Doc: OSH Award 2016 Application Form Rev: 1 28-10-16 Page 1 of 23 INTRODUCTION The annual occupational safety and health performance awards are intended to give due recognition to all organizations/companies which have achieved commendable safety and health records and/or have shown improvement in occupational safety and health processes through sound safety and health management systems. The MSOSH Occupational Safety and Health Awards provide the opportunity to give employees, management and public the chance to hear about your company’s success story on safety and health performance which can be an example to inspire other organizations. All organizations are strongly encouraged to participate in the 2016 Occupational Safety & Health Award. This exercise will provide the Society the opportunity to identify areas where the Society can provide assistance to the respective companies/organizations in the development of a long term safety and health management systems to benefit the employees in particular and the organization at large. Each successful applicant will receive the award at the presentation ceremony, which will be held at a leading hotel, and presented by the Guest of Honors on the auspicious night. BUSINESS GROUPING For the 2016 Occupational Safety and Health Awards, MSOSH has categorized organizations into ten (10) business groupings. This will enable participants to compete fairly within their own grouping and they are as follows: 1. The Petroleum, Gas, Petrochemical & Allied Sectors 2. The Electronics and Electrical Sectors 3. The Manufacturing & Chemical Sectors 4. The Utilities Sectors 5. The Construction & Engineering Construction Sectors 6. The Agricultural Sectors(Fishery/Forestry/Plantation) 7. The Services Sectors(Hospitality/Banks/Theme Parks, etc) 8. The Logistics and Transportation Sectors 9. The Educational Sectors 10. Public Sectors &Statutory Bodies USE OF AWARD LOGO. The award winning company eligibility to use the Award’s logo for publicity purposes within the winning year until the announcement of the next award winners or until the printed letterhead is used up.
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Doc: OSH Award 2016 Application Form Rev: 1 28-10-16 Page 1 of 23
INTRODUCTION
The annual occupational safety and health performance awards are intended to give due recognition to all
organizations/companies which have achieved commendable safety and health records and/or have shown
improvement in occupational safety and health processes through sound safety and health management
systems.
The MSOSH Occupational Safety and Health Awards provide the opportunity to give employees, management
and public the chance to hear about your company’s success story on safety and health performance which can
be an example to inspire other organizations.
All organizations are strongly encouraged to participate in the 2016 Occupational Safety & Health Award. This
exercise will provide the Society the opportunity to identify areas where the Society can provide assistance to
the respective companies/organizations in the development of a long term safety and health management
systems to benefit the employees in particular and the organization at large.
Each successful applicant will receive the award at the presentation ceremony, which will be held at a leading
hotel, and presented by the Guest of Honors on the auspicious night.
BUSINESS GROUPING
For the 2016 Occupational Safety and Health Awards, MSOSH has categorized organizations into ten (10)
business groupings. This will enable participants to compete fairly within their own grouping and they are as
follows:
1. 1. The Petroleum, Gas, Petrochemical & Allied Sectors
2. 2. The Electronics and Electrical Sectors
3. 3. The Manufacturing & Chemical Sectors
4. 4. The Utilities Sectors
5. 5. The Construction & Engineering Construction Sectors
6. 6. The Agricultural Sectors(Fishery/Forestry/Plantation)
7. 7. The Services Sectors(Hospitality/Banks/Theme Parks, etc)
8. 8. The Logistics and Transportation Sectors
9. 9. The Educational Sectors
10. 10. Public Sectors &Statutory Bodies
USE OF AWARD LOGO.
The award winning company eligibility to use the Award’s logo for publicity purposes within the winning year
until the announcement of the next award winners or until the printed letterhead is used up.
Doc: OSH Award 2016 Application Form Rev: 1 28-10-16 Page 2 of 23
TERMS AND CONDITIONS :
1) The application for the award is open to All MSOSH Corporate Members and Non-Members. Deadline for
the submission of application form and requested documents is Monday, 27th
February 2017.
2) No submission will be entertained after the deadline.
Those who need additional time for submission can submit a written appeal enclosing a NON
REFUNDABLE appeal fee of RM550-00 for each site on Monday, 20th
February 2017.
Extended deadline for successful appeal cases is on Monday, 13th
March 2016 (upon receiving of appeal
fees).
3) The administration and auditing fees:
Category Award Member Non-Member
a) Platinum RM2,200-00 RM3,300-00
b) Grand and Gold Merit RM1,650-00 RM2,200-00
c) Gold, Silver and Bronze RM1,100-00 RM1,650-00
d) Additional Fee for Offshore Facilities RM2,000-00 RM3,000-00
MSOSH seeks your understanding and cooperation for an additional fee audit offshore facilities,
the expenses of which were paid for our auditors to undergo the mandatory Basic Offshore Safety &
Emergency Training (BOSET), Special Training for H2S, medical checkup fees and additional
travelling days required to audit offshore facilities.
e) RM1,100-00 fee for member per site and RM2,000 fee for non- member per site for an
organization requesting for a written REPORT.
No written reports will be issued by the Auditors after the audit. Findings will be presented orally at
the closing meeting at the end of the site audit. However, an organization can still request for a
written report within two (2) weeks from the date of site audit. A written report will be submitted to
the auditee within one (1) month following the request date. The content of the report will cover the
issues discussed during the closing meeting.
f) All fees should be made payable to:
“Malaysian Society for Occupational Safety and Health”
Account No : 8002324462
CIMB Bank Berhad, Section 52, Petaling Jaya, Selangor.
4) All requested documents SHALL be attached.
GRAND AWARD and PLATINUM AWARD APPLICANTS are given the option of submitting soft
copy of scanned documents via CD to MSOSH.
Panel of Auditors has the right to assume unavailability of required documents should the requested
documents are not attached. Points will not be given if any required document is not attached.
5) Documents shall be relevant and applicable to the site being audited. Eg: Do Not send HQ documents to
represent the site unless it is being implemented at site. As much as possible, the documents should be
from the site to be audited. Every site must submit a complete and independent set of documents.
6) The document contents shall be orderly arranged and clearly identified in accordance with the OSH
Management System Evaluation Criteria.
7) Applicant needs to ensure adequate preparation in terms of manpower, site documentation, personal
protective equipment, etc are ready during the site audit. Applicant need to ensure site personnel are
aware of the audit dates and relevant preparation are made prior to the audit
8) The Panel of Auditors has the right to disqualify entries which contain false information / declaration.
9) Companies, including their contractors that have fatalities in the competition period shall not apply for
Grand & Gold Merit Award.
10) Companies those are unable to attach any document along with this application because it is against their
company’s policy SHALL NOT participates.
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11) The assessment period:
a) 1 January 2015 to 31 December 2016 (TWO year period) for Platinum and Grand Only
b) 1 January 2016 to 31 December 2016 (ONE year period) for Gold Merit, Gold, Silver and Bronze
Award.
12) All documents will be treated with the strictest confidence and can only be viewed by the Panel of
Auditors.
13) Participating companies may collect their documents from MSOSH office within 3 months after the award
dinner failing which MSOSH reserves the right to dispose the documents in an appropriate manner.
14) An Award Technical Committee, which is independent from the auditors, will make the decision and the
decision is final. Any appeal will NOT be entertained.
15) MSOSH HAS THE RIGHT TO HOLD OR NOT TO AWARD ANY PARTICIPATING ORGANIZATION
WITH THE AWARD APPLIED/ELIGIBLE IF ANY MAJOR OR SERIOUS ACCIDENT/INCIDENT
OCCURS OUTSIDE THE AUDIT PERIOD IN THE CURRENT YEAR (BEFORE OR DURING THE
AWARD PRESENTATION DAY)
CRITERIA AND CATEGORIES OF AWARDS
The 2016 Occupational Safety and Health Awards are based on the participating companie's safety and health
management performance. There will be six categories of awards, namely, Platinum, Grand, Gold Merit, Gold,
Silver and Bronze. The performance levels for the categories are as described below:
a) Platinum = Ultimate OSH Performance
b) Grand = Superior OSH Performance
c) Gold Merit = Excellent OSH Performance
d) Gold (Class I & II) = Very Good OSH Performance
e) Silver = Good OSH Performance
f) Bronze = Satisfactory OSH Performance
The qualification required to participate in the states categories is listed below:
1. MSOSH PLATINUM AWARD
1.1
No limit to the number of employees.
1.2 Companies which have won three (3) Grand Awards since 2003 qualify to apply for Platinum
Award.
1.3 No worksite fatalities for 5 consecutive years including the year of participation.
1.4 The company shall participate in the current OSH Award Competition.
1.5 Candidates are subject to document audit, site audits and Platinum audit checklist.
Note: The Organization which applies for the Platinum Award but does not qualify for the applied
category will be granted any other category, as decided by the Award Technical Committee.
Doc: OSH Award 2016 Application Form Rev: 1 28-10-16 Page 4 of 23
2. MSOSH GRAND AWARD
2.1 MSOSH GRAND AWARD (minimum 50 employees)
2.1.1
Minimum 50 employees.
2.1.2 Achieved No Lost Time Injury (LTI) for assessment period of 2 years i.e. from 1 January 2015 to
31 December 2016. No Worksite Fatality for 2 consecutive years.
2.1.3 Documentation Audit score shall be at least 90%.
2.1.4 Site audit to verify the OSH implementation & the physical condition of the worksite will be
conducted by min. 2 Panel of Auditors. Auditors will again validate related documents & also
interview Staff/Contractors at site to determine their level of OSH competency & awareness.
2.1.5 Site audit score shall be at least 90%
2.1.6 Workplace Assessment score shall be at least 90%
2.1.7 Panel of auditors may conduct second site audit to verify the nomination and the result of the
first audit, if deemed necessary.
2.1.8 Company should have won at least one (1) Gold Award since 2003. (Please submit documented
evidence).
2.2 MSOSH GRAND AWARD (Less than 50 employees)
2.2.1
Less than 50 employees.
2.2.2 Achieved No Lost Time Injury (LTI) for assessment period of 2 years i.e. from 1 January 2015 to
31 December 2016 and No Worksite Fatality for 5 consecutive years.
2.2.3 Documentation Audit score shall be at least 90%.
2.2.4 Site audit to verify the OSH implementation & the physical condition of the worksite will be
conducted by min. 2 Panel of Auditors. Auditors will again validate related documents & also
interview staff/contractors at site to determine their level of OSH competency & awareness.
2.2.5 Site audit score shall be at least 90%.
2.2.6 Workplace Assessment score shall be at least 90%
2.2.7 Panel of auditors may conduct second site audit to verify the nomination and the result of the
first audit, if deemed necessary.
2.2.8 Company should have won at least one (1) Gold Award since 2003 (Submit documented
evidence)
Note: The Organization which applies for the Grand Award but does not win the applied category will
be granted any other category, as decided by the Award Technical Committee.
Doc: OSH Award 2016 Application Form Rev: 1 28-10-16 Page 5 of 23
3. MSOSH GOLD MERIT AWARD
3.1
MSOSH GOLD MERIT AWARD (minimum 50 employees)
3.1.1 Minimum 50 employees.
3.1.2 Achieved No Lost Time Injury (LTI) for assessment period of 1 year i.e. from 1 January 2016 to
31 December 2016 and No Worksite Fatality for 1 year.
3.1.3 Documentation audit score shall be at least 85%.
3.1.4 Site audit to verify the OSH implementation and the physical condition of the worksite will be
conducted by min. 2 Panel of Auditors. Auditors will again validate related documents & also
interview staff/contractors at site to determine their level of OSH competency and awareness.
3.1.5 Site audit score shall be at least 85%.
3.1.6 Workplace Assessment score shall be at least 85%
3.1.7 Panel of Auditors may conduct second site audit to verify the nomination and the result of the
first audit, if deemed necessary.
3.1.8 Company should have won at least one (1) Gold Award since 2003 (Submit documented
evidence)
3.2 MSOSH GOLD MERIT AWARD (Less than 50 employees)
3.2.1 Less than 50 employees.
3.2.2 Achieved No Lost Time Injury (LTI) for assessment period of 1 year i.e. from 1 January 2016 to
31 December 2016 and No Worksite Fatality for 5 years.
3.2.3 Documentation audit score shall be at least 85%.
3.2.4 Site audit to verify the OSH implementation and the physical condition of the worksite will be
conducted by min. 2 Panel of Auditors. Auditors will again validate related documents & also
interview staff/contractors at site to determine their level of OSH competency and awareness.
3.2.5 Site audit score shall be at least 85%.
3.2.6 Workplace Assessment score shall be at least 85%
3.2.7 Panel of Auditors may conduct second site audit to verify the nomination and the result of the
first audit, if deemed necessary.
3.2.8 Company should have won at least one (1) Gold Award since 2003(Submit documented
evidence)
4. MSOSH GOLD AWARD (Class I)
4.1
No limit to the number of employees
4.2 Documentation audit score shall be at least 78%.
4.3 Site audit to verify the OSH implementation and the physical condition of the worksite will be
conducted by min. 1 Panel of Auditor. Auditor will again validate OSH related documents and
also interview staff/contractors at site to determine their level of OSH competency.
4.4 Site audit score shall be at least 78%.
4.5 Workplace Assessment score shall be at least 78%
5. MSOSH GOLD AWARD (Class II)
5.1
No limit to the number of employees
5.2 Documentation audit score shall be at least 70%.
5.3 Site audit to verify the OSH implementation & the physical condition of the worksite will be
conducted by min. 1 Panel of Auditor. Auditor will again validate OSH related documents and also
interview staff/contractors at site to determine their level of OSH competency.
5.4 Site audit score shall be at least 70%.
5.5 Workplace Assessment score shall be at least 70%
Doc: OSH Award 2016 Application Form Rev: 1 28-10-16 Page 6 of 23
6. MSOSH SILVER AWARD
6.1
No limit to the number of employees
6.2 Documentation Audit score shall be at least 50%.
6.3 Site Audit to verify the OSH implementation and the physical condition of the worksite will be
conducted by min. 1 Panel of Auditor. Auditor will again validate OSH related documents and
also interview staff/Contractors at site to determine their level of OSH competency
6.4 Site audit score shall be at least 50%.
6.5 Workplace Assessment score shall be at least 50%
7. MSOSH BRONZE AWARD
7.1
No limit to the number of employees.
7.2 Documentation audit score shall be at least 35%.
7.3 Site audit to verify the OSH implementation and the physical condition of the worksite will be
conducted by min. 1 Panel of Auditor. Auditor will again validate OSH related documents and
also interview staff/contractors at site to determine their level of OSH competency
7.4 Site audit score shall be at least 35%.
7.5 Workplace Assessment score shall be at least 35%
8. MSOSH CERTIFICATE OF PARTICIPATION
8.1 Organizations that do not qualify under any one of the categories above will be awarded with
MSOSH OSH Award Certificate of Participation
9. DEFINITIONS
9.1 Lost Time Injury/Illness (LTI) cases. These include:
9.1.1 Fatality
Death resulting from a work injury or occupational illnesses
9.1.2 Permanent Total Disability
Work injury which incapacitates an employee permanently and results in termination of
employment on medical grounds.
9.1.3 Permanent Partial Disability
Work injury which results in complete loss, or permanent impairment of functions of parts of the
body.
9.1.4 Lost Time Injury
Work injury other than permanent partial disability which renders the injured person temporarily
unable to perform a regular job after the next cycle shift on which the injury was received.
Eg: 1 full day MC is already considered an LTI.
9.1.5 Lost Time Illness
Illnesses due to the work that renders the person temporarily or permanently unable to perform
a regular job after the next cycle shift on which the illness was established. Subsequent
MC due to the same illness shall also be counted. Occupational Health Doctor's (OHD) advice
is needed before any case can be considered to be work related.
9.1.6 In all the above cases, LTI of permanent and temporary contractor's or vendor's at worksite
shall also be included.
Doc: OSH Award 2016 Application Form Rev: 1 28-10-16 Page 7 of 23
9.2 LTI Case
Numbers of LTI incident in one year. LTI means Lost Time Injury or Lost Time Illness
9.3 LTI Frequency Rate (FR)
LTI frequency rate is the number of lost time injuries/illnesses per 1,000,000 exposure hours worked
(based on “Notification of Accident, Dangerous Occurrence, Occupational Poisoning and Occupational
Disease” (NADOPOD) Regulations 2004 – Form JKKP 8) during the year, and is calculated as follows:
No. of LTI CASES
LTI FR = --------------------------------------- X 1,000,000MAN HOURS
TOTAL MAN HOURS WORKED
9.4 Total Man Hours Worked (TMHW)
Number of Employees & Contractors employed in one year multiplied by Number of Hours worked in a
day multiplied by Number of Days worked in a Year
TMHW = Number Employee & Contractors X Number Hours/day X Number Days/Year
Note: TMHW shall include the total Man Hours Worked by the Permanent & Contractual Staff and
Permanent & Temporary Contractors.
9.5 LTI Severity Rate (SR)
LTI Severity rate is the number of working days lost (i.e: no. of MC days) per 1,000,000 exposure hours
worked (based on “Notification of Accident, Dangerous Occurrence, Occupational Poisoning and
Occupational Disease” (NADOPOD) Regulations 2004 – Form JKKP 8) during the year, and is
calculated as follows:
No. of LTI Days
LTI SR = ------------------------------------------- X 1,000,000 MANHOURS
TOTAL MAN HOURS WORKED
10. EMPLOYEE
Includes permanent/contract staff and permanent & temporary contractors
(Temporary = minimum duration of six months).
Doc: OSH Award 2016 Application Form Rev: 1 28-10-16 Page 8 of 23
11. APPLICATION FORM
Organizations applying for the awards should complete the enclosed application form and questionnaire
and return them together with requested documents and the application fee not later than Mon, 27th
February 2017.
12. PANEL OF AUDITORS
1. Department of Occupational Safety and Health (DOSH),
2. Social Security Organization (SOCSO),
3. Malaysian Society for Occupational Safety and Health (MSOSH),
4. Federation of Malaysian Manufacturers (FMM),
5. National Institute of Occupational Safety and Health (NIOSH),
6. SIRIM Berhad.
7. Malaysian Employer Federation (MEF),
8. Other selected resources.
13. AWARD TECHNICAL COMMITTEE
Minimum Three (3) or Maximum Five(5) Independent MSOSH Members appointed by the Management
Committee
14. MSOSH OSH AWARDS DINNER
Participants are encouraged to buy the table to support the Society.
“SUSTAINABLE OSH CULTURE”
ZARIMAN BIN ZAINUDDIN
ORGANISING CHAIRMAN
MSOSH OSH AWARDS 2016
Doc: OSH Award 2016 Application Form Rev: 1 28-10-16 Page 9 of 23
Please send this completed form together with payment and required documents to:
CHAIRMAN
MSOSH OSH Awards 2016
4th
Floor,Wisma PERKESO, Jalan Selangor 46050 Petaling Jaya, Selangor.
Tel: 03-79561763 / 79588396
A. PARTICULARS OF COMPANY/ORGANIZATION
1. Name of Company :
SOSCO code no. :
Address :
:
:
Tel No. : Fax No :
2. Name of site to be
audited
:
Address of site :
(Please attach route map)
Site Contact person :
Designation :
E-mail :
Tel No. : Fax No:
H/p No. :
3. Business Sectors
Petroleum, Gas, Petrochemical and
Allied Sectors
Agricultural Sectors
(Fishery/Forestry/Plantation)
Electronics and Electrical Sectors
Services Sectors (Hospitality/Banks/Theme
Parks, etc)
Manufacturing & Chemical Sectors Logistics and Transportations
Utilities Sectors Educational Sectors
Construction & Engineering Construction
Sectors Public Sectors & Statutory Bodies
Doc: OSH Award 2016 Application Form Rev: 1 28-10-16 Page 10 of 23
4. Number of Employees Incl.
(Contract Employees &
Permanent Contractors)
: More than 1000
501 - 1000
301 - 500
101 - 300
50 - 100
Less than 50
Please
Mark √ Where applicable.
B. PARTICULARS OF CHIEF EXECUTIVE OFFICER & PERSON SUBMITTING THE ENTRY FORM
1. Application submitted by
Name:
Position:
E-mail:
Tel No:
Signature & stamp
Fax No:
2.
Contact Person:
Position:
E-mail
Tel No.
Fax:
H/p No.
3. Name of Chief Executive Officer/ Managing Director / General Manager
Name:
Designation:
Signature & stamp
Doc: OSH Award 2016 Application Form Rev: 1 28-10-16 Page 11 of 23
C. CATEGORY OF AWARDS
Based on the company's 2015 (for Platinum, Grand and Gold Merit Awards only) and/or 2016 (for Gold
and other awards) OSH performance and based on the Award criteria stated on the front page, tick the
category applied for: (Note that new participations CAN ONLY apply for Gold Category and below)
PLATINUM GRAND GOLD MERIT
GOLD SILVER BRONZE
Note:
Applicants for Platinum Award have to provide documented evidence of winning the MSOSH Grand
Award three times since 2003. Grand & Gold Merit award applicants should include evidence of having
won gold awards before.
D. APPLICATION FEE
Category Award Member Non-Member
a) Platinum RM2,200 RM3,300
b) Grand and Gold Merit RM1,650 RM2,200
c) Gold, Silver and Bronze RM1,100 RM1,650
d) Additional Fee for Offshore Facilities RM2,000 RM3,000
e) Written REPORT per site RM1,100 RM2,000
TOTAL RM
Cheque No:
Payment should be made payable to : “Malaysian Society for Occupational Safety and Health”