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Keys for working in a spreadsheet
Keys for moving and scrolling in a worksheet or workbook
Windows Shortcuts Note To enlarge the Help window to fill thescreen, press ALT+SPACEBAR and then press X. To restore the windowto its previous size and location, press ALT+SPACEBAR and then pressR. To print this topic, press ALT+O and then press P. Use of
ALT+SPACEBAR is also good to move a window when the titlebar getsstuck under the top of the screen. More on handling Windows Windowand an Excel Window.
ALT+SPACEBAR then X (MaximizALT+SPACEBAR then R (RestoreALT+SPACEBAR then M (Move)
This topic lists:
Keys for moving and scrolling in a worksheet or workbook
Keys for moving in a worksheet with End mode on
Keys for moving in a worksheet with SCROLL LOCK on
s1 Keys for moving and scrolling in a worksheet or workbook
Move one cell up, down, left, or right Arrow keys
Move to the edge of the current data regionMouse alternative: double-click on cell border in direction wanted.
CTRL+arrow key
Move to the beginning of the row HOME
Move to the beginning of the worksheet CTRL+HOME
Move to the last cell on the worksheet, which is the cell at theintersection of the rightmost used column and the bottom-most used row(in the lower-right corner), or the cell opposite the home cell, which istypically A1
CTRL+END
Move down one screen PAGE DOWN
Move up one screen PAGE UP
Move one screen to the right ALT+PAGE DOWNMove one screen to the left ALT+PAGE UP
Move to the next sheet in the workbook CTRL+PAGE DOWN
Move to the previous sheet in the workbook CTRL+PAGE UP
Move to the next workbook or window CTRL+F6 or CTRL+TAB
Move to the previous workbook or window CTRL+SHIFT+F6 or CTRL+SHIFT
Move to the next pane in a workbook that has been split F6
Move to the previous pane in a workbook that has been split SHIFT+F6
Scroll to display the active cell CTRL+BACKSPACE
Display the Go To dialog box F5
Display the Find dialog box SHIFT+F5
Repeat the last Find action (same as Find Next) SHIFT+F4
Move between unlocked cells on a protected worksheet TAB
s2 Keys for moving in a worksheet with End mode on
Turn End mode on or off END
Move by one block of data within a row or column(a shortcut for this shortcut is to double-click on a cell border)
END, arrow key
Move to the last cell on the worksheet, which is the cell at theintersection of the rightmost used column and the bottom-most used row
(in the lower-right corner), or the cell opposite the home cell, which is
END, HOME
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typically A1
Move to the last cell to the right in the current row that is not blank;unavailable if you have selected the Transition navigation keys check boxon the Transition tab (Tools menu, Options command)
END, ENTER
s3 Keys for moving in a worksheet with SCROLL LOCK on
Turn SCROLL LOCK on or off SCROLL LOCK
Move to the cell in the upper-left corner of the window HOME
Move to the cell in the lower-right corner of the window ENDScroll one row up or down UP ARROW or DOWN ARROW
Scroll one column left or right LEFT ARROW or RIGHT ARROW
Tip When you use scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, yoselection moves the distance you scroll. If you want to preserve your selection while you scroll through theworksheet, turn on SCROLL LOCK first.
Keys for working with data
1 Keys for entering data
Note To enlarge the Help window to fill the screen, press
ALT+SPACEBAR and then press X. To restore the window to its previoussize and location, press ALT+SPACEBAR and then press R. To print thistopic, press ALT+O and then press P.
ALT+SPACEBAR then XALT+SPACEBAR then R
This topic lists:
Keys for entering data on a worksheet
Keys for working in cells or the formula bar
Keys for entering data on a worksheet
Complete a cell entry and move down in the selection ENTERStart a new line in the same cell (IBM ThinkPad problem...)
ALT+ENTER (Mac: Ctrl CommanEnter)
Fill the selected cell range with the current entry CTRL+ENTER
Complete a cell entry and move up in the selection SHIFT+ENTER
Complete a cell entry and move to the right in the selection TAB
Complete a cell entry and move to the left in the selection SHIFT+TAB
Cancel a cell entry ESC
Delete the character to the left of the insertion point, or delete theselection
BACKSPACE
Delete the character to the right of the insertion point, or delete theselection DELETE
Delete text to the end of the line CTRL+DELETE
Move one character up, down, left, or right Arrow keys
Move to the beginning of the line HOME
Repeat the last action F4 or CTRL+Y
Edit a cell comment SHIFT+F2
Create names from row and column labels CTRL+SHIFT+F3
Fill down CTRL+D
Fill to the right CTRL+R
Define a name CTRL+F3
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Keys for working in cells or the formula bar
Edit the active cell and then clear it, or delete the preceding character inthe active cell as you edit cell contents
BACKSPACE
Complete a cell entry ENTER
Enter a formula as an array formula CTRL+SHIFT+ENTER
Cancel an entry in the cell or formula bar ESC
Display the Formula Palette after you type a function name in a formula CTRL+A
Insert the argument names and parentheses for a function after you typea function name in a formula
CTRL+SHIFT+A
Insert a hyperlink CTRL+K
Activate a hyperlink ENTER (in a cell with a hyperlink)
Edit the active cell and position the insertion point at the end of the line F2
Paste a defined name into a formula F3
Paste a function into a formula -- [fx] toolbar button, replace missingbutton
SHIFT+F3
Calculate all sheets in all open workbooks F9
Calculate all sheets in the active workbook CTRL+ALT+F9
Calculate the active worksheet SHIFT+F9Start a formula = (equal sign)
Insert the AutoSum formula ALT+= (equal sign)
Enter the date CTRL+; (semicolon)
Enter the time CTRL+SHIFT+: (colon)
Copy the value from the cell above the active cell into the cell or theformula bar
CTRL+SHIFT+" (quotation mark)
Alternate between displaying cell values and displaying cell formulasCTRL+` (accent grave /not a quotamark)
Copy a formula from the cell above the active cell into the cell or the
formula bar
CTRL+' (apostrophe / single quote
Display the AutoComplete list (i.e. cell with data validation dropdown) ALT+DOWN ARROW
2 Keys for formatting data
Note To enlarge the Help window to fill the screen, pressALT+SPACEBAR and then press X. To restore the window to its previoussize and location, press ALT+SPACEBAR and then press R. To print thistopic, press ALT+O and then press P.
ALT+SPACEBAR then XALT+SPACEBAR then R
Display the Style dialog box ALT+' (apostrophe / single quote)
Display the Format Cells dialog box CTRL+1
Apply the General number format CTRL+SHIFT+~
Apply the Currency format with two decimal places (negative numbersappear in parentheses)
CTRL+SHIFT+$
Apply the Percentage format with no decimal places CTRL+SHIFT+%
Apply the Exponential number format with two decimal places CTRL+SHIFT+^
Apply the Date format with the day, month, and year CTRL+SHIFT+#
Apply the Time format with the hour and minute, and indicate A.M. orP.M.
CTRL+SHIFT+@
Apply the Number format with two decimal places, thousands separator,and minus sign (-) for negative values
CTRL+SHIFT+!
Apply the outline border CTRL+SHIFT+&
Remove outline borders CTRL+SHIFT+_
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Apply or remove bold formatting CTRL+B
Apply or remove italic formatting CTRL+I
Apply or remove an underline CTRL+U
Apply or remove strikethrough formatting CTRL+5
Hide rows CTRL+9
Unhide rows CTRL+SHIFT+( (opening parenthe
Hide columns CTRL+0 (zero)
Unhide columns CTRL+SHIFT+) (closing parenthes
3 Keys for editing data
Note To enlarge the Help window to fill the screen, pressALT+SPACEBAR and then press X. To restore the window to its previoussize and location, press ALT+SPACEBAR and then press R. To print thistopic, press ALT+O and then press P.
ALT+SPACEBAR then XALT+SPACEBAR then R
This topic lists:
Keys for editing data
Keys for inserting, deleting, and copying a selection
Keys for moving within a selection
Keys for editing data
Edit the active cell and put the insertion point at the end of the line F2
Cancel an entry in the cell or formula bar ESC
Edit the active cell and then clear it, or delete the preceding character inthe active cell as you edit the cell contents
BACKSPACE
Paste a defined name into a formula F3
Complete a cell entry ENTER
Enter a formula as an array formula CTRL+SHIFT+ENTER
Display the Formula Palette after you type a function name in a formula CTRL+A
Insert the argument names and parentheses for a function, after youtype a function name in a formula
CTRL+SHIFT+A
Display the Spelling dialog box F7
Keys for inserting, deleting, and copying a selection
Copy the selection CTRL+C
Cut the selection CTRL+X
Paste the selection CTRL+V
Clear the contents of the selection DELETEDelete the selection CTRL+HYPHEN [Ctrl+-]
Undo the last action CTRL+Z
Insert blank cells CTRL+SHIFT+PLUS SIGN [Ctrl+
Keys for moving within a selection
Move from top to bottom within the selection (down), or move in thedirection that is selected on the Edit tab (Tools menu, Options command)
ENTER
Move from bottom to top within the selection (up), or move opposite tothe direction that is selected on the Edit tab (Tools menu, Options
command)
SHIFT+ENTER
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Move from left to right within the selection, or move down one cell if onlyone column is selected
TAB
Move from right to left within the selection, or move up one cell if onlyone column is selected
SHIFT+TAB
Move clockwise to the next corner of the selection CTRL+PERIOD
Move to the right between nonadjacent selections CTRL+ALT+RIGHT ARROW
Move to the left between nonadjacent selections CTRL+ALT+LEFT ARROW
4 Keys for selecting data and cellsThis topic lists:
Keys for selecting cells, columns, or rows
Keys for extending the selection with End mode on
Keys for selecting cells that have special characteristics
Keys for selecting cells, columns, or rows
Select the current region around the active cell (the current region is adata area enclosed by blank rows and blank columns)
CTRL+SHIFT+* (asterisk)
Extend the selection by one cell SHIFT+arrow key
Extend the selection to the last nonblank cell in the same column or rowas the active cell
CTRL+SHIFT+arrow key
Extend the selection to the beginning of the row SHIFT+HOME
Extend the selection to the beginning of the worksheet CTRL+SHIFT+HOME
Extend the selection to the last used cell on the worksheet (lower-rightcorner)
CTRL+SHIFT+END
Select the entire column (remains valid in Excel 2003) CTRL+SPACEBAR
Select the entire row (remains valid in Excel 2003) SHIFT+SPACEBAR
Select the entire worksheet
(the grey button to the left of column headings (A-B-C), and above the
row headings (1-2-3) is similar but does change the active cell)CTRL+A (unless you haveExcel 2
Select only the active cell when multiple cells are selected SHIFT+BACKSPACE
Extend the selection down one screen SHIFT+PAGE DOWN
Extend the selection up one screen SHIFT+PAGE UP
With an object selected, select all objects on a sheet (Excel 2003behavior is broken by design just like Excel 2003 Alt+A)
CTRL+SHIFT+SPACEBAR (brokeExcel 2003)
Alternate between hiding objects, displaying objects, and displayingplaceholders for objects
CTRL+6
Show or hide the Standard toolbar CTRL+7
Turn on extending a selection by using the arrow keys F8
Add another range of cells to the selection; or use the arrow keys to
move to the start of the range you want to add, and then press F8 andthe arrow keys to select the next range
SHIFT+F8
Extend the selection to the cell in the upper-left corner of the window SCROLL LOCK, SHIFT+HOME
Extend the selection to the cell in the lower-right corner of the window SCROLL LOCK, SHIFT+END
Return to top
Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned offselection moves the distance you scroll. If you want to keep the same selection as you scroll, turn on SCROLLOCK first.
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Keys for extending the selection with End mode on
Turn End mode on or off END
Extend the selection to the last nonblank cell in the same column or rowas the active cell
END, SHIFT+arrow key
Extend the selection to the last cell used on the worksheet (lower-rightcorner)
END, SHIFT+HOME
Extend the selection to the last cell in the current row. This keystroke isunavailable if you selected the Transition navigation keys check box onthe Transition tab (Tools menu, Options command).
END, SHIFT+ENTER
Return to top
Keys for selecting cells that have special characteristics
Select the current region around the active cell (the current region is adata area enclosed by blank rows and blank columns)
CTRL+SHIFT+* (asterisk)
Select the current array, which is the array that the active cell belongs to CTRL+/
Select all cells with comments CTRL+SHIFT+O (the letter O)
Select cells in a row that don't match the value in the active cell in thatrow. You must select the row starting with the active cell.
CTRL+\
Select cells in a column that don't match the value in the active cell inthat column. You must select the column starting with the active cell.
CTRL+SHIFT+|
Select only cells that are directly referred to by formulas in the selection CTRL+[ (opening bracket)
Select all cells that are directly or indirectly referred to by formulas in theselection
CTRL+SHIFT+{ (opening brace)
Select only cells with formulas that refer directly to the active cell CTRL+] (closing bracket)
Select all cells with formulas that refer directly or indirectly to the activecell
CTRL+SHIFT+} (closing brace)
Select only visible cells in the current selection ALT+; (semicolon)
5 Keys for selecting charts and chart items
Keys for selecting a chart sheet
Select the next sheet in the workbook, until the chart sheet you want isselected
CTRL+PAGE DOWN
Select the previous sheet in the workbook, until the chart sheet you wantis selected
CTRL+PAGE UP
Keys for selecting an embedded chart
Note The Drawing toolbar must already be displayed.
1. Press F10 to make the menu bar active. F10
2. Press CTRL+TAB or CTRL+SHIFT+TAB to select the Drawingtoolbar.
CTRL+TAB
CTRL+SHIFT + TAB
3. Press the RIGHT ARROW key to select the Select Objects button onthe Drawing toolbar.
RIGHT ARROW
4. Press CTRL+ENTER to select the first object. CTRL+ENTER
5. Press the TAB key to cycle forward (or SHIFT+TAB to cyclebackward) through the objects until sizing handles appear on theembedded chart you want to select.
TAB
6. Press CTRL+ENTER to make the chart active. CTRL + ENTER
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Keys for selecting chart items
Select the previous group of items DOWN ARROW
Select the next group of items UP ARROW
Select the next item within the group RIGHT ARROW
Select the previous item within the group LEFT ARROW
There are also keys to use with PivotChart reports.
6 Keys to use with databases and lists
Note To enlarge the Help window to fill the screen, pressALT+SPACEBAR and then press X. To restore the window to its previoussize and location, press ALT+SPACEBAR and then press R. To print thistopic, press ALT+O and then press P.
ALT+SPACEBAR then XALT+SPACEBAR then R
This topic lists:
Keys for working with a data form
Keys for using AutoFilter
Keys for working with a data form
Select a field or a command buttonALT+key, where key is the underlinletter in the field or command name
Move to the same field in the next record DOWN ARROW
Move to the same field in the previous record UP ARROW
Move to the next field you can edit in the record TAB
Move to the previous field you can edit in the record SHIFT+TAB
Move to the first field in the next record ENTER
Move to the first field in the previous record SHIFT+ENTER
Move to the same field 10 records forward PAGE DOWN
Move to a new record CTRL+PAGE DOWNMove to the same field 10 records back PAGE UP
Move to the first record CTRL+PAGE UP
Move to the beginning or end of a field HOME or END
Extend a selection to the end of a field SHIFT+END
Extend a selection to the beginning of a field SHIFT+HOME
Move one character left or right within a field LEFT ARROW or RIGHT ARROW
Select the character to the left SHIFT+LEFT ARROW
Select the character to the right SHIFT+RIGHT ARROW
Keys for using AutoFilter
Display the AutoFilter list for the current columnArrow keys to select the cell thatcontains the column label, and thenpress ALT+DOWN ARROW
Select the next item in the AutoFilter list DOWN ARROW
Select the previous item in the AutoFilter list UP ARROW
Close the AutoFilter list for the current column ALT+UP ARROW
Select the first item (All) in the AutoFilter list HOME
Select the last item in the AutoFilter list END
Filter the list by using the selected item in the AutoFilter list ENTER
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7 Keys for outlining data
Note To enlarge the Help window to fill the screen, pressALT+SPACEBAR and then press X. To restore the window to its previoussize and location, press ALT+SPACEBAR and then press R. To print thistopic, press ALT+O and then press P.
ALT+SPACEBAR then XALT+SPACEBAR then R
Group rows or columns ALT+SHIFT+RIGHT ARROW
Ungroup rows or columns ALT+SHIFT+LEFT ARROW
Display or hide outline symbols CTRL+8
Hide selected rows CTRL+9
Unhide selected rows CTRL+SHIFT+( (opening parenthe
Hide selected columns CTRL+0 (zero)
Unhide selected columns CTRL+SHIFT+) (closing parenthes
8 Keys to use with PivotTable and PivotChart reports
Note To enlarge the Help window to fill the screen, pressALT+SPACEBAR and then press X. To restore the window to its previoussize and location, press ALT+SPACEBAR and then press R. To print thistopic, press ALT+O and then press P.
ALT+SPACEBAR then XALT+SPACEBAR then R
This topic lists:
Keys for the PivotTable and PivotChart Wizard
Keys for page fields in a PivotTable or PivotChart report
Keys for laying out a PivotTable or PivotChart report
Keys for grouping and ungrouping PivotTable items
Keys for the PivotTable and PivotChart Wizard
Select the previous or next field button in the list UP ARROW or DOWN ARROW
Select the field button to the left or right in a multicolumn field button list LEFT ARROW or RIGHT ARROWMove the selected field into the Column area ALT+C
Move the selected field into the Data area ALT+D
Display the PivotTable Field dialog box ALT+L
Move the selected field into the Page area ALT+P
Move the selected field into the Row area ALT+R
Keys for page fields in a PivotTable or PivotChart report
Select the entire PivotTable report CTRL+SHIFT+* (asterisk)
Display the list for the current field in a PivotTable report
Arrow keys to select the cell that
contains the field, and then ALT+DOARROW
Display the list for the current page field in a PivotChart reportArrow keys to select the page fieldPivotChart report, and then ALT+D
ARROW
Select the previous item in the list UP ARROW
Select the next item in the list DOWN ARROW
Select the first visible item in the list HOME
Select the last visible item in the list END
Display the selected item ENTER
Select or clear a check box in the list SPACEBAR
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Keys for laying out a PivotTable or PivotChart report
1. Press F10 to make the menu bar active. F10
2. Press CTRL+TAB or CTRL+SHIFT+TAB to select the PivotTabletoolbar.
CTRL+TAB
CTRL+SHIFT+TAB
3. Press the LEFT ARROW or RIGHT ARROW key to select the menu tothe left or right or, when a submenu is visible, to switch between the mainmenu and submenu.
LEFT ARROW
RIGHT ARROW
4. Press ENTER (on a field button) and the DOWN ARROW and UPARROW keys to select the area you want to move the selected field to. ENTER* + DOWN ARROWENTER* + UP ARROW
Note To scroll to the top or bottom of the field list, press ENTER on the More Fields or button
Keys for grouping and ungrouping PivotTable items
Group selected PivotTable items ALT+SHIFT+RIGHT ARROW
Ungroup selected PivotTable items ALT+SHIFT+LEFT ARROW
Return to top
Keys for working in Microsoft Office10 Keys for menus and toolbars
Note To enlarge the Help window to fill the screen, pressALT+SPACEBAR and then press X. To restore the window to its previoussize and location, press ALT+SPACEBAR and then press R. To print thistopic, press ALT+O and then press P.
ALT+SPACEBAR then XALT+SPACEBAR then R
Make the menu bar active, or close a visible menu and submenu at thesame time
F10 or ALT
Select the next or previous button or menu on the toolbarTAB or SHIFT+TAB (when a toolbaactive)
Select the next or previous toolbar CTRL+TAB or CTRL+SHIFT+TAB(when a toolbar is active)
Open the selected menu, or perform the action assigned to the selectedbutton
ENTER
Show a shortcut menu SHIFT+F10
Show the program icon menu (on the program title bar)ALT+SPACEBAR then XALT+SPACEBAR then R
Select the next or previous command on the menu or submenuDOWN ARROW or UP ARROW (wthe menu or submenu displayed)
Select the menu to the left or right or, with a submenu visible, switchbetween the main menu and the submenu
LEFT ARROW or RIGHT ARROW
Select the first or last command on the menu or submenu HOME or END
Close the visible menu or, with a submenu visible, close the submenuonly
ESC
Display the full set of commands on a menu CTRL+DOWN ARROW
Tip You can select any menu command on the menu bar or on a visible toolbar with the keyboard. To selecmenu bar, press ALT. (Then to select a toolbar, press CTRL+TAB repeatedly until you select the toolbar you Press the underlined letter in the menu name that contains the command you want. In the menu that appearspress the underlined letter in the command name that you want.
11 Keys for windows, dialog boxes, and edit boxes
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Note To enlarge the Help window to fill the screen, pressALT+SPACEBAR and then press X. To restore the window to its previoussize and location, press ALT+SPACEBAR and then press R. To print thistopic, press ALT+O and then press P.
ALT+SPACEBAR then XALT+SPACEBAR then R
This topic lists shortcut keys for:
Keys for windows
Keys for dialog boxes
Keys for edit boxes in dialog boxes
Keys for windows
Switch to the next program ALT+TAB
Switch to the previous program ALT+SHIFT+TAB
Show the Windows Start menu CTRL+ESC
Close the active workbook window CTRL+W or CTRL+F4
Restore the active workbook window size CTRL+F5
Move to the next pane in a workbook that has been split F6
Move to the previous pane in a workbook that has been split SHIFT+F6
Switch to the next workbook window CTRL+F6Switch to the previous workbook window CTRL+SHIFT+F6
Carry out the Move command (workbook icon menu, menu bar), or usethe arrow keys to move the window
CTRL+F7
Carry out the Size command (workbook icon menu, menu bar), or usethe arrow keys to size the window
CTRL+F8
Minimize the workbook window to an icon CTRL+F9
Maximize or restore the workbook window CTRL+F10
Copy the image of the screen to the Clipboard PRTSCR
Copy the image of the active window to the Clipboard ALT+PRINT SCREEN
Return to top
Keys for dialog boxes
Move to the next option or option group TAB
Move to the previous option or option group SHIFT+TAB
Switch to the next tab in a dialog box CTRL+TAB or CTRL+PAGE DOW
Switch to the previous tab in a dialog box CTRL+SHIFT+TAB or CTRL+PAG
Move between options in the active drop-down list box or between someoptions in a group of options
Arrow keys
Perform the action assigned to the active button (the button with thedotted outline), or select or clear the active check box
SPACEBAR
Move to an option in a drop-down list box Letter key for the first letter in the oname you want (when a drop-downbox is selected)
Select an option, or select or clear a check boxALT+letter, where letter is the key the underlined letter in the option n
Open the selected drop-down list box ALT+DOWN ARROW
Perform the action assigned to the default command button in the dialogbox (the button with the bold outline often the OK button)
ENTER
Cancel the command and close the dialog box ESC
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Return to top
Keys for edit boxes in dialog boxes
Move to the beginning of the entry HOME
Move to the end of the entry END
Move one character to the left or right LEFT ARROW or RIGHT ARROW
Move one word to the left CTRL+LEFT ARROW
Move one word to the right CTRL+RIGHT ARROW
Select or unselect one character to the left SHIFT+LEFT ARROWSelect or unselect one character to the right SHIFT+RIGHT ARROW
Select or unselect one word to the left CTRL+SHIFT+LEFT ARROW
Select or unselect one word to the right CTRL+SHIFT+RIGHT ARROW
Select from the insertion point to the beginning of the entry SHIFT+HOME
Select from the insertion point to the end of the entry SHIFT+END
12 Keys for using the Office Assistant
Get Help. Displays the Assistant balloon if the Assistant is turned on. F1
Select a Help topic from the list the Assistant displaysALT+number (ALT+1 is the first top
ALT+2 is the second, and so on)
See more Help topics ALT+DOWN ARROW
See previous Help topics ALT+UP ARROW
Close an Assistant message or a tip ESC
13 Keys for working with the Open and Save As dialog boxes
Note To enlarge the Help window to fill the screen, pressALT+SPACEBAR and then press X. To restore the window to its previoussize and location, press ALT+SPACEBAR and then press R. To print this
topic, press ALT+O and then press P.
ALT+SPACEBAR + xALT+SPACEBAR + R
Display the Open dialog box CTRL+F12 or CTRL+O
Save the active workbook ALT+F2 or F12 or CTRL+S
Display the Save as dialog box ALT+SHIFT+F2 or SHIFT+F12
Go to the previous folder () ALT+1
Open the folder up one level from the open folder (Up One Level button ) ALT+2
Close the dialog box, and open your World Wide Web search page(Search the Web button )
ALT+3
Delete the selected folder or file (Delete button ) ALT+4
Create a new subfolder in the open folder (Create New Folder button ) ALT+5
Switch between List, Details, Properties, and Preview views ALT+6
Show the Tools menu (Tools button) ALT+7
14 Keys for sending e-mail messages
To use keys to send e-mail messages, you must configure Microsoft Outlook as your default e-mail programOutlook Express is your default e-mail program, you cannot use most of these keys to send e-mail messagesshortcuts]
Note To enlarge the Help window to fill the screen, press
ALT+SPACEBAR and then press X. To restore the window to its previous
ALT+SPACEBAR then X
ALT+SPACEBAR then R
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size and location, press ALT+SPACEBAR and then press R. To print thistopic, press ALT+O and then press P.
Move to the e-mail message header. Cell A1 must be the active cellwhen you press these keys.
SHIFT+TAB
Send the active spreadsheet as an e-mail message ALT+S
Open the Address Book CTRL+SHIFT+B
Check the names in the To, Cc, and Bcc boxes against the AddressBook
ALT+K
Open the Address Book in the To box ALT+PERIOD
Open the Address Book in the Cc box ALT+C
Open the Address Book in the Bcc box ALT+B
Go to the Subject box ALT+J
Open the Outlook Message Options dialog box (View menu, Optionscommand in a message)
ALT+P
Create a message flag CTRL+SHIFT+G
15 Keys for working with drawing objects, AutoShapes, WordArt, and other objects
Inserting drawing objectsInsert an AutoShape ALT+U
Insert a text box
Insert a WordArt object
Selecting drawing objects
Select a drawing object F10 for toolbar
Editing drawing objects
Rotate a drawing object
Change the size of a drawing objectCopy the attributes of a drawing object
Rotate a drawing object by using the keyboard
1. Use the keyboard to select the drawing object you want to rotate.
2. On the Format menu, select the command for the type of object selected for example, AutoShape or TeBox and then select the Size tab.
3. In the Rotation box, enter the amount of rotation you want.
Change the size of a drawing object by using the keyboard
1. Use the keyboard to select the drawing object you want to resize.
2. On the Format menu, select the command for the type of object selected for example, AutoShape or TBox and then choose the Size tab.
Select the options you want. For help on an option, select the option, and then press SHIFT+F1.
Copy the attributes of a drawing object by using the keyboard
1. Use the keyboard to select the drawing object with the attributes you want to copy.
If you select an AutoShape with attached text, the look and style of the text as well as the attributes of the
AutoShape are copied.
2. to copy the object attributes. Press CTRL+SHIFT+C
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3. to select the object you want to copy the attributes to. Press TAB or SHIFT+TAB
4. to copy the attributes to the object. Press CTRL+SHIFT+V
Enter data using shortcut keys
User added Shortcut Keys
Join, join cells together by words (seejoin in join doc) Ctrl+J (lowercase)
PasteSpecialvalues, Paste Special Values Ctrl+SHIFT+V
PasteSpecialFormats, Paste Special Formats (like Format Painter) Ctrl+SHIFT+P
Reset the last cell (see lastcell doc) Ctrl+K (lowercase)
ReversI, reverse order of cells (see ReversI in join doc) [wipes out fill to right_ Ctrl+Shift+R
SepTerm, separate first word (see SepTerm in join doc) Ctrl+T (lowercase)
SepLastTerm, separate last word (see SepLastTerm) Ctrl+L (lowercase)
PreviousDay, macro with Activecell.value = now - 1 Ctrl+M (lowercase)Available keys for own usage: (if you've not already used them yourself)
Ctrl+ available are: E, F, G, H, J, L through T, YCtrl+Shift+ available are: C thru F, H thru N, Q thru T, and Y
Important Excel 2000 keys picked by MSDN (Microsoft Developer Network)(#msdnchoice)
B C
18 Excel 2000 Shortcut keys in -- http://office.microsoft.com/downloads/2000/O2kkeys.aspx
19 Activity Shortcut Keys
20 Alternate between displaying cell values and displaying cell formulasCTRL+` (single left quotatmark)
21 Calculate all sheets in all open workbooks F9
22 Calculate the active worksheet SHIFT+F9
23 Copy CTRL+C
24 Create a chart that uses the current range F11 or ALT+F1
25 Display the Format Cells dialog box CTRL+1
26 Display the Go To dialog box F5
27 Fill the selected cell range with the current entry CTRL+ENTER
28 Insert the current time CTRL+:
29 Insert today's date CTRL+;
30 Move to the beginning of the worksheet CTRL+HOME
31Move to the last cell on the worksheet, which is the cell at the intersection of therightmost used column and the bottommost used row (in the lower-right corner), orthe cell opposite the home cell, which is typically A1
CTRL+END
32 Open CTRL+O
33 Paste CTRL+V
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34 Paste a function into a formula SHIFT+F3
35 Print CTRL+P
36 Save CTRL+S
37 Select all (when you are not entering or editing a formula)CTRL+A (unless you havExcel 2003
38 Select the current column CTRL+SPACEBAR
39 Select the current row SHIFT+SPACEBAR
xxSelect all cells leaving active cell still the active cell. (broken by design in Excel2003 where it works same as broken Alt+Ain Excel 2003) CTRL+SHIFT+SPACEBA
40 Undo CTRL+Z
41When you enter a formula, display the Formula Palette after you type a functionname
CTRL+A
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