Managing business online with equipment rental software - EZRentOut

Smart way to manage your rental business online

Manage your

business online

with equipment

rental software

Make your peak

season more

profitable than

ever

Stand out from

the competition

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EZRentOut Equipment Rental Software Make Customers Happy ☺

Introduction

The rental industry is reshaping itself and

adapting to new technology. Rental software today

are substantially more capable than their

predecessors. Still stuck in the past? It’s time to

upgrade to the newer generation of rental

management software.

The rental industry spans several different types

of equipment from tools to heavy construction

equipment. A modern equipment rental

management software has the ability to track and

manage diverse equipment including cranes,

computers, office furniture and many more.

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Rental Management Software

A modern rental management software or

equipment rental software is typically web based

(cloud based) software that helps you efficiently

manage rentals, track tools & equipment and

most importantly provide great customer service.

Choosing the best online rental software for your

business requires that you research and evaluate

available options. Be sure to go with the rental

management software that best suits your needs

while considering the cost, ease of management,

access to information and mobile friendly

capabilities.

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Questions you need to ask when choosing a rental management software

Is the rental software scalable? Will it adapt

according to your business growth?

Will there be regular upgrades?

Does it support online rentals?

What is the level of customer support?

Does it support flexible billing durations such

as hourly, weekly, monthly, etc.?

Does it have smart asset selection based on

customer proximity, availably, etc.?

Is there support for conflict free booking?

Does it feature recurring billing?

Is there support for data import from Excel to the online rental software?

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Benefits of having a Rental Management Software

Efficient order tracking and management.

Improved collaboration for multiple staff users

across locations.

Online sales from any location with rental

inventory control.

Collect and manage payments through Credit

Card ready POS system.

Complete accounting and financial

management with integrated accounting

solutions like QuickBooks and Xero.

Customer module enabling you to maintain

customer profiles, transaction history, etc.

Regular offsite backups, instant software updates and ability to access the rental software anywhere and

anytime.

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Classifying the Item(s)

Different types of assets have different renting or

selling needs, and classifying the items that need

to be rented or sold is an important first step. The

three types of items that can be rented out or sold

through an online rental system are:

Assets (e.g. forklift trucks, laptops, cars) -

Rented out for a certain duration; tracked

individually. Generally need detail tracking

because they’re expensive and knowing their

full cost of ownership including servicing,

warranty and repairs is important.

Asset Stock (e.g. chairs, tables, cables) - Similar to Assets, these are rented out; not tracked individually;

concerned with stock quantities. Need to be tracked, just from a stock perspective i.e. how many in stock,

rented out or due for return.

Inventory (e.g. water bottles, printer cartridges & paper) - Items that are consumed or sold; concerned

with stock quantity; add inventory stock when you get supplies and remove when you consume or sell

them.

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POS (Point of Sale)

A cloud POS system enables credit card

transactions, mobile payments (Google Wallet,

PayPal, Apple Pay, etc.). Benefits of a Cloud POS

system in rental management software include:

Improved customer service quality and

minimized waiting queues.

Analysis and insight into sales trends and

rental behavior.

Optimization of equipment purchase based on

your business’s seasonal trends.

Customers can place orders and make

payments online.

A cloud POS also enables use of add-on devices for checkout stations, including electronic cash drawers,

barcode scanners, credit card readers, and receipt or invoice printers.

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Web Store

Expand your customer base by listing your rental

equipment on the web with the Online Rental

Store. Your customers can book orders and pay

online using their Credit Card.

Give your customers a portal where they can

access orders and details on their rented

equipment. Web storefronts help you get new

customers, increased sales and enable more

business avenues.

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Flexible Rental Pricing

In a rental system, you can adjust pricing by

defining rules for seasonal pricing, equipment

grouping, customer loyalty, etc. A rule

automatically kicks in for an order when the

conditions are met. Certain state laws require

customers to receive the best possible price,

which requires that the rental software must

support ‘Best Pricing’.

An online rental software should allow for

different billing cycles i.e. minute, hourly, daily,

weekly, and monthly.

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Integration with different Accounting solutions

A complete rental management software enables

you to integrate your existing accounting

solutions like QuickBooks, Xero, etc., to ensure

your books are always up to date. The integration

should allow for syncing customers, orders and

payments.

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Significance of a Mobile App

A Rental Management software is flexible and

should work with any device that you chose - iPad,

Mac, Windows. With a dedicated mobile app, you

can now manage your rentals on the go!

With a mobile app you can add orders, view

orders, view order history, scan barcodes/QR

Codes, view customer profiles, manage payments,

and transaction history.

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With EZRentOut, the leading equipment rental software, maximize ROI by efficiently tracking and managing

each equipment.

EZRentOut is brought to you by a team of enterprise and technology experts who recognize the role of

technology in solving common problems with a fresh perspective. Today, most businesses still manage their

rental orders and equipment via excel sheet or by a desktop product. Both of which force a single

administrator to own the headache of keeping information up to date. Our online rental system has enabled

numerous rental businesses to do away with this headache.

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