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MACROS: The First Step

Prof. Bhumika Patel

Asst. Professor,

I.T. Dept.,

SCETLecture Notes on VBA

VISUAL BASIC APPLICATIONS AND

PROGRAMMING (150706)

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VBA

BASIC : Beginners All-purpose SymbolicInstruction Code English words

Visual BASIC (VB) windows GUI, Drag & Dropevent driven programming by Microsoft

VB for Applications (VBA)Implementation of VB,part of VB family

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VBA

Programming language that can be built intoapplications

Automate operations in applications like

MS Word, MS Excel, MS Powerpoint, Outlook, AccessDevelops user-defined functions

Actions/Uses of VBA:

Record Macros

Write a code that performs actions a certain numberof times

Create user forms

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VB Vs. VBA

VB VBA

Programming Language

Applications are compiled

Applications compiled intoActiveX

Builds stand-alone applications

Programs quicker than VBA

Implementation of VB

Applications are interpreted

Codes written for multipleplatforms

Works with a host application

Consumes much time to callback functions

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MACROS: Basics

Sequence of commands that we can repeat

Subprocedure/Subroutine

Run the macro to repeat the action by using asingle command

A Macro is a series of steps that is groupedtogether as a single step and then executed when

necessary.

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MACROS: Basics

MS Word, Excel, Powerpoint supports VBA MacroRecorder

Created by Writing VBA commands in VB Editor/

Turning on Macro Readers

Record/Edit/Delete Macros

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Recording a Macro

Easiest way is to use Macro Recorder

Steps:

Switch on Macro Recorder

Assign method to run macro (optional) Perform the actions you want in macro

Switch off Macro Recorder

Actions are recorded as instructions/codes in VBAprogramming language

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Recording a Macro

1. Planning a Macro

2. Starting the Macro Recorder

3. Naming the Macro

4. Assigning the way to run the Macro5. Stop recording the Macro

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1. Planning a Macro Recording a Macro

Setup the application

Make sure that the document/application is

opened with suitable text and contents

Activate the window containing the document

Ex: for saving operation, document must beopened and has not been saved previously

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2. Starting Macro Recorder Recording a Macro

MS Office 2003:

Tools > Macro > Record New Macro

MS Office 2007: Enable Developer Tab

MS Office Button > Word Options > Popular >CheckShow Developer Tab in the Ribbon

Select Developer Tab & click Record Macro

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Check mark it

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Record Macro

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3. Naming the Macro Recording a Macro

Name must start with a letter, can contain bothletters & numbers

Upto 80 characters long

Can contain underscoresCannot contain spaces, punctuation, special

characters (like ! Or *)

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3. Naming the Macro Recording a Macro

Store Macro In:

All documents /

Current document

Description (optional) contains actions performedby macro, when created, etc.

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4. Assigning the way to run the Macro

Recording a MacroAssign macro to

Button (Toolbar button)/

Keyboard

1. Button: Click Add , Modify & select Button2. Keyboard: Enter shortcut key in Press new

shortcutkey Alt+(function key/regular key not used as menu key)

Ctrl+(function key/regular key) Shift+(function key)

(Ctrl+Alt/Ctrl+Shift/Ctrl+Alt+Shift)+ (regular key/functionkey)

Click Assign & Close

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click

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click

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Toolbar button Icon

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PressAlt+Cnrl+Shift+F

click

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5. Stop Recording Macro Recording a Macro

MS Office 2003:

Tools > Macro > Stop Recording

MS Office 2007: Enable Developer Tab

Click Stop Recording

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Running/Executing a Macro

MS Office 2003:

Tools > Macro > Macros

Select Macro > Run

MS Office 2007:

SelectDeveloper Tab, Click Macro > Run /

Click icon on title bar /

Use the shortcut keyboard key

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clickclick

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Deleting a Macro

MS Office 2003:

Tools > Macro > Macros

Select Macro > Delete

MS Office 2007:

SelectDeveloper Tab, Click Macro > Delete

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click

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Limitations

Cannot be used to recover from errors

Difficult to use with looping

Cannot be used with DLL

Not included in professionally built-in applicationsNot portable across all applications

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Example Macro

A macro for replacing a wordcollegebyinstitutein the document.

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Click on Record Macro

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Press Cntl+F

Click Replace All

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Click Stop Recording

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In new document, click on Macros

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SelecttheMacrofor Findand

Replace

Click

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The word college will be replaced byinstitute in whole document

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Testing Macro in VB Editor

Select Macro option in Developertab > Edit

Run macro by F5/Run Sub-UserForm /Run button

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Stepping through a Macro

To see exactly what a Macro does

Arrange VB Editor & host application windows

Press [F8]/[Debug > Step Into] to step through themacro command-by-command

Press [Debug > Step out] to step out of a macro

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Recording the Word Macro

Create a Macro to transpose the current word withthe word to its right.

Type a statement in word document The quickbrown dog jumped over a lazy fox.

Record a macroSelect word quickby pressing F8 twice and then

press ESC key once.

Press Ctrl+X, go to end of word brown and pressCtrl+V

Stop MacroClick Edit and see the code

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Recording the Word Macro

Create a Macro to transpose the current word withthe word to its right.

Sub Macro8()' Macro8 Macro

Selection.Extend

Selection.Extend

Selection.EscapeKey

Selection.CutSelection.MoveRight Unit:=wdCharacter, Count:=6

Selection.PasteAndFormat (wdPasteDefault)

End Sub

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Editing the Word Macro

Create a Macro to transpose the current word withthe word to its left.


Selection.Extend

Selection.Extend

Selection.EscapeKey

Selection.CutSelection.MoveLeft Unit:=wdCharacter, Count:=6

Selection.PasteAndFormat (wdPasteDefault)

End Sub

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Recording an Excel Macro: First Step

Create a Personal Macro Workbook if you donthaveone yet:

Click Record Macro

In option store Macro In, choose Personal MacroWorkbook

Start Recording the Macro

Type a single character in active cell

Stop recording Choose [View > unhide] to unhide PERSONAL.XLSB

Delete the Macro you recorded

You have a Personal Macro Workbook that you can use

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click

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click

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click

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Recording an Excel Macro

Open MS Excel Click Record Macro and name it as Workbook_with_Months In option store Macro In, choose Personal Macro

Workbook

Start Recording the Macro Open a blank workbook Click cell A1 to select it, type January2012and press ->

key to go to cell B1

Type February 2012 in cell B1 and press

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click

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click

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Editing the Excel Macro

Choose View > Unhide to unhide Personal MacroWorkbookPERSONAL.XLSB

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click

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Opening Excel Macro for Editing

Click Macros in Developer Tab

Select the macroWorkbook_with_Monthsand click

Edit button for editing in VB Editor

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click

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Range("A1").Select

ActiveCell.FormulaR1C1 = "Jan-2012"

Range("B1").SelectActiveCell.FormulaR1C1 = "Feb-2012"

Range("A1:B1").Select

Selection.AutoFill Destination:=Range("A1:L1"), Type:=xlFillDefault

Range("A1:L1").Select

End Sub

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Range("A1").Select

ActiveCell.FormulaR1C1 = "Jan-2012"

Range("B1").SelectActiveCell.FormulaR1C1 = "Feb-2012"

Range("A1:B1").Select

Selection.AutoFill Destination:=Range("A1:L1"), Type:=xlFillDefault

Range("A1:L1").Select

Continue

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Add the following code in MacroRange("A2").Select

ActiveCell.FormulaR1C1 =100

Range("B2").Select

ActiveCell.FormulaR1C1 =200"

Range("A2:B2").SelectSelection.AutoFill Destination:=Range("A2:L2"), Type:=xlFillDefault

Range(" A2:L2").Select

End Sub

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Editing the Macro enters the months andadditionally enters values 100 through 1200 in

second row of cells of the worksheet.

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Recording the Powerpoint Macro

Microsoft has removed the macro recorder tool from MS

Office Powerpoint 2007, so we need to create a macro

using VBA Code.

First Create a Macro Enabled powerpoint presentation.

Click the Macro Toolbar Button in Developer Tab

Enter the name for the macro (in our case Insert_Logo)

Store it in the Presentation1.pptm

Click the create button

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Recording the Powerpoint Macro

This opens VB Editor

Enter the Code given below

ActiveWindow.Selection.SlideRange.Shapes.AddPicture(FileName:="G:\olympics_log

o.gif", LinkToFile:=msoFalse, SaveWithDocument:=msoCTrue, Left:=60, Top:=35,

Width:=98, Height:=48).Select

Save the Macro (Ctrl + S)

And then Run the Macro

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Save as Macro EnabledPresentation

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Click to create a Macro

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Click to create

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Click to edit a Macro

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Click to Run the Macro

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Logo is placed in active slide

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END

Prof. Bhumika Patel

Ass. Professor,

MACROS_BP

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