LWAF Plant Database

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LWAF Plant Database

- AKA “Accession Database” -

Please note that this presentation has note pages using PowerPoint notes capabilities

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Plant Database Usage• “Accession” (catalog) plants

– PMD personnel– Project managers– Any volunteer

• Provide lists of plants for:– Docents– PMD personnel– Potential visitors to the Arboretum– Any other interested parties– Standard reports available– User-controlled reports available

• Update plant information– Add missing information– Correct erroneous data– Revise location data

• Online/Multi-user/Multi-tasking

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Operational Overview

Add records

Add docent notes

Query database

Add/Update records

Volunteer

Docent

PMD Chair

Internet user

Add/Update records

Project Mgr

LWAF Plants

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User Interaction Overview

List of plants PlantDatabase

Update this plant record

1)

2)

3)User

Request for Plant List

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Standard Online Report Generation

Plant UpdateForm

Show Pictures/More Info

Blooming

Other

Perrenials

Shrubs

Non-Conifers

Conifers

By Garden

Plants By

Name

Update

• Standard record selection and sorting• One click for viewing pictures/more info• One click for print format• One click for labels• One click to retrieve update form

HomePage

Available Standard Reports

Report Request

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Custom Report Generation

• User-specified selection, sorting, report format• One click for viewing pictures/more info• One click for print format• One click for labels• One-click to retrieve update form• Update list available for multi-record update

Plant UpdateForm

Update

Show Pictures/More Info

AccessionRecords

Update List

By AccessionCondensed

Condensed

By AccessionDetails

Details

By Garden

Name List

Custom Reports

CustomSelection

Page

HomePage

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Accession Home Page

Explanatory text

Click here to run report

Select Report

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Sample Standard Report

Click the highlighted name to get Google results for the plant .

Click on the question mark to get update form for the record.

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This shows your authorization level

Enter password here to change authority

Set numbers to indicate sort order

Click here to list plants once you have set your selection and sort criteria

Select report format

Requesting a Custom Report

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Creating a Custom Report - Example

Select only maples

Enter update password

Sort by Accession #

• Select all maples in the Smith Mossman• Use “By Garden” Format• Order by accession number• Enter password for update

Smith Mossman Garden only

Current authority is “view only”

Use “By Garden” format

Click here to run report

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Sample Custom Report- All Acers in the Smith/Mossman Garden -

Click here to get paginated report

Click on question mark to get update form

Click here to get Google pictures

Click here to print labels

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Plant Update Page- Example -

• We got to this page from the report page.

• Our objective is to make a simple update the plant record’s notes field for the Arboretum’s docents.

3. Click on the “Revise” button.

2. Update made to docent notes

1. This message line provides status to the user.

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Example – Record Revised

Record now contains updated note.

Message indicates that record has been revised.

Revision date and time have been updated automatically.

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Example – Add a RecordYou got here by clicking on this record listed on a report.

Click “Clear” button to get blank screen for adding a new record.

Status line.

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Example: Adding a New Record

Status information

Will be computed, if left blank

All fields are automatically assigned a default value if you do not enter anything in the field.

Press this button once all data has been typed in. Note that default values are assigned to fields left blank.

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Delete Example

Status information is shown here.

You arrived here by clicking on this record on a report

To delete this record, click here.

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Status shows that record has just been deleted.

If you deleted the record in error, click on the “Add” button to add the record back.

Delete Example- The record shown has been deleted

-

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Navigation from Plant Update Page

Return to Accession Home

Produces report using your last query.

Update Lookup Tables.

Return to report menu.

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Updating a Lookup Table

1. Select this

2. Enter password

4. Select the table you want to update

5. Click here

3. Click here

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Updating a Lookup Table

To change a record, modify data and click here.

After making all revision, add, and delete entries, click here

To add a record, overwrite an existing record and click here.

To delete a record, click here.

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Accession Forms – Input and Output

This is the input form – available via the help menu This is the output form – available via the custom report menu

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To get a blank accession from, click here.

Accession Forms

To print accession records in the same format as the accession form, use this report format.