Managing Your Mission From The Bottom Up

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Managing your Mission from the Bottom Up: Using Technology in the Field 11NTCmmis

Marisa LopezKyle DeRoosDeanna ZandtCharles Lenchner

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Agenda• Session Overview• 16 and Loved, Deanna Zandt• Activity: Talk to your peers • Program Data and Timetracking on Salesforce, Kyle DeRoos• Snapshots, Charles Lenchner• Q&A

Program Data and Time Tracking on Salesforce

Kyle DeRoos

Sr. Salesforce Administrator

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Our Business

Playworks is the only organization in the country

leveraging the power of play to maximize the value of recess for learning and children’s health.

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Our Strategy

Capitalize on a built-in time in the school day that has become a significant discipline problem for school principals:

– To increase physical activity for the benefit of children’s health, and

– To improve school climate for the benefit of children’s learning,

– At a price less than principals can do it themselves.

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The Playworks Model

“With Playworks at our school, recess has

come to have a direct and positive impact

on how students feel about themselves

and their school and subsequently has led

to higher academic performance.”

- Brian SchmaedickPrincipal, Goss Elementary

San Jose

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National Reach 2010National Reach 2011

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Playworks and Salesforce

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Program Data/AmeriCorps Timekeeping

• RFP announced

• Program data/timekeeping project selected– time for students, lesson planning– customized reporting – access to data– insight into impact funding sustainability

• Approved by Director of Development

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Grant awarded! But wait…

• Organizational culture changing– new people, new positions, new NAME!– more systematic, precautionary– decision making less centralized

• Cross-departmental committee is deemed necessary

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Keys to committee success

• Compelling financial case from IT

• Looked at negatives and positives of previous system

• Hands-on, screenshots, mock-ups

• Avoided overpromising

• Stakeholders kept up-to-date

• Short, concise meetings (with food!)

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Committee Outcomes and Conclusion

• Organization-wide agreement

• Departmental ownership

• 75% complete

• 400+ users

• Centralized, secure and accessible data

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Charles Lenchner / Organizing 2.0

•Online Organizing for Labor/Community Organizing Groups•Training/Strategy

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Examples of Field Technology:

•Simple: Twitter•Difficult: VozMob•You Can’t Do It: Khan Academy

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Questions for Introducing Tech to Your Field/Mission Work

Are you doing something right now that can be done more efficiently with the application of technology?

Are there ways of thinking about the problems you solve and needs you meet that can give us great questions about future activities?

Are there individuals or communities that might have ideas for solutions and projects that you are unlikely to think of on your own?

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