MAILCOM 2011- Washington, DC - February 28 - March 3 Course #: OS139 Title: Records & Information Management Scheduled For: Monday, Round Three, 4:30-5:30 pm Presented By: William L. Ware, CMDSM Oce Business Services James P. Mullan, CMDSM Oce Business Services
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MAILCOM 2011- Washington, DC - February 28 - March 3
Course #: OS139
Title: Records & Information Management
Scheduled For: Monday, Round Three, 4:30-5:30 pm
Presented By: William L. Ware, CMDSM Oce Business Services
James P. Mullan, CMDSM
Oce Business Services
MAILCOM 2011 - Washington, DC - February 28 - March 3
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RECORDS & INFORMATION MANAGEMENT
William L. WareJames P. Mullan
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MAILCOM 2011 - Washington, DC - February 28 - March 3
Records Related ?
• 1.6 trillion pieces of paper circulating annually
• 35 hours of work stacked on desks
• 45 minutes per day wasted on searching
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MAILCOM 2011 - Washington, DC - February 28 - March 3
Misfiled Records
• 1 % to 5 % of all records are misfiled.
• It costs approximately $100 to find a misfiled record.
• Searching for misfiled records can waste up to 15 % of a workday.
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MAILCOM 2011 - Washington, DC - February 28 - March 3
Records Studies Show
• 95 % of an organization’s records over three years old are never referred to again
• 85 % of all records are never referred to again once they are filed
• 70 % to 75 % of all correspondence is internal
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MAILCOM 2011 - Washington, DC - February 28 - March 3
RIM Surveys Show !
• 10 % kept for the life of the organization
• 20 % retained currently
• 35 % transferred to storage
• 35 % disposed / destroyed
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MAILCOM 2011 - Washington, DC - February 28 - March 3
Document Handling Costs
• Over 325 billion paper documents are handled by U.S. Businesses each year at an approximate average cost of $0.25 per document.
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MAILCOM 2011 - Washington, DC - February 28 - March 3
Forms Costs
• More than $6 billion is spent on preprinted paper forms in the United States each year.
• For every dollar spent on the form itself, another $60 is spent filling out, correcting, transporting, filing, sorting, and retrieving it.
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MAILCOM 2011 - Washington, DC - February 28 - March 3
MAILCOM 2011 - Washington, DC - February 28 - March 3
Question The Records?
• If no law governs the records ?
• If there is no business need for the records ?
• Can you dispose of the records ?
• What is the risk ?
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MAILCOM 2011 - Washington, DC - February 28 - March 3
Records & InformationManagement
Questions ?
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William L. Ware --- James P. Mullan
Comments ?
MAILCOM 2011 - Washington, DC - February 28 - March 3
Records & InformationManagement
Thank You
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MAILCOM 2011 - Washington, DC - February 28 - March 3
Contact Information
William L. Ware, CMDSMSenior Site ManagerOce Business Services, Inc.Time Inc.1271 Avenue of the Americas, SB 66New York, NY 10020212-522-9258 office212-522-1249 faxE-mail – [email protected]
James P. Mullan, CMDSMNational Operations ManagerOce Business Services, Inc.Chubb & Son15 Mountain View RoadWarren, NJ 07059908-903-2869 office201-779-9355 cell908-903-2027 faxE-mail – [email protected]
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MAILCOM 2011 - Washington, DC - February 28 - March 3