The Malta Council for Culture and the Arts (MCCA) and the
Culture Ministry are responsible for the Malta Arts Fund
SHAPE
Updated 15th January 2015
Latest updates: Ineligibility Criteria Initiatives with a line
vote (Strands 1, 2, 3) & Initiatives with a line vote from the
Government of Malta (Strand 4) please see p.11, 21, 28, 39.
Definitions of Group (p. 3) and Individual (p. 4).
Mandatory Documentation (please see p. 10, 20, 27 clause number
2). Each call for applications (please see updated deadlines on p.
7, 8, 16, 25, 34) closes at12:00hrs (noon),but you may submit your
MAF application dossier (4 identical and complete copies as per
these Guidelines andRegulations) to the Arts Council before these
deadlines,anytime between09:00hrs and 12:00hrs noon, and 13:30hrs
and 16:30hrs.Applications for the Malta Arts Fund are to be
submitted by hand to the Arts Councils new offices at 16, Casa
Scaglia, Triq Mikiel Anton Vassalli, Valletta.
THE MALTA ARTS FUND
INTRODUCTION
This document should help you to:
Familiarise with the structure of the Malta Arts Fund (MAF)
Identify whether your project is eligible for support
Understand the application, assessment and complaints
procedure
Identify the different strands of the MAF
OBJECTIVES
The objectives of the MAF are:
To contribute to the goals and priorities of the National
Cultural Policy
To support creative and innovative initiatives by artists,
cultural operators and arts organisations
To support artistic interaction with all sectors and communities
in society
To support multidisciplinarity in artistic practice, including
new media and technologies
To strengthen Maltas artistic sector internationally
To invest in artistic development and training of artists and
cultural operators, while encouraging professionalism
These objectives are reflected in the evaluation criteria
against which submitted applications are assessed.
DEFINITIONS
For the purpose of these guidelines, the following terms are
defined as follows:
Applicant
An applicant may be an individual, a group or an organisation.
To apply for Strand 2 (Organisation Support Grant), an applicant
can only be a registered voluntary organisation or a cooperative.
Applicants cannot be employees of the Arts Council or involved in
the management of the MAF.
Application
An application is a submission, inclusive of all mandatory
documents and any annexes to the MAF application form made by an
eligible applicant.
Arts
The arts comprise different creative and expressive disciplines,
including performing arts, visual arts and literary arts. This is
taken as a general working definition and is not meant to be
exhaustive or exclusive.
Beneficiary
The beneficiary is the recipient of the grant. The beneficiary
is responsible for the implementation of the proposal supported by
the MAF.
Compliance
If mandatory material is missing from the submitted application
dossier, the whole application will be deemed incomplete and will
be rejected as non-compliant. Non-compliant applications will not
be processed further.
Cultural operator
A cultural operator is an individual with an arts and culture
background, working in one or more fields in the sector of culture
and the arts.Eligibility
Compliant applications will first be screened in terms of
eligibility by the appointed evaluators. Proposals which are not
considered eligible in terms of the set criteria shall not be
processed further and shall not undergo evaluation.
Evaluation
Applications deemed compliant and eligible are then evaluated
against the Criteria established in these Guidelines by the
appointed evaluators.
Evaluator
The Fund Managers shall appoint an evaluation team for each call
under the MAF. The Arts Council may appoint both local and foreign
professionals in the sector of culture and the arts.
Grant
The grant is the amount allocated to a successful proposal.
Group
A number of persons with or without legal personality may form a
group. One of the persons involved must take the leading role and
have the main legal responsibility for managing the project and the
grant. This person must be a Maltese citizen or be in possession of
a Malta residence permit or of a Maltese citizenship certificate or
of a Maltese passport.Individual
Individuals applying for a grant must be Maltese citizens or be
in possession of a Malta residence permit or of a Maltese
citizenship certificate or of a Maltese passport.Malta Arts
Fund
The MAF is an arts incentive funding programme.MAF management
and administration
The Arts Council and the Culture and Audiovisual Unit within the
Ministry responsible for Culture are jointly responsible for the
management of the MAF. The MAF is administered by the Council. All
official correspondence, including the submission of applications,
must be sent to the address indicated in these Guidelines and
Regulations.
Organisation
An organisation legally established and/or publicly registered
in Malta, having a statute. Voluntary organisations must be
registered with the Commissioner for Voluntary Organisations in
accordance with the Voluntary Organisations Act requirements
(http://www.maltacvs.org/). The applicant must be a legally
authorised representative of the organisation. Cooperatives must be
registered with Koperattivi Malta.
Stand-Alone Project
A single project with determinate and specified start and end
dates. These are projects which have an artistic process commencing
after the MAF result notification date. The artistic process
excludes groundwork related to project submission. BEFORE FILLING
IN THE APPLICATION FORM
Read these Guidelines and Regulations carefully, they provide
all the key information on how to submit an application to apply
for a grant.
Develop your ideas and write a proposal. The guidelines in this
document highlight the main areas to be presented.
Seek other potential funding from private or public sources.
Ensure you submit an application which you have the financial and
administrative capacity to implement.
Your project or programme should also be discussed with possible
sponsors, Local Councils and other potential contributors.
Coordination with local communities and authorities should
especially be sought if a project or a programme will take place in
a public space and will benefit or engage people living in a
particular locality or region.
The MAF may also co-fund projects supported by any EU funded
programme.
ArtsTalk is a platform created by the Arts Council which
facilitates dialogue across sectors and disciplines in culture and
the arts, including conversations with established and emerging
artists and information about the MAF.
GUIDELINES FOR FILLING IN THE APPLICATION FORM
The following are guidelines for filling in the different
sections of the application form:
Strand
Tick the strand you are applying for.
Applicant
If you are applying as:Individual | Write your name.
Group | Write the name of the group (if any) and the name of the
person within the group who is responsible for and leading the
project.
Organisation | Write the official publicly registered name of
the organisation as it appears on the organisations statute, the
relevant registration number of the organisation, the name of the
legal representative of the organisation and his/her position
within the organisation.
Residential/Official Address
Individual/Group | Write your current residential address.
Organisation | Write the current official address of the
organisation.
Contact details
You must provide at least one telephone/mobile number and an
email address.
Project/Organisation Name or Working TitleProvide a name or
working title for your proposal. In the case of the Organisation
Support Grant, write down the name of the organisation applying for
funding
Indicative start and end datesWrite down the start and end dates
of the project. The project must start after notification of
results to applicants and end within the timeframe stipulated for
the respective strand.
Total Amount Requested
You may request up to 80% of the total project cost. Have you
ever benefited from public funds?
State whether you have/have not received public funding. If you
have received public funds, list the dates, specific funds and any
other relevant details.
Declaration of compliance
Confirm that you have read and followed the Guidelines and
Regulations and submitted all requisite documentation.
Date and signature
Write the date of completion of the application and sign it.
Strand 1 | PROJECT SUPPORT GRANT
The Project Support Grant is divided into two strands:
StrandSession FrequencyMaximum GrantSession Budget
Strand 1.1 - Small ProjectsEvery three months5,00020,000
Strand 1.2 - Large ProjectsEvery six months20,00080,000
SUBMISSION TIME FRAMES
Funds are distributed equally across the stipulated submission
deadlines. Projects must start after the date of result
notification.
Strand 1.1 | Small Projects
The application deadlines and respective result notification
dates of this strand are listed in the table below. Each call for
applications (please see left column below) closes at 12:00hrs
(noon), but you may submit your MAF application dossier to the Arts
Council (see address below the table) before these deadlines,
anytime between 09:00hrs and 12:00hrs noon, and 13:30hrs and
16:30hrs. Applications must be delivered by hand (either by the
applicant or a representative of). Applicants are to ensure that
application dossiers are submitted in four (4) separate collated
packages. You will receive a written acknowledgement of receipt,
which you need to retain.Late applications will not be
accepted.
Application packages are not returned at the end of the
selection procedure.APPLICATION
SUBMISSION DEADLINES
FOR SMALL PROJECTSRESULT NOTIFICATION
5th January 201526th January 2015
16th March 201515th April 2015
26th June 201515th July 2015
Strand 1.2 | Large Projects
APPLICATION
SUBMISSION DEADLINES
FOR LARGE PROJECTSRESULT NOTIFICATION
27th March 201515th May 2015
The Malta Arts Fund
16, Casa Scaglia
Triq Mikiel Anton Vassalli, Valletta
COMPILING YOUR APPLICATIONYour proposal must include a budget
and a detailed project description. Your project description gives
you the opportunity to demonstrate in detail how the proposal
satisfies the MAFs assessment criteria. A decision on funding will
be made on the strength of the information submitted.The project
description
You must provide a detailed breakdown of the following:
General description
The context of the project
The aims and objectives of the project
A detailed and concise description of what the project entails,
including all specific activities related to the project
Project time-frames
Provide a breakdown (with indicative dates) of the projects main
phases/activities.
Project location
Specify in which country or locality will the project take place
and, which venues/buildings/public spaces will be used during the
projects implementation. Details regarding the use of the various
spaces should also be provided.
Art forms addressed by the project
Specify the art forms and genres that will be primarily
addressed in the project. Provide details regarding individual art
forms and genres addressed by multidisciplinary or
interdisciplinary projects.
Audience category and participation
Specify the target audience(s) of the project. Provide details
on the projects level of interaction with the public, including the
targeting of new audiences.
Anticipated project outcome
Describe the projects concrete and realistic expected outcomes
(such as: publication, exhibition, performance, social interaction
and awareness). Provide details regarding these outcomes and how
the project plans to achieve them.
Anticipated benefitsDescribe how you expect your
artistic/cultural work, skill and contribution to the sector to
benefit from the project. How will the project help you and/or your
organisation meet your goals/ambitions and develop your creative
practice?
Project marketing plan
You should provide your projects promotional, marketing and/or
distribution plan.
The project budget*
You should provide a detailed breakdown of the following:
A detailed expenditure budget
This must include a breakdown of eligible project-related costs,
including both services and third-party costs** (e.g. rental of
venues, etc.)
**All artists and individuals involved in the project are
entitled to a fee for their relevant services
A detailed budget income
The proposal must include amounts relating to secured, unsecured
and other planned revenues for the project. The unsecured amount
requested from the MAF must be quantified and allocated as the
Amount Requested from the Malta Arts Fund. This must not exceed 80%
of the projects expenditure.
Official documentation in support of the budget
Expenditure must be supported by relevant quotations. Other
sources of funding, sponsorships (also in-kind sponsorships) must
be supported by relevant documentation.
*Please see the Annex for budget samples.
MANDATORY DOCUMENTATIONThe documents stipulated in items 1 to 5
below are mandatory and required for the pre-evaluation assessment.
Omission to present any of these documents will render the
application non-compliant.1. A complete, signed and dated
application form | One (1) original and Three (3) copies
2. A copy of your Maltese ID card or your Maltese residence
permit or your Maltese citizenship certificate or your Maltese
passport| Four (4) copies
3. The project proposal: The proposal must include a project
description and a project budget | Four (4) copies
4. Your CV(s) (if applying as an individual or a group) or
organisation profile (if applying as an organisation) | Four (4)
copies
5. The organisations statute or partnership deed (or relevant
parts thereof). If you are a company, voluntary organisation or
cooperative, a copy of the relevant certificate of registration
must also be submitted | Four (4) copiesProjects are also
non-compliant if:6. The application is handed in after 12 pm (noon)
of the respective deadline
The documents stipulated in items 7 to 9 below are also
mandatory and required for assessment during evaluation. Any
missing documents will render the application incomplete and
ineligible. Applications are assessed on the basis of the complete
dossier, including the quality of the supporting material.
7. Portfolio(s) of all the collaborating artist(s) and all
cultural operator(s) | Four (4) copies and
Where applicable:
Links to online portfolio(s)
Audiovisual material of the artists work on CD/DVD
References to published work(s)
Bio-note of the artist(s) involved
8. Documentation in support of the budget | Four (4) copies
9. All quotations and correspondence relevant to the budget|
Four (4) copiesPROJECT ELIGIBILITY AND EVALUATION
Projects will first be screened in terms of eligibility.
Proposals ineligible in terms of the criteria below shall not be
processed further and shall not undergo evaluation.
Eligible
Stand-alone projects which engage the public through the
arts
Research and development in the arts
Ineligible
Project(s) not directly related to the arts
Projects of an intrinsically commercial, self-sustainable or
self-promotional nature Activities having fundraising or political
party propaganda as a main objective
Events held on a regular basis, including annual projects,
annual festivals, school/annual shows, regular training
programmes
Costs for traditional activities and festivities
Projects which are eligible under the other strands of the Malta
Arts Fund (Organisation Support Grant, Mobility Fund, Spreading
Words)
Operational costs required for the day-to-day running of an
organisation, including premises or equipment, unless it is a
necessary requirement of the project
Projects which are eligible under the Malta Arts Scholarships
Funding for the creation or upholding of bursaries, prizes or
scholarships
Individual modules credited as part of an educational course
Projects which are eligible under the Malta Film Fund Production
of documentaries, short films, feature films, television and radio
programmes
Projects eligible under the Cultural Diplomacy Fund
Projects eligible under the Malta Digital Games Fund
Projects submitted by public entities with or without a line
vote
Initiatives with a line vote
Projects with a duration of more than eighteen (18) months from
the date of notification Projects which have already started. This
includes projects which have already been made public (this
includes promotion and teasers published on personal websites,
project websites, blogs, social media networks and other virtual or
physical platforms)
Projects that would have already taken place before the result
is notified to applicant(s)
Retrospective costs
Projects with budgets exceeding 80% of the project expenditure
or the amount requested is invalid
Incomplete applications as explained under Mandatory
Documentation
Projects which are not stand-alone
Each eligible application is then evaluated against the criteria
established in these Guidelines and Regulations.
Evaluation criteriaEach eligible application is assessed against
the following evaluation criteria:
The artistic quality of the project, and the expected quality of
the audience experience
The artistic development potential for the applicant, the
audience and the sector(s) addressed in the project
The increase in opportunities for a larger portion of the public
to engage, discover, and learn more about arts and culture The
development of the artistic core through creativity and innovation,
multidisciplinarity, interactivity and experimentation
The professional and financial management and delivery of the
project
All five (5) criteria carry equal weight in terms of the project
assessment.
The following are some questions directly related to these
criteria which will be used by the evaluators to arrive at their
final assessment. You are advised to use these questions to tackle
issues relevant to the project proposal.
Quality
How strong is the artistic concept promoted in your project?
Is this a project of excellence?
Does your proposal show evidence of thorough thought, commitment
and preparation?
Based on the projects development so far, what is the likelihood
for the project to achieve its ambition and meet its targets?
Has the artist(s)/cultural operator(s) previous work been
relevant to the development of the art sector?
Will your project provide an outstanding experience that effects
people who engage with it?
Development
Does your project promote innovative concepts and help the
public experience the arts in alternative contexts, formats, or
places?
Does your project support placing culture and the arts at the
heart of learning, education and community development?
Are artistic development opportunities maximised through the
project?
Does your project help develop the skills of the artist(s) /
cultural operator(s) involved?
Does your project help in the development of the applicants
artistic work?
Will opportunities be created to support or develop wider
artistic practice and understanding, and increase participation in
the arts?
Public engagement
Will your project provide the public with opportunities for
creative participation and contribution during its development
phase?
Does your project involve and respond to the needs of various
communities?
Will your project use spaces and locations which are accessible
and encourage public interaction?
Does the project increase opportunities for people who do not
usually engage in arts activities?
Is there evident potential for the project to effect the public
and the arts scene? Will it encourage wider understanding or
debate?
Creativity and Innovation Does the concept within the
application show creativity and innovation?
Does your project promise artistic challenges and push
boundaries? Does it bring together new or pre-existing media or
components in an innovative manner?
Does your project propose to re-interpret the functions of
existing spaces?
Are different disciplines and people from different backgrounds
involved in the projects development and presentation?
Management
Does your application show evidence of careful marketing and
development plans?
Is the projects business plan/budget realistic?
Does your application provide sufficient evidence of the
applicants ability to manage the activity (including financial
management) responsibly and successfully?
Has the applicant made efforts to secure funds from other
sources?
Evaluation process
While mandatory material must be submitted by the stipulated
deadlines, the Evaluation Board retains the right to request
additional material during the assessment phase. The Evaluators may
ask you to attend a meeting.
The results of each respective call (successful, unsuccessful,
ineligible and non-compliant) will be issued on the dates indicated
in the submission timeframes. No information on the evaluation
process will be released before the official result notification.
Any form of soliciting will automatically disqualify an
application.
All information received by the Fund Administrator, Fund
Managers and Evaluators will be considered confidential, both
during and after the evaluation process. Provisions on data
protection and confidentiality will be included in the Grant
agreement, as applicable.
PROJECT IMPLEMENTATION AND MONITORING
When accepting the grant, applicants accept that their name,
project title and a brief overview of the project together with the
amount awarded will be published by the Arts Council.
You will be formally notified with the result, the amount of
funding granted for the realisation of the project, and any other
conditions and / or recommendations related to the grant.
If your project is successful, a legally-binding project support
agreement, between you and the Arts Council will detail the
conditions and amount of funding.Large Projects have a six
(6)-month extension facility, subject to notification and
justification. Project extensions are not automatic. For an
extension you must submit a written justification for consideration
by the Fund Managers. The Fund Managers have the sole discretion
whether or not to grant the extension.
In all cases, payments will be processed after the signing of
the contract. You must use the MAF logo on all material and specify
that the project was supported by the Malta Arts Fund in all your
marketing, PR and printed material.
You must use the grant received solely for the purpose for which
it was awarded, in line with your submitted proposal, the approval
correspondence and project support agreement. You must advise the
Fund Managers immediately if changes affecting the nature of the
project take place during implementation.
The Fund Managers may alter or withdraw a grant if the change in
the project is not considered reasonable in relation to the initial
proposal or if they are not informed within reasonable time of the
changes. Any changes to the original application must be approved
in writing by the Fund Managers. The Fund Managers retain the right
to change or add new conditions to the agreement during its
implementation, if this is deemed necessary for the proper
management of the grant and the sound administration of the
project.
Project Report
At the end of each project, you will be asked to submit a
detailed report highlighting the work carried out and the
achievements of the project
You will also be asked to submit copies of any relevant
marketing, publicity or information material (catalogues,
programmes, publications, brochures, albums etc.) developed for the
funded project, including photographic or audiovisual evidence and
press releases
You must provide a short (200 words max.) testimonial with
accompanying project images that could be used for promotional
purposesYou must submit this material within one (1) month of
project closure. The Fund Managers retain the right to make use of
the submitted project material.
Project StrandValid Amount RequestedValid Maximum Project
Duration
Small ProjectsMaximum | 5,000*
Must not exceed 80% of the project expenditureEighteen (18)
months from the result notification date
Large ProjectsMinimum | 5,001*
Maximum | 20,000*
Must not exceed 80% of the project expenditureEighteen (18)
months from the result notification date
Strand 2 | ORGANISATION SUPPORT GRANTStrandSession
FrequencyMaximum GrantSession Budget
Strand 2 Organisation Support GrantYearly20,000100,000
SUBMISSION TIME FRAMES
The Organisation Support Grant is evaluated and awarded once a
year
The application deadlines and respective result notification
dates of this strand are listed in the table below. Each call for
applications (please see left column below) closes at 12:00hrs
(noon), but you may submit your MAF application dossier to the Arts
Council (see address below the table) before these deadlines,
anytime between 09:00hrs and 12:00hrs noon, and 13:30hrs and
16:30hrs. Applications must be delivered by hand (either by the
applicant or a representative of). Applicants are to ensure that
application dossiers are submitted in four (4) separate collated
packages. You will receive a written acknowledgement of receipt,
which you need to retain.
Late applications will not be accepted.
Application packages are not returned at the end of the
selection procedure.APPLICATION
SUBMISSION DEADLINESRESULT NOTIFICATION
27th February 201515th April 2015
The Malta Arts Fund
16, Casa ScagliaTriq Mikiel Anton VassalliVallettaGUIDELINES FOR
THE ORGANISATIONS PROPOSAL
Your proposal must include a three-year organisation plan and
the organisations artistic programme.
Your proposal gives your organisation the opportunity to
demonstrate, in more detail, how its work satisfies the Malta Arts
Funds assessment criteria. A decision on funding will be made on
the strength of the information you submit.
The three (3)-year organisation plan
You should provide a detailed breakdown of the following points
(where relevant):
Mission Statement
A brief description of your organisations fundamental
purpose.
Aims and Objectives
The organisations short- and long-term vision.
Organisations Organigram
A diagram outlining the structure of the organisation.
Audience Development
An analysis of the organisations target audiences. The
development of possible new audiences and markets should be studied
and addressed in this section of the proposal. What other audiences
would the organisation like to target? How can your organisation
develop, to reach these new audiences?
Artistic Development
The organisations plans related to artistic research and
artistic development in terms of quality, excellence and
professionalism. How is the organisation developing in terms of the
objectives of the National Cultural Policy?
Management accounts for the last three financial years
All the relevant accounts for the last three financial years of
your organisation (this is not applicable for recently founded or
start-up organisations).Sustainability Plans
These constitute the long-term plans to help the organisation
sustain its operation and reach its objectives. These plans should
not only be limited to obtaining financial assistance, but should
also cater for other types of support, such as in-kind sponsorship,
volunteer staff or shared resources. Your sustainability plans
should take into consideration the organisations long-term
financial stability.
A Budget of the Yearly Administration Costs for the
Organisation.
Projected Expenditure | This must include a breakdown of
eligible administrative costs, including services and third-party
costs.
Projected Income | The proposal must include amounts relating to
secured, unsecured and other planned revenues for the year. The
unsecured amount requested from the MAF must be quantified and
allocated as the Amount Requested from the Malta Arts Fund. This
must not exceed 60% of the organisations total yearly
expenditure.
The organisations artistic programme
A detailed breakdown of the following points should be provided
(where relevant):
General Description
The context of the programme
The aims and objectives of the programme
A detailed and concise description of what your programme
entails, including participants and all specific activities related
to the programme.
Programme Time-Frames
Provide a breakdown (with indicative start and end dates) of the
programmes landmark phases and activities.
Programme Location
Specify in which locality, and also if applicable, in which
venues/buildings/public or private spaces the project is to be
implemented. You should also provide details and specifications
concerning the use of the various spaces (if applicable).
Art Forms addressed by the Programme
Specify the art forms that will be primarily addressed through
the project.
Audience Category and Participation
Specify the target audience(s) of the events being proposed in
your artistic programme. Provide details on levels of interaction
with the public, including the targeting of new audiences.
Anticipated Outcome
Give an account of the anticipated tangible and intangible
artistic programme outcomes. Explain how the programme plans to
achieve said outcomes.
Anticipated Benefits to the Organisation
Describe how the organisation and the sector are to benefit from
the artistic programme. How will the programme help your
organisation meet its goals/ambitions and develop its creative
practice?
Programme Marketing Plan
Provide the artistic programmes promotional, marketing and/or
distribution plan.
Programme Budget
A detailed Expenditure Budget | Include a breakdown of eligible
programme-related costs, including both services as well as
third-party costs (e.g. rental of venues, etc.).
A detailed Income Budget | Include amounts relating to secured,
unsecured and other planned revenues for the programme. The
unsecured amount requested from the MAF must be quantified and
allocated as the Amount Requested from the Malta Arts Fund. This
must not exceed 60% of total expenditure.
Official documentation in support of the budget | Expenditure
must be supported by relevant quotations and other sources of
funding must be supported by relevant documentation.
The Total Amount Requested from the Malta Arts Fund*
The following should be provided:
The total unsecured amounts of the yearly administration costs
of the organisation (if any) and the artistic programme budget (if
any) requested from the Malta Arts Fund should be allocated as the
Total Amount Requested from the Malta Arts Fund. This must not
exceed 20,000.
*Please see the Annex for Budget Samples.
MANDATORY DOCUMENTATION
The documents stipulated in items 1 to 5 below are mandatory and
required for the pre-evaluation assessment. Omission to present any
of these documents will render the application non-compliant.Your
Compliance Check-List
1. Complete, signed and dated application form | One (1)
original and Three (3) copies
2. Copy of ID Card of the legal representative of the
organisation or his/her Maltese residence permit or his/her Maltese
citizenship certificate or his/her Maltese passport | Four (4)
copies
3. Three Year Organisation Plan | Four (4) copies
4. Organisations Artistic Programme | Four (4) copies
5. CVs of the Organisations Committee | Four (4) copies
6. Certificate of enrolment with the Commissioner for Voluntary
Organisations as per Voluntary Organisations Act requirements or
Certificate of enrolment with Kooperattivi Malta | Four (4)
copies
7. The organisations statute or partnership deed (or relevant
parts thereof) | Four (4) copies
Projects are also non-compliant if:8. The application is handed
in after 12.00 (noon) of the respective deadline.The documents
stipulated in items 9 to 11 below are mandatory and required for
assessment during evaluation. Any missing documents will render the
application incomplete and ineligible. Applications are assessed on
the basis of the complete dossier, including the quality of the
supporting material.
9. Relevant Supporting Evidence | Four (4) copies
Where Applicable:
All quotations and correspondence relevant to the budget
Relevant audiovisual evidence on CD/DVD
Links to online material
Audiovisual material of the artists work on CD/DVD
References to published work/s
Bio note(s) of the artist(s) / cultural operators involved
Links to online portfolio/s
10. Documentation in support of the budget | Four (4) copies
11. All quotations and correspondence relevant to the budget |
Four (4) copiesELIGIBILITY AND EVALUATION
Your proposal will first be screened in terms of eligibility.
Proposals which are not considered eligible in terms of the set
criteria shall not be processed further and shall not undergo
evaluation.
Eligibility
Eligible
An organisation must be a registered voluntary organisation or a
cooperative with proposals to engage audiences through the arts in
Malta and/or providing benefit to Maltese / Malta-based artists
Ineligible
Applying for activities that are not related to the arts and do
not mainly benefit artists or arts audiences in Malta
Organisations whose objective is fundraising or political
propaganda
Costs related to traditional activities and festivities
The applicant is an individual or not a legally recognised
voluntary organisation or cooperative.
The applicant organisation is based outside Malta.
The applicant organisation is an organisation with a line
vote
Initiatives with a line vote
Proposals with budgets exceeding 60% of the expenditure or the
amount requested is invalid
Each eligible application is then evaluated against the criteria
established in these Guidelines and Regulations.
Evaluation criteria
Each eligible application is assessed against the following
evaluation criteria:
Contribution to the goals and priorities of the National
Cultural Policy
Governance, leadership and management
Financial sustainability
All three (3) criteria carry equal weight in terms of the
project assessment.
Contribution to the goals and priorities of the National
Cultural Policy
To what extent does your organisations programme contribute to
the goals and priorities of the National Cultural Policy?
If applicable, has your organisations previous work been
effective?
Does your Organisation plan to stretch the present boundaries of
the arts in Malta?
Is there evidence of your organisations drive towards
excellence?
Is there evidence of the quality of the audience or participant
experience?
Has your organisation effectively identified its risks and their
management?
Governance, leadership and management
Are the statute, business plan and financial documents in
order?
Does the board/managing committee have the appropriate skills to
govern the organisation? Is it balanced in terms of experience and
expertise?
Is the organisations programme based on a well thought out plan
that gives detail of resources needed, delivery, desired outcomes,
risk management, monitoring and evaluation?
Is the management structure appropriate to deliver the programme
effectively?
Financial sustainability
Has your organisation submitted all the required financial
information covering all aspects of its activity?
Does your organisation maximise on other resources?
What is the organisations financial position? Does it
breakeven?
Is the budget together with the amount applied for appropriate
and suitable for the scale and type of activity? Are income sources
balanced?
Is there a realistic plan for achieving additional income to
support or improve the organisations activity?
Does your organisation have any long-term loans? How does it
plan to repay them?
Evaluation process
While mandatory material must be submitted by the stipulated
deadlines, the Evaluation Board retains the right to request
additional material during the assessment phase. The Evaluators may
ask you to attend a meeting.
The results of each respective call (successful, unsuccessful,
ineligible and non-compliant) will be issued on the dates indicated
in the submission timeframes. No information on the evaluation
process will be released before the official result notification.
Any form of soliciting will automatically disqualify an
application.
All information received by the Fund Administrator, Fund
Managers and Evaluators will be considered confidential, both
during and after the evaluation process. Provisions on data
protection and confidentiality will be included in the Grant
agreement, as applicable.
PROJECT IMPLEMENTATION AND MONITORING
When accepting the grant, you also accept that the applicant /
organisation name, a brief project description together with the
amount awarded will be published by the Arts Council.
Beneficiaries will be formally notified with the result, the
level of funding granted for the project, and any other conditions
/ recommendations related to the Grant.
Payments will be processed after the signing of the contract.
The beneficiaries must use the Malta Arts Fund logo on all material
and specify that the organisation is supported by the Malta Arts
Fund in all their marketing and public relations.
The Grant received must be used solely for the purpose for which
it was awarded, in line with the submitted plans, programmes and
budgets. Beneficiaries must advise the Fund Managers immediately if
changes affecting the nature of the proposal take place during
implementation. The Fund Managers may alter or withdraw a
Grant:
if the change in the plans is not considered reasonable in
relation to the initial proposal if they are not informed within
reasonable time of the changes. Any changes to the original
application must be approved in writing by the Fund Managers. The
Fund Managers retain the right to change or add new conditions to
the agreement during its implementation, if this is deemed
necessary for the proper management of the Grant and the sound
administration of the organisations plans.
The funding agreement
The recommendation to fund must be finalised through the signing
of the contract. A legally binding project support agreement,
detailing the conditions and level of funding for the project, will
then be entered into between the Fund Managers and the
Organisation.
Artistic Assessment
Artistic assessment is a useful tool for arts organisations to
achieve excellence. It also sets out to provide a context for
conversations about excellence and artistic quality. Artistic
assessments will contain a fair and balanced evaluation about
artistic quality based on sound evidence.
Experts in the respective field will be selected to attend and
experience projects and events produced by the organisations and
funded through this strand. In turn, they will produce a report
assessing the artistic quality of the work viewed. This report will
be retained by the Arts Council.
End of Funding Year Review Meeting
All funded organisations will have at least one review meeting
with the Arts Council at the end of the year. During this meeting,
each organisation will be required to provide a short summary of
the outcomes of its previous year and a copy of its plan for the
coming year. The Arts Council will collate and interpret evidence
from a range of sources, including board minutes and management
accounts. The meeting will also draw on the organisations annual
report and accounts, as well as evidence from the Arts Councils
artistic assessments.
The end of funding year review meeting will look back at the
previous year and will discuss how well the organisation achieved
the outcomes set out in its funding agreement. However, annual
review meetings will focus on development plans for the coming
years. Following the end of funding year review meeting, the
organisation will be sent a copy of the Arts Councils Assessment
Report focusing on the evaluation of the organisations ability to
deliver the outcomes for which it was funded.
Yearly Report
At the end of each project, beneficiaries will be asked to
submit a report highlighting the work carried out and the
achievements of the organisation and the programme.
Beneficiaries will also be asked to submit copies of any
relevant marketing, publicity or information material developed for
the funded organisation, including photographic evidence.
An end of year press release underlining the organisations
outcomes, making clear reference to the contribution of the Malta
Arts Fund, must also be carried out by the beneficiary. Published
copies of this press release must be presented in the report.
Submission of this material should be completed within one month
of programme/year closure. The Fund Managers retain the right to
make use of submitted material.StrandTotal Eligible
RequestTime-Frame for next session
Organisation Support GrantMaximum | 20,000
Must not exceed 60% of yearly expenditure
Artistic Programmes from 16th April 2015 to 15th April 2016
Strand 3 | MOBILITY SUPPORT GRANT
StrandSession FrequencyMaximum GrantSession Budget
Strand 3 - Mobility Support GrantEvery two (2)
months3,0008,000*
*Funds are not distributed equally across the stipulated
submission deadlines. Due to the high concentration of outgoing
artistic mobility during the summer period, these sessions are
allocated a higher budget (14,000). These sessions are marked (*)
below.
SUBMISSION TIME FRAMES
The application deadlines and respective result notification
dates of this strand are listed in the table below. Each call for
applications (please see left column below) closes at 12:00hrs
(noon), but you may submit your MAF application dossier to the Arts
Council (see address below the table) before these deadlines,
anytime between 09:00hrs and 12:00hrs noon, and 13:30hrs and
16:30hrs. Applications must be delivered by hand (either by the
applicant or a representative of). Applicants are to ensure that
application dossiers are submitted in four (4) separate collated
packages. You will receive a written acknowledgement of receipt,
which you need to retain.
Late applications will not be accepted.
Application packages are not returned at the end of the
selection procedure.APPLICATION
SUBMISSION DEADLINESRESULT NOTIFICATION
28th November 201417th December 2014
30th January 201516th February 2015
20th March 201515th April 2015*
22nd May 201515th June 2015*
The Malta Arts Fund16, Casa ScagliaTriq Mikiel Anton
VassalliValletta
GUIDELINES FOR THE MOBILITY SUPPORT GRANT PROPOSAL
Your proposal must include a description of the mobility and a
supporting budget.
Your project description gives you the opportunity to
demonstrate in detail how the mobility project satisfies the MAFs
assessment criteria. A decision on funding will be made on the
strength of the information submitted.
The project description
You must provide a detailed breakdown of the following::
General description
The purpose and context of mobility
The aims and objectives of mobility
A detailed and concise description of what the mobility entails,
including all specific and related activities
Project time-frames
Provide a breakdown (with indicative dates) of the projects main
phases/activities. Projects must not be longer than eight (8)
months,Location
Specify in which country, city or locality, and (if applicable),
which venues/buildings/public spaces the mobility project will take
place. Details regarding the use of the various spaces, (if
applicable), must be provided.
Art forms addressed Specify the art forms and genres that will
be primarily addressed during mobility.
Anticipated benefits to the applicant
Describe how you expect your artistic/cultural work, skill and
contribution to the sector to benefit through cultural mobility.
Describe how the experience will help you or your organisation meet
goals/ambitions and develop your creative practice. Describe the
expected concrete and realistic outcomes derived through cultural
mobility.
The budget*
You should provide a detailed breakdown of the following:
A detailed expenditure budget
This must include a breakdown of eligible mobility-related
costs.
A detailed budget income
The proposal must include amounts relating to secured, unsecured
and other planned revenues derived through cultural mobility. The
unsecured amount requested from the MAF must be quantified and
allocated as the Amount Requested from the Malta Arts Fund. This
must not exceed 80% of the total expenditure.
NB Every budget must include both income and
expenditure.Official documentation in support of the budget
Expenditure must be supported by relevant quotations. Other
sources of funding, sponsorships (also in-kind sponsorships) must
be supported by relevant documentation.
*Please see the Annex for budget samples.MANDATORY
DOCUMENTATION
The documents stipulated in items 1 to 5 are mandatory and
required for the pre-evaluation assessment. Omission to present any
of these documents will render the application non-compliant.
1. A complete, signed and dated application form | One (1)
original and Three (3) copies
2. A copy of your Maltese ID card or your Maltese residence
permit or your Maltese citizenship certificate or your Maltese
passport | Four (4) copies
3. The proposal: The proposal must include a description and a
budget | Four (4) copies
4. Your CV(s)s (if applying as an individual or a group) or
organisation profile (if applying as an organisation) | Four (4)
copies
5. The organisations statute or partnership deed (or relevant
parts thereof). If you are a company, voluntary organisation or
cooperative, a copy of the relevant certificate of registration
must also be submitted | Four (4) copies
Projects are also non-compliant if:6. The application is handed
in after 12.00 (noon) of the respective deadline.
The documents stipulated in items 7 to 9 below are mandatory and
required for assessment during evaluation. Any missing documents
will render the application incomplete and ineligible. Applications
are assessed on the basis of the complete dossier, including the
quality of the supporting material.
7. Portfolio(s) of all the collaborating artist(s) and all
cultural operator(s) | Four (4) copies and
Where applicable:
Links to online portfolio(s)
Audiovisual material of the artists work on CD/DVD
References to published work(s)
Bio-note of the artist(s) involved
8. Documentation in support of the budget | Four (4) copies
9. All quotations and correspondence relevant to the budget |
Four (4) copiesPROJECT ELIGIBILITY AND EVALUATION
Projects will first be screened in terms of eligibility.
Proposals ineligible in terms of the criteria below shall not be
processed further and shall not undergo evaluation.
Eligible
Mobility
Outgoing international artistic mobility including international
inter-regional mobility for research, development and training in
the arts and opportunities relating to international arts projects.
Times
Artistic mobility up to a maximum of eight (8) months
Costs
Eligible costs include flights, participation fees, directly
related production fees, accommodation and per diem (boarding and
transport)
Ineligible
Mobility which is not directly related to the arts
Mobility of an intrinsically commercial, self-sustainable or
self-promotional nature
Projects held regularly,
Per diem costs outside boarding and transport
Mobility costs for non-compulsory chaperones
Incoming mobility
Mobility around the Maltese archipelago
Mobility eligible under the Malta Arts Scholarships
Individual modules within a course which, taken as a whole, has
a duration longer than eight (8) months Mobility eligible under the
Malta Film Fund
Mobility eligible under the Cultural Diplomacy Fund
Mobility eligible under the Malta Digital Games Fund
Mobility coordinated by entities with a line vote
Initiatives with a line vote
Mobility which has already started. This includes information
related to the mobility which has already been made public
(including promotion and teasers published on personal websites,
project websites, blogs, social media networks and other virtual or
physical platforms).
Projects that would have already taken place before the result
is notified to applicants
Retrospective costs Mobility proposalswith budgets exceeding 80%
of the total expenditure or with an invalid amount requested
Incomplete applications as explained under Mandatory
Documentation
Projects which are not stand-alone
Each eligible application is then evaluated against the criteria
established in these Guidelines and Regulations.
Evaluation criteria
Each eligible application is assessed against the following
evaluation criteria:
The artistic quality of the mobility project and the artistic
relevance of the course or opportunity.
Artistic development for the artist(s) / cultural operator(s)
and the sector(s) through the mobility project
The increased opportunities for international engagement
The professional and financial management of the mobility
project
All four (4) criteria carry equal weight in terms of the project
assessment.
The following are some questions directly related to these
criteria which will be used by the evaluators to arrive to their
final assessment. You are advised to use these questions, to tackle
issues relevant to your project proposal.
Quality
How strong is the artistic opportunity in the project?
Is this a project of excellence?
Does the proposal show evidence of thorough thought, commitment
and preparation?
Based on the artists / cultural operator(s) development so far,
what is the likelihood for the artist / cultural operator(s) to
achieve his/her ambition?
Has the artists / cultural operator(s) previous work been
effective?
Will the mobility project provide the artist (s) / cultural
operator(s) with an outstanding artistic experience?
Development
Are artistic development opportunities maximised through the
mobility?
Does the mobility help further develop the skills of the
artist(s) / cultural operator(s) involved? Does the mobility
promise artistic challenges?
Does the mobility help in the development of the applicants
artistic / cultural work?
Is the mobility especially relevant at this time in the artists
/ cultural operators career?
Is there evident potential for the artist(s) / cultural
operator(s) to effect the public and the arts scene?
International Engagement
Does the mobility involve opportunities for participation in a
recognised international arts project?
Does the mobility undertake research, establish contacts and
partnerships, and explore opportunities relating to international
arts projects?
Does the mobility encourage networking and collaboration?
Management and Finance
Is the proposed budget realistic?
Does the application provide sufficient evidence of the
applicants ability to manage the activity (including financial
management) responsibly and successfully?
Has the applicant made efforts to secure funds from other
sources?
Is the mobility project financially feasible in terms of public
funds?
Evaluation process
While mandatory material must be submitted by the stipulated
deadlines, the Evaluation Board retains the right to request
additional material from the applicants during the assessment
phase. The Evaluators may ask you to attend a meeting.
The results of each respective call (successful, unsuccessful,
ineligible and non-compliant) will be issued on the dates indicated
in the submission timeframes. No information on the evaluation
process will be released before the official result notification.
Any form of soliciting will automatically disqualify an
application.
All information received by the Fund Administrator, Fund
Managers and Evaluators will be considered confidential, both
during and after the evaluation process. Provisions on data
protection and confidentiality for successful projects will be
included in the Grant agreement.
PROJECT IMPLEMENTATION AND MONITORING
When accepting the grant, applicants accept that their name, the
title of their proposal and the amount awarded will be published by
the Arts Council.
You will be formally notified with the result, the amount of
funding granted for the realisation of the project, and any other
conditions and / or recommendations related to the grant.
If your project is successful, a legally-binding project support
agreement, between you and the Arts Council will detail the
conditions and amount of funding.
In all cases, payments will be processed after the signing of
the contract. You must use the MAF logo on all material and specify
that the mobility project was supported by the Malta Arts Fund in
all your marketing, PR and printed material.
You must use the grant received solely for the purpose for which
it was awarded, in line with your submitted proposal, the approval
correspondence and project support agreement. You must advise the
Fund Managers immediately if changes affecting the nature of the
project take place during implementation.
The Fund Managers may alter or withdraw a grant if the change in
the project is not considered reasonable in relation to the initial
proposal or if they are not informed within reasonable time of the
changes. Any changes to the original application must be approved
in writing by the Fund Managers. The Fund Managers retain the right
to change or add new conditions to the agreement during its
implementation, if this is deemed necessary for the proper
management of the grant and the sound administration of the
project.
Mobility Support Grant report
Following the end of the mobility project, you will be asked to
submit a detailed report highlighting the work carried out and the
achievements of the project.
You will also be asked to submit copies of any relevant
marketing, publicity or information material (catalogues,
programmes, publications, brochures, albums etc) developed in
relation to the mobility, including photographic or audiovisual
evidence and press releases.
You must provide a short (200 words max.) testimonial with
accompanying project images that could be used on the
maltaculture.com website.
Submission of this material should be completed within one (1)
month of the mobility project closure. The Fund Managers retain the
right to make use of submitted material.
Project StrandValid Amount RequestedValid Maximum Project
Duration
Mobility Support GrantMaximum | 3,000
Must not exceed 80% of the project expenditure
Twelve (12) months from the result notification date
Strand 4 |Spreading WordsMalta has a young and vigorously
developing literary tradition. Maltese literature is primarily
written in Maltese, the only language of Semitic roots using Latin
script and which is effectively a melting pot of Arabic, Romance
and English elements. Spoken by the islands population of around
420,000 people, as well as the Maltese diaspora, Maltese is the
smallest official language of the EU in terms of speakers.
Spreading Words helps bring outstanding works written in Maltese
closer to new and wider audiences, both locally and around the
Mediterranean, Europe and beyond. It has a total allocation of
20,000. The fund offers Translation Grants and Sample Translation
Grants.
StrandFrequencyMaximum GrantSession Budgets
Strand 4
Spreading WordsEvery 6 Months5,00010,000
SUBMISSION TIME FRAMES
Funds are distributed equally across the stipulated submission
deadlines. Projects must commence after the date of result
notification to applicant.Strand 4 | Spreading WordsThe application
deadlines and respective result notification dates of this strand
are listed in the table below. Each call for applications (please
see left column below) closes at 12:00hrs (noon), but you may
submit your MAF application dossier to the Arts Council (see
address below the table) before these deadlines, anytime between
09:00hrs and 12:00hrs noon, and 13:30hrs and 16:30hrs. Applications
must be delivered by hand (either by the applicant or a
representative of). Applicants are to ensure that application
dossiers are submitted in four (4) separate collated packages. You
will receive a written acknowledgement of receipt, which you need
to retain.Late applications will not be accepted.
Application packages are not returned at the end of the
selection procedure.APPLICATION
SUBMISSION DEADLINESRESULT NOTIFICATION
2nd March 201515th June 2015
The table above provides an overview of the submission,
evaluation and result notification time frames.
The Malta Arts Fund 16, Casa ScagliaTriq Mikiel Anton
VassalliVallettaGUIDELINES FOR THE PROJECT PROPOSAL
The proposal should include a project description and a
budget.
The proposal gives you the opportunity to demonstrate in detail
how the Project satisfies the Malta Arts Funds assessment criteria
of this Strand 4. A decision on funding will be made on the
strength of the information submitted.
Project description
A detailed breakdown of the following should be provided:
General description
The importance of the project
The relevance of the work to the target sales audience
An explanation why financial support is required
Applications are assessed on the basis of the complete dossier,
including the quality of the supporting material.COMPLIANCE
Please note that, if mandatory material is missing from the
submitted application dossier, the whole application will be deemed
incomplete and will be rejected. Applications are assessed on the
basis of the complete dossier, including the quality of the
supporting material. Non-compliant applications will not be
processed further.
Your application compliance checklist
1. Completed, signed and dated application form | One (1)
original and Three (3) copies
2. Project proposal, which must include: a project description
and a project budget | Four (4) copies
3. Authors bio-note | Four (4) copies
4. Translators CV | Four (4) copies
5. The original Maltese work in print form and soft copies
accompanied by relevant reviews | Four (4) copies
6. Relevant Supporting Evidence | Four (4) copies
A binding quotation of the rate and amount payable to the
specific translator, stating the date by which the translator
agrees to finish the translation; as well as correspondence
relevant to the budget (as applicable)
Authors consent for the work to be translated. Declaration by
the author that the work is original to him/her and is not in
violation of an existing copyright or licence or of any other right
of any other person or party whatsoever. (As applicable)
Links to online material (as applicable)
Proposals and application packages must be presented in Maltese
or in English.
Projects are non-compliant if
The original work to be translated is not written in the Maltese
language
The translation project has already started (including PR and
marketing) or will have already started before the result is
notified to applicants
The application is handed in after 12:00hrs noon of the
respective deadline
The proposal and application package is not presented in Maltese
or in English
StrandValid Amount RequestedValid Maximum Project Duration
Spreading Words|Maximum | 5,000
Must not exceed 80% of the project expenditureEighteen (18)
months from the result notification date
PROJECT ELIGIBILITY AND EVALUATION
Proposals will first be screened in terms of eligibility.
Proposals which are not eligible in terms of the set criteria will
not be processed further and will not undergo evaluation.
Eligibility
Who Is Eligible
An application for support for the translation of works written
in Maltese may be presented by an author, translator, publisher or
a legally recognised organisation. This enables challenging
fiction, including literature for children and young adults and
literary non-fiction works, to be made accessible to
non-Maltese-speaking readers. In cases where an application for a
translation grant is successful, Strand 4: Spreading Words
contributes part of the translation costs to the author, translator
or publisher, payable after the signing of the contract. This fund
is not aimed at covering the full costs of the translation,
printing and editorial costs.
Works eligible for support
An application for support for the translation of works written
in the Maltese language may be presented for works in the following
areas:
Prose, poetry, plays, including literature for children and
young adults, as well as literary non-fiction
In all cases, the work in question must be of excellence. An
application may only cover translation costs. Production and
copyright costs are not eligible.
Priority is given to outstanding works of contemporary
literature
An author, translator, publisher or a legally recognised
organisation may apply for support under Strand 4: Spreading Words
for funding of sample translations
Works that would have already received support for translation
of samples are eligible
Ineligibility
Applications for translation grants in the following areas will
not be considered:
Textbooks, instruction manuals
Reference books, handbooks, yearbooks
Hobby literature, travel guides
Works whose prime objective is political party propaganda
Projects which are not stand-alone Initiatives with a line vote
from the Government of MaltaEach eligible application is then
evaluated against the criteria established in these guidelines:
Evaluation Criteria
The artistic quality of the project, and the expected quality of
the audience experience
The likely artistic development for the applicant, audience and
relative sector
The development of the artistic core through creativity and
innovation, multi-disciplinarity, interactivity and
experimentation
The professional and financial management and delivery of the
project
All four (4) criteria carry equal weight in terms of the project
assessment.
The following are some questions directly related to these four
criteria which will be used by the evaluators to arrive to their
final assessment. You are advised to use these questions to tackle
issues relevant to your projects in the project proposal.
Quality
How strong is the artistic idea promoted by the project?
Is this a project of excellence?
Does the proposal show evidence of thorough thought, commitment
and preparation?
Based on the projects development so far, what is the likelihood
for the project to achieve its ambition and meet its targets?
Has the previous work of the author and of the translator been
effective?
Will the project provide an outstanding experience that effects
people who engage with it?
Development
Does the project promote new ideas and help the public encounter
the arts in new contexts and formats?
Are artistic development opportunities maximised through the
project?
Does the project help develop the skills of the artist/s
involved? Will opportunities be created to support or develop wider
artistic practice and understanding, and increase participation in
the arts?
Is there evident potential for the project to effect the public
and the arts scene? Will it encourage wider understanding or
debate?
Is the project likely to appeal to the international market, in
terms of its exportability and potential of the translated work to
be sold to foreign editors and publishers?
Creativity
Does the idea behind the application show innovation, creativity
and excellence?
Does the project promise artistic challenges? Does it experiment
and push boundaries?
Management
Is the projects business plan/budget realistic?
Does the application provide sufficient evidence of the
applicants ability to manage the project (including financial
management) responsibly and successfully?
Has the applicant made efforts to secure funds from other
sources?
Evaluation process
While mandatory material must be submitted by the stipulated
deadlines, the Fund Managers retain the right to request additional
material from the applicants during the assessment phase. The
evaluators may ask the applicant to attend a meeting.
The results of each respective call (successful, unsuccessful,
ineligible and non-compliant) will be issued on the dates indicated
in the submission time frames. No information on the evaluation
process will be released before the official result notification.
Any form of soliciting will automatically disqualify an
application.All information received by the Fund Managers, Fund
Administrator and Evaluators will be considered confidential, both
during and after the evaluation process. Provisions on data
protection and confidentiality will be included in the grant
agreement for successful applications.
PROJECT IMPLEMENTATION AND MONITORING
When accepting the grant, applicants accept that their name, the
project title and the amount awarded will be published by the Arts
Council.You will be formally notified with the result, the amount
of funding granted for the project, and any other conditions and
recommendations related to the grant.
A legally binding project support agreement, detailing the
conditions and amount of funding for the project, will be entered
into between the Fund Managers and the Beneficiary.
Payments will be processed after the signing of the contract.
The beneficiaries must use the MAF logo on the published
translation and on all related material and specify that the
project was supported by the Malta Arts Fund in all their
marketing, PR and printed material.
The grant received must be used solely for the purpose for which
it was awarded, in line with the submitted proposal, the approval
correspondence and the project support agreement. Beneficiaries
must notify the Fund Managers immediately if changes affecting the
nature of the project take place during implementation.
The Fund Managers may alter or withdraw a grant if the change in
the project is not considered reasonable in relation to the initial
proposal, or if they are not informed within reasonable time of the
changes. Any changes to the original application must be notified
for approval in writing by the Fund Managers. The Fund Managers
retain the right to change or add new conditions to the agreement
during its implementation, if this is deemed necessary for the
proper management of the grant and the sound administration of the
project.
Project report
At the end of each project, beneficiaries will be asked to
submit a detailed report highlighting the work carried out and the
achievements of the project.
Together with this report, beneficiaries must submit copies of
any relevant marketing, publicity or information material developed
for the funded project, including visual evidence.
A press release after the translation projects completion
underlining the projects outcomes, making clear reference to the
contribution of the Malta Arts Fund, must be issued by the
beneficiary. Published copies of this press release must be
presented in the report.
Submission of the report together with the material stipulated
above must be completed within one month of project closure. The
Fund Managers retain the right to make use of submitted project
material.
COMPLAINTS
1. Introduction
This section explains how applicants can make a complaint.Making
a complaint will not affect your chances of receiving support from
the MAF in the future. All complaints will be treated
confidentially.
2. Grounds for complaints
a. Applicants can make a complaint regarding:
Procedural anomalies and irregularities during the submission
and evaluation process in terms of the procedures stipulated in
these Guidelines and Regulations.b. Complaints cannot be made
concerning:
A decision made in relation to any third partys application;
The Arts Councils or Governments policies and procedures;
The merits of the application in terms of the criteria
stipulated in these Guidelines and Regulations.
3. Making a complaint
Stage 1
Complaints must be made in writing and be as clear as
possible.The complaint must state the grounds and the reasons for
the appeal, providing a detailed explanation and justification
supported by relevant documentation or testimonials as to why the
appellant deems that irregularities were committed in the
procedure/s stipulated in these Guidelines and Regulations and in
standard good governance rules and regulations governing the public
sector. The decision at the end of the complaint process shall be
final.
Complaints need to be made to the Chairman. You must do this
within five (5) working days of receiving your funding decision.
You will normally receive a reply to your complaint within ten (10)
working days.
You may be asked to meet an Arts Council representative to
discuss your complaint in more detail. This meeting would normally
be held within ten (10) working days after a complaint has been
received.
By using our complaints procedure, you agree that we may use and
disclose such information for purposes strictly connected to your
complaint.
Stage 2
If the issue has not been resolved through Stage 1, you can
refer your complaint to the Ombudsman.
The Ombudsman provides an independent and unbiased service
between Government and its institutions and people. He or she has
the power to decide whether or not to investigate a complaint.
If the Ombudsman investigates your complaint and finds that it
is justified, he or she will recommend ways for the Arts Council to
put things right, and how to prevent a similar situation in the
future.
The Ombudsman works according to his or her own guidelines and
procedures, and we recommend that you familiarise yourself with
these. They can be found at:http://www.ombudsman.org.mt.
The Ombudsman cannot reverse funding decisions or make changes
to our legal responsibilities and policies on awarding grants.
Other sources of funding
The Malta Arts Fund is one of a number of funding programmes
available. Culture and creative industries and organisations are
also supported through other funds and opportunities as listed in
the Demazing ebook. This ebook is a digital guidebook published by
Media Desk Malta and the Cultural Contact Point within the Culture
and Audiovisual Unit, and provides information on funding
opportunities for culture, arts and audiovisual sector.
www.culture.org.mtFurther Information
Equal opportunities
The Arts Council is seriously committed to providing equal
opportunities. We take discrimination seriously.
Freedom of information
Further information on the Freedom of Information Act can be
obtained from the Arts Council website.
Feedback
We appreciate your feedback to help us improve our services.
Application Forms
Copies of the Application Forms are available from the Arts
Council offices at 16, Casa Scaglia, Triq Mikiel Anton Vassalli,
Valletta or may be downloaded from the Funds and Opportunities
Section of the Arts Council website on: www.maltaculture.comFor any
clarifications please contact the Fund Administrator:Ms Annalise
Buttigieg
[email protected], Casa Scaglia, Triq
Mikiel Anton Vassalli, Valletta
2339 7001Contribute and benefit from the MAF
You can also support the Malta Arts Fund and benefit by
investing in Maltese artists whilst claiming tax deductions and/or
reaching your Corporate Social Responsibility objectives! With a
contribution to the Malta Arts Fund, you can help augment the Malta
Arts Fund budget, increasing possibilities for artistic projects,
programmes and artist mobility whilst claiming tax deductions for
your organisation.
Legal Notice 429 of 2010
This legal notice establishes that if during year of assessment,
a company proves to the satisfaction of the Commissioner that it
has made a cash donation to the Arts Fund such donation may be
claimed as a deduction against income for the year of assessment in
which it was made, provided that a certificate is issued in this
respect by the MAF. The total deduction that can be claimed by a
company in any year of assessment shall be the lesser of the
expense actually incurred or 50,000 euro.
If you or your organisation is interested in contributing
towards the MAF please contact the Fund Administrator at the Arts
Council.
ANNEX Budget Samples
Please note these budgets are only meant as guidance. The
Structure of the budgets and the amounts can vary according to the
nature of your project.
Sample Budget A (Small Project Project Support Grant)
ExpenditureExampleExample ()
Artist FeesArtistic Director1,000
Rental of EquipmentLight1,000
Logistics CostsVenue Rental1,000
PR and MarketingPrinting of Flyers1,000
Administration Costs Administrator Fee and overheads1,000
Total Expenditure5,000
The Applicant may in principle apply for up to 80% of total
expenditure i.e. 4,000. The amount requested may in no case exceed
the 5,000 limit, which is the maximum support that can be provided
under the Small Projects Strand.
IncomeExample Example ()
Sponsors in KindVenue Rental1,000
SponsorsLocal Bank250
Other Public FundsLocal Council contribution250
Revenue from the ProjectTicket Sales1,000
Total Amount Requested from the Malta Arts FundMalta Arts Fund
Grant2,500
Total Income5,000
In this case, the Applicant may apply for 50% of the total
expenditure since all the remaining 50% of costs will come from
other sources of revenue. 50% of the total expenditure is 2,500
i.e. less than the 5,000 limit. The project is therefore eligible
for funding.
Balance(Expenditure Income)0
Sample Budget B (Large Project Project Support Grant)
ExpenditureExampleExample ()
Artists FeesOrchestra fee10,000
Rental of EquipmentSound2,500
Logistics CostsVenue Rental2,500
PR and MarketingPrinting of Flyers2,500
Administration CostsAdmin fees and overheads2,500
Total Expenditure20,000
The Applicant may in principle apply for up to 80% of total
expenditure i.e. 16,000. The amount requested may in no case exceed
the 20, 000 limit which is the maximum support than can be provided
under the Large Projects Strand
IncomeExample Example ()
Planned RevenueTickets4,000
Total Amount Requested from the Malta Arts FundMalta Arts Fund
Grant16,000
Total Income20,000
In this case, the Applicant may apply for 80% (maximum) of the
total expenditure, with the remaining 20% coming from tickets. 80%
of the total expenditure is 16,000 i.e. less than the 20,000 limit.
The project is therefore eligible for funding.
Balance (Expenditure Income)0
Sample Budget C (Organisation Support Grant)
Budget of the Yearly Administration Costs for the
Organisation
ExpenditureExampleExample ()
Rental of VenueArtistic Training 5,000
Administration PersonnelPart-time Secretary10,000
Total Expenditure15,000
The Applicant may in principle apply for up to 60% of 15,000
i.e. 9,000
IncomeExample Example ()
Organisations SourcesMembership fees5,000
In Kind SupportVenue Partial Sponsorship1,000
Amount Requested from the Malta Arts FundMalta Arts Fund
Grant9,000
Total Income15,000
In this case, the Applicant may apply for 60% of the total
expenditure i.e. 9,000, with the remaining 40% coming from the
organisations own sources and other in kind support, since no
further income is projected.
Balance (Expenditure Income)0
Budget of the Artistic Programme
ExpenditureExampleExample ()
Artist FeesArtistic Director2,000
Artist FeesActor1,000
Artist FeesSinger1,000
Artist FeesDancer1,000
Artist FeesVisual Artist1,000
Printing CostsFlyers and Posters4,000
Rental of EquipmentSound and Light5,000
Logistics CostsTransportation2,500
Logistics CostsVenue Rental2,500
Marketing and PromotionAdverts2,500
Project Management Administration fees 2,500
Total Expenditure25,000
The Applicant may in principle apply for up to 60% of total
expenditure i.e. 15,000
IncomeExample Example ()
Sponsors in KindSound and Light5,000
SponsorsLocal Bank2,500
Other Public FundsLocal Council Contribution2,500
Revenue from the ProjectPublication Sales5,000
Amount Requested from the Malta ArtsMalta Arts Fund
Grant10,000
Total Income25,000
In this case, the Applicant may apply for 40% of the total
expenditure, with the remaining 60% coming from the sponsors and
other in kind support.
Balance (Expenditure Income)0
Total Amount Requested from the Malta Arts Fund
Total Amount Requested from the Malta Arts Fund10,000 +
9,00019,000
This must not exceed 20,000
Sample Budget D (Mobility Support Grant)
ExpenditureExampleExample ()
TravelReturn flights to Italy1,000
AccommodationHotel1,000
Course FeeFine Art Course1,200
Total Expenditure3,200
The Applicant may in principle apply for up to 80% of total
expenditure i.e. 2,560. The amount requested may in no case exceed
the 3,000 limit which is the maximum support than can be provided
under the Mobility Support Grant.
IncomeExample Example ()
Own ContributionApplicants Own Sources640
Total Amount Requested from the Malta Arts FundMalta Arts Fund
Grant2,560
Total Income3,200
In this case, the Applicant may apply for 80% (maximum) of the
total expenditure, with the remaining 20% coming from the
applicants own sources, since no further income is projected. 80%
of the total expenditure is 2,560 i.e. less than the 3,000 limit.
The project is therefore eligible for funding.
Balance (Expenditure Income)0
Malta Arts Fund
Strand 1
Project Support Grant
Strand 2 Organisation Support Grant
Strand 3
Mobility Support Grant
Strand 1.1
Small Projects
Strand 1.2
Large Projects
Strand 4
Spreading Words