Local Edit Checks within The Student Information System Presentation to CAIR: November 6, 2015 Local Edit Checks (LEC’s) 1
Local Edit Checks within The Student Information System Presentation to CAIR: November 6, 2015 Local Edit Checks (LEC’s) By Pete Van Hamersveld, Associate.
Jan 21, 2016
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Local Edit Checks within
The Student Information System
Presentation to CAIR: November 6, 2015
Local Edit Checks (LEC’s)
By Pete Van Hamersveld, Associate DirectorInstitutional Research, CSU Dominguez Hills
Goal of presentation
• Outline existing edit check method run remotely at the System Office
• Summarize benefits of new Local Edit Check method
• Show details of the Local Edit Check method and report
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• ERSA: Applicants
• ERSS: State-Support Students
• sERSS: Self-Support Students
• ERSFA: Financial Aid
• ERSD: Degrees Conferred
• ERST: Credentials Recommended
Official Files submitted to the CSU Chancellor’s Office
ERS: Enrollment Reporting System
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The Standard Edit ProcedureRun ERS file overnight
Upload to Chancellor’s office
Run edits and download error report
Merge with ERS file to display questionable fields
Send to Records to investigate and clean
Repeat until census date!
Run census files on census date
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The Standard Edit ProcedureRun ERS overnight
Upload to Chancellor’s office
Run Edits and download error report
Merge with census file to display questionable fields
Send to Records to investigate and clean
Repeat until census date!
Run census files on census date
Process remaining errors on flat file, hardcoding fixes in SPSS
Submit edited clean census file
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Yes!
Produce Error checks within PeopleSoft!
Can this be done faster and better?
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Time to collaborate with IT
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Acknowledgements:
The programming for this project was produced by
Penny Tanaka
Enterprise Applications/CMS,CSU, Dominguez Hills
New Edit Procedure
Mimics the ERS files regarding post-data transformation editing
Edits not run at CO
Edit report does not require custom preparation by IR
Only takes a few minutes to execute
The Records office can run it whenever they want and as often as they want
Records can fix a few errors at a time and get quick feedback
Edit report provides dynamic information on relevant fields
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How it works
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Executing the Local Edit Checks
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The pieces of the report
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Validating the Report
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• Simplified• More Efficient• More Powerful• Better Results
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Time for questions or discussion
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