MALHM Google Tools for the Small Museum

Tools for the Small Museum

Erin E. Anderson

● Principal, Museology Exhibits & Programs○ Exhibit planning and design○ Fabrication & installation○ Educational programming○ Collections management○ Grant writing○ Research

● 2012 James A. Clark Digital Outreach Fellow, Smithsonian National Museum of American History

● 2012 Smithsonian EdLab Education Innovator

What is Google Apps?

● Apps = applications● "Cloud-based productivity suite"

○ No physical server to store on-site○ Similar tools to Microsoft Office, Open Office, or

Apple iWork● Allows you to work from anywhere, on any

device● Multiple people can work on the same

project at the same time in different locations● Most commonly used apps are Gmail,

Calendar, and Drive

Google Apps for Nonprofits

http://www.google.com/nonprofits/

Google Apps for Nonprofits

Eligibility requirements:● Hold current 501(c)3 status● Acknowledge and agree to the requirements regarding

nondiscrimination and donation receipt and use

Setting Up a Google Account

● Access a variety of products:○ Gmail○ YouTube○ Google+○ Picasa○ Google Play○ Calendar○ Docs○ Blogger○ Google Sites○ Analytics○ Voice

Guidestar and Website

Update your Guidestar profile and website.

Apply for Google Apps for Nonprofits

Apply for Google Apps for Nonprofits

Apply for Google Apps for Nonprofits

Enroll in Google Apps for Nonprofits

Google Apps Products

Gmail Login

http://mail.google.com

Gmail Inbox

Gmail Settings

Gmail Settings

Gmail Settings

Gmail Settings

Gmail Settings

What is Google Docs?

● Free web-based office suite and data storage service

● Enables collaboration● Popular for its accessibility● Colorful presence markers● Edit simultaneously from different

locations● Document translation● Revision history and ability to revert to earlier versions● Built-in chat feature● Upload and convert a Word document● Download as Word, OpenOffice, RTF, PDF, HTML, or zip

http://docs.google.com

Google Docs Login

Create a New Doc

Google Docs

http://bit.ly/Qe24Os

What is Google Sheets?

● Online spreadsheet app● Similar functionality as Microsoft Excel● Simultaneously work with other people● Import and convert Excel files● Export Excel, .csv, and .txt formatted files● Create charts● Embed spreadsheets and charts on your

blog or website● Auto-save every few seconds● Create spreadsheets from templates

Google Sheets

http://bit.ly/PSIQNR

Google Forms

Google Forms

Google Presentations

http://bit.ly/PdqGJA

What is Calendar?

● Free, web-based time management app● Features

○ Share your calendar○ Get your calendar on the go○ Schedule reminders○ Send invitations and track RSVPs○ Syncs with desktop applications○ Offline access

Calendar Settings

Calendar Settings

Calendar Settings

Calendar Settings

What is Google Sites?

● Free website-building tool● Features are similar to other Google products● Fully customizable templates or create your

own from scratch● No need to learn HTML coding● Automatically adjusts for viewing on mobile

phones or tablet computers● Permission settings allow for different levels

of access● Upload documents, videos, photos, charts,

calendars, etc. easily

Google Sites

https://sites.google.com/site/museummemory/

Google Analytics

Google Analytics

Google Voice

Google Voice

Google Apps is NOT Microsoft Office

● Microsoft Office○ Publisher○ Outlook○ PowerPoint○ Some compatability issues with Office products

● Server/Internet downtime● Lack of control● Storage limits● Latency● Privacy risks associated with cloud-based

storage

Questions?

Contact

Erin E. AndersonPrincipal, Museology Exhibits & ProgramsEmail: [email protected]: www.museology-mn.comFacebook: www.facebook.com/museologyTwitter: www.twitter.com/museologyBlog: museology-mn.tumblr.comPinterest: pinterest.com/museology