Managing Institutional Managing Institutional Scholarship Awarding Scholarship Awarding Processes Processes MASFAA 2005 MASFAA 2005 Sondra Fonville, University Sondra Fonville, University of Michigan of Michigan & & Ellen Barbour, Purdue Ellen Barbour, Purdue University University
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Managing Institutional Scholarship Awarding Processes MASFAA 2005 Sondra Fonville, University of Michigan & Ellen Barbour, Purdue University.
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If a scholarship required need, schools and departments would determine student had need simply due to the fact that student owed a bill. It was inconsistent and inequitable.
Improvement: As part of
scholarship policy indorsed by the president, the Division of Financial Aid is only entity on campus that can determine financial need.
Schools and departments were making payments to students directly without notifying our office.
Improvement: The scholarship
policy signed by the president requires any scholarship payment be processed through out office. Manual check payments to a student will no longer be allowed unless our office signs off on it first.
Scholarships established by various Purdue Clubs were not over seen by a designated administrator. This made getting them in line with the university policies difficult.
Improvements: The coordination of
awarding and raising funds was designated to our Alumni Association. They have one representative that works with all the clubs on policies and best practices when it comes to scholarship creation and spending.
School level freshman merit scholarships were being awarded after admissions notified students of possible need-based and university wide merit-based funds.
Improvement: We created a system
that allows school level merit scholarships to be awarded at time of admissions. This gives student a complete listing of financial support they can expect from the University in one letter sent early, so as to influence the decision to attend.
Need-based scholarships awarded by financial aid office were not being stewarded
Improvement: Work-group was
created to look at this issue. Award messages were developed to encourage students to write thank you letters and examples of thank you letters on our website.