Making Presentations (2nd editition)

Giving PresentationsHelpful Vocabulary and phrases

• How often do you need to give presentations at work?

• How do you feel about giving presentations? (Comfortable, nervous, confident..)

• What’s the biggest challenge when you give presentations?

• Typically, how long are your presentations?

Discussion Questions:

Take a look at the presenter.

• Do you think he’s doing a good job? Why or Why not?

How about this woman?

Is there an issue with herpresentation?

Do you think this speaker looksconfident?

How do you think his audience mightfeel?

Body Language & Gestures

Presentations Part 1:

Body Language & Gestures (BLG) are often overlooked parts of preparing fora presentation.

Yet, your BLG can tell your audience:• if you feel confident / nervous• if you are prepared / unprepared• if you are friendly / unfriendly• if you are professional / unprofessional• If you feel strongly about something / have no opinion

Look at the following examples of BLG. Can you guess what this body language is saying.

Pointing / indicating:

“Thumbs up”

Can you think of some “Dos and Don'ts” forPresentation Gestures?

DO… Don’t…

DO…

• make eye-contact with the audience

• smile

• speak loudly & clearly

• show your enthusiasm (and knowledge) for your work

• give yourself time to answer questions thoughtfully.

• Rehearse your presentation

Don’t…

• fidget (with your hands, hair, feet)

• look at your notes too long

• point directly at people

• cross your arms

• forget to breathe!

• ever say, “I don’t know…” when asked a question.

Parts of a PresentationPresentations Part 2:

Most presentations are divided into 3 parts (+ questions)

1. Introduction

Questions

2. Main Body

3. Conclusion

Questions

The introduction is a very important because this is the first impression that your audience have of you.

You should use the introduction to:

• welcome your audience• introduce your topic• outline the structure of your presentation.• give instructions about questions

Introduction

Let’s practice

What are some ways that you can Welcome / Greet your audience to the presentation?

• Good morning / Good afternoon everyone.

• Good morning / Good afternoon ladies & gentlemen

• Hello everyone, and thank you for coming today.

• Hi everyone, it’s great to see you today.

* Can be followed by introducing your name / position / company

For example:

“Good morning everyone, and thank you for coming today. Forthose of you who don’t know me, my name is ___________, andI am a Medical Representative for ( Company ). “

Introducing your topic

Pretend you’re giving a presentation about your 2015 Sales Action Plan... How can you introduce this topic to youraudience?

After a short greeting and personal introduction, you will now introduce your presentation topic

• Today, I’m going to talk about….

• The purpose of my presentation is to introduce….

• Today, I will go over…..

• Today, I’d like to introduce….

• The topic of my presentation today is….

After introducing the topic, you can outline your presentationstructure.

Pretend your presentation will be divided into 3 parts:1) Sales Analysis (from last quarter, q.4)2) Customer & People Management3) Sales action plan for Q.1

How can you introduce these 3 sections:

• My presentation is divided into 3 parts….First, Second, Finally…

• To give you an overview of my presentation, we will begin by discussing…then, we’ll move on to… Lastly, we’ll talk about….

• To start with, I'll describe ... Then I'll get into... Finally, I'll summarize my presentation by discussing…

For example:

“Good morning everyone, and thank you for coming today. Forthose of you who don’t know me, my name is ___________, andI am a Medical Representative for ( Company ).

Today, I’m going to be going over my Sales Action Plan for 2015

To give you an overview of my presentation, we will begin by looking at the sales analysis from last quarter. Then, we’ll move on to Customer & People Management. Lastly, I’ll introduce my Sales Action Plan for Quarter 1. “

greeting

Topic intro

Presentation Overview

After introducing the sections, you should refer to questions before you begin your presentation.

* How can you address questions before your presentation? - Do you allow questions during your presentation?

- Do you prefer to wait until the end of the presentation for questions.

• Please feel free to ask questions during the presentation.• If you have any questions, please feel free to ask me.• Do feel free to interrupt me if you have any questions.

• Please hold off on asking questions until the end of my presentation.• I will try to answer all questions after my presentation. • I will keep some time to answer any questions after the presentation

Now that you’ve• greeted the audience / intro. yourself• introduced the presentation topic• Outlined the presentation• Gave question rule

you’re ready to start your presentation (body).

The BODY

How can you introduce new topics or information?

ex: “Now, I’d like to talk about….”

You should INTRODUCE each new section.

• So, let’s start / begin with…

• Let’s move on to…

• Now, I’d like to go over…

• Please turn your attention to…(this chart, graph)

• Finally, let’s look at…

• Lastly, let’s discuss…

• I’d like to show you…(graph / chart)

• I’d like you to notice… (detail on graph / chart)

During your presentation, you will need to refer to visuals

* What are different kinds of visuals?

VISUALS

During your presentation, you will need to refer to VISUALS (visual aids, visual information, graphics) , such as charts, graphs, and diagrams.

• This chart/graph/ diagram shows that…

• If you look at this graph, you can see that…

• This graph is interesting because…

• I’d like you to focus your attention to… (these statistics, this graph)

• As you can see, the figures show…

• You are now looking at a chart showing…

These are…

These are…GRAPHS

Graphs are always represented on agrid

These are…

These are…CHARTS / DIAGRAMS

Sometimes, you will need to check for UNDERSTANDING.

* How do you check for understanding?

Comprehension

Sometimes, you will need to check for UNDERSTANDING.

• Is everything clear?

• Are there any questions so far?

• Do you need me to repeat anything?

• Is everyone ready to move on to…

When you are finished with presenting yousections, you should CONCLUDEyour presentation.

* What are some ways to end your talk?

CONCLUSION

When you are finished with presenting you sections, you should CONCLUDEyour presentation.

• This concludes my presentation …

• This is the end of my presentation…

• Well, I think it’s time to wrap up now… if you have any further questions..

• Thank you for coming today.

• If you have any questions, please feel free to ask them

• If you have any questions, I will try my best to answer them.

What can you say if someone asks you a question you don’t know the answer to?

QUESTIONS

If you don’t know the answer to a question… you can say:

• That’s a great question• That’s a good point.• That’s an interesting question.

• I don’t have enough information now…

• Can I get back to you later?

• I don’t have the information with me now, I will email you..

• Does anyone know more information about this?

Now, you’re ready to makea great presentation!