1 – Management At Program Level
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1
– Management At
Program Level
Monitoring multiple projects at program level
Sharing resources between multiple projects
Multiple projects monitoring through critical
milestone
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Consolidation Of
Projects
Steps :
Open new Microsoft project file
Project – sub project
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To consolidate works from different sources of files
(e.g: Stadium file & Padang Hoki file)
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Steps : From dialog box – select files to be consolidate - insert
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Result : Multiple project with different ID
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Steps : Save file
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Steps : To insert level 0 project
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File – option – advance – select “show project summary task” - ok
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Monitoring multiple projects at program level
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Consolidation Of
Sub Projects Into
Master Project File
Steps :
Open Master Project file (eg. Velodrom) & sub project file (eg.
Badminton)
View – arrange all
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To consolidate works into same sources of files
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Master Project file
Sub Project file
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Highlight tasks which need
to consolidate into master
project file
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Drag tasks into master project file
Result : Continuity of ID & WBS
nos. with new tasks
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Master Project file with new tasks
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Sharing Resources
Between Multiple
Projects
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To share resources between multiple projects
Steps : Open file 1 (eg. Padang Hoki file ) with resources loaded
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Resources sheet …
Steps :
Open file 2 (eg. Lapang Sasar file ) without resources
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?
Steps : Use Lapang sasar file : Resource – Resource Pool – Share Resources
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To share resources in Padang Hoki into Lapang Sasar
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From dialog box, select :
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Result : Lapang Sasar with resources (same as Padang Hoki)
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Assign resources
Lapang Sasar file
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Result 1 : Padang Hoki files after sharing resources with Lapang Sasar
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Result 2 : Padang Hoki files after sharing resources with Lapang Sasar
Resources become overallocated
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Multiple Projects
Monitoring Through
Critical Milestone
Tracking (CMT)
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Category (milestone) Identification
1 Mandatory (contractual) 1. Site possession (conventional)2. CPC (conventional)3. CCC (Design & Build)4. sectional site possession5. Sectional completion
2 Deliverables - BQ items 1. preliminaries2. site clearance earthwork3. Structure sub-station
3 Project Mgt Practices 1. Planning2. Monitoring
4 JKR Project Life Cycle 1. Planning2. Design3. Procurement4. Construction5. Operation
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Category (milestone) Identification
5 Construction practices 1. For Bridge- sub-structure & superstructure2. For building- beam / column / slab
6 Change Request EOT, VO, VOP
7 External Dependencies e.g. land issues, local authority approval
8 Clients organisation process 1. Payment2. Reporting3. Audit4. Site meeting5. Provisional sum …..NSC
9 Client's Authority
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Category (milestone) Identification
10 Process interfacee.g. special equipmentcoordination works
1. Test material 2. procurement3. purchase4. delivery5. installation6. testing
11 Earned Value Techniques 1. Resources2. Fixed Formula3. Weighted milestone
12 Interim milestone 1. Work
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To monitor multiple projects through critical
milestone tracking
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Get standard JKR Project work programs
Establish standard pattern.
Come out with milestone schedule.
Decide critical milestone to be used in
monitoring.
Perform CMT at the high level (project –
program level)
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Identify the pattern :
a. Show as Milestone Schedule
b. Set duration = 0
c. Insert start date or finish date
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Refer steps in slide no. 4 – 9
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Steps : Highlight all activities - view – outline – all sub tasks
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Steps : View – filter – milestones
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File 1
File 2
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Result : Show only critical milestone activities
0 duration
milestone
symbolmultiple
projects
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