Log Frames, Annual Work Plans and Budgets John Hough RBEC Environment & Energy Workshop Almaty. 6-9 October 2004.

Log Frames, Annual Work Plans and Budgets

John HoughJohn Hough

RBEC Environment & Energy WorkshopRBEC Environment & Energy Workshop

Almaty. 6-9 October 2004Almaty. 6-9 October 2004

22

KamchatkaGoal:Goal: secure the globally significant biodiversity values of the Kamchatka secure the globally significant biodiversity values of the Kamchatka

PeninsulaPeninsula

ObjectiveObjective: demonstrate approaches for sustainable & replicable conservation of : demonstrate approaches for sustainable & replicable conservation of biodiversity in 4 existing protected areas as a model for a sustainable system biodiversity in 4 existing protected areas as a model for a sustainable system of protected areas in Kamchatkaof protected areas in Kamchatka

Outcome 1Outcome 1: protected areas are effectively managed: protected areas are effectively managed

Outcome 2Outcome 2: local communities benefit from sustainable alternative livelihoods : local communities benefit from sustainable alternative livelihoods and are actively involved in biodiversity conservationand are actively involved in biodiversity conservation

Outcome 3Outcome 3: awareness raising and advocacy is heightened among all stakeholders: awareness raising and advocacy is heightened among all stakeholders

Outcome 4Outcome 4: sustainable financing mechanisms support conservation and promote : sustainable financing mechanisms support conservation and promote biodiversity friendly alternative livelihoods in and around the PA systembiodiversity friendly alternative livelihoods in and around the PA system

Outcome 5Outcome 5: PA systems and other stakeholders throughout Kamchatka and the : PA systems and other stakeholders throughout Kamchatka and the Russian Federation systematically apply and utilize lessons learned and best Russian Federation systematically apply and utilize lessons learned and best practices generated by the projectpractices generated by the project

Assumptions

• Political stability maintainedPolitical stability maintained

• Social & Economic conditions remain Social & Economic conditions remain stablestable

• Co-financing commitments maintainedCo-financing commitments maintained

• National & regional level support is National & regional level support is maintainedmaintained

Project Logic

Outcome 1: Strengthened ManagementOutcome 1: Strengthened Management

+ Outcome 2: Alternative Livelihoods+ Outcome 2: Alternative Livelihoods

+ Outcome 3: Awareness+ Outcome 3: Awareness

+ Outcome 4: Sustainable Financing+ Outcome 4: Sustainable Financing

+ Outcome 5: Replication+ Outcome 5: Replication

+ Assumption: National & regional support + Assumption: National & regional support maintainedmaintained

= Objective: Demonstration Approach to a = Objective: Demonstration Approach to a Sustainable Protected Areas System in KamchatkaSustainable Protected Areas System in Kamchatka

From Outcomes to Outputs

• Objective =Objective =

• + Outcome 1 (= 6 Outputs)+ Outcome 1 (= 6 Outputs)

• + Outcome 2 (= 5 Outputs)+ Outcome 2 (= 5 Outputs)

• + Outcome 3 (= 4 Outputs)+ Outcome 3 (= 4 Outputs)

• + Outcome 4 (= 4 Outputs)+ Outcome 4 (= 4 Outputs)

• + Outcome 5 (= 3 Outputs)+ Outcome 5 (= 3 Outputs)

• + approx 16 assumptions+ approx 16 assumptions

ie. 22 Outputs + 16 assumptions = 38 componentsie. 22 Outputs + 16 assumptions = 38 components

From Outputs to Activities

• Output 1 = 6 ActivitiesOutput 1 = 6 Activities

• Output 2 = 4 ActivitiesOutput 2 = 4 Activities

• Output 3 = 8 etcOutput 3 = 8 etc

• Total = 88 ActivitiesTotal = 88 Activities

Project Strategy Goal /Development Objective To secure the globally significant biodiversity values of the Kamchatka Peninsula. Immediate Objective To demonstrate approaches for sustainable and replicable conservation of biodiversity in four existing protected areas as a model for a sustainable system of protected areas in Kamchatka.

Outcome 1 Protected area management capacity is strengthened Outputs 1.1 Essential infrastructure and equipment is acquired 1.2 PA Administration and staffing is raised to levels required for effective management, including training of staff 1.3 Biodiversity information and its use in decision-making is improved and monitoring programmes are instituted 1.4 Pollution at degraded sites is removed 1.5 New Management Plans and annual Operational Plans are prepared and implemented 1.6 The legal and regulatory base of the PAs is improved to support conservation management Outcome 2 Local communities have adopted sustainable alternative livelihoods, abandoned unsustainable and illegal natural resource use and participate fully in conservation mechanisms Outputs 2.1 Sustainable use of NTFPs in PAs is developed for economic benefit 2.2 Local populations are involved in tourism and PA protection 2.3 Traditional resource knowledge and uses are supported 2.4 Co-management and community based conservation mechanisms are established 2.5 Ecotourism promotion and marketing programme is implemented Outcome 3 All stakeholders demonstrate increased awareness of biodiversity values, as well as willingness to change behavior Outputs 3.1 Awareness raising programmes for schools are developed and implemented 3.2 Awareness raising programmes for PAs are developed and implemented 3.3 Public environmental events are held 3.4 Awareness raising programmes for society at large are developed and implemented Outcome 4 The Protected Areas of Kamchatka Oblast possess the means and mechanisms to achieve financial sustainability of operations Outputs 4.1 The Small-Medium Enterprise Fund and Small Grants Programme continue to provide support for the development of alternative livelihoods for local communities and community based biodiversity conservation initiatives 4.2 The Kamchatka Biodiversity Conservation Trust Fund is established 4.3 PA revenue generating mechanisms are designed and institutionalized 4.4 Public-private partnerships supporting revenue generation and sustainability of the PAs are demonstrated Outcome 5 Lessons learned and best practices identified in the four demonstration PAs are replicated in other PAs in the Kamchatka Peninsula, as well as in other PAs in Russia Outputs 5.1 Materials on best practices and lessons learned are prepared and distributed 5.2 Staff of other PAs and stakeholders exposed to best practices and lessons learned through seminars 5.3 Systemic nation-wide replication of project lessons and results through ministerial and NGO networks

From Activities to Workplans

Phase 2 Years and Quarters Outcome 1 Protected area management capacity is strengthened

1 2 3 4

Output 1 Essential infrastructure and equipment are acquired

1.1.1 Construction of new and refurbishing of existing ranger stations

1.1.2 Planning and construction of essential visitor infrastructure (trails, campgrounds, waste facilities, viewing platforms, shelters etc.)

1.1.3 Establishment of training centre for PA staff and four visitor centres

1.1.4 Operational Plans’ additional procurement needs for 4 PAs

1.1.5 PA Protection Service essential equipment requirements

1.1.6 Acquisition of fire fighting equipment

Output 2 PA staff capacity is improved

1.2.1 Increase of PA staff involved in biodiversity conservation

1.2.2 Development of training programmes for PA staff

1.2.3 Staff training using training centre

1.2.4 Development of international partnerships

This is for 2 of the 22 outputs!This is for 2 of the 22 outputs!

Do not over-design !

• We need an Objective + Assumptions + We need an Objective + Assumptions + IndicatorsIndicators

• We need Outcomes + Assumptions + IndicatorsWe need Outcomes + Assumptions + Indicators

• We need a summary of Outputs and Activities for We need a summary of Outputs and Activities for each Outcome – we do each Outcome – we do notnot need indicators for need indicators for outputs and activitiesoutputs and activities

• We need an Input Budget for each OutcomeWe need an Input Budget for each Outcome

• We need a Total Budget and Work Plan (Atlas We need a Total Budget and Work Plan (Atlas AWP)AWP)

Project Budget

OutcomesOutcomes GEFGEF CofinancinCofinancingg

TotalTotal

1. Strengthened PA management1. Strengthened PA management 3.13.1 4.14.1 7.27.2

2. Alternative livelihoods2. Alternative livelihoods 0.30.3 0.90.9 1.21.2

3. Awareness3. Awareness 0.40.4 0.90.9 1.31.3

4. Sustainable financing4. Sustainable financing 1.81.8 44 5.85.8

5. Replication, best practices & lessons 5. Replication, best practices & lessons learnedlearned

0.10.1 0.10.1

M & EM & E 0.10.1 0.10.1

TotalTotal 5.85.8 9.99.9 15.715.7

Total Budget & Work PlanAtlas Activity / Atlas Activity / GEF OutcomeGEF Outcome

Source Source of of

FundsFunds

Budget DescriptionBudget Description 20042004 20052005 20062006 TotalTotal

1. Strengthened 1. Strengthened ManagementManagement

GEFGEF International ConsultantsInternational Consultants 100,000100,000 100,000100,000 100,000100,000 300,000300,000

TravelTravel 10,00010,000 10,00010,000 10,00010,000 30,00030,000

Local ConsultantsLocal Consultants 40,00040,000 40,00040,000 40,00040,000 120,000120,000

Sub-totalSub-total 150,000150,000 150,000150,000 150,000150,000 450,000450,000

EUEU Local ConsultantsLocal Consultants 50,00050,000 50,00050,000 50,00050,000 150,000150,000

Sub-totalSub-total 50,00050,000 50,00050,000 50,00050,000 150,000150,000

2. Alternative 2. Alternative LivelihoodsLivelihoods

GEFGEF etcetc

(continue for all (continue for all 5 Outcomes)5 Outcomes)

Total by donor +Total by donor +TOTALTOTAL 50,00050,000 50,00050,000 50,00050,000 150,000150,000

Atlas Budget DescriptionsBudgetary Account Description Short Desc

71200 International Consultants Intl Cnslt

71300 Local Consultants Lcl Cnslts

71400 Contractual Services - Individ CntractSrv

71500 UN Volunteers Un Vol

71600 Travel Travel

72100 Contractual Services-Companies Contr-Cmpy

72200 Equipment and Furniture Equip&Furn

72300 Materials & Goods Matl&Goods

72400 Communic & Audio Visual Equip Comm&AV

72500 Supplies Supplies

72600 Grants Grants

72800 Information Technology Equipmt InfoTechEq

73100 Rental & Maintenance-Premises Rent&Maint

73200 Premises Alternations PremAlter

73300 Rental & Maint of Info Tech Eq Rnt&Maint

73400 Rental & Maint of Other Equip Rntl&Maint

74100 Professional Services Prof Srvcs

74200 Audio Visual&Print Prod Costs AudioVisl

74500 Miscellaneous Expenses MiscExp

75100 Facilities & Administration F&A

Understanding Atlas Terminology

Atlas LabelAtlas Label UNDP GEF Project UNDP GEF Project LabelLabel

CP / CPAP OutputCP / CPAP Output

MYFF / Service LineMYFF / Service Line

Project Goal / Project Goal / Development ObjectiveDevelopment Objective

Strategic PriorityStrategic Priority

Project (Output Project)Project (Output Project) ProjectProject

ActivityActivity OutcomeOutcome

Budget DescriptionBudget Description InputInput

DP/2003/32 Second multi-year funding framework, 2004-2007 Goal Service lines

1. Achieving the MDGs and reducing human poverty

1.1 MDG country reporting and poverty monitoring

1.2 Pro-poor policy reform to achieve MDG targets

1.3 Local poverty initiatives, including microfinance

1.4 Globalization benefiting the poor

1.5 Private-sector development

1.6 Gender mainstreaming

1.7 Civil society empowerment

1.8 Making ICTD work for the poor

2. Fostering democratic governance

2.1 Policy support for democratic governance

2.2 Parliamentary development

2.3 Electoral systems and processes

2.4 Justice and human rights

2.5 E-governance and access to information

2.6 Decentralization, local governance and urban/rural development

2.7 Public administration reform and anti-corruption

3. Energy and environment for sustainable development

3.1 Frameworks and strategies for sustainable development

3.2 Effective water governance

3.3 Access to sustainable energy services

3.4 Sustainable land management to combat desertification and land degradation

3.5 Conservation and sustainable use of biodiversity

3.6 National/sectoral policy and planning to control emissions of ozone-depleting substances and persistent organic pollutants

4. Crisis prevention and recovery

4.1 Conflict prevention and peace building

4.2 Recovery

4.3 Small arms reduction, disarmament and demobilization

4.4 Mine action

4.5 Natural disaster reduction

4.6 Special initiatives for countries in transition

5. Responding to HIV/AIDS

5.1 Leadership and capacity development to address HIV/AIDS

5.2 Development planning, implementation and HIV/AIDS responses

5.3 Advocacy and communication to address HIV/AIDS

Atlas

• Atlas Annual Work Plans (AWP’s) are Atlas Annual Work Plans (AWP’s) are intended for programme management at the intended for programme management at the level of UNDP country officeslevel of UNDP country offices

• They are not a replacement for detailed They are not a replacement for detailed annual activity plans and budgetsannual activity plans and budgets

• The latter should be carried out at a project The latter should be carried out at a project level using packages such as Microsoft level using packages such as Microsoft ProjectProject

From Total Budgets and Work Plans to Annual Activity Plans

(done during project inception phase by the project team)

• Look at OutcomesLook at Outcomes

• Look at indicators of each OutcomeLook at indicators of each Outcome

• Look at the annual targets for each indicatorLook at the annual targets for each indicator

• Identify activities and outputs (products) required Identify activities and outputs (products) required to achieve theseto achieve these

• Plan and budget these in an annual activity planPlan and budget these in an annual activity plan

Annual Activity Plan

Phase 2 Years and Quarters Outcome 1 Protected area management capacity is strengthened

1 2 3 4

Output 1 Essential infrastructure and equipment are acquired

1.1.1 Construction of new and refurbishing of existing ranger stations

1.1.2 Planning and construction of essential visitor infrastructure (trails, campgrounds, waste facilities, viewing platforms, shelters etc.)

1.1.3 Establishment of training centre for PA staff and four visitor centres

1.1.4 Operational Plans’ additional procurement needs for 4 PAs

1.1.5 PA Protection Service essential equipment requirements

1.1.6 Acquisition of fire fighting equipment

Output 2 PA staff capacity is improved

1.2.1 Increase of PA staff involved in biodiversity conservation

1.2.2 Development of training programmes for PA staff

1.2.3 Staff training using training centre

1.2.4 Development of international partnerships

Use an appropriate planning tool such as Microsoft ProjectUse an appropriate planning tool such as Microsoft Project

Another Way to Do ItOutcome 1: As described in the project's log-frame

Output 1 : As described in the project's log-frame

Output indicators as described in Project logframe

Expected deliverables 1st quarter

Expected deliverables 2nd quarter

Expected deliverables 3rd quarter

Expected deliverables 4th quarter

Progress Indicator for year one

Budget - (GEF) - Co-financing

Indicator 1 ---------- ---------- ----------

Indicator 2 ----------- ----------- -----------

Indicator 3 ------------ ----------- -----------

Description of Activities to be implemented for each Output and corresponding Indicator: Output 1 - Indicator 1: xxxxxxxxxxx Output 1 - Indicator 2: xxxxxxxxxxx Output 1 - Indicator 3: xxxxxxxxxxx