MAIL MERGING IN MICROSOFT PUBLISHER CREATING LABELS AND DOCUMENTS FOR MULTIPLE PEOPLE AT ONCE
MAIL MERGINGIN MICROSOFT
PUBLISHER
CREATING LABELS AND DOCUMENTS FOR
MULT IPLE PEOPLE AT ONCE
PREPARING DATABASE
1. Create a list of names, addresses and phone numbers, etc. in Microsoft Excel.
Remember: Put headers at the beginning of each column
Start in Row 1 and Column A
2. Save when complete
3. Close Spreadsheet
Headers Close
CREATE DOCUMENT
1.Open Microsoft Publisher
2.Create the appropriate documentLabelsBusiness CardsDocuments
Double Click to open a new document.
3.Delete any texts or items not needed
Before After
MERGING INFORMATIONPublisher 2007• From the Tool menu,
select Mailings and Catalogs/Mail Merging
• Select Use Existing List
Publisher 2010• From the Mailings
tab, click the Mail Merge Button and Select Mail Merge.
• Click the select recipient button and select use existing list.
• Locate the Excel document with appropriate data
• Click Open
• Select the appropriate sheet, and click open
FOURTH STEP:
Publisher 2007• Click in the text box until the cursor appears• Click on the appropriate header
Publisher 2010• Click in the appropriate box until the cursor appears• Click on the Mailings Tab• Click on Insert Merge Field button• Select the appropriate header
Click the preview results to see actual information
Move to next record