MANAGER MEETING SUMMER 2015 Presented October 8, 2014.

Manager meeting summer 2015Presented October 8, 2014

KEY DATES• August 1

• Beginning of soccer year (including age cutoff)• October

• Manager meeting• Register as MPB Manager/Coach• Team budgets due to Assistant General Manager by October 20• Assistant General Manager is out of the country: October 28-

November 8• November

• Nov. 2 Annual General Meeting and Team Meetings• All forms and post dated checks submitted at team meeting• November 3 Indoor Training Begins• Complete background check and concussion training

• January• Most tournament registration begins, continues thru April• Uniform ordering and try-ons

Key Dates continued…• February

• Feb. 13 State Cup Applications due: C1/PR only• Feb 23 Interclub Transfer Deadline

• March• Teams submitted by club registrar to MYSA• PACT training must be completed by parents

• April• Uniform orders delivered • April 17– MYSA Online Presentation for all teams• TBD MPB Spring Manager Meeting/Pass distribution• April 20 - State Cup begins

• May• May 4 - MYSA League play begins• May 29-31 MPB Tournament

• July• End of league play, playoffs, state• Fall Soccer registration, • Submit final reimbursement requests to accountant• Summer 2016 Tryouts

What/who is mpb

MPB Staff – Who do I contact, when

MPB• MapleBrook Soccer Association• MPB Creates consistency with MYSA • Standard team registrations for tournaments and events:• Acceptable formats:

• MPB – Coaches last name : MPB – Voeller• MPB-Team ID-Coach: MPB – GU15C1 - Voeller

• MPB – Team Mascot: MPB – Vukovi

• To create consistency with all teams• Do not register using only MPB or only team mascot.

MPB by the Numbers• 54+ teams

• 750+ players

• 2 ½ Paid Employees• General Manager• Director of Coaching and Player Development• Club Registrar• Assistant General Manager is a full time volunteer

= A large, busy, and primarily volunteer organization

Governing Body

Governing Organizations• Minnesota Youth Soccer (MYSA)

• Part of USYS - US Youth Soccer• Most of our teams play MYSA league and will carry MYSA passes

• US Club• Small portion of teams will play US Club league or tournaments• Unless you have been told you are US Club you are MYSA

MYSA (Minnesota Youth Soccer Assoc.)http://www.mnyouthsoccer.org•Administers youth soccer program, passes, leagues, etc.•Playing nights can be found on the MYSA website above•Secondary insurance for all with MYSA passes (coach, player, referee. etc).

• Contact MPB General Manager if an injury occurs during game, practice to determine coverage

•Travel permit…required to play out of state• Enables liability insurance on travel and while out of state• $25 for season if requested 30 days prior to travel • $75 if requested less than 30 days and good for one trip only

What is a manager

Manager role….

• Administratively supports the coaching staff so that they can focus their energy on the field and players

• Serves as a liaison between your team and the club

• Portrays a positive image of your team and MPB

Manager Requirements• Annually

• Register with MPB as a team manager• https://maplebrooksoccer.sportngin.com/register/form/768903141

• Complete background check• Do now…can take up to two weeks to get a coaching pass after background

check is complete

• Every 3 years• Complete Concussion Training

• http://www.cdc.gov/concussion/HeadsUp/online_training.html• Complete the concussion registration on the MPB website• https://maplebrooksoccer.sportngin.com/register/form/944355319

• One time only• Attend Parents and Coaches Together (PACT) Training

MPB Player/Coach Policy

Players

No PACT = No Pass = NO PLAY

NO Pay = NO practice and NO Play

Coaches and Managers

NO concussion and/or NO background check = NO pass

= NO Coach/NO Manage

communication

Team communication• Team Webpage – Required by all Teams

• Access is given to all managers/coaches thru your NGIN account. • Keep calendar up to date!!! – post all team and club training• Post game schedule to game page• List coaches and manager contact information • Upload team documents

• Email Distribution list• Email can also be sent thru team roster page

• Text Distribution list for last minute changes• players and parents

• Cell phone – have all contacts in your phone• Team Twitter account – if public be cautious about details• Discuss with coach preference for missed practice/game

communication

MPB meetings

Annual General Meeting (AGM)• Annual membership meeting• Important Club Information• Team meetings held same day (2pm or 4PM)• Drawing for prizes for all registered players in attendace• This years meeting is:

• November 2, 3:15 PM• Osseo Junior High

Team Meeting November 2• 2PM or 4:00PM at OJH (before or after AGM)

• Communicate with parents• Time of meeting and AGM• Paperwork they need to bring to meeting• Bring checkbooks for post dated checks and volunteer check

• Discuss agenda with coach• Use Team meeting checklist as a starting point

• http://assets.ngin.com/attachments/document/0022/7068/MPB_Team_Meeting_Agenda_Checklist.pdf

• Present team budget and collect payments and paperwork

Collect at Nov. 2 Team Meeting1. MYSA Medical liability release form

• http://www.mnyouthsoccer.org/forms/medrelease.pdf• Needs to be notarized if traveling out of state• Volunteer notaries will be at AGM

2. Volunteer Commitment Form with $125 check• http://assets.ngin.com/attachments/document/0016/2876/

Volunteer_Commitment_Form_2013.pdf

3. Post Dated checks for payment of 2015 fees

Email parents prior to meeting and tell them to bring these completed forms and their checkbook.

Volunteer Program

Volunteer Program Guidelines• Requirements

• 6 hours per family of all U9-U17 players• $125 deposit per player

• Shredded at end of season if commitment us completed

• Commitment form and check due at AGM Team Meeting• One for each player

• Full 6 hour family credit given to• One Coach, One Asst. Coach and One Manager per team• Fall Coaches, Assistant Coaches and managers• Board of Directors

• Prior year hours do not carry over to future years• Find hours on the Dibs tab of the MPB website

Off Field Training/Seminars at MPB

PACT Training• Parents and Coaches Together

• Partner with University of Notre Dame and MYSA• Designed to help coaches and parents work together to create a

positive and nurturing climate in Minnesota soccer.

• Attendance required once for each..• Coach• Manager• Family

• Dates for 2015• Begin in February • Check website for dates

ACL Prevention Seminar• Female soccer players U13 and older incur the highest

number of ACL injuries and are therefore at the highest risk

• Medical experts agree education and conditioning is key to prevention.

• MPB will host a seminar for all players in the coming month(s) on avoiding ACL injuries.

• Please encourage all girls U13 and older to attend• Details will be sent in the coming weeks

Baseline Concussion Testing• Hosted by MPB in Winter

• Players U11 and older encouraged to attend

• Creates a baseline of cognitive skills to compare against if concussion is later suspected.

• Girls are at higher risk but all are encouraged to participate

• Details will be sent in coming months.

MPB on Field Training

Club Provided Training (CPT)• Total of 12 weeks • Replaces AGT • Team specific• Maroon, PR, C1:

• November thru January

• Gold, C2, C3: • November – December and March – April

• Shown in yellow on dome calendar• Days of the week may change due to dome schedule • As it is team specific you need to make sure it is on your team

calendar

Pool Training• All U9 and U10 teams• Lead by U9/10 Director.• 18 Sunday afternoons November – April • Held at Grace Fellowship Church Gymnasium. (610 and 169)• Split by level to enable tailoring to player skillset and provide

smaller groups. • Schedule:

• 1-2pm : Girls U9 • 2-3pm : Girls U10• 3-4pm : Boys U9• 4-5pm : Boys U10 

• All U9/10 coaches are encouraged to attend with their teams

MPB Required Team Winter Training10 Sessions with a MPB Club Trainer

• Cost $500 plus dome time• Required for all U11 to U13 teams• This is in addition to CPT• Optional for all other MPB teams. U14 and older• Schedule received from MPB General Manager

•Goalkeeper Trainer• Cost $500 plus dome time• Schedule received from MPB General Manager• Required for all PR/C1 teams U13-U17• Optional for all other MPB Teams

•Any sessions that are missed by a trainer communicate via email with both Ben and Tracy.

MPB Approved Trainer Contact List:• A list of MPB approved trainers will be posted on the MPB

website. • This listing is provided as a tool for MPB players who

desire training beyond that already provided by MPB.• Rates are set by individual trainers. • Payment is to be made directly to trainer from the

trainee(s)• Types of training include:

• A trainer to work specifically with a team. • A trainer that works with a minimum of ten players from the same

competitive level at the same or combined age groups (U9/U10, U11/U12, U13+).

• A trainer that works with an individual.

MPB Approved Trainer Contact List cont:• MPB does not coordinate this training.• Contact is to be made directly to the trainer from those

requesting training.• Training space is the responsibility of the trainee. A request

for dome time can be made to the MPB General Manager, but is not guaranteed.

• Dome space rented by individuals or small groups (not a team) must be paid for to MPB in advance of training.

• Team’s can pay for the dome space with their team budget.• All team’s have the option to purchase the 10 session $500

trainer package that is coordinated thru MPB. That option should be used for a team prior to a them using the private trainer option.

Mpb fees

MPB Club and Team Fees• $60 Tryout/Registration Fee – paid by all players

• $335 Club fee• Standard fee charged by the Club to play soccer for MPB. This fee is

used by MPB to cover player development costs, club administration, MYSA registration fees, referees, MPB tournament registration, and other costs related to running a soccer club. All MPB players pay the same Club Fee

• $150 Commitment fee is paid after tryouts (this is part of $335 club fee)

• Team Fee – Determined from Team Budget: • Fee determined by each team and used for team specific costs. Team

fees vary greatly among teams. In general the older the team and the higher their competitive level the higher the team fee. Examples of team fee costs include: Tournaments, dome charges for team specific training and scrimmages, training kits, team supplies, etc.

Team Budget • Team Budget Form – MPB Forms/Documents webpage

• http://www.maplebrooksoccer.com/page/show/284705-forms-and-documents• Do all three pages: Team Itemization, players, invoice

• Due October 20, 2014• Send to Tracy Krasnoff for review/approval. Do not send to families

until you receive approval.

• Required items for 2015:• $500 for U11- U13 for trainers (does not include dome charges)• $1,250 for U9-U10 pool training costs (facility charges included)• $500 U13+ C1/PR Teams – Goal keeper training

• Limits• $20 per player social/party expenses• $5 per player miscellaneous expenses

• Budget includes all team expenditures• Tournaments, equipment, coach, dome rental, blood jerseys, etc.

Fundraising• The purpose of fundraising is to lesson the burden of

soccer expenses. • All fundraising must be approved by Executive Committee

prior to any activity taking place and prior to any advertising for said activity.

• An application form can be found on MPB Fundraising web page listed below

• Several preapproved fundraising activities are listed on the MPB Fundraising web page.• http://www.maplebrooksoccer.com/page/show/282356-fundraising

• Club wide fundraisers kick off at the AGM• Jersey Mikes, Heggies Pizza

Family Grant Program• Financial Aid amount determined each year by the Board

of Directors• Covers all or portion of Club Fees not Team Fees• Requires increased volunteer hours and deposit check• Club Commitment fee of $150 and post dated checks

need to be turned in at AGM/Team meeting• Applications

• Due November 1• Grant awards notified by December 1• http://www.maplebrooksoccer.com/page/show/282359-family-

grants-and-fundraising

Maple grove sports dome

Maple Grove Sports Dome MPB requirements• Player liability forms, volunteer commitment forms and

volunteer checks must be submitted before training begins.

• 80 % of a teams postdated checks are required to be collected prior to dome usage. • Players that have not turned in their post dated checks or set up a

payment plan with the GM cannot train in the dome.• As soon as you know their may be a problem with payments

contact the GM.• Dome time can be suspended by MPB if players/teams train that

have not submitted their payments or set up a payment plan.

When Can I get into the Dome…

First Group of the day weekdays - 5 or 5:30• Enter dome 15 minutes prior to start time

First Group of the day weekends – 8AM • Lobby opens 30 minutes prior to start time• Dome opens 15 minutes prior to start time

•Do not enter dome space if baseball, softball or lacrosse is training.

•Players should not be on the track while they are waiting for their training

Maple Grove Sports Dome Parking• Remind parents and coaches to follow all parking lot rules

• Yellow Curbs, Emergency Exits, etc.

• Dome staff are instructed by Maple Grove Police to call if there is illegal parking in the dome lot. • Tickets will be given even if you cannot see the yellow curb.• Over 125 tickets given in 2013-14

• Blocked emergency exit delayed medical care when patron had heart attack in 2014.

• Drop off your player and park in the MGSH parking lot

Dome Usage Guidelines:• Be respectful of dome staff, other teams and patrons.

• Staff are there to help keep the dome running and safe. • Remind players to follow the staff directions and rules. • If continual problems are reported by dome staff to MPB dome

usage could be suspended.

• MPB team disagreements over dome training space:• Compromise and work it out between coaches• Monthly dome schedule is posted at the dome and online• Do not ask dome staff to resolve issue.

Any issues encountered contact Ben or Tracy. One of us is usually onsite.

Dome Schedule• Wednesday, October 8 – Draft one released

• Review everything in detail and submit change requests to Ben.• Do not post anything to your team calendar until you receive FINAL

schedule.

• Sunday, October 12, 10PM: Round one Change requests due.• No changes will be accepted after this date.

• Sunday, October 19: Draft two released• Review in detail. Your schedule can change even if you did not

request it.

• Wednesday, October 22,10PM – Round two Change requests due• The only change requests allowed are those that changed from draft one that

you did not request.

• Sunday October 26 – Final Schedule Released • Post schedule to your team calendar.

• November 3 – Dome opens

Maple Grove Sports Dome Schedule

• Costs/Reading the schedule (color on dome schedule)• Team training (Green) = $60 per hour per 1/6 grid• Scrimmages (Blue) = $460 per 90 minute scrimmage• CPT (Yellow) = No charge to teams• Goalkeeper CPT (orange) = No charge

• Teams on the dome schedule are charged accordingly regardless of if they train.

• Teams are required to book Maple Grove dome time thru MPB.

• Training time starts and ends on schedule.

Uniforms

MPB Uniform Kit Goalie Field

Summer 2015 UniformsThis is the 2nd year of a 2 year Uniform cycleAll new players are required to purchase either a goalie kit or a field kit.

Returning players may place orders for replacement pieces.

• The uniform kit costs $185 and includes: • 2 jerseys (1 red custom, 1 white), 1 pair of shorts (white), 2 pair of socks (1 red, 1

white), Warm-ups pants and Warm Up jacket

• Names and Jersey numbers will be available to customize warm ups. Cost will be $10 for both. Last name on the back of the warm up jacket. Jersey number on the front of warm up pants, close to hip.

• Women's shorts sizes will be available to order (adult sizes only)

• Optional Adidas Estadio II Soccer bag, • Optional Adidas black short sleeve or long sleeve training shirts will be available to

order• Additional shorts, jersey and socks will be available to order

• Online Ordering will be available thur a link sent to each player from Planet Soccer’s’ Website in January.

Summer 2015 Uniforms cont..• Goalies

• There is a Goalie kit for full time goalies to purchase in lieu of the regular “field player” kit. The price will be the same as the Uniform kit, and will include the warm up.

• Goalie kits consist of two sets (one black and one yellow) of game apparel and a warm up. Each set will have: shorts, socks, jersey..

• For teams without a full time Goalie, the team can purchase a goalie jersey through Planet Soccer. Or the goalie may wear the opposite jersey that the team is wearing.

Summer 2015 Uniform orders Cont..

• Managers will have the ability to monitor their teams uniform.

• All teams are required to wear the “Official” MPB uniforms for all games and tournaments. • Home: Red Jersey, White (or optional Red) Shorts, Red Socks• Away: White Jersey, White Shorts, White Socks

• No “fun” socks or separate team training jerseys are allowed to be worn for games, including tournaments.

• MPB Team training gear can be purchased with the uniform order

Uniform Ordering & Pick Up

• January• Uniform fittings and ordering will occur

• April • Delivery of uniform orders. • Managers will pick up the full team order.

• Teams with early tournaments and new players that need uniforms• Contact Assistant General Manager to discuss options

Uniform FAQs• All of the preceding information can be found on the

Uniforms & Equipment page on the MPB website.

• There is also a FAQ document about uniforms posted.

• The web page and the FAQ document answer about 90% of the questions parents & managers have regarding uniforms. • PLEASE read it before your team meetings, inform your parents

about it and check the web page for updates before you email Carol with your questions.

resources

Helpful Websites• MapleBrook Soccer Association

• http://www.maplebrooksoccer.com/page/show/282330-home-of-maplebrook-soccer-association

• All pages have helpful info…if you cannot find it send me an email, Manager Page and Forms and Documents have all forms you will need

• MYSA• http://www.mnyouthsoccer.org

Connect with MPB• Follow MPB on Twitter at @MPB1990 –

• Great for weather updates!!!

• Facebook: Like MapleBrook Soccer Association

• MBP Website

• MPB App - Found in google paly and in APP Store

Other Helpful Forms/Documents• Team Expenditure Request form

• Use this form to request reimbursement for Team-specific expenditures such as tournament registration, equipment and supplies, etc.

• Payment/Refund Policy• Helpful in explaining payment process

• Manager Checklist• Used to track important information for managers

• Team Roster and Form Recap

All all are on the Forms/Documents Tab of the MPB website

conclusion

Drawing for door prizes

• All managers in attendance are eligible to win valuable MPB items tonight.

Q & aThank you for being a team manager

For follow up questions please contact

Tracy Krasnoff, MPB AGM

[email protected]