Local Government Enhancement Sector Project Design and Supervision Consultants - Southern Province - Additional Works Terms of Reference (Outline - will be detailed during issue of RFP to the shortlisted consultants) 1. Background : Local Government Enhancement Sector Project (LGESP) is being implemented currently and the works are in progress. Meanwhile, the Government has requested additional funding from ADB to cover 9 additional towns of Southern Province. The Loan Processing is in progress and the agreement for additional financing is expected to be signed during 2 nd quarter of 2016. The list of Additional Towns to be covered under Additional Financing is provided in Annexure 1. The outcome of the project will be improved local infrastructure in identified Pradeshiya Sabhas of Sri Lanka. Under the project, about 108 local authorities selected in seven provinces (excluding the Northern and Eastern provinces), whose reform plans would be reviewed and confirmed by the government will implement subprojects for roads and bridges, water supply and sanitation, drainage, solid waste management, and other basic facilities, including building or enhancing health-care centers and public markets. The project will also support the institutional strengthening of the local authorities for improved and sustainable service delivery through business process reengineering and the development of their information technology (IT) systems. To achieve the aims and objectives, the project addresses to support the selected local authorities through three components. Viz., Component 1: Local Government Infrastructure and Service Delivery Improvement Component 2: Local Government Policy Reform and Capacity Building Support Component 3: Project Management and Administration Support. 2. Objective(s) of the Assignment The main objective of this assignment would be to ensure that the infrastructure works identified are designed to provide a feasible asset to the Local Authority and implemented professionally by following the required standards and safeguards in design and execution of the project. The detailed objectives of the consultancy are: Assess i. With regard to sub projects identified, update the present status of the service sector (s) in the local authority area; ii. the technical feasibility inclusive of financial, economic, environmental and social analysis;
32
Embed
Local Government Enhancement Sector Project Local Government Enhancement Sector Project Design and Supervision Consultants - Southern Province - Additional Works Terms of Reference
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Local Government Enhancement Sector Project
Design and Supervision Consultants - Southern Province - Additional Works
Terms of Reference
(Outline - will be detailed during issue of RFP to the shortlisted consultants)
1. Background :
Local Government Enhancement Sector Project (LGESP) is being implemented currently and the
works are in progress. Meanwhile, the Government has requested additional funding from ADB
to cover 9 additional towns of Southern Province. The Loan Processing is in progress and the
agreement for additional financing is expected to be signed during 2nd
quarter of 2016. The list of
Additional Towns to be covered under Additional Financing is provided in Annexure 1.
The outcome of the project will be improved local infrastructure in identified Pradeshiya Sabhas
of Sri Lanka. Under the project, about 108 local authorities selected in seven provinces
(excluding the Northern and Eastern provinces), whose reform plans would be reviewed and
confirmed by the government will implement subprojects for roads and bridges, water supply
and sanitation, drainage, solid waste management, and other basic facilities, including building
or enhancing health-care centers and public markets. The project will also support the
institutional strengthening of the local authorities for improved and sustainable service delivery
through business process reengineering and the development of their information technology
(IT) systems. To achieve the aims and objectives, the project addresses to support the selected
local authorities through three components. Viz.,
Component 1: Local Government Infrastructure and Service Delivery Improvement
Component 2: Local Government Policy Reform and Capacity Building Support
Component 3: Project Management and Administration Support.
2. Objective(s) of the Assignment
The main objective of this assignment would be to ensure that the infrastructure works identified
are designed to provide a feasible asset to the Local Authority and implemented professionally
by following the required standards and safeguards in design and execution of the project.
The detailed objectives of the consultancy are:
Assess
i. With regard to sub projects identified, update the present status of the service sector (s) in
the local authority area;
ii. the technical feasibility inclusive of financial, economic, environmental and social
analysis;
Prepare:
iii. Prepare feasibility report, detailed design, drawings, cost estimates and bidding
documents for planning and implementation of subprojects including environmental
management measures, resettlement/ indigenous people and other social actions if any.
Supervise:
iv. Implementation of physical work and compliance to design standards, environmental
management plan, resettlement plans and social/ indigenous people’s plans if any.
3. Scope of Services, Tasks (Components) and Expected Deliverables
3.1 General Scope of Work
1) The scope of work mainly but not limited to includes services as indicated below for the
local authorities as mentioned in Annexure 1. Detailed Sector wise Terms of Reference
along with the list of subprojects (which would normally be Water Supply, Drainage,
Roads, Weekly Markets, Sanitation facilities, Health Infrastructure, Community facilities
etc. as identified by the Local Authority which would be finalized through a consultative
process) would be provided vide Annexure 2 to the shortlisted consultants as a part
of the Request for Proposal (RFP). (Sub-Project identification is in progress and is
expected to complete by the time the shortlisting process is completed and the Request
for Proposal is issued to shortlisted consultants.
2) The Design and Supervision Consultant (DSC) is required to carry out feasibility studies
for the identified sub-project. (Subproject feasibility should include technical, financial
and economic analysis, and preparation of safeguard (social and environmental)
documents in compliance with ADB requirements). The DSC also needs to prepare
Detailed Project Reports including engineering designs, environmental and social and
financial /economic feasibility reports and also prepare bidding documents for the project
in compliance with ADB’s procurement guidelines.( If the Local Authorities change the
sub-projects due to the change in their preferences, it is the responsibility of the DSC to
even conduct a pre-feasibility studies of the new projects and prepare prefeasibility report
and then proceed with the other work as indicated in this ToR.)
3) The overall design would cater for a period of over 50 years/ horizon / as defined as per
national planning norms and a projected population as determined by the consultant
based on appropriate projection techniques. The designs shall conform to relevant/ latest
applicable National Standards and CEA requirements. Wherever such standards are not
available, appropriate standards shall be followed in discussion with the PMU.
4) In addition, the DSC shall follow the requirements of the following documents in
carrying out the services:
a) Resettlement Framework and Environmental Assessment and Review Framework
of the project; and
b) Standard Bidding Documents for Procurement of goods and Works by ADB
and of the Project
c) Checklists – Feasibility Checklists, Sector Specific Checklists and Detailed
Design Checklist designed for the Project
d) Consultation Plan prepared for the project
5) The DSC needs to check that the subprojects selected meet the sub project selection
criteria for the Project and reflect priorities and action in relation to the consultation and
planning guideline of the Project and take into account the budget availability of each
local authority. As at present each Local Authority will have a budget of LKR 50 million
for development of priority infrastructure.
6) DSC needs to collect and update information regarding service levels of the infrastructure
sector taken up for development in the study area including inventory of existing systems.
7) DSC needs to collect necessary data for design and implementation. DSC shall be wholly
responsible for all the details provided in their reports on physical and site conditions, the
execution methodology, and various other parameters etc. All data utilized in preparation
of the reports shall be presented indicating the sources of the data and also the basis of
assumptions, if any. i.e The consultant shall be responsible for all the data or designs and
drawings given by them.
8) DSC shall carry out topographical survey with reference to specified datum as required
for the service up gradation and necessary geotechnical investigations. The local body
will provide the information on sub-project sites, their measurements and ownership
details. The consultant shall be responsible for its verification and mapping. Soil tests as
per relevant National Standards have to be conducted and necessary reports prepared by
consultants to arrive at design parameters.
9) The detailed cost estimates needs to be prepared using the latest schedule of rates of the
Province. Estimate associated costs such as road restoration charges/ shifting of utilities,
resettlement etc. There should not be any lump sum items in the bill of quantities. For
items not covered under schedule of rates, market rates to be assessed.(Necessary
documents on quotations received should be made for assessment of market rates) and
also prepare contract packaging plan.
10) For the given purpose and functional use of the respective sub-projects, proper design has
to be developed. The consultants have freedom to choose the type of sub structure and
superstructure, provided National code specifications and standards are met. The
drawings and designs shall include a general arrangement drawing and a detailed
longitudinal section drawing of all components in size A1 or A2. The level of detailing
shall be such so as to enable check of conformance with code provisions, including
detailed construction drawings and bar bending schedules. The responsibility of the
preparation and issue of detailed construction drawings is that of the Design and
Supervision Consultants which needs to be submitted along with the bid documents.
11) Assist completely in bidding, bid evaluation and award process in procurement of works,
goods and materials in accordance to guidelines of ADB as required by the Subproject
coordinating unit of the Project.
12) DSC needs to prepare project Implementation schedule and budget with monthly targets,
furnish network analysis such as Critical Path Matrix/ Program Evaluation and Review
Technique (CPM / PERT) for purposes of effective project monitoring and regular
reports.
13) DSC needs to carry out social impact assessments of proposed development including
land acquisition and its financial implication, and if found necessary, prepare a
Resettlement Plan and/or an indigenous peoples plan in accordance with the resettlement
framework (RF) and indigenous peoples planning framework (IPPF) agreed upon
between the Government of Sri Lanka and ADB;
14) DSC needs to prepare necessary environmental assessment reports such as an Initial
Environmental Examination or Environmental Impact Assessment, in compliance with
the environmental assessment and review framework (EARF) agreed upon between the
government and ADB and requirements of ADB procedures;
15) Prepare community development and public awareness programs, and identify training
requirements if any as necessary for the subproject construction, operation and
maintenance.
16) Prepare action plan and report on implementing relevant part of the gender action plan of
the project.
17) The DSC shall conduct his own studies and prepare estimates based on schedule of rates.
The PMU, SPCU as well as the LA concerned and Project Management Consultants shall
not be responsible (except as to risks specifically accepted under the conditions of
contract) for the validity of the project details and designs and estimates.
18) The consultants shall assist the Local Authority in obtaining required statutory approvals
for the subproject implementation from competent authorities.
19) The DSC shall mobilize exclusive supervision staff for the supervision of construction
including comprehensive quality checks and measurements of works including checking
the invoices sent by the contractor. The DSC is also responsible for certifying the quality
and fill slopes;(vii) typical cross section drawings showing pavement details; (viii) drawings for
cross drainage; (ix) two alternative pavement designs for each homogenous road section bridge
drawings; (ix) plans through town centres, plans for bypasses and plans for grade separated
junctions
2.3.7 Detailed engineering design
As the design progresses the Consultant shall maintain close liaison with the Client and shall
submit for approval from time to time, according to the work program, draft design proposals for
the alignment, drainage, pavement, structures and other technical aspects of the design prior to
proceeding to the detailed design drawings. Where a number of options have been considered
these shall be described and analyzed in a Design Options Report. Similarly, the Consultant shall
submit draft technical specifications and bills of quantities prior to producing the draft final
bidding documents.
2.3.7.1 Design Standards
The engineering design shall be undertaken using appropriate computer aided design software.
The Consultant's proposal must state the software they intend to use, and ensure it is compatible
with the Client software and IT systems in the early stages of the design assignment.
All topographical and design data shall be supplied in a format suitable for input to an
appropriate road design software. The design shall be referenced to a line or string which shall
contain details of chainage (or station), horizontal and vertical geometry information.
The Design shall be undertaken to National standards and the agreed variations. The Consultant
shall prepare a Design Departures Report that clearly identifies all instances where these design
standards have been deviated from in their design, with justification for the deviation. These
deviations shall include instances where the Consultant considers the design standards to be
lacking or inappropriate to the project.
2.3.7.2 Detailed Geometric Design
The preliminary optimum vertical and horizontal alignments shall be reviewed in relation to the
outcomes of the entire engineering investigation process, and in relation to progress with land
acquisition issues. Adjustments shall be made as necessary and care shall be taken to retain
coordinated vertical and horizontal alignments.
Alignment set out details such as tangent length, curve radius, deflection angle, apex distance,
transition length etc shall be prepared to ensure easy setout of the alignment. In order to ensure
setting out using Total Station, coordinates of all centre line intersection points, tangent points
and straights at 100m intervals shall be determined and scheduled. Likewise horizontal and
vertical curve data at 20m intervals shall also be scheduled.
Cross sectional design shall take into account the need for:
(i) earth works side slopes and cuttings, including the need for benching or other slope
stability measures.
(ii) Extra Widening
(iii) climbing lanes;
(iv) bus bays, lay bys and mobile weighbridge lay-bys;
(v) additional lanes or service roads in high density areas;
(vi) footways and lanes for non motorized traffic;
(vii) requirements for open or piped side and catch water drains, subsurface drains;
(viii) space to accommodate utility services and roadside furniture, e.g. road lighting
and ducting, guardrails, road widening, road signs and the like.
Full cross section data shall be computed at 25m intervals
Where cross sectional requirements cannot be accommodated within the existing road reserve,
the preliminary land acquisition proposals shall be revisited or retaining structures to limit the
road reserve requirement may be considered.
2.3.7.3 Pavement Design
The Consultant shall develop a of standard pavement designs as per standards of the condition.
2.3.7.4 Design of Drainage Structures (Side & Cross Drains)
The Consultant shall engage with roadside communities and local authorities to raise awareness
of the need to offer easement rights for road drainage to run-off over adjoining land to ensure
adequate drainage. Where such easement rights are required, the Consultant shall submit details
for inclusion in the Resettlement Action Plan and shall design such run-off drainage in
consultation with the affected landowner.
In designing bridges over 6m span the Consultant should have regard to providing as much
standardization as possible and offsite pre-casting or fabrication of components. The choice of
design must reflect seasonal constraints to construction, whether bridges are likely to be on the
construction programmer’s critical path and the cost and practicality of providing temporary
bridging.
2.3.7.5 Potential Borrow Pits, Quarries and Gravel Pits
Following preliminary identification of borrow gravel pit and quarry locations the Consultant
shall consult with authorities as to possible locations and legal requirements, prepare tentative
proposals and plans for their opening, operation and restoration. The project specification shall
specify that the final responsibility of establishing borrow pits, quarries and gravel pits are with
the Contractor and the plans prepared as part of the design is only indicative. Such plans shall
cover, but not be limited to:
(i) precise locations and boundaries of each pit/rock source;
(ii) land ownership, including haul roads;
(iii) material quantities to be extracted and their location in the road works;
(iv) the stockpiling of overburden;
(v) necessary planning consents; and
(vi) public roads to be used for haulage purposes and their protection
(vii) Environmental compliance.
The Consultant shall examine existing quarries and crushing plants and their capacity to supply
aggregates and granular mixes to the required specifications.
2.3.7.6 Design of Ancillary Features
Traffic Signals & Control Design
Should the need arise for the adoption of Traffic signals/ other traffic management measures, the
Consultant will submit design rational to the Client for review. Once agreed the consultant will
design the traffic signal layout(s), specify the equipment, which is to be agreed with the Client to
ensure it is compatible, and ease of maintenance.
Roadside Furniture
The Consultant shall clearly mark on design drawings the extents of the existing and proposed
road reserves and design permanent signage to indicate the extents of the road reserve. The
Consultant shall fully schedule necessary mandatory and informatory road signs and markings
and ensure that their siting makes them highly visible yet minimizes obstruction to road users
and driver sight lines. All signs shall be reflective. Best international practice shall be observed
in the introduction of anti-vandal construction details.
Road markings shall be fully detailed and be comprised of reflective thermo-plastic or similar
durable paint.
The Consultant shall pay particular attention to the provision of safety features such as guard
rails and the like, and hold consultations with the Client and road safety organizations to ensure
effective provision and siting of these features.
Crash barrier systems (Safety Fencing & Safety Barrier)
The Consultant shall include in their design safety barriers and safety fencing, where identified
as necessary and according to the findings of the Road Safety Audit. The design of crash barrier
systems shall consider whole life costs and durability. The Consultant shall assess the cost and
engineering considerations of providing steel, concrete or other safety barriers systems, and
present their analysis and recommendations of these options to be the Client for consideration.
2.4 Designs of Bridge
The consultant shall workout the Hydrological and hydraulic calculations and confirms the
floods characteristics of the streams crossed, including the elevation of the water surface, the
velocity of flow, for a recurrence interval of 100 years
The detailed design shall take account of the bridge location and expected difficulties in
constructing the bridge, lead time in importing specialist materials if proposed, maintenance of
the bridge with a view to ensuring the bridge is "buildable" and "maintainable".
The foundations shall be designed based on the geotechnical- data obtained at each abutment and
pier location.
The consultant shall use recognized structural design software and shall produce output data in a
format that can be easily followed and understood. The detailed design calculations are to follow
B S/International Standards in layout and referencing.
The Consultant shall prepare structural report which shall include the assumed method of
construction and risk assessment of whether any elements of the structure may be overloaded
through the construction process, a full set of detailed design calculations, basic design
assumptions and criteria used are to be included in table and note form on the drawings. The
report shall include all necessary design drawings and schedules / tables. Drawings of each
structure are to be prepared in sufficient details for the bridge to be constructed.
The consultant shall prepare a provisional traffic management plan detailing how motorized and
non motorized traffic and pedestrians shall be accommodated during the construction phase. The
plan shall:
(i) develop a phased approach to construction which minimizes road user disruption;
(ii) detail which public roads shall or shall not be used for construction or diverted traffic;
(iii) locate and detail temporary diversion roads;
(iv) lay down conditions for one way traffic working;
(v) detail required provisions for temporary bus bays and lay by facilities;
(vi) ensure that frontages, particularly commercial frontages, shall have reasonable access at
all times;
(vii) detail the temporary signing that must be provided and maintained;
(viii) specify speed limits to be applied, and specify where and when speed humps may or shall
be provided;
(ix) specify the minimum standards of riding quality to be provided on the existing and
diversion roads; and specify special facilities to be provided for pedestrians and other
vulnerable road users, particularly in high density areas and near schools.
This plan shall be incorporated into bidding documents for works and bidders shall submit a
lump sum price for its implementation. The Consultant shall ensure the works contract
documents make it clear that the successful bidder may present modifications to the plan during
the various stages of implementation to suit precise construction requirements, but will not be
permitted to over-ride the main provisions of the plan.
The Consultant shall prepare and submit contract drawings and load them onto AutoCAD/
standard design software and on the Client’s systems and present, the drawings are complete.
The scale of presentations should be as per national standards/ international best practices.
Detailed bills- of quantity shall be prepared under the following general headings: preliminary
and general; clearing and earth works; drainage (culvert and protection works); sub base and
base; surfacing; major structures including bridges; road furniture; ancillary works; schedule of
day works.
Quantities for pavement works must allow for anticipated further deterioration between the time
of the consultancy and the expected start of road works. They must also allow for the ongoing
maintenance of existing pavements by the contractor pending their incorporation into the works,
with penalties for non conformance.
2.5 Scope of Work: Sector Solid Waste Management – Specific tasks
The scope of work covers but is not limited to:
(i) To conduct a random waste characterization study in the LAs
(ii) To establish current status and baseline of solid waste management in the Local
Authority
(iii) Based on the above, analyze the technical, economic, environmental, financial and social
feasibility for various components of solid waste management such as source segregation,
collection, transportation, treatment and disposal by composting and landfill;
(iv) To analyze the costs involved with complete breakups for the above methodologies of
waste disposal for the Local Authority;
(v) To carry out on-site geological mapping of the site and investigate the topography,
geomorphology, hydrogeology, stratigraphy and other geological characteristics like the
porosity, permeability etc. which will have significant influence on the design criteria for
various facilities to be provided in and around the area of waste disposal suggested;
design of the landfill and other facilities proposed must meet the technical guidelines
provided by the Central Environmental Authority (CEA);1
(vi) To identify clusters in addition to the Local Authorities mentioned for setting up common
landfill facility based on cost benefit financial analysis and assess the feasibility of
making such an arrangement;
(vii) To develop a financial model in order to have a cost-effective transportation solution;
(viii) Based on the above, work out cost-benefit analysis of individual Local Authorities
involved in the cluster;
1Central Environmental Authority.Technical Guidelines on Solid Waste Management in Sri Lanka.
(ix) To suggest an institutional framework for the construction, operation and maintenance of
the regional landfill if found feasible;
(x) To prepare detailed designs, drawings, estimates and bid documents for the facilities that
are required for effective operation of the disposal facilities and maintaining the
environmental standards.
(xi) To examine the possibility of posing the project for CDM potential and assist the LAs in
obtaining the same by preparing the baseline parameters, PIN etc. and to analyze the
financials of the LAs taking into account the above credits.
(xii) Assist the Local Authority in obtaining clearances from various statutory authorities for
developing the landfill and compost yard.
(xiii) Necessary approvals from the CEA, if required, would be obtained by the local
authorities with necessary support from the consultants.
The consultants are required to carry out th tasks in line with National Solid Waste Management
Policy and CEA guidelines, others rules and regulations.
2.6 Scope of Work – Public Buildings / Local Authority Facilities: Specific tasks
2.6.1 General
The designs shall conform to relevant/ latest applicable National Standards2, building codes,
building regulations and CEA requirements. Wherever such standards are not available,
2The consultants shall specify the materials and workmanship based on ICTAD specifications for Construction and
Maintenance of buildings, and any other internationally accepted specifications in the event of above specifications being inadequate. The consultant is required to comply with British Standards / Codes of Practices for the designs or accepted international standards. The British Standard Codes of Practices will govern the structural designs. In case any other code of practice is used in the design, the designer is required to furnish a comparison between the British Codes provision and the code being used in the design. The British Standards will be treated as the basic minimum required and any other standard is required to be proved higher than the British Code requirements. The main applicable British Standards that the design has to conform to are listed below for easy reference. However, the design has to conform to all other non-listed British Code of practice that is relevant to the design standards.
(a) Design loads: Design loading for buildings B.S.6399 Part I
Basic data for wind loads C.P.3 Chapter V – Part 2 And manual “Design of Building to High Winds – Sri lanka” (b) RCC Structure Design: Structural use of concrete BS 8110 Parts 1, 2, 3 (c) Structural Steel Design: Structural use of steel works in BuildingsBS 5950 Part 1 to 9 (d) Design of Foundations Code of practice for foundationsB.S. 8004 (e) Code of practice for protection of structuresAgainst water from the groundB.S. 8102 (f) Earth retaining structure designs: Code of practice for earth retaining structures B.S. 8002 (g) Aqueous liquid retaining structures- Design of concrete structures for retainingAqueous
liquidsB.S. 8007 (h) Specification for Hot Rolled Steel B.S. 4443 (i) Specification for cement B.S. 12
appropriate standards shall be followed in discussion with the PMU. The overall design would
cater for a period as defined as per national planning norms.
2.6.2 Surveys and Investigations:
a) Data Collection: Collecting and updating information regarding existing levels of the
proposed subproject and ascertain the necessity of the same by carrying out an inventory
of existing systems / facilities. All required data shall be collected to design and construct
basic utilities such as water supply and sewer pipes, storm water pipes and drains,
development of ground water source including rain water harvesting, electrical network
with back up supply, fire detection / protection system, incorporating Green Building
Concept etc.
(The details given in the technical conditions and specifications taken in conjunction with
the pre-feasibility study, is only a reasonable preliminary basis. The nature of the overall
contract is such that after the proposal, the consultant shall be wholly responsible for all
the details of the proposal, the physical and site conditions, the execution methodology
etc. All data utilized in preparation of the proposal shall be presented indicating the
sources of the data and also the basis of assumptions, if any. The consultant shall be
responsible for all the data or designs and drawings given by them)
b) Topographical Survey: Detailed topographical survey of the site, along with Contour
survey at the required contour intervals, as approved by the Client, in and around the
subproject site. The local body shall indicate the Project sites and their measurements.
The survey shall include all necessary data related to the existing public utility services,
lines of streets and pavements, building lines, adjoining properties, position of lights,
restrictions, basements and boundaries to design the Sewerage and Strom water drain
system. The consultant shall be responsible for the survey of the areas and preparation of
necessary survey maps.
c) Soil Investigation and Tests: Soil tests as per relevant National Standards have to be
conducted and necessary reports prepared by consultants to arrive at design parameters
including safe bearing capacities. Also, conduct soil test, Hydro geological survey and
such other tests required to provide essential design data from sub-soil conditions. The
Consultant shall interpret the soil investigations report and design the appropriate type of
foundation for the Building, in consultation with the Client. The bore holes should
normally be taken to a depth as acceptable to national design norms. The subsurface
water at each borehole should be sampled and a chemical analysis carried out, to
recommend appropriate cement mixture ratios for use in the foundations.
Recommendations of a geo technical expert should be furnished in the soil report. It
should cover aspects like appropriate soil stabilization measures if required.
2.6.3 Detailed Design (Architectural and Structural), estimates and Detailed Project Report
a) Prepare a site evaluation and analysis report with basic approach to circulation, activity
distribution and interaction and external linkages and impact of existing and / or proposed
development on its immediate environs.
b) For the given purpose and functional use of the respective sub-projects, proper design has
to be developed. The consultants have freedom to choose the type of sub structure and
superstructure, provided National code specifications and standards are met. The
drawings and designs shall include a general arrangement drawing and a detailed
longitudinal section drawing of all components in size A1 or A2. The level of detailing
shall be such so as to enable check of conformance with code provisions, including
detailed construction drawings. The responsibility of the preparation and issue of detailed
construction drawings is that of the Design and Supervision Consultants.
c) Prepare conceptual designs, drawings and study model with reference to requirement
definitions. Required drawings such as Architectural, structural, service drawings and
design calculations for all designs shall be furnished by the consultant to the client for
execution of work
d) Prepare detailed structural designs and drawings along with construction drawings with
detailed design calculation.
e) Prepare Sanitary, Plumbing, drainage, water supply and sewerage system designs and
drawings including solid waste management, Electrical, electronic, communication
systems and internet system design and as required ventilation and air conditioning
design (VAC) and other mechanical systems, solar water heating system, solar power
system.
f) Design for Elevators, Escalators, etc if required.
g) Design for Fire detection, fire protection and Security systems and any disaster
management systems as necessary etc.
h) Development works such as external sewer, water supply, drains, and culverts Roads,
Street lights, Rainwater harvesting etc. all complete.
i) Use of environmental friendly and energy conservation concepts with minimum or no
additional cost.
j) Vehicle parking layout for the entire site including site development and other infra
structural facilities.
k) Detailed Engineering drawings3 for all the designs.
3
Preparation of architectural drawings including plans, cross sections, elevation etc to a scale of 1:100 or 1:50.
l) Prepare drawings, layout etc., and necessary for submission to statutory bodies for
sanction for obtaining approval / Licenses. The client will make necessary applications.
The Consultant shall carry out all the works together with the necessary drawings and
other particulars for obtaining all statutory approvals from UDA/CEA etc or other
agencies. in addition, shall assist the client to get necessary approvals.
m) The services will include structural, architectural designs of the buildings taking into
consideration of Earth Quake Resistance and other Disaster effects, designs of all
external and internal services, including air conditioning (HVAC), lifts, escalators,
electrical, mechanical, fire fighting and safety systems, public address system, access
control, telephone exchange, communication tower, water supply, furnishing fit out,
sewerage disposal, internal roads, arrangements for special security systems, Integrated
Building Management System and monitoring of all works during the construction as
required.
n) Based on the surveys and designs evolved by the consultants, within the framework and
the requirements of the project, the consultants have to prepare detailed specifications,
detailed item and quantity schedules. Prepare detailed cost estimates using the latest
provincial schedule of rates. Estimate associated costs such as road restoration charges/
shifting of utilities, quality tests, resettlement etc.(as applicable) There should not be any
lump sum items for work related items in the bill of quantities. For items not covered
under schedule of rates, market rates to be assessed.(Necessary documents on quotations
received should be made for assessment of market rates. This will be subject to scrutiny
and approval of client)
o) Prepare and submit complete set of working drawings for all works and details sufficient
for proper execution of works during construction. All the drawings and reports,
Manuals, to be furnished in both soft and hard copies, duly attested. The Consultant shall
be fully responsible for accuracy of all the data, rate analyses for items of work used in
the Project preparation, Cost Estimates and design irrespective of the fact whether the
same has been examined and approved by the Client or not.
p) For concepts, plans of the project and preliminary project report covering various aspects
of projects such as buildings and fire fighting, electrical works, air-conditioning works,
roads, drainage, water supply, sewerage and pavements etc. shall be prepared by the
consultant to suit requirements and meeting statutory/mandatory provisions for the
Preparation of structural design based on appropriate engineering analysis of loads, stresses, deflection and strength of materials, including detailed statistical scheme and calculations. Preparation of drawings for sanitary installations to a scale of 1:100 or 1:50 and detailed drawings to a larger scale as may be found necessary to enable the construction of the works. Preparation of drawings of electrical installation as required for lighting and services to a scale 1:100 or 1:50 and detailed drawings to a larger scale as may be found necessary to enable the construction of the works. Preparation of water supply, sanitary and storm sewer line drawings to a scale 1:100 or 1:50 and detailed drawings to a larger scale as may be found necessary to enable the construction of the works, as well as septic tank details (with calculations), and overhead tank, if required.
project as a whole and whereas the Architectural consultant shall have meetings with
SPCU and LA to finalize the general as well as specific requirements.
q) All works shall be done in conformity with relevant National Standards specification,
National Building Code, Standard Specification for Roads and Bridges and to the
requirements of statutory bodies, local byelaws and accepted Government procedures.
r) The consultant shall conduct his own studies and prepare estimates based on Provincial
schedule of rates. The PMU, SPCU as well as the LA concerned and Project
Management Consultants shall not be responsible (except as to risks specifically accepted
under the conditions of contract) for the validity of the project details and designs and
estimates.
s) Prepare a Detailed Project Report incorporating all details of the Project as above.
t) The consultants shall assist the Local Authority in obtaining approval of plans and
estimates (approval of Plan and estimates and bid documents) from competent authorities
like LA, TEC (Technical Evaluation Committee) etc.
General
The Terms of Reference given are General DSC would take up all the work on design and
supervision for successful implementation of the project notwithstanding the text of the
Terms of Reference.
If agreed by the EA, the feasibility report and the detailed design reports could be submitted
together for straight cases of feasibility of the projects.
4. Other responsibilities of the DSC:
a) The DSC should ensure that the sub-projects taken up for implementation are in line with
approved selection criteria
b) The DSC will assist SPCU in completing the following check lists to be sent to PMU
along with the Detailed Project Report, Estimates and Bidding Documents.
(i) Check List for feasibility reports
(ii) Sector specific check lists
(iii) Check List for Detailed Design
b) The DSC should assist the LA and SPCU on implementation of the consultation and
participation plan of the project
c) The DSC should assist the Project Authorities in implementation of the Gender Action
plan as given.
(All the documents can be downloaded from the reference documents in Project’s website -