Bids. Last date & time of submission (on-line) :- 10/04/2017 upto 4.00 P. M. For details kindly visit website www.manipurtenders.gov.in, www.manipur.gov.in and MSPDCL website www.mspdcl.com
-Sd- (L. Priyokumar Singh) Executive Director(Tech), MSPDCL Copy to:
1. The Secretary to the Hon’ble Chief Minister, Manipur, for kind information of the Hon’ble Chief Minister 2. The Principal Secretary (Power), Govt. of Manipur for favour of kind
information.
3. The Managing Director, MSPDCL for information please.
4. The General Manager, Electrical Circle No. – I/II/III/Plg, MSPDCL for
information.
5.
6.
7.
The General Manager (Finance & Accounts), MSPDCL, for information. He is
advised to arrange the required amount for publication of the NIT.
The OSD, IT, Imphal. He is requested to upload the above NIT in the website www.manipur.gov.in The SIO, NIC, Imphal. He is requested to upload the above NIT along with the Terms & conditions and Price Bid in the website www.manipurtenders.gov.in
8. The Director, DIPR, Government of Manipur. He is requested to arrange for
publication of this NOTICE as a single insertion in at least 2(two) National
Daily Newspapers and 3(three) Local Dailies under intimation to this Office.
The concerned Editors may please be advised to send 2(two) copies of the
Paper Cuttings in which the advertisement/NIT appeared immediately to the
Managing Director, MSPDCL and 1(one) copy to the General Manager
No.2/80(O&M)/2016-MSPDCL-TECH/376-84 : Sealed Tenders are invited by the Manipur State Power Distribution Company Limited (MSPDCL), a Government of Manipur enterprises for supply of Transformer Repairing Materials, Materials for maintenance of Distribution Sub-station, 3 and ½ Core L.T XLPE Un-armoured Aluminum Cables and 11KV XLPE Insulated PVC Sheathed ACSR Rabbit Conductor for operation & maintenance of MSPDCL from the Original Equipment Manufacturer/ Authorized dealers through on-line submission of Price Bids.
The Tender documents are available on the website www.manipurtenders.gov.in and www.manipur.gov.in and www.mspdcl.com. The Bidder shall download the Tender documents from the above website and the Techno-Commercial Bid shall be submitted in Hard Copies at MSPDCL Corporate office and the Price Bids shall be uploaded on website www.manipurtenders.gov.in. Details of the Tender Specifications: Sl. No.
Particulars Cost of Tender
Paper/ Package
Due date for submission
of Techno-commercial
Bid(Hard
Copies) & Price Bid (Online)
Due Date for
Opening of Techno-
commercial
Bid
Last date of clarification
of Techno-commercial
Bids
Due Date for
opening of Price Bid
(1) (2) (3) (4) (5) (6) (7)
A. Technical Specification No. 130/2/16 for Transformer Repairing Materials
Estimated Cost: Rs. 0.41 Cr.
i DPC/SE Aluminum wire (Aluminum Coil)
Rs. 10,000.00
10/04/2017 4.00 P.M.
11/04/2017 2.00 P.M.
15/04/2017 2.00 P.M.
17/04/2017 1.00 P.M.
a 16 SWG DPC
b 16.5 SWG DPC 16.5 SWG Enameled
c 17 SWG Enameled d 17.5 SWG Enameled
e 18 SWG Enameled
ii DPC/SE Copper wire (Copper Coil)
a 12 SWG DPC
b 13 SWG DPC c 13.5 SWG DPC
d 14 SWG DPC e 15 SWG DPC
f 15.5 SWG DPC g 16.5 SWG Enameled
iii Presspin Paper Board - 3mm iv Presspin Paper Board - 2mm
make shall be Polycab /Incab /Gloster /CCI /Schneider)
a XLPE Insulated PVC Sheathed ACSR Rabbit Conductor 50mm2
Rs. 10,000/-
10/04/2017 4.00 P.M.
11/04/2017 2.00 P.M.
15/04/2017 2.00 P.M.
17/04/2017 1.00 P.M.
The intending Tenderers/ Firms should satisfy the following Terms & Conditions.
1. CONSTITUTION OF BIDDER/ TENDERER:-
a) Consortiums of Firms are not eligible. b) Registration Certificate such as Trade License, Factory License of the Tenderer shall
invariably be furnished. 2. TECHNICAL/ QUALIFYING REQUIREMENTS
a) The Manufacturer/ Authorized dealer shall have to mandatorily furnish list of past
supplies made by the manufacturer/authorized dealer along with the names of the Purchasers, Order No. & Date, Quantity etc. along with Completion/ Performance Certificates issued by the Clients.
b) The authorized dealer shall have to mandatory furnish authorization certificate from the Manufacturer for the high value materials to participate in the Tender for that particular Tender Specifications or Items distinctly in the Bids documents.
c) The Tenderers shall also furnish details of manufacturing facilities /capacity/ Tools & Plants, testing facilities etc. for assessment of manufacturing capacity.
3. COMMERCIAL & FINANCIAL REQUIREMENTS:-
a) Minimum Average Annual Turnover (MAAT) of the Firm/ Company for the last 3 (three) years shall be at least Rs. 6.0 Crore (Rupees six crore) from the date of notification of this tender.
a) The Firm / Company shall be financially sound and must have sufficient funds for the
work. A certificate from the Banker indicating various fund based /non fund based limits sanctioned to them and extent of utilization as on date shall be furnished. Such certificates should have been issued not earlier than 6 (six) months prior to the last date of notification of this Tender .
b) The Firm / Company shall submit complete annual report together with audited statements of accounts of the Firm / Company for last 3 (three) years immediately preceding the last date of notification of this Tender Papers.
c) The Firm / Company shall submit valid Income Tax, Service Tax, VAT/Sales Tax,
Registrations Certificate, PAN Card and PF, ESI code, labour license etc as applicable.
d) The Firm / Company shall provide information on any litigation or arbitration arising out of the contracts completed or under execution or Tenders participated by it over the last 10 (ten) years. If any of the Directors / Promoters of the Firm / Company was working in another company prior to joining the present Firm / Company, litigation history of the erstwhile Firm / Company shall also be furnished. A consistent history of awards involving litigation by or against the Bidder may result in not allowing to participate the Tender.
4. Submission of Tenders
4.1 Offers should be submitted in Hard copy of Techno-Commercial Bids along with GTP, EMD and Tender Fees at the MSPDCL Corporate Office and uploading of the Financial/ Price Bids in the website www.manipurtenders.gov.in.
4.2 The Bidder shall quote full quantity of each Tender Specification and partial offer shall not be entertained.
4.3 The Bidder should quote the Taxes, Duties, Freight & Insurance etc. distinctly for each column indicated in the Price Bid available at the website www.manipurtenders.gov.in and the rate offered shall be valid for annual rate contract.
4.4 The Company will open the Technical Bid (Hard Copies) and Price Bid (online) at the
specified time & date and only the authorized representatives of the Firms with valid documents shall be allowed to attend. The interested bidders/Tenderers shall be registered in the website www.manipurtenders.gov.in.
4.5 Any mistake of the completed offer due to poor network delay or any other reason shall not
be the responsibility of the undersigned and no time extension on these grounds shall be allowed.
4.6 Offers should invariably be accompanied by:-
i) Cost of Tender : Cost of Tender shall be Rs. 10,000/- each for Tender Specification No. 130/2/16, 131/2/16, 132/2/16 and 133/2/16 (Non-refundable). The amount shall be deposited
in the form of Bank Draft/Banker Cheque payable at a branch of Nationalised/ Scheduled Bank in Imphal in favour of the Managing Director, MSPDCL. Original copies of Cost of Tender should be
submitted along with the Technical Bid. ii) Earnest Money/ Bid Security: The Earnest Money Deposit shall be Rs. 2.0 Lakh each for Tender Specification No. 130/2/16, 131/2/16, 132/2/16 and 133/2/16 and the amount
shall be deposited in the form of Fixed Deposit Receipt / Bank Draft / Bank Guarantee/ Banker Cheque payable at a branch of a Nationalized /Scheduled Bank in Imphal duly pledged in favour of the Managing Director, MSPDCL. Original copies of Earnest Money/ Bid Security should be
submitted at the time of submission of Tender. Offers without cost of Tender paper and required Earnest Money/ Bid Security will be rejected.
iii) The successful Bidder shall be required to keep its bid security valid for a sufficient period till the performance security(ies) are furnished to the satisfaction of the Employer. The bid
security of the successful Bidder will be returned when the Bidder has signed the Contract Agreement and has furnished the required Performance Security.
5. If the last date for opening of tenders happens to be a holiday, it will be open on the next working day at the same stipulated time. The Company reserves the right to postpone the date of opening of tender on a situation so arises to warrant its postponement.
6. Failure of submission of the completed offer due to poor communications or any other reasons shall not be the responsibility of the Company and no time extension on these grounds shall be allowed.
7. Supply should be completed within 4 (four) months from the date of Techno-commercially clear order.
8. Relevant GTP and GA Drawings shall be submitted for approval within 10 (ten) days from the date of issue of Supply Order without fail.
9. Upon getting Techno-Commercially cleared order, the Bidder/Firm shall have to supply
25% of the total materials within a period of 30 (thirty) days failing which MSPDCL will reserve the right to cancel the balance quantity and award the same to the other Bidders.
10. The MSPDCL reserves the right to accept /reject the lowest or any other offer without assigning any reason whatsoever and the right to split the order, it required.
- Sd - (L. Joychandra Singh)
General Manager(O&M)
MSPDCL
Copy to:
1. The Commissioner (Power), Govt. of Manipur for favour of information. 2. The Managing Director, MSPDCL, Manipur for information please. 3. The Executive Director (Tech), MSPDCL, Manipur for information please. 4. The General Manager, Electrical Circle No.I/II/III, MSPDCL, Manipur. 5. The General Manager (Finance & Accounts), MSPDCL, Manipur. 6. The OSD,IT, Imphal. He/she is requested to upload the above NIT in the website
www.manipur.gov.in. 7. The SIO, NIC, Imphal. He is requested to upload the above NIT along with the Terms &
Conditions and Price Bids in the website www. manipurtenders.gov.in. 8. PMU SP/DW.
Details Date Time Due date for submission of Hard Copies of Techno-Commercial Bid and uploading of the Financial Bid (ONLINE) in the website www.manipurtenders.gov.in
10/04/2017 Up to 4.00 P.M.
Due date of Opening of Techno-Commercial Bid 11/04/2017 At 2.00 P.M. Last date of clarification of Techno-commercial Bids 15/04/2017 Up to 2.00 P.M.
Due date of Opening of Financial Bid 17/04/2017 At 1.00 P.M. The intending Tenderers/ Firms should satisfy the following Terms & Conditions.
1. CONSTITUTION OF BIDDER/ TENDERER:-
a) Consortiums of Firms are not eligible. b) Registration Certificate such as Trade License, Factory License of the Tenderer shall
invariably be furnished. 2. TECHNICAL/ QUALIFYING REQUIREMENTS
a) The Manufacturer/ Authorized dealer shall have to mandatorily furnish list of past supplies made by the manufacturer/authorized dealer along with the names of the Purchasers, Order No. & Date, Quantity etc. along with Completion/ Performance Certificates issued by the Clients.
b) The authorized dealer shall have to mandatory furnish authorization certificate from the Manufacturer for the high value materials to participate in the Tender for that particular Tender Specifications or Items distinctly in the Bids documents.
c) The Tenderers shall also furnish details of manufacturing facilities /capacity/ Tools & Plants, testing facilities etc. for assessment of manufacturing capacity.
3. COMMERCIAL & FINANCIAL REQUIREMENTS:-
a) Minimum Average Annual Turnover (MAAT) of the Firm/ Company for the last 3 (three) years shall be at least Rs. 6.0 Crore (Rupees six crore) from the date of Notification of this Tender.
b) The Firm / Company shall be financially sound and must have sufficient funds for the
work. A certificate from the Banker indicating various fund based /non fund based limits sanctioned to them and extent of utilization as on date shall be furnished. Such certificates should have been issued not earlier than 3 (three) months prior to the last date of receipt of request for issuing Tender Papers.
c) The Firm / Company shall submit complete annual report together with audited
statements of accounts of the Firm / Company for last 3 (three) years immediately preceding the last date of notification of Tender Papers.
d) The Firm / Company shall submit valid Income Tax, Service Tax, VAT/Sales Tax Registrations & PAN Card and PF, ESI code, labour license etc as applicable.
e) The Firm / Company shall provide information on any litigation or arbitration arising out
of the contracts completed or under execution or Tenders participated by it over the last 10 (ten) years. If any of the Directors / Promoters of the Firm / Company was working in another company prior to joining the present Firm / Company, litigation history of the erstwhile Firm / Company shall also be furnished. A consistent history of awards involving litigation by or against the Bidder may result in not allowing to participate the Tender.
4. Submission of Tenders
4.1 Offers should be submitted in Hard copy of Techno-Commercial Bids along with GTP,
EMD and Tender Fees at the MSPDCL Corporate office and uploading of the Financial/ Price Bids in the website www.manipurtenders.gov.in.
4.2 The Bidder shall quote full quantity of each Tender Specification and partial offer shall not be entertained.
4.3 The Bidder should quote the Taxes, Duties, Freight & Insurance etc. distinctly for each column indicated in the Price Bid available at the website www.manipurtenders.gov.in and the rate offered shall be valid for annual rate contract.
4.4 The Company will open the Technical Bid (Hard Copies) and Price Bid (online) at the
specified time & date and only the authorized representatives of the Firms with valid documents shall be allowed to attend. The interested bidders/Tenderers shall be registered in the website www.manipurtenders.gov.in.
4.5 Any mistake of the completed offer due to poor network delay or any other reason shall not
be the responsibility of the undersigned and no time extension on these grounds shall be allowed.
4.6 Offers should invariably be accompanied by:-
i) Cost of Tender : Cost of Tender shall be Rs. 10,000/- each for Tender Specification No. 130/2/16, 131/2/16, 132/2/16 and 133/2/16 (Non-refundable). The amount shall be deposited
in the form of Bank Draft/Banker Cheque payable at a branch of Nationalised/ Scheduled Bank in Imphal in favour of the Managing Director, MSPDCL. Original copies of Cost of Tender should be submitted along with the Technical Bid. ii) Earnest Money/ Bid Security: The Earnest Money Deposit shall be Rs. 2.0 Lakh each for Tender Specification No. 130/2/16, 131/2/16, 132/2/16 and 133/2/16 and the amount
shall be deposited in the form of Fixed Deposit Receipt / Bank Draft / Bank Guarantee/ Banker Cheque payable at a branch of a Nationalized /Scheduled Bank in Imphal duly pledged in favour of the Managing Director, MSPDCL. Original copies of Earnest Money/ Bid Security should be
submitted at the time of submission of Tender. Offers without cost of Tender paper and required Earnest Money/ Bid Security will be rejected.
iii) The successful Bidder shall be required to keep its bid security valid for a sufficient period till
the performance security(ies) are furnished to the satisfaction of the Employer. The bid security of the successful Bidder will be returned when the Bidder has signed the Contract Agreement and has furnished the required Performance Security.
5. If the last date for opening of tenders happens to be a holiday, it will be open on the next
working day at the same stipulated time. The Company reserves the right to postpone the
date of opening of tender on a situation so arises to warrant its postponement.
6. Failure of submission of the completed offer due to poor communications or any other reasons shall not be the responsibility of the Company and no time extension on these grounds shall be allowed.
7. Supply should be completed within 4 (four) months from the date of Techno-commercially clear order.
8. Relevant GTP and GA Drawings shall be submitted for approval within 10 (ten) days from the date of issue of Supply Order without fail.
9. Upon getting Techno-Commercially cleared order the Bidder/Firm have to supply 25%
of the materials within a period of 30 (thirty) days failing which MSPDCL will reserve the right to cancel the balance quantity and award the same to the other Bidders.
10. The MSPDCL reserves the right to accept /reject the lowest or any other offer without assigning any reason whatsoever and the right to split the order, it required.
11. Tenderers should note that the quantity tendered may be increased or decreased at the time of placement of the order, subject to fulfillment of above prescribed Technical parameters.
12. Force Majeure: The force majeure conditions shall be such, acts of God, acts of Public
enemy, Fire, Flood, Epidemic, Strike, Freight embargo, Earthquake, Labour unrest, Wars, lockout, Civil Commotion, Cyclone, Government regulation etc. If the progress or delivery is delayed due to the above happenings during the delivery period then the delivery period will be extended only to the extent of the time lost, provided notice of such happening issued by a competent authority is given within 30 (thirty) days from the date of happening.
13. TERMS OF PAYMENT
i) Advance Payment:- 20% of the order Value to be paid as advance payment shall be
interest bearing @ 9% per annum effective from the day on which advance payment is made against Bank Guarantee of equivalent amount from a Nationalized Bank/ Scheduled Bank having its branch at Imphal preferably State Bank of India drawn in favour of Managing Director, MSPDCL. The advance money so paid shall be adjusted on pro-rata basis as supplies are made and the value of Bank Guarantee shall also be reduced/adjusted proportionately.
ii) The balance 75% out of the remaining 80% shall be made after receipt of the
Materials/Equipment by the consignee in full and in good condition.
iii) The remaining balance 5% shall be made against submission of Bank guarantee of
equivalent amount from a Nationalized Bank/ Scheduled Bank having its branch at
Imphal preferably State Bank of India drawn in favour of Managing Director, MSPDCL
valid for 18 (eighteen) months from the date of receipt of last lot at store or 12 (twelve)
months from the date of installation & commissioning, whichever is later.
14. Security Deposit : The Firm should provide Security Deposit @ 10% of the contract price in
the form of Bank Guarantee within twenty eight (28) days of the notification of Letter of Intent from a Nationalised Bank/ Scheduled Bank having its branch at Imphal drawn in favour of Managing Director, MSPDCL and the guarantee shall be valid upto 90 days after completion of the project.
15. LIQUIDATED DAMAGE: In case of failure to execute the work within the stipulated
/schedule completion period, LIQUIDATED DAMAGE @ 1/2% per week subject to a maximum of 10% of total value of materials delivered late/ undelivered, uncompleted portion of work shall be imposed. However, the delivery should not be delayed more than 2 (two) calendar months, in which case the order may be cancelled without any formal intimation and then Security Deposit will be forfeited. The imposition of penalty is, however, subject to FORCE MAJEURE CONDITIONS.
16. Guarantee of the Materials :- If the Materials/equipments found defective due to bad design or workmanship the same should be repaired or replaced by you free of charge if reported within 18 months of the date of receipt at site or 12 months from the date of installation &
commissioning of materials whichever is later.
17. The materials shall be made available for inspection after the order is awarded, to an authorised representative of the MSPDCL during manufacture or before despatch.
18. The tenderer must offer for full quantity of the materials/ equipment failing which the offer shall be considered as non-responsive.
19. Any firm which does not fulfill the above terms and conditions may be summarily rejected.
20. Legal Jurisdiction: All disputes relating to this EOI/NIT will be settled within the legal
jurisdiction of Imphal only.
- Sd - (L. Joychandra Singh)
General Manager(O&M)
MSPDCL
Copy to:
1. The Commissioner (Power), Govt. of Manipur for favour of information. 2. The Managing Director, MSPDCL, Manipur for information please. 3. The Executive Director (Tech), MSPDCL, Manipur for information please. 4. The General Manager, Electrical Circle No.I/II/III, MSPDCL, Manipur. 5. The General Manager (Finance & Accounts), MSPDCL, Manipur. 6. The OSD,IT, Imphal. He/she is requested to upload the above NIT in the website
www.manipur.gov.in. 7. The SIO, NIC, Imphal. He is requested to upload the above NIT along with the Terms &
Conditions and Price Bids in the website www. manipurtenders.gov.in. 8. PMU SP/DW.
3.0 We are aware that, in line with Clause No. 3.c (NIT), our Second Envelope (Price Part ) is liable to be
rejected in case the same contains any deviation/omission from the contractual and commercial
conditions and technical Specifications other than those identified in this Bid Envelope.
3.1 We are aware that the Price Schedules do not generally give a full description of the Work to be
performed under each item and we shall be deemed to have read the Technical Specifications and
other sections of the Bidding Documents to ascertain the full scope of Work included in each item
while filling-in the rates and prices in price schedule quoted and uploaded in e-procurement web-
portal.
3.2 We declare that as specified in Clause 4.11, Terms & Conditions, prices quoted by us in the Price
Schedules shall be fixed and firm during the execution of Contract.
4.0 We confirm that except as otherwise specifically provided our Bid Prices quoted and uploaded in e-
procurement web portal include all taxes, duties, levies and charges as may be assessed on us, our
Sub-Contractor/Sub-Vendor or their employees by all municipal, state or national government
authorities in connection with the Facilities, in and outside of India.
4.1 100% of applicable Taxes and Duties(for direct transaction between Employer and us), which are
payable by the Employer under the Contract, shall be reimbursed by the Employer after dispatch of
equipment on production of satisfactory documentary evidence by the Contractor in accordance with
the provisions of the Bidding Documents.
4.2 We further understand that notwithstanding 4.0 above, in case of award on us, you shall also bear and
pay/reimburse to us, Excise Duty, Sales Tax/VAT, local tax and other levies in respect of direct
transaction between you and us, imposed on the Plant & Equipment including Mandatory Spare Parts
specified in Schedule No. 1 of our Price Schedule quoted and uploaded on e-procurement web portal,
to be incorporated into the Facilities; by the Indian Laws.
4.3 We also understand that, in case of award on us, you shall reimburse to us octroi/entry tax as
applicable for destination site/state on all items of supply including bought-out finished items, which
shall be dispatched directly from the sub-vendor’s works to the Employer’s site (sale-in-transit).
Further, Service Tax, if applicable, for the services to be rendered by us, the same is included in our
bid price quoted and uploaded on e-procurement web portal.
4.4 We confirm that no Sales Tax/VAT in any form shall be payable by you for the bought out items
which shall be dispatched directly by us under the First Contract (as referred in para 5.1 below) to the
project site. However, you will issue requisite Sales Tax declaration/Vatable forms in respect of such
bought out items, on production of documentary evidence of registration with the concerned Sales
Tax Authorities.
5.0 SIGNING OF CONTRACT 5.1 At the same time as the Owner notifies the successful Bidder that its bid has been accepted, the
Owner shall send the Bidder the detailed Letter of Award, incorporating all agreements between the parties.
5.2 Within 15 days of receipt of the detailed Letter of Award, the successful Bidder shall sign and date
the same and return it to the Owner. 5.3 The Contract Agreement shall be signed within 30 (thirty) days of notification.
6.0 We undertake, if our bid is accepted, to commence the work immediately upon your Notification of
Award to us, and to achieve the delivery of goods and related services within the time stated in the
Bidding Documents.
7.0 If our bid is accepted, we undertake to provide a Performance Security(ies) in the form and amounts,
and within the times specified in the Bidding Documents.
8.0 We agree to abide by this bid for a period of six (06) months from the date fixed for opening of bids
as stipulated in the Bidding Documents, and it shall remain binding upon us and may be accepted by
you at any time before the expiration of that period.
9.0 Until a formal Contract is prepared and executed between us, this bid, together with your written
acceptance thereof in the form of your Notification of Award shall constitute a binding contract
between us.
10.0 We understand that you are not bound to accept the lowest or any bid you may receive.
Dated this ____ day of ________20__
Thanking you, we remain,
Yours Sincerely,
For and on behalf of the [Name of the Bidder#]
(Signature)..................................
(Printed Name)............................
(Designation)...............................
(Common Seal)...........................
Date:
Place:
Business Address:
Country of Incorporation:
(State or Province to be indicated)
Name of the Principal Officer:
Address of the Principal Officer:
Note: Bidders may note that no prescribed proforma has been enclosed for:
(a) Attachment 2: Power of Attorney.
(For Attachments 2 Bidders may use their own proforma for furnishing the required information with the
bid).
List of Attachments
Sl. No. Particulars
1 Attachment-1 Earnest Money
2 Attachment-2 Qualifying Requirements
3 Attachment-3 Form of Certificate of Origin and Eligibility
4 Attachment-4
Bought-out & Sub-contracted Items
5 Attachment-5
Alternative, Deviations and Exceptions to the Provisions
6 Attachment-6
Manufacturer’s Authorization Form
7 Attachment-7
Work Completion Schedule
8 Attachment-8
Guarantee Declaration
9 Attachment-9
Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises
10 Attachment-10
Declaration for tax exemptions, reductions, allowances or benefits
11 Attachment-11
Declaration
12 Attachment-12
Bank Guarantee verification Check list
Attachment-2 (QR)
(Qualifying Requirement Data)
Bidders Name & Address: To
<Name and Address of the Employer>
Dear Ladies and/or Gentlemen,
In support of the Qualification Requirements (QR) for bidders, stipulated in Annexure-A (NIT), we furnish
herewith our QR data/details/documents etc., alongwith other information, as follows (The QR stipulations
have been reproduced in italics for ready reference, however, in case of any discrepancy the QR as given in
Note: Bidders to enclose a detailed network covering all the activities to be undertaken for completion of
the project indicating key dates for various milestones for each phase constituent-wise.
Attachment-8
(Guarantee Declaration)
Bidder’s Name and Address: To: XXXXX (Name and Address of Employer)
Dear Sir,
We hereby declare that the Materials supplied shall be Guarantee for a period of 18 Months from the date of receipt at consignee store or 12 months from the date of installation & commissioning of the
materials whichever is later. If any materials is found defective due to bad design, transportation or poor workmanship during the guarantee period, the same shall be replaced free of cost within 10 days.
FOR BID GUARANTEE (To be stamped in accordance with stamp Act)
The non-Judicial stamp paper should be in the name of issuing bank
Ref. ………………… Bank Guarantee No. ……………
Date ………………………………
To The Managing Director
Manipur State Power Distribution Company Limited(MSPDCL) Manipur
Dear Sirs, In accordance with Invitation to bid under your specification No………………………….M/s …………………having its Registered/Head Office at …………………….(hereinafter called the ‘Bidder’) wish to participate in the said Bid or……………………….and you, as a special favour have agreed to accept an irrevocable and unconditional Bank Guarantee for an amount of …………………….……. valid up to ……………..…….…….on behalf of Bidder in lieu of the Bid deposit required to be made by the bidder, as a Condition precedent for participation in the Said Bid. We, the ………………………… Bank at………………………….having our Head Office at …………………………………(local address) guarantee and undertake to pay immediately on demand by MD, MSPDCL, Govt of Manipur ubdetaking the Amount of ………………………… ……………………………………………………………………………………………………… (in words & figures) without any reservation, protest, demur and recourse. Any such demand made by said ‘Owner’ Shall be conclusive and binding on us irrespective of any dispute or difference raised by the Bidder. This Guarantee shall be irrevocable and shall remain valid upto and including ………………… @……………. If any further extension of this guarantee is required, the same shall be extended to such required period (not exceeding one year) on receiving instruction from M/s …………………………………on whose behalf this guarantee is issued . In witness whereof the Bank, through its authorized officer, has set its hand and stamp on this ……………………….day of ……………..20………………… at……………………. WITNESS ………………………………………….. …………………………………… (Signature) (Signature) …………………………………… (Official Address) …………………………………… (Name) @ This date shall be thirty (30) days after the last date for which the bid is valid.