Managing Managing Multiple Multiple Priorities Priorities August 2010 August 2010
Jan 07, 2016
Managing Managing Multiple Multiple PrioritiesPriorities
August 2010August 2010
Our PlanOur Plan
• Step 1 – Evaluate the Goals & Tasks• Step 2 – Plan Your To Do List• Step 3 – Avoid Time Wasters• Step 4 – Implement Your Plan• Step 5 – Stay Focused• Step 6 – Learn Your ABCs
ConsciousConscious
UnconsciousUnconscious
FocusedFocused
UnfocusedUnfocused
Multi-taskingMulti-tasking
ConsciousConscious
UnconsciousUnconscious
PiePie
PiePie
Work
Home
Health
GoalsGoalsLong Term
Career: Area DirectorPerformance: all 5’sProject: Overhaul the
collection processPersonal: Lose 50
pounds
Short TermCareer: Grade 7 ROPerformance: good
case reviewsProject: new desk
guidePersonal: Sign up for
ball room dance class
Evaluate the TasksEvaluate the TasksHigh
HighLow
Low
High Importance
High UrgencyHigh Importance
Low Urgency
Low Importance
Low Urgency
Low Importance
High Urgency
ExerciseExercise
Make a list of 10 tasks and activities that you do on a regular basis.
• Are they urgent?• Are they important?• Are there any that you could stop doing?• Any you could streamline to accomplish
more efficiently?• Any that you could delegate to someone
else?
My To Do ListMy To Do List
Time WastersTime Wasters• Messy desk/disorganized• No filing system• Phone calls• E-mails• Drop-bys / interruptions• Lack of scheduling• Poorly planned meetings• Procrastination
My SpaceMy Space
Filing SystemsFiling Systems
• A-Z• 1-100, etc• By person• By due date – 1 -31 and Jan. – Dec.• Outlook - .pst files
E-mailE-mail
• Flags – color coding• Sub folders / sharing folders• Rules – “while out” , “from the boss”• Clean out “sent” & “deleted” daily• Read and act on it• Don’t use inbox as a save folder
InterruptionsInterruptions
ExerciseList 4-5 interruptions that you typically
experience in the course of a day.• How do interruptions affect your
work?• Which interruptions are necessary
parts of your job?• Which interruptions can you control?
MeetingsMeetingsSample Agenda:• Welcome• Introductions/roll call• Awards/ Recognition/Presentations• Follow up from last meeting• Technical Topics• Survey/Engagement Topics• Non-Technical Topics• Roundtable• Set date and time for next meeting
Project ManagementProject Management
ExerciseWhat does it take to make
good pancakes?
• Goal / Deliverables• Scope• Tasks / Actions• Timeline• Resources• Risk• Milestones• Results
Project ManagementProject Management
ABCsABCs
• AIM for new heights• Believe that you can make a difference• Challenge yourself every day• Destiny is not a matter of chance, it's a
matter of choice• Each day we are given the gift of 24 hours• Focus on the task and supporting your
goals• Give more than you think is possible• Handle it once
• Identify your strengths• Just do it• Keep your scheduling and task list up to
date• Learning is a treasure that will follow you
everywhere• Make conscious decisions• Never become someone else's 'time
waster'• Organize your thoughts and then organize
your actions• Prior planning prevents poor performance• Quitters never win and winners never quit
• Read, study and learn about everything
• Stop procrastinating• Think about it• Understand yourself in order to
better understand others• Visualize it• Work your plan and plan your work• Xcellerate your efforts• Your destiny is in your hands• Zero in on your target and go for it
QuestionsQuestions