Safety Policy & Handbook CONTENTS 1. The Company Health & Safety Policy Statement 2. The Company Environmental Policy 3. Health & Safety Organisation 4. Responsibilities 5. The Safety Advisor 6. Consulting with employees 7. Health & Safety Representatives 8. Training 9. Monitor, Audit & Review 10. Risk Assessments 11. Emergency Procedures & Fire Evacuation 12. Accident, Incident & Near Miss Reporting 13. Industrial Diseases 14. First Aid 15. Young Persons 16. Pregnant Workers 17. Electrical Equipment 18. The Safe Use & Handling of Substances (COSHH) 19. Safe Plant & Equipment 20. Machine Guarding 21. Lifting Equipment 22. The Use of Chemicals 23. P.P.E (Personal Protective Equipment) 24. Working at Height 25. Manual Handling 26. Drug & Alcohol Policy Employee Name: ……………………..…………….………….……….. Employee Signature: ………………….……...………………………… Induction Delivered by: ………………………………………………... Date Induction was Completed: ……………………………………
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Safety Policy
&
Handbook
CONTENTS
1. The Company Health & Safety Policy Statement
2. The Company Environmental Policy
3. Health & Safety Organisation
4. Responsibilities
5. The Safety Advisor
6. Consulting with employees
7. Health & Safety Representatives
8. Training
9. Monitor, Audit & Review
10. Risk Assessments
11. Emergency Procedures & Fire Evacuation
12. Accident, Incident & Near Miss Reporting
13. Industrial Diseases
14. First Aid
15. Young Persons
16. Pregnant Workers
17. Electrical Equipment
18. The Safe Use & Handling of Substances (COSHH)
19. Safe Plant & Equipment
20. Machine Guarding
21. Lifting Equipment
22. The Use of Chemicals
23. P.P.E (Personal Protective Equipment)
24. Working at Height
25. Manual Handling
26. Drug & Alcohol Policy
Employee Name: ……………………..…………….………….………..
Employee Signature: ………………….……...…………………………
Induction Delivered by: ………………………………………………...
Date Induction was Completed: ……………………………………
Manchester Road Surfacing Ltd, Guide Street, Salford. M50 1BX
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HEALTH AND SAFETY AT WORK ACT 1974
THE COMPANY HEALTH & SAFETY POLICY STATEMENT
1. It is MRS Ltd’s Policy:
• To provide adequate control of health and safety risks arising from the organisations
work activities.
• To consult with employees on matters affecting their health and safety
• To provide and maintain safe plant and equipment
• To ensure safe handling and use of substances hazardous to health
• To provide information, instruction and supervision to all employees
• To ensure all employees are competent to achieve their tasks, and to provide them with
adequate training.
• To prevent accidents and cases of work-related ill health
• To maintain safe and healthy working conditions
• To review and revise this policy as necessary at regular intervals
The allocation of duties and responsibilities for safety matters, and the arrangements, by which
the safety policy is to be implemented, are set out in the attached notes.
A breach of the duty of care imposed by health and safety legislation by either the
management of MRS Ltd or any of its employees, is a criminal offence, which can result in a
custodial sentence in extreme cases.
Signed:
_ _____ _____________________________
James Lord and Anthony Kenny – Joint Managing Directors (the original is signed by the
Managing Directors, copy available on request)
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Dated: 1st
March 2011
THE COMPANY ENVIRONMENTAL POLICY
2. It is the Policy of Manchester Road Surfacing Ltd to ensure that all our activities are, so far as
is possible, sensitive to all issues relating to the protection of the environment.
Environmental considerations are taken into account in all purchasing decisions. All plant
equipment and materials used by Manchester Road Surfacing Ltd are to the best of our
knowledge environmentally friendly.
Good house keeping is the duty of all employees, waste material is deposed of responsibly.
All company vehicles are regularly services to ensure that they meet the environmental
standards.
This policy is under constant review and whenever possible more environmentally friendly
products or methods of work will be introduced.
James Lord
Anthony Kenny
Joint Managing Directors
Dated: 1st
March 2011
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3. Health & Safety Organisation
In the Company Safety Organisation the Managing Directors are ultimately responsible for all
matters relating to Health and Safety. The General Manager, Team Leaders and the Safety
Advisor report to the MD’s.
The Managing Directors, General Manager and the Safety Advisor as required shall meet as
minimum on an annual basis to monitor the ongoing performance of the system. The meeting
will ensure that changes are made as necessary to eliminate any system deficiencies that are
detected.
To ensure health and safety standards are maintained/improved, safety representatives have
been appointed and trained and have responsibility in the following areas.
Director
Responsible For
Jim Lord
Auditing and reviewing HSE Policy
Anthony Kenny
Company Vehicles & Plant
Safety Solutions Ltd
Health & Safety Advisor
Anthony Leith
Health & Safety Site Inspections
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4. Responsibilities
The Directors’ endorse MRS Ltd’s Health & Safety Policy.
Having developed this policy following with guidance within document HSG 65 the Managing
Directors will ensure relevant arrangements and resources are available to enable policy
implementation and monitoring within the company.
The Managing Directors are responsible for ensuring the policy is put into practice on a day to
day basis.
THE MANAGING DIRECTORS
The Managing Directors are responsible for the implementation of the Health and Safety Policy
throughout the Company. The Managing Directors shall ensure that:
• Appropriate Company resources are allocated to meet the requirements of the Policy;
• Specific responsibilities for implementation of the Policy are assigned to Operatives;
• The policy is periodically assessed for its effectiveness to ensure that any necessary
changes are made and subsequently re-assessed to check the effectiveness of any
changes implemented. Such assessments will take account of past safety performance
and current and future plans for safety and developments;
• Ensure that all Company facilities and associated equipment are of such design and
construction and are so maintained as to minimise the risk to the environmental health
and safety of Operatives;
• Ensure that procedures are established and implemented to provide Operatives with
the necessary information, instruction and training to enable them to carry out their
duties in a safe and responsible manner.
THE GENERAL MANAGER
The General Manager is responsible for ensuring that all Operatives are advised that they are
required at all times to adhere to the Policy and all supporting procedures. In addition the
General Manager shall:
• Ensure that all risk assessments are completed;
• Ensure that the arrangements for implementation described in Part II of this document
are met;
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• Review all reports on accidents, incidents etc., in conjunction with Operatives to ensure
that investigation is carried out and appropriate remedial action recommended to
Company Management;
• Arrange periodic safety audits and inspections as instructed by the Director to ensure
that a safe place of work is being maintained, safe systems of work are being followed
and adequate emergency facilities are available;
• Maintain a register of reported potential hazards and results of actions thereon;
• Ensure the safe operation of the Company’s vehicles including the maintenance of
service records;
• Ensure that employees have been issued with the necessary Personal Protective
Equipment (PPE) and that the employee understands the consequences of not using the
PPE and that the employee signs the PPE receipt form;
• Ensure that employees are familiar with the accident and incident reporting procedures;
• When appropriate, liaise with the Safety Advisor.
TEAM LEADERS
Team Leaders are responsible for site working Health & Safety procedures to ensure that the
Company policy is followed. Team Leaders shall:
• Read and understand the Company’s Health and Safety Policy and ensure that it brought
to the notice of operatives under their control. Carry out all work in accordance with the
Policy and its supporting systems;
• Seek to understand the regulations applicable to the work on which their operatives are
engaged and insist that these regulations are observed;
• Ensure that risk assessments and method statements for the current project are
followed;
• Ensure that adequate supplies of protective clothing and equipment are maintained on
site and that the equipment is suitable;
• Check that all machinery and plant including power and hand tools are in good
condition and that all temporary electrical equipment is not more than 110 volts;
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• Do not allow operatives to take unnecessary risks;
• Ensure that all employees, particularly apprentices and young people, are given
adequate instruction, information and supervision to enable them to undertake their
duties in the correct manner;
• Ensure that young employees (under 18 years) do not drive any items of plant or
operate any type of tool or equipment except under direct supervision;
• Commend operatives who by action or initiative eliminate hazards;
• Not allow "horse play" or dangerous practical jokes and initiate disciplinary procedures
against any staff who's conduct relates to gross negligence in failing to discharge
satisfactorily the duties delegated to them and record the incident in the appropriate
register;
• Report immediately any defects of plant or equipment to the General Manager if the
situation cannot be dealt with on site;
• Report any accident however minor immediately to the General Manager;
• Set a personal example.
Operatives
It is the duty of all Operatives to take reasonable care of the safety and health of themselves
and of other persons who may be affected by their acts or omissions at work. All Operatives
shall:
• Familiarise themselves with the provision of the Policy and any specific rules or
procedures relating to health and safety at work;
• Comply with the Policy and supporting rules and procedures;
• Co-operate with Company management on matters relating to health and safety;
• Report all injuries to the First Aid appointed person or site supervisor;
• Report promptly any near miss incidents, accidents not involving injury, dangerous
occurrences to their supervisor;
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• Ensure that any Company equipment issued to them, or for which they may be
responsible, is correctly used and properly maintained;
• Wear protective equipment whenever instructed or if it is recommended to do so;
• Use the correct tools and equipment for the job and keep tools in good condition;
• Be responsible for good housekeeping in the area in which they are working;
• Refrain from horse play and the abuse of welfare facilities;
• Report immediately any potential safety, health or environmental hazard and any
defects in plant or equipment to their Works Supervisor/Team Leader;
• Set a personal example and suggest ways of eliminating hazards.
The Company regards all potential hazards as important, and will provide prompt and firm
support to any Operatives reporting potential hazards.
Failure to comply with any of the above may result in disciplinary action.
In the first instance, the subject should be discussed with and reported to their Supervisor who
shall initiate action.
5. Health & Safety Advisor
The Company Safety Advisor is available to advise on all matters relating to health and safety.
The Safety Advisor shall on request:
• Assist Company Management in establishing the necessary standards of health and
safety and to advise on changes to legislation;
• Advise Company Management on, and where necessary, develop procedures to ensure
the effective implementation of this Policy;
• Provide assistance, information and advice to Company Management;
• Consider methods of safe working arising from new developments;
• Assist with training for all levels of employee;
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• When appropriate, assist the Director or designated personnel to carry out site surveys
to see that only safe and healthy methods of work are in operation and that all
regulations are being observed;
Additionally the Health & Safety Advisor shall:
Keep up-to-date with relevant legislation, recommended codes of practice and new Health and
Safety literature; circulate information to each relevant employee.
6. Consultation with Employee’s
MRS Ltd will ensure that:
• Information is co-ordinated between MRS Ltd employees and other occupiers of the
premises
• Regular meetings are held, new legislation and information is relayed to all concerned in
an understandable format.
MRS Ltd has established a safety committee, which will meet regularly and review safety
performances within the company. The committee will consist of employers and employees
and will be chaired by a person with executive powers who can act upon the decisions reached
by the committee.
Persons to Consult
MRS Ltd will consult with employees directly, or with any elected or nominated
representatives.
7. Functions of Health and Safety Representatives
Representatives or nominated persons functions are to make representations of any potential
hazards or dangerous occurrences within the workplace and on general matters pertaining to
health and safety at work.
8. Training
MRS Ltd will ensure that any representative or nominated person will be provided with training
in respect of their functions.
9. Monitor, Audit & Review
To check the organisations working conditions, and ensure safe working practices are being
followed MRS Ltd will:
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• Carry out regular safety inspections
• Review accident statistics and identify trends
• Investigate accidents to identify the root cause and prevent reoccurrence
• Carry out spot checks
The outcome of these inspections will be recorded and forwarded to their Manager. Any
unresolved actions arising from these inspections can be discussed at the Health and Safety
meetings.
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10. Risk Assessments
MRS Ltd will ensure:
• Risk assessments are completed for all significant risks within the company.
• Only trained competent people will carry out and review risk assessments.
Risk Assessments have been completed for all MRS Ltd’s activities, which pose a significant risk.
Copies are available if any employee wishes to view them.
If you spot any hazards within your working area please bring them to the attention of their
Supervisor/Manager immediately.
11. Emergency Procedures and Fire Evacuation
MRS Ltd will ensure:
• A reasonable number of fire wardens are trained and available.
• Fire wardens names and evacuation procedures are posted
• The fire alarm systems are maintained and tested in line with company procedures.
• Escape routes remain clear
• Employees are aware of the fire evacuation procedures
• A fire risk assessment is completed and reviewed when necessary
The company operates a shakedown system once the fire alarm system sounds, the way this
works is once the fire alarm sounds fire wardens perform a sweep of the premises to ensure its
clear and then relay this information on to the fire brigade. Therefore there is no roll call once
outside.
The fire alarm is tested weekly, every Monday at 9am
Fire evacuation drills are completed twice a year.
In the event of a fire follow the procedures below:
1. Verbally raise the alarm
2. Leave the building via the nearest exit
3. Assemble at the front of the building adjacent to the gates.
4. Do not return to the building until safe to do so.
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See Fig 5 below for examples of extinguishers.
12. Accident, Incidents & Near Miss Reporting
All accidents, incidents and near misses must be reported to the appropriate person. Accidents
will be logged and MRS Ltd will notify the relevant enforcing authority using the approved form
(F2508 (a)) within 10 days as required under R.I.D.D.O.R if necessary.
Fig 1.
Employees must report any accidents, incidents or near misses to
their line manager/supervisor. All accidents, incidents & near misses are
logged using the appropriate reporting system, i.e. accidents are
reported in the accident book (see Fig 1).
Definitions are explained below.
Accidents, which result in injuries, are reported in the accident
book.
Accidents, which don’t result in injury but do cause damage to property are reported in the
incident reporting book.
Near misses are accidents, which had the potential to cause injury or damage to property but
didn’t.
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Heinrichs accident triangle below demonstrates the importance of reporting near miss
incidents.
What the triangle implies is for every 300 near miss incidents there will be one fatality or
serious injury. Therefore if near miss incidents are reported and control measures are
implemented to prevent a recurrence a serious injury or fatality should not be realised.
13. Industrial Diseases
All instances of industrial diseases/illnesses must be reported to the Manager. Examples of