Penny Pearson, Facilitator OTAN Mail Merge Magic! Using Mail Merge for Student Certificates
Feb 14, 2016
Penny Pearson, Facilitator
OTAN
Mail Merge Magic!Using Mail Merge for Student Certificates
Personalize communication with students3 parts: Main document, data source, resultsResults are: letters, name badges, certificates, labels, email… The Process…Then Practice!!
Mail Merge
Create your main document in Word
Click the Office Button and choose
“New”Choose the template category
Select the document
Note: Sample files used in this workshop are found at http://otandemo.weebly.com
Customize your documentAdd ‘static’ informatio
n (it doesn’t change)
Link your document to your data
Select the Mailings tab
Click “Select Recipients,
then Choose “use existing
List”
Navigate to your
exported Excel File
Select “Name of Awardee”
Be sure your cursor is where you want your
data to appear!
Add your field names
Click “Insert Merge Field” drop down
Click FirstName (or any other field you want to appear in
this spot)
Continue inserting fields
When you complete the merge, each field will display the data in
your Excel worksheet. Don’t forget spaces and punctuation!
Preview your documentUse the navigation
buttons to preview all your
recipients.
Ready to merge!
Click on “Finish &
Merge” in the ribbon
Choose “Edit Individual Documents” to get a
separate file of each of your records. You can add
special information to a certificate that was not in
your data document.
Merge options
Choose your merge options.
Click OK.
MAGIC!
Each certificate is a separate page. You can
add text – such as a special message – to any page. You can save all 11 certificates as ONE
Word document. You can easily return and print
out just one page if necessary.
Let’s get started!
Your Turn! Practice!