Lunch and Learn: Transform Your Business Productivity with Microsoft Office 365

TRANSFORM YOUR BUSINESS PRODUCTIVITY WITH MICROSOFT OFFICE 365Lunch & Learn

May 21, 2015

DIANA PHILLIPS

Email: [email protected]

Twitter: @UtahITPro

LinkedIn: http://www.linkedin.com/in/utahitpro

ITG

http://www.ITGSharePoint.com

WHAT IS OFFICE 365?

MICROSOFT OFFICE 365 APPS

10 STEPS:TRANSFORM YOUR BUSINESS

PRODUCTIVITY

ORGANIZE YOUR CONTENT

SharePoint Sites− Web Site – Many templates out of the box− Content in Lists and Libraries− Collaboration− Document Center− Record Center

OneDrive for Business

Office 365 Groups

UNDERSTANDING SHAREPOINT

Learn about SharePoint: http://products.office.com/en-us/SharePoint/

WORK TOGETHER WHEN APART

Skype for Business− Instant messaging− Online conferencing - Share screens, applications, and content

− Skype connectivity

Co-Author Office content− In real time is available in Office 365 web apps (Word, Excel, etc.)

− Indication of other’s changes in desktop apps

A LOOK AT SKYPE FOR BUSINESS

Learn about Skype for Business: http://www.skype.com/en/business/skype-for-business/

COLLABORATE WITH YOUR TEAM

Yammer− Enterprise social network− Conversations− Surveys

SharePoint team sites− Built-in site type− Manage documents, tasks, events, and more

A LOOK AT YAMMER

Learn about Yammer: http://www.Yammer.com

SHARE KNOWLEDGE & EXPERTISE

Create videos using PowerPoint + Office Mix− Lunch & Learns, Show & Tell, How To’s− Add quizzes and video− See http://mix.office.com for video introduction

Use OneNote − Collect, organize and share information on OneDrive for Business or SharePoint

− Identify standard naming and structure

IMPROVE CONTENT AWARENESS

SharePoint Search

Office Graph− People to content mapping− Machine learning

Delve− Content discovery− Groups content based on activities

A LOOK AT DELVE

Learn about Delve: http://products.office.com/en-us/business/explore-office-delve

FOCUS ON WHAT’S IMPORTANT

Outlook− Utilize the Clutter feature− Add rules to manage email− Use categories to color code calendar events, tasks, and email

− Flag for follow-up with reminders

SharePoint− Add alert notifications

UNDERSTAND YOUR DATA

SharePoint Web Parts

Excel Services

PerformancePoint Dashboards

Business Intelligence− Power BI− Power Pivot− Power View− Power Map

A LOOK AT POWER BI

Learn about Business Intelligence Tools: http://go.microsoft.com/fwlink/?LinkId=394694

LEVERAGE NEW FEATURES

Office 365 continuous updates − No need to coordinate complex upgrades

NextGen Portals− Video Portal• Define channels• Promote featured videos

− People Profile− Knowledge Management Portal (Coming Soon)− Boards and Microsites (Coming Soon)

A LOOK AT VIDEO PORTALS

CONVEY YOUR VISION

Sway− Interactive web presentation− Combine various types of documentation and multimedia for comprehensive understanding

Tell your story…− Share your vision or business plans− Showcase a project− Remember an event

A LOOK AT SWAY

Learn about Sway: http://www.Sway.com

DEFINE GOVERNANCE

Help users understand the best tool for the job

Roles & Responsibilities

Identify− Standards - Naming conventions− Best practices - Identify what to save where− Policies & processes

QUESTIONS?

ST GEORGE MICROSOFT CLOUD COMMUNITYMeetings to be held 3rd Friday of each month

Next Meeting: June 19th

See http://www.ITGSharePoint.com/events for information

PRIZE GIVEAWAYS