Module 1: Creating and Sustaining Commitment and Cohesion 1 Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion Collabor ate Create Compet e Contro l
Module 1:
Creating and Sustaining Commitment and Cohesion
1Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Collaborate
Create
CompeteControl
Agenda for Module 1
• Assumptions and Goals• Paradoxes• Competencies
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion 2
Human Relations Model
Human Relations Model Assumptions and Goals1. Criteria of
effectiveness2. Means-ends
theory3. Action imperative4. Emphasis
5. Culture
1. Commitment,cohesion, morale
2. Involvement leads to commitment
3. Collaborate4. Participation, conflict
resolution, consensus building
5. Clan
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion 3
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Paradoxes of Collaborating
• By developing your self-awareness, you can increase your capacity for making personal change• Involving employees in
decision-making processes can slow the planning but make the implementation more efficient
4
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Another Paradox of Collaborating
• Collaborating means that we want to build employees’ commitment and cohesion by encouraging them to voice differing ideas and opinions
5
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Collaborate Core Competencies
• Understanding Self and Others
• Communicating Honestly and Effectively
• Mentoring and Developing Others
• Managing Groups and Leading Teams
• Managing and Encouraging Constructive Conflict
6
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Managers who focus on human relations …
• have a high level of self-awareness • communicate by listening, as well as by
speaking• provide employees with constructive feedback
on a regular basis• ensure that all group (team) members know
what is expected of them• encourage employees to learn from others
who have different ideas and perspectives
7
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Primary Tensions
EXTERNAL FOCUS
FLEXIBILITY
STABILITY
INTERNAL FOCUS
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Understanding Self and Others
9
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Emotional and Social Intelligence• Emotional Intelligence– Self-awareness• Emotional awareness• Self-assessment• Self-confidence
– Self-management• Social Intelligence– Social Awareness– Relationship Management
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Personality
• Big FiveNeuroticismExtraversionOpennessAgreeablenessConscientiousness
• Meyers-Briggs Introversion – Extraversion Sensing – Intuition Thinking Feeling Judging - Perceiving
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Increasing Your Self-awareness
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Asking for Feedback
• Make sure you are open to hearing new information
• Be aware you are receiving the other person’s perception
• Ask specific questions about your behavior• Check your understanding of the feedback• Express appreciation
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Empathic Listening
• Empty Yourself• Pay Attention• Accept the Other Person’s Reaction• Avoid Judgment or Comparison• Stay with the Feeling
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Communicating Honestly and Effectively
15
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Basic Model of Communication
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Barriers to Effective Communication• Inarticulateness• Hidden agendas• Status• Hostility• Distractions• Differences in communication styles• Organizational norms and patterns of
communication
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Discovering the Left-Hand ColumnLeft-Hand Column: What Is Thought (But Is Not Directly Communicated)
Right-Hand Column: What Is Said
Terry: Terry:
Troy: Troy:
Terry: Terry:
Troy: Troy:
Terry: Terry:
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Reflective Listening
• Use empathy• Do not evaluate, judge or advise• Reflect what you hear• Use open-ended questions
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Mentoring and Developing Others
20
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Stages of Performance Evaluation
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Guidelines for Giving Feedback• Ask the person whether or not this is a good time to
receive feedback• Give the person feedback in a private place• Be supportive and encouraging; focus on behaviors
you are looking for in the future• Provide feedback on both positive and negative
behaviors • Describe the other person’s behavior and your
perceptions of it using specific examples of behavior that you have observed
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Guidelines for Giving Feedback• Try to remain calm and emotionally neutral. Be direct
in your statements. Don’t avoid the key issues• Ask the other person to clarify, explain, change, or
correct.• After giving feedback, give the receiver time to
respond.• Use the opportunity to develop a joint action plan.
Identify ways that you can contribute positively to improving the employee’s behavior.
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Coaching
Career Advisor
Strategist
Performance Appraiser
Trainer
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Steps to Effective Delegation
1. Clarify what it is that you want done and why this is an appropriate assignment for the individual
2. Meet with the employee and to discuss the assignment and your expectations
3. Allow the employee to do the task the way he or she feels comfortable doing it
4. Check on the progress of the assignment, but do not rush to the rescue if things are not “on track”
5. Recognize the employee’s accomplishments
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Managing Groups and Leading Teams
26
Team Decision Making• Advantages– Greater knowledge and
expertise– Wider range of values and
perspectives– Greater employee
commitment to implementation of the idea
– More likely to surface obstacles
– Enhances employees’ skills and abilities
• Disadvantages– Takes more time– Will result in lower quality
decision if team does not have appropriate expertise
– Some may over-contribute, others may fail to contribute
– Team members may become too concerned with gaining consensus
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion 27
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Four Team Player Styles (Roles)
Communicator
Challenger
Collaborator
Contributor
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Increasing Meeting Effectiveness
• Prepare for the meeting by setting objectives, selecting participants, selecting the time and place and setting an agenda
• In Running the meeting, start on time, have someone take minutes, review the agenda, make sure participants know each other, follow agenda, minimize interruptions, encourage participation, restate decisions
• Follow up by distributing minutes and checking on progress for any assignments
P
R F
Team Development
Forming
Storming
Norming
Performing
Adjourn
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion 30
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion
Managing and Encouraging Constructive Conflict
31
Abilene Paradox
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion 32
Conflict Management Approaches
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion 33
Managing Conflict Constructively• Face the conflict• Decide how to approach the other person• Meet in a neutral environment• Let each person state personal views• Try to find a mutual definition of the conflict• Generate potential solutions• Search for a mutually acceptable solution• Decide what will be done &
who will do it• Figure out what you have learned
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion 34
Stimulating Conflict: Advocacy Groups• Assign groups different positions to adopt• Allow groups to gather data for their position• Each group presents position and asks questions of other
group. Note that the goal is not to win but to hear the different ideas, information, theories, conclusions, etc.
• Each group seeks additional information to address other group’s questions as well as to understand other group’s position
• Groups work together to develop a synthesis of the different alternatives
Quinn et al., (2011). Becoming a Master Manager: A Competing Values Approach, 5th edition Module 1: Creating and Sustaining Commitment and Cohesion 35