Manage Your Health, Inc. (MYH) Part1

4/9/2013

Recreation and Wellness Intranet Project Manage Your Health, Inc. (MYH)

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Table of Contents Summary of projects .................................................................................................................................... 2

Summary of projects Memo ........................................................................................................................ 3

Weighted Decision Model ............................................................................................................................ 4

Weighted Decision Matrix for Manage Your Health, Inc. ........................................................................... 5

Business Case for Recreation and Wellness Intranet Project ..................................................................... 6

Project Charter ............................................................................................................................................. 9

Roles and Responsibilities .......................................................................................................................... 10

Change Request Form ................................................................................................................................ 11

Change Category: Scope Schedule Cost Technology Other ...................................................... 11

Approach for Collecting Requirements for Recreation and Wellness Intranet Project ........................... 12

Requirements Matrix for Recreation and Wellness Intranet Project ....................................................... 13

Scope Statement (Version I) ...................................................................................................................... 14

Work Breakdown Structure for Recreation and Wellness Intranet ......................................................... 16

Gantt Chart draft ........................................................................................................................................ 17

Scope verification and change control ...................................................................................................... 18

Scope verification .................................................................................................................................... 18

Change control ........................................................................................................................................ 18

Activities that can be added ...................................................................................................................... 19

Milestones .................................................................................................................................................. 20

WBS Final .................................................................................................................................................. 201

Gantt Chart Final ....................................................................................................................................... 202

Network Diagram ...................................................................................................................................... 203

Resource Assignments ............................................................................................................................... 24

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Summary of projects

Project name Supports business

strategies

Potential financial benefits

Other benefits

Initial assessment

value

Project 1 Recreation and Wellness Intranet Project

Reducing internal costs and improve employee health

Lower health insurance premiums.

Improve employee health within one year. Healthier employees = better productivity

4

Project 2 Health Coverage Costs Business Model

Reducing internal costs.

lower premiums with insurance companies

History of employee health care expenses and company health care costs

1

Project 3 Cross-Selling System

Improve cross-selling

Increase profits Increase sales 2

Project 4 Web-Enhanced Communications System

Improve development and delivery of products and services

Save company about $2 million each year

Better communication and employees, customers and suppliers work together

3

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Summary of projects Memo

Recreation and Wellness Intranet Project (Project 1) supports business strategies to reduce

internal costs and improve employee health the company will benefit financially from the lower

health insurance premiums and employee health will be improved within one year. Healthy

employees work better which will improve productivity of their work. Healthy employees are

also happy employees and the interactive activities will not only improve health but

communication and help employees work together which will give a friendly work environment.

This will improve the productivity and employees will enjoy working for the company which will

make them more passionate and loyal. This project will certainly be an improvement to the

company, not just financially but it will help employees work together and improve

productivity. Initial assessment value 4 out of 4.

Health Coverage Costs Business Model (Project 2) supports business strategies to reduce

internal costs by lower premiums with insurance companies. It holds a history database of

employee health care expenses and company health care costs for analysis to help revise

policies concerning employee contributions to health care premiums and lower premiums with

insurance companies. This project is great for data mining and analysis to make decisions. Initial

assessment value 1 out of 4.

Cross-Selling System (Project 3) supports business strategies to improve cross-selling which will

increase profits and increase sales. The project will benefit the company financially and result in

more customers with the discounts when they purchase multiple products/services. Initial

assessment value 2 out of 4.

Web-Enhanced Communications System (Project 4) supports business strategies to help

employees, customers and suppliers work together to improve the development and delivery of its

health care products and services. The project will benefit the company by saving the company about

$2 million each year and improve communication between employees, customers and suppliers

to better work together. This also improve sales that will improve profits. When people work

together their work productivity improves as well. Initial assessment value 3 out of 4.

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Weighted Decision Model

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Weighted Decision Matrix for Manage Your Health, Inc.

The criteria for the Weighted Decision Matrix is Supports business strategies, Strong business

influence, Strong customer support, Level of technology resources required, Can be

implemented in one year, Provides positive NPV and Has low risk in meeting scope, time, and

cost goals.

Supports business strategies is how the project relates to the business strategic plan. A Strong

business influence is how much influence the project has on the business financially,

productivity, customers, suppliers and employees. Strong customer support is how much the

product will improve customer support and help gain more customers. Level of technology

resources required is the level of technology the project needs to be successful and how many

resources it needs and the cost of these resources. Can be implemented in one year is how long

will it take for the project to be completed and implemented. Provides positive NPV can be

described by the profit the company can gain from the project. Has low risk in meeting scope,

time, and cost goals is will the project be done in time in budget within scope with the lowest

risk.

Weighted Project Scores are about the importance of the criteria to the business. Business

strategies and a positive NPV are most important followed by the risk and customer support.

Influence and resource required are not important as above. The business would want the

project to be up and running as soon as possible but they don’t want it to be an big influence on

the project because they don’t want the project to be finished in a haste to prevent problems

and errors and to have the best quality of work.

Project 1, the Recreation and Wellness Intranet Project, has the highest score mainly because it

strongly supports the business strategies it has a low risk in meeting time, scope and cost goals.

It also provides a positive NPV and can be implemented in one year. Project 2, the Health

Coverage Costs Business Model, has the lowest score because of the low influence and

customer support. This project is not recommended to be selected. It will also take longer than

a year to provide a positive NPV. Project 3, the Cross-Selling System, does support all of the

criteria almost equally, but not as required to the business. It does seem to help improve the

company, but not as much as the first project. Project 4, the Web-Enhanced Communications

System, would be the second best project to select. It has a strong customer support and a big

influence, also it strongly meets the business strategies. It risk is not too high but it does not

promise to provide a high NPV.

Project 1 is the best selection because it is the most promising project that will benefit the

company the most.

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Business Case for Recreation and Wellness Intranet Project Date 02/04/2013

Prepared by: Lucas Olivier

1.0 Introduction/ Background Manage Your Health, Inc. (MYH) is a Fortune 500 company that provides a variety of health care services across the globe. MYH has more than 20,000 full-time employees and more than 5,000 part-time employees. The company believes they can improve employee health and save by negotiate lower health insurance premiums by implementing a Recreation and Wellness Intranet Project.

2.0 Business Objective MYH recently updated its strategic plan, and key goals include reducing internal costs, increasing cross-selling of products, and exploiting new Web-based technologies to help employees, customers and suppliers work together to improve the development and delivery of its health care products and services. The project Recreation and Wellness Intranet Project will help improve employee health within one year of its rollout so that the company can negotiate lower health insurance premiums, providing net savings of at least $30/employee/year for full-time employees over the next four years. 3.0 Current Situation and Problem/Opportunity Statement Manage Your Health, Inc. (MYH) is a company that provides a variety of health care services across the globe. A recent study found that MYH, Inc. pays 20% more than the industry average for employee health care premiums, primarily due to the poor health of its employees. The company has no health improvements for employees and it has an intranet that is used for communications, sharing, etc. There is an opportunity to provide an application on the current intranet to help employees improve their health. A recent study found that MYH, Inc. pays 20% more than the industry average for employee health care premiums, primarily due to the poor health of its employees. You believe that this application will help improve employee health within one year of its rollout so that you can negotiate lower health insurance premiums, providing net savings of at least $30/employee/year for full-time employees over the next four years. 4.0 Critical Assumption and Constraints The application must be a valuable asset for MYH, Inc. Current employees must actively support the project, and it must pay for itself within one year by improving employee health and to negotiate lower health insurance premiums. The project manager must lead the team through the project. The team must include participants from several parts of the company. The application must run on existing hardware and software, and it should require minimal technical suppo0rt. It must also be easily accessible by employees and management. It should be secure so that that the data about employee heath stay private.

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5.0 Analysis of Option and Recommendation There are three options for addressing this opportunity:

1) Do nothing. The company is doing well, and we can continue without to start this project.

2) Purchase an already existing application that support this project capabilities. 3) Design and implement the application using mostly existing hardware and software.

Based on discussions with management, we believe that option 3 is the best option. 6.0 Preliminary Project Requirements This application would include the following capabilities:

Allow employees to register for company-sponsored recreational programs, such as soccer, softball, bowling, jogging, walking, and other sports.

Allow employees to register for company-sponsored classes and programs to help them manage their weight, reduce stress, stop smoking, and manage other health-related issues.

Track data on employee involvement in these recreational and health-management programs.

Offer incentives for people to join the programs and do well in them (e.g., incentives for achieving weight goals, winning sports team competitions, etc.)

7.0 Budget Estimate and Financial Analysis A preliminary estimate of costs for the entire project is $200,000. This estimate is based on the project manager working about 30 hours per week for six months and other internal staff working a total of about 60 hours per week for Six months. A staff project manager would earn $75 per hour. The hourly rate for the project team members would be $85 per hour. The initial cost estimate also includes $16,250 for purchasing software and services from suppliers. After the project is completed, maintenance costs of $50,000 are include for each year and costs for classes, incentives, activities, etc. of $100,000 are included for each year. Projected benefits are based on lower health insurance premiums, providing net savings of at least $30/employee/year for full-time employees over the next four years. That is a saving of $600,000 per year. Exhibit A summarizes lite projected costs and benefits and shows the estimated net present value (NPV), return on investment (ROI), and year in which payback occurs. It also list assumptions made in performing this preliminary financial analysis. All of the financial estimates are very encouraging. The estimated payback is within one year, as requested. The (NPV) is $

1,195,000 and the discounted ROI based on next four years are excellent at 180 percent. 8.0 Schedule Estimate The company would like to see the project completed within six months, but there is some flexibility in the schedule. We also assume that the project will be implemented permanently.

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9.0 Potential Risks There are several risks involved with this project. The foremost risk is a lack of interest in the new application by the employees. Employee health is crucial for the project to able to negotiate lower health insurance premiums and realizing the potential benefits from participating. The main business risk is investing the time and money into this project and not realizing the project benefits.

10.0

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Project Charter

Project Title: Recreation and Wellness Intranet Project

Project Start Date: 15/07/2013 Projected Finish Date: 15/01/2014

Budget Information: The Company has allocated $200,000 the project. The majority of cost for this

project will be internal labor.

Project Manager: Tony Prince, 0715985221, [email protected]

Project Objectives: This is a crucial project for the company. This is the first charter for the project, and

the objective is to complete the application in six months and start the implementation of the project in

the beginning of next year. This application must allow employees to register for company-sponsored

recreational programs and for company-sponsored classes and programs. It will track data on employee

involvement in these recreational and health-management programs and offer incentives for people to

join the programs and do well in them.

Main Project Success Criteria: The software must meet all written specifications, be thoroughly tested,

and be completed on time. The CEO will formally approve, the project with advice from other key stake

holders.

Approach:

Use internal staff as much as possible for planning, analysis and installation

Develop a survey to see what activities employees wish to participate in.

Develop a test application in three months and then the final in 3 months with testing every week

Hold weekly progress review meetings with the project team and the sponsor

Test the software

Implement the application on the intranet

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Roles and Responsibilities

Role Name Organization/

Position

Contact Information

Sponsor Roger Mat-abele CEO [email protected]

Manager Tony Prince Project Manager [email protected]

Manager Yusaff Yang HR Manager [email protected]

Team Member Cassandra Koste Finance [email protected]

Team Member Bonnie Janse v Rendberg Programmer [email protected]

Team Member Lucas Olivier Programmer [email protected]

Team Member Patrick Kent Network specialist [email protected]

Team Member Nancy Drau Business analyst [email protected]

Sign-off: (Signatures of all above stakeholders. Can sign by their names in table above.)

Comments: (Handwritten or typed comments from above stakeholders, if applicable)

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Change Request Form Project Name: Recreation and Wellness Intranet Project Date Request Submitted: 04/02/2013 Title of Change Request: Recreation and Wellness Intranet Project Change Request from Change Order Number: CRF001 Submitted by: Lucas Olivier – email: [email protected]

Change Category: Scope Schedule Cost Technology Other Description of change requested: Provide an application on the current intranet to help employees improve their health. This application would allow employees to register for company-sponsored recreational programs and for company-sponsored classes and programs. It will track data on employee involvement in these recreational and health-management programs and offer incentives for people to join the programs and do well in them.

Events that made this change necessary or desirable: MYH recently updated its strategic plan, and key goals include reducing internal costs. This application will help improve employee health within one year of its rollout so that the company can negotiate lower health insurance premiums. Justification for the change/why it is needed/desired to continue/complete the project: To improve employee health so that the company can negotiate lower health insurance premiums to reduce internal costs. Impact of the proposed change on: Scope: This will have no impact on the scope Schedule: This will have no impact on the schedule Cost: Lower health insurance premiums will reduce internal costs. Staffing: Improve employee health Risk: This will have no impact on the risk Other: This will have no impact on the other areas Suggested implementation if the change request is approved: Implementation as soon as possible and encourage employees to join and start improving their health for the benefits. Required approvals:

Name/Title Date Approve/Reject

Mr. Roger Mat-abele 4/2/2013 Approve

Mr. Tony Prince 4/2/2013 Approve

Mr. Yusaff Yang 4/2/2013 Approve

Miss. Cassandra Koste 4/2/2013 Approve

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Approach for Collecting Requirements for Recreation and

Wellness Intranet Project

We will start by having a simple brainstorming with the whole project team and some health

experts to get ideas what the project may require. After all the ideas are generated, the team

will prioritize the ones they think are the best for this solution. The resulting consensus of best

ideas will be used for the initial requirements.

After brainstorming we will hand out questionnaires to employees to get their opinion on what

they would like and want. After getting the questionnaires back, we will extract the data and

analyze it so we can prioritize the initial requirements.

We will then use group interviews with employees, project team and health experts to get a

better perspective on the requirements for the project. We can uncover a richer set of

requirements in a shorter period of time if we can keep the group focused.

Health experts can help with selecting classes, programs and activities, where employees can

help selecting what would mostly interest them in participating. The project team should

review the project charter since it includes high-level requirements for the project and may

refer to other documents that include requirements. They should also review the stakeholder

register to ensure that all key stakeholders have a say in determining requirements.

Since time is of the most importance we will keep it small and do it as fast as possible, we can’t

loss too much time on this.

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Requirements Matrix for Recreation and Wellness Intranet

Project

Prepared by: Lucas Olivier Date: 4/2/2013

Requirement

No.

Name Category Source Status

R01 Recreational programs Health Project charter Complete, we selected some

Recreational programs

R02 Classes and programs Health Project charter Complete, we have some

classes and programs

R03 Database for tracking

employee data

Software Project charter Developing application to

use the database

R04 Incentives Other Project charter Brainstorming on ideas for

incentives that will motivate

employees

R05 Stay in budget of

$200,000

Financials Project charter Still in budget

R06 Schedule goal is six

months

Schedule Project charter Still on Schedule

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Scope Statement (Version I) Project Title: Recreation and Wellness Intranet Project Date: 04/02/2013 Prepared by: Lucas Olivier

Project Justification: MYH recently updated its strategic plan, and key goals which include reducing internal costs. This project will help improve employee health within one year of its rollout so that you can negotiate lower health insurance premiums. The budget for the project is $200,000. An additional $150,000 per year will be required for operational expenses after the project has been completed. The estimated benefits are $600,000 each year. It is important to focus on the system paying for itself within one year of its completion. Product Characteristics and Requirements:

1. Allow employees to register for company-sponsored recreational programs, such as soccer, softball, bowling, jogging, walking, and other sports.

2. Allow employees to register for company-sponsored classes and programs to help them manage their weight, reduce stress, stop smoking, and manage other health-related issues

3. Track data on employee involvement in these recreational and health-management programs.

4. Offer incentives for people to join the programs and do well in them (e.g., incentives for achieving weight goals, winning sports team competitions, etc.).

5. The application should always be available on the intranet and users and it must be accessible using a standard internet browser.

6. The project must be done on schedule and within budget.

Summary of Project Deliverables Project management-related deliverables: business case, charter, team contract, scope statement, WBS, schedule, cost baseline, status reports, final project presentation, final project report, lessons-learned report, and any other documents required to manage the project. Product-related deliverables: research reports, design documents, software code, hardware, etc.

1. Questionnaires/Survey: Survey current employees to help determine desired recreational programs, classes and programs.

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2. Recreational programs: Organizing recreational programs that the employees can participate in.

3. Classes and programs: Organizing classes and programs that can help employees manage their weight, reduce stress, stop smoking, and manage other health-related issues

4. Incentives: Determine incentives that will motivate employees to join and complete programs.

5. Database: In order to track employee data on involvement for analysis. 6. Analyse data: To negotiate lower health insurance premiums. 7. Testing: Test the application and make sure it is user friendly. 8. Training: After project completion employees should be trained to use the application.

Scheduling workshops should help employees. 9. Promotion: To motivate employees and to announce the benefits for the employees. 10. Project benefits measurement plan: A project benefit plan will measure the financial value

of the project.

Project Success Criteria: The application must meet all written specifications, be thoroughly tested, and be completed on time. The CEO will formally approve, the project with advice from other key stake holders. The goal is to complete the project within six months for no more than $200,000. The project must pay for itself within one year. To meet this financial goal, employees must participate in this program to fully gain the benefits of this project.

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Work Breakdown Structure for Recreation and Wellness Intranet

Prepared by: Lucas Olivier Date: 04/02/2013 1.0 Initiating

1.1 Identify key stakeholders 1.2 Prepare project charter 1.3 Hold project kick-off meeting

2.0 Planning 2.1 Hold team planning meeting

2.1.1 Prepare team contract 2.1.2 Hold Brainstorming meeting

2.1.3 Formulate Questioners 2.2 Identify, discuss, and prioritize risk 2.3 Prepare scope statement 2.4 Prepare WBS 2.5 Prepare Schedule and cost baseline 2.5.1 Determine resources 2.5.2 Determine Durations 2.5.3 Determine dependencies 2.5.4 Create draft Gantt chart 2.5.5 Review and finalize Gantt chart

3.0 Executing 3.1 Collect requirements

3.1.1 Collect Questioners 3.1.2 Hold Group interviews

3.2 Company-sponsored Activities 3.2.1 Recreational programs 3.2.2 Classes and programs 3.2.3 Determine incentives

3.3 Application design 3.4 Application development 3.5 Application Testing 3.6 Application Promotion 3.7 Application Roll-out 3.8 Employee training 3.9 Project benefits measurement

4.0 Monitoring and Controlling 4.1 Progress reports

5.0 Closing 5.1 Prepare final project report 5.2 Prepare final project presentation 5.3 Lessons learned

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Gantt Chart draft

1 Initiating

1.1 Identify key stakeholders

1.2 Prepare project charter

1.3 Prepare business case

1.4 Hold project kick-off meeting

2 Planning

2.1 Hold team planning meeting

2.1.1 Prepare team contract

2.1.2 Hold Brainstorming meeting

2.1.3 Formulate Questioners

2.2 Identify, discuss, and prioritize risk

2.3 Prepare scope statement

2.4 Prepare WBS

2.5 Prepare Schedule and cost baseline

2.5.1 Determine resources

2.5.2 Determine Durations

2.5.3 Determine dependencies

2.5.4 Create draft Gantt chart

2.5.5 Review and finalize Gantt chart

3 Executing

3.1 Collect requirements

3.1.1 Collect Questioners

3.1.2 Hold Group interviews

3.2 Company-sponsored Activities

3.2.1 Recreational programs

3.2.2 Classes and programs

3.2.3 Determine incentives

3.3 Application design

3.4 Application development

3.5 Application Testing

3.6 Application Promotion

3.7 Application Roll-out

3.8 Employee training

3.9 Project benefits measurement

4 Monitoring and Controlling

4.1 Progress reports

5 Closing

5.1 Prepare final project report

5.2 Prepare final project presentation

5.3 Lessons learned

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Scope verification and change control

Scope verification

As this project progresses the Project Manager will verify project deliverables against the original scope as defined in the scope statement and WBS. Once the Project Manager verifies that the scope meets the requirements defined in the project plan, the Project Manager and Sponsor will meet for formal acceptance of the deliverable. During this meeting the Project Manager will present the deliverable to the Project Sponsor for formal acceptance. The Project Sponsor will accept the deliverable by signing a project deliverable acceptance document. This will ensure that project work remains within the scope of the project on a consistent basis throughout the life of the project. The Project Manager and the project team will work together to control of the scope of the

project. The project team will ensure that they perform only the work described in the WBS

and generate the defined deliverables for each WBS element. The Project Manager will

oversee the project team and the progression of the project to ensure that this scope control

process if followed.

Change control If a change to the project scope is needed the process for recommending changes to the scope

of the project must be carried out. Any project team member or sponsor can request changes

to the project scope. All change requests must be submitted to the Project Manager in the

form of a project change request document. The Project Manager will then review the

suggested change to the scope of the project. The Project Manager will then either deny the

change request if it does not apply to the project or hold a change control meeting between the

project team and Sponsor to review the change request further and perform an impact

assessment of the change. If the change request receives initial approval by the Project

Manager and Sponsor, the Project Manager will then formally submit the change request to the

Change Control Board.

If the Change Control Board approves the scope change the Project Sponsor will then formally

accept the change by signing the project change control document. Upon acceptance of the

scope change by the Change Control Board and Project Sponsor the Project Manager will

update all project documents and communicate the scope change to all project team members.

This is just to ensure that not just any changes can be made to the project and to ensure that everyone stays within the scope of the project.

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Activities that can be added In the Collect requirements task the activity collect questioners can change to collect and extract data from questioners. This mean that not only should we collect the questioners, but after we collected them we should extract and analyze the data recovered from them. With this data we can more accurately prioritize the requirements needed. This activity can take up to five days because it is a large amount of data to process. After holding group interviews with employees and team member we can then review all the requirements we have gathered to determine the requirements that the project needs. This will be done in the activity determine requirements. This can take up to two days. Now that we have all the requirement we can then review the scope and WBS to finalize the documents with this new requirements that we found were important and should be added to the project. In the Company-sponsored Activities task were we determine where, what and how we are going to present classes to the employees, we will meet with health experts. We will get a good idea of what activities will be required to help the employees the best.

3.1 Collect requirements

3.1.1 Collect and extract data from Questioners

3.1.2 Hold Group interviews

3.1.3 Determine requirements

3.1.4 Review Scope and WBS

3.2 Company-sponsored Activities

3.2.1 Meeting with experts

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Milestones Project kick-off Milestone: This is the first millstone, it symbolizes the beginning of the project and the success that the project has been accepted. This milestone will be met when the project start after the kick off meeting. Finish Planning Milestone: This is the second milestone for the project. This milestone will be successfully met when the planning of the project is successfully completed in the time it was given. This milestone also symbolizes the beginning of the next task. Finish Requirements Milestone: The third milestone will be successful when we successfully determined all the requirements for the project in the time it was given. Application finished Milestone: This milestone will be successful when the application is finished on time without any problems. This milestone is very important, because it is the biggest and top priority. Project running as planned Milestone: This milestone is also important. It follows the monitoring and controlling of the project which goes parallel with the project to monitor the status of the project giving a status report at the end of each week. It will be successful when the project ran as planed without any fallback or problems. It is met after a successful progress report. Project finished Milestone: This milestone is the big one also the last. It symbolizes the end of the project if it were to be successful. It is when the project has finished successfully in time and on budget.

WBS Final

Gantt Chart Final

Network Diagram

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1 Initiating 4 days Mon 7/15/13 Thu 7/18/13

1.1 Identify key stakeholders 1 day Mon 7/15/13 Mon 7/15/13

1.2 Prepare project charter 1 day Tue 7/16/13 Tue 7/16/13 2

1.3 Prepare Business case 1 day Wed 7/17/13 Wed 7/17/13 3

1.4 Hold project kick-off meeting 1 day Thu 7/18/13 Thu 7/18/13 4

Project kick-off Milestone 0 days Thu 7/18/13 Thu 7/18/13 5

2 Planning 10 days Fri 7/19/13 Thu 8/1/13 1

2.1 Hold team planning meeting 6 days Fri 7/19/13 Fri 7/26/13

2.1.1 Prepare team contract 1 day Fri 7/19/13 Fri 7/19/13

2.1.2 Hold Brainstorming meeting 1 day Mon 7/22/13 Mon 7/22/13 9

2.1.3 Formulate Questioners 2 days Mon 7/22/13 Tue 7/23/13 9

2.2 Identify, discuss, and prioritize risk 1 day Wed 7/24/13 Wed 7/24/13 11

2.3 Prepare scope statement 1 day Thu 7/25/13 Thu 7/25/13 12

2.4 Prepare WBS 1 day Fri 7/26/13 Fri 7/26/13 13

2.5 Prepare Schedule and cost baseline 3.5 days Mon 7/29/13 Thu 8/1/13

2.5.1 Determine resources 1 day Mon 7/29/13 Mon 7/29/13

2.5.2 Determine Durations 1 day Mon 7/29/13 Mon 7/29/13

2.5.3 Determine dependencies 1 day Mon 7/29/13 Mon 7/29/13

2.5.4 Create draft Gantt chart 1 day Tue 7/30/13 Tue 7/30/13 18

2.5.5 Review and finalize Gantt chart 1 day Wed 7/31/13 Wed 7/31/13 19

Finish Planning Milestone 0 days Thu 8/1/13 Thu 8/1/13 20

3 Executing 121 days Fri 8/2/13 Fri 1/17/14 7

3.1 Collect requirements 14 days Fri 8/2/13 Wed 8/21/13

3.1.1 Collect and extract data from Questioners 5 days Fri 8/2/13 Thu 8/8/13

3.1.2 Hold Group interviews 5 days Fri 8/9/13 Thu 8/15/13 24

3.1.3 Determine requirements 2 days Fri 8/16/13 Mon 8/19/13 25

3.1.4 Review Scope and WBS 1 day Tue 8/20/13 Tue 8/20/13 26

finish Requirements Milestone 0 days Wed 8/21/13 Wed 8/21/13 27

3.2 Company-sponsored Activities 2 days Thu 8/22/13 Fri 8/23/13 23

3.2.1 Meeting with experts 1 day Thu 8/22/13 Thu 8/22/13

3.2.2 Recreational programs 1 day Fri 8/23/13 Fri 8/23/13 30

3.2.3 Classes and programs 1 day Fri 8/23/13 Fri 8/23/13 30

3.2.4 Determine incentives 1 day Fri 8/23/13 Fri 8/23/13 30

3.3 Application design 25 days Mon 8/26/13 Fri 9/27/13 33

3.4 Application development 50 days Mon 9/30/13 Fri 12/6/13 34

3.5 Application Testing 20 days Mon 12/9/13 Fri 1/3/14 35

3.6 Application Promotion 5 days Mon 1/6/14 Fri 1/10/14 36

3.7 Application Roll-out 1 day Wed 1/8/14 Wed 1/8/14

Application finished Milestone 0 days Fri 1/10/14 Fri 1/10/14 38

3.8 Employee training 5 days Mon 1/6/14 Fri 1/10/14 36

4 Monitoring and Controlling 135 days Mon 7/15/13 Fri 1/17/14

4.1 Progress reports 135 days Mon 7/15/13 Fri 1/17/14

Project running as planned Milestone 0 days Fri 1/17/14 Fri 1/17/14 42

5 Closing 5 days Mon 1/20/14 Fri 1/24/14 22

5.1 Prepare final project report 2 days Mon 1/20/14 Tue 1/21/14

5.2 Prepare final project presentation 2 days Wed 1/22/14 Thu 1/23/14 72

5.3 Lessons learned 1 day Fri 1/24/14 Fri 1/24/14 73

Project finished Milestone 0 days Fri 1/24/14 Fri 1/24/14 74

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Resource Assignments

Name Position

Assignments/ Tasks days Hours

Roger Mat-abele

CEO 2.1, 2.5.5 3.1.4, 3.6 5.2

2 2 1

9 9 5

Tony Prince Project Manager

1.1, 1.4 2.1, 2.5 3.1, 3.2, 3.3, 3.6, 3.7 5.1, 5.2, 5.3

2 10 60 5

16 70 500 30

Yusaff Yang HR Manager

2.1 3.1, 3.2, 3.6, 3.8

1 5

4 25

Lucas Olivier Programmer/ Assistant Project Manager

1.2, 1.3 2.1, 2.3, 2.4, 2.5.5 3.3, 3.4, 3.5, 3.6, 3.7 5.1, 5.2, 5.3

2 5

100 5

9 25 450 23

Patrick Kent Network specialist 2.1 3.3, 3.4, 3.5, 3.6, 3.7

1 100

4 350

Nancy Drau Business analyst 2.1, 2.2 3.1, 3.2 4 5.1

2 16

135 2

9 70 270 8

Bonnie Janse v Rendberg

Programmer 2.1 3.3, 3.4, 3.5, 3.6, 3.7

1 100

4 450

Cassandra Koste

Finance 2.1 3.1, 3.2

1 16

4 70