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APPENDIX D

PowerPoint Slides

REFUGEE RESETTLEMENT IN NDLUTHERAN SOCIAL SERVICES OF ND

AgendaPart I• Funding Streams• Cost to resettle a refugee

Part II• Wilson Fish Program

Resources utilized to support Resettlement Services

Federal Funding

Receptions & Placement, Wilson/Fish, Services to Elder Refugee, Refugee Social Services, Refugee School Impact,

Targeted Assistance, and Refugee Health Promotion

State as Pass-thru

Unaccompanied Refugee Minor Funds, and Health & Medical Interpreter, transportation, training Funds

Other Funds

United-Way Funds, Community Contributions, Fundraising Events, charitable donations, and Fee-based Programs

Agreements & Reporting Abstract Submission Trimester Reporting

Consultation Reporting 90-Day Reporting

Semi-Annual & Annual Reporting State-Plan/ ORR 1 Submission Annual Service Plan Reporting GPRA/ AOGP Reporting Numerous Grant Proposals

The program has been audited 13 times by 6 different federal/ non-federal agencies in the past 2 years

Utilization of Funds: Pre-Arrival (FFY17)

Reception & Placement Funds Per Arrival (Max. $2,075)

~57% of the total funds provided to LSSND is utilized directly for client-expenses.

Utilization of Funds: Post Arrival (FFY17)

Federal & State Funding

~48% of the total funding is the reimbursement to LSSND for services provided.

Sub-Awards in the communities

Totaled ~ $452,000 (21 Subcontracts)

*Excludes URM

Refugee Cash Assistance Initial Assistance

Refugees are eligible for one-time grant of $1,125 per person for: Rental Deposits, 1st mo. Rent Payment,

Furniture, Clothing, Food, Home Supplies, Utilities etc.

Monthly Assistance (Max. of 8 months)

Family Size1: $335 2:$450 3:$570 4:$685 for: Rent Payment, Utilities, Clothing, Supplies, food, Child-

needs etc.

*Excludes URM

Refugee Family Cost & Focus on Self-SufficiencyWhat are they eligible for*$1,125 one-time assistanceUp to 8 months of cash assistance

Max. possible funds:Total for Client A: $3,805 Total For Client B: $7,935 *Determined by the Federal Government

Clients are obligated to pay back airfare costs

Airfare for Client A: $1,200Airfare for Client B: $3,600

Rent $500 + Rental Deposit

Rent Expense: $4,500Utilities: $50 per month

Net after 8 months-$1,095

Rent $600 + Rental Deposit

Rent Expense: $5,400Utilities: $100 per month

$217 per mo. for(Bus pass, child supplies, groceries, furniture for their apartment, clothing, toiletries etc.)

Client A

Client Family B

Nuances in determining cost per refugee

Single Person Case vs Multi-person cases Family-ties cases vs free cases Adult only households vs households with Kids Single-parent Households Refugees with good English Skills/ Professional Degree vs

Without Refugees with Health Challenges vs without Resettlement Location Differences Agency Fundraising efforts, donations, and other

contributions

Cost to resettle a refugeeAverage cost to resettle a refugee: $5,513*

Pre-Arrival Costs: $2,075Post-Arrival Costs: $3,438

Cost BreakdownReimbursement to LSSND for services provided: $1,575LSSND-funded Services by Community Partners: $803

Direct to Client: $3,135

*Based on arrivals, FFY17 federal funding, and average time for employment

Part II: Wilson-Fish Program

Current Models

A State Administered Program

Public-Private Partnership Program

Wilson-Fish “alternative” Program- ND is one of the 14 W-F States ( Alabama, Alaska, Colorado,

Idaho, Kansas, Kentucky, Louisiana, Massachusetts, Nevada, North Dakota, South Dakota, Tennessee, Texas, Vermont, and San Diego County (CA)

- Named after its Congressional sponsors in 1984

- An Alternative to traditional state administered program for providing assistance & social services to refugees.

- “Cost reimbursement grant”

Wilson-Fish Program

Increases refugee prospects for early employment and self-sufficiency

Promotes Coordination among voluntary resettlement agency and service providers

Ensures that refugee assistance programs exist in every state where refugees are resettled-When States withdraw, ORR selects an entity to operate as the “state designee” for purpose of receiving and disbursing federal funds to refugees. Refugees are not eligible for state cash welfare programs except those who are TANF-eligible.

Wilson-Fish Program Continued

The program emphasizes early employment and economic self-sufficiency by integrating cash assistance, case management, and employment services.

Utilizes innovative strategies for the provision of cash assistance.

ORR defines self sufficiency as “earning a total family income at a level that enables a family unit to support itself without receipt of a cash assistance grant.” Individuals eligible for Medicaid and EBT-benefits can be considered self-sufficient.

Wilson Fish in ND The first Wilson Fish grant was approved in ND in 2000

- Allowed LSSND to administer a portion of financial assistance- Allowed State to apply for additional grant funds to enhance

services

NDDHS transferred the role of State Refugee Coordinator to LSSND in 2010 after a number of years of discussions- Mutual agreement that LSSND could most efficiently and

effectively complete requirements of that position

As a State Refugee Coordinator, LSSND- Holds quarterly consultations and other meetings to gather

information on client needs, barriers, and best practice information- Completes funding proposals, and reports directly to the federal

entities- Develops programming to enhance services for refugees in the state

Utilization of Funds

Refugee Cash Assistance (Up to 8 months)

Intensive Case Management- Clients with special needs ( Elderly, Single-parents,

disabled, and clients facing particularly challenging issues)

Eligibility Determination & Coordination Support- Coordination with Service Providers

- Coordination of Employment & EL-Classes

- Monitoring and technical assistance to other providers

• Paroled as a refugee or asylee under section 212 (d) (5) of the Act• Admitted as a refugee under Section 207 of the Immigration and

Nationality Act • Granted political asylum under section 208 of the INA. • Admitted as a Cuban or Haitian entrant • Certain Amerasians from Vietnam • Victim of Severe Form of Trafficking • Iraqi/Afghan Special Immigrant Visa holder• Admitted for permanent residence, provided the individual

previously held one of the statuses identified above.

Resettlement Program cannot serve Non-immigrant Visa-holders, Undocumented Aliens, Other Permanent Residents or Naturalized

Citizens

ORR-eligible Populations

• LSSND must conduct eligibility determination• Client must have been in the United States less than eight

months.• Client must reside in the State of North Dakota. • TANF-type refugees (single parent households) will not be

eligible for RCA. However, W-F program must pay the difference between the State TANF rate and RCA rate.

• Clients must attend ELL classes (if unemployed) to maintain continuous eligibility

• Clients must accept suitable jobs offered to them by any employers willing to employ them. Not attending EL-classes, not submitting monthly reports, and failing to accept suitable job may result in sanctioning.

• RCA will be terminated or reduced as soon as the client begin employment. Refugees are not entitled to full 8 months of RCA.

W-F Requirements

Questions?

Arrival Statistics

Primary Refugee Arrivals to North Dakota- FFY 2017 Type of arrival Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17

New Refugee Arrivals 78 31 50 42 35 23 36 38 26 11 13

TOTAL 78 31 50 42 35 23 36 38 26 11 13

Country of Origin Afghanistan - - - - - 5 6 - - - -

Bhutan ' 36 17 19 19 3 - 7 24 18 1 4

DR Congo 3 11 4 - 12 - 1 7 - 8 -Eritrea - - - 5 - - 1 - - - -

Ethiopia - - - - - - 2 4 - -Iraq 25 1 21 9 11 5 7 - 5 - -

Somalia 14 2 6 9 9 9 12 3 3 2 9 Sudan - - - - - 4 · - - - - -

TOTAL 78 31 50 42 35 23 36 38 26 11 13

Lutheran Immigration & Refugee Service (URS) LIRS FFY 17 Projection: 200 arrivals for FM Metro, 70 for Grand Forks, and 50 for Bismarck

Individuals 43 17 45 34 26 13 25 26 26 11 13

Family Units 16 10 34 12 13 6 6 15 9 6 4

Individuals with US-ties 43 17 41 34 26 13 18 22 23 9 12

Episcopal Migration Ministries (EMM) EMM FFY 17 Projection: 100 arrivals for FM Metro and 40 for Grand Forks

Individuals 35 14 5 8 9 10 11 12 - - -Family Units 15 7 3 4 2 3 4 4 - - -

Individuals with US-ties 35 14 5 6 9 10 11 12 - - -

Location * FFY 17 Projection: 300 arrivals for FM Metro, 110 for Grand Forks, and 50 for Bismarck

Fargo 71 24 45 32 28 15 21 33 21 - 13

West Fargo I

5 - - - - - - - - - -Moorhead

: 1 - - - - - - - - - -

Grand Forks 4 7 4 6 - 2 14 1 5 3 -Bismarck 3 - - 4 7 1 1 4 - 8 -

Age ~5 14 3 1 4 4 6 3 4 2 1 2

6-21 19 11 l.7 17 10 7 19 13 11 6 6

22-45 32 13 17 13 13 9 9 16 11 3 4 46-64 8 4 7 6 5 1 4 5 1 1 -~ 65 I 5 - 8 2 3 - 1 - 1 - 1

Gender ,I

Male 39 21 24 23 17 11 13 15 15 7 7 Female 39 10 26 19 18 12 23 23 11 4 6

*An Additional 10% can be added to the projection by the US Department of State- PRM

.........

W Lulh•[~" Soda ~~~~~~

Sep-17 FFY-Totals

38 421

38 421

- 11

32 180 1 47 - 6

- 6 - 84 5 83

- 4

38 421

38 317 17 148 38 296

- 104

- 42 - 102

27 330

- 5

5 6

5 51

1 29

6 50

13 149 11 151 6 48

2 23

15 207 23 214

21 S/Vs

3%

43%

11%

1%

1%

20%

20%

1%

100%

75%

93%

25%

98%

78%

1%

1%

12%

7%

12%

35%

36%

11%

5%

49%

51%

FY 1997 FY 1998 FY 1999 FY 2000 FY 2001 FY 2002 FY 2003 FY 2004 FY 2005

m 507 623 633 367 51 111 223 225

Coun try of Origin

Afghanistan 9 5 5 2

Albania 110 1

Ameriasian 3

Angola 1

Armenia 4 4 1

Bosnia 197 267 303 424 246 26 19 2

Burma Burundi 6 5

Bhutan ·Cambodia

Chad

Columbia 3 4 2

DR Congo 4 1

Cuba 18 11 17 12 7

Djibouti 17

Eretrla

Ethiopia 4 10 5 4

Haiti 6 1 2

Iran 14 7 1 4 1 1

Iraq 12 8 8 4

Ivory Cost Kurdistan 186 6 16

Liberia 7 25 87 66

Lebanon

Meshketian Tu rks

Mexico

Nige ria 15

Russia 4 6

Rwanda 1 7 4

Serbia 4 2 20 9 3 8

Sierra Leone 5 13 6

Somalia 72 47 39 38 32 8 11 35 11 2

Soviet Union 7 Sri Lanka 3

Sudan 6 66 76 92 65 3 22 65 36

Syria

Togo 3 4

Turkey 14

Uganda Ukraine 4 10

United Kingdom 13

Vietnam 13 14 5 1 2

Yugoslavia 10

Fargo 373 392 444 574 315 37 70 156 87

West Fargo 11 2 12 8 19 34 122

Bismarck 116 105 135 42 26 0 1 0 0 Grand Forks 27 10 33 15 14 6 21 33 16

Moorhead

Refugee Resettlement in North Dakota FFY 1997 - FFY2017 -FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 201 3

182 202 403 438 470 354 555 449

3 1 5

3 24 8 3 69 65 21 5 2

118 203 216 273 431 268

10

2

20 13 37 14 19 16

2 14 1 2 15

2 1 2 10 141 110 105 30 22 86

1

32 5 10 8 4 8 2

6

1

5 6 9

2 1 1 3 123 98 39 45 42 8 46 60

16 9 1 9 16 4 25 7

3

3 3

50 60 180 295 312 237 413 277

122 11 2 163 48 44 8 12 8

0 0 19 18 1 10 10 30 60 95 93 91 129 132

2 22

FY 2014 FY 2015 FY 2016 FY 2017

590 506 563 421

9 12 22 11

4 4 4

280 201 189 180 9

23 35 50 47

1 9 6 1 3 6

3 3 4 175 106 126 84

1

1

80 136 148 83

6 4

9

5

408 330 373 330 16 1 8 5 37 40 50 29

102 107 110 51

27 28 22 6

Totals

8389 Country of Origin

84 Afghanistan

111 Albania

3 Ameriasian

1 Angola

9 Armenia

1484 Bosnia

50 Burma

173 Burundi 2359 Bhutan

9 Cambodia 10 Chad

11 Columbia

279 DR Congo

65 Cuba 17 Djibouti

35 Eritrea

42 Ethiopia

9 Haiti 43 Iran

1027 Iraq

1 Ivory Cost

208 Kurdistan

252 Liberia

2 Lebanon 6 Meshketian Turks 1 Mexico

16 Nigeria

10 Russia

32 Rwanda 46 Serbia

32 Sierra Leone

1302 Somalia 7 Soviet Union 3 Sri Lanka

528 Su dan 9 Syria

7 Togo 14 Turkey

3 Uganda 25 Ukraine

13 Un ited Kingdom 35 Vietnam

10 Yugoslavia

5713 Fargo

755 West Fargo 629 Bismarck

1185 Grand Forks

107 Moorh ead

FY is federal fiscal year Oct-Sept.

1.0%

1.3%

0.0%

0.0% 0.1%

17.7%

0.6% 2.1%

28.1% 0.1%

0.1% 0.1%

3.3%

0.8%

0.2%

0.4%

0.5% 0.1%

0.5%

12.2% 0.0%

2.5%

3.0% 0.0% 0.1% 0.0%

0.2%

0.1%

0.4% 0.5%

0.4%

15.5% 0.1% 0.0%

6.3% 0.1%

0.1% 0.2% 0.0%

0.3%

0.2% 0.4%

0.1%

68.1%

9.0% 7.5% 14.1%

1.3%

w L~~ l~a_r.!_'~! S()cial Sorv1cos

PRM/ LIRS/ORR Cooperative Agreement

Dear Ms. Dykshoorn,

Uni ted Stales Departm ent of Slale

Bure all of Population, R efi.lgees, and ;VJigration

~fo. ·h.ington, D. C. 20.520

October 6, 2017

This letter is to notiJ): you of the preliminary approved refugee placements in North Dakota for the U.S. Department of State's Reception and Placement (R&P) Program for fiscal year {FY) 2018. The Department of State recognizes the generous support the state of North Dakota continues to provide to refugees. This suppo11 helps ensure refugees are able to move quickly toward becoming independent, productive members of their nevv communities. The preliminary approved placement numbers for FY 20 18 are as follovvs:

-! I

I Special Total AO'CJ1C\' City

Individuals individuals Immigrant Approved "' ,, 11·irh US l1 ·ithoul US.

'ties Ties Visa ffo/ders i for FY 2018

(S!Vs) _J (litdividuals) URS Bismarck 28 22 0 50

-URS Fargo 162 80 10 252

URS Grand Forks 30 20 0 50 -- -

L__ __ STATE TOTAL 220 122 10 352

i A11encv I City Total Approved for FY 2018 I "' "

(Individuals) I URS Fargo URM 13

I -·-

STATE TOTAL lfRMs 13

Affiliate capacities were proposed against FY 2018 Notice of Funding Opportunity numbers of 50,000 refugees and 10,000 SIVs. The President has since determined a ceiling of 45 ,000 refugees for this year. The previous projection of I 0,000 SIVs remains the same. \Ve \Vil! soon engage in di scussions with each resettlement agency regarding decreases in their network capacity . PRM will share final approved changes with state refugee coordinators once they are made.

Note that t'mmbers approved by PRM are to be vie\ved as an arnrnal plan for each site. Changes may be made to this plan throughout the year for a variety of reasons. An affiliate may exceed its final approved number by up to ten percent without approval from PRl'v1. To exceed ten percent of the approved number, it is our prac6ce to receive concurrence from the State Refugee Coordinator before approving the increase.

I

Please teel free to contact me if you have any questions. Thank you for your continued interest in refugee resettlement and in the well-being of the members of North Dakota communities who have fled persecution abroad and found refuge in the United States. My staff and I look forward to working closely with you throughout the coming year on this important partnership.

Sincerely,

. - -~~~~~ Lf mvrern.:e Bartlett

Director Office of Refugee Admissions

DocuSign Envelope ID: 70A93D42-83AA-436C-A588-C75BF10EB530

Lutheran Immigration and Refugee Service

LIRS Amended Sub-Agreement with Lutheran Social Services of North Dakota ("ND")

For the FY 2017 Reception and Placement Program

This agreement (the "Agreement") is executed between Lutheran Social Services of North Dakota ("ND") and URS, for ND to provide resettlement services for the FY 2017 Reception and Placement Program. URS shall provide ND with additional policy or procedural instructions that may be issued during the course of the fiscal year.

Sub-Recipient DUNS and EIN 132570219, 45-0226421 Federal Award Number S-PRMC0-17-CA-1010 Federal Award Name FY 2017 Reception and Placement Program Federal Award Type Cooperative Agreement Federal Awarding Agency Department of State, Bureau for Population, Refugees and

Migration ("PRM") Budget Period Original Sub-Agreement 10/1116-09/30/17 Amended

Sub- Agreement 111117-3/31117 CFDA Number 19.510 Sub-Award Type Reimbursable Sub-Award Max Reimbursement Total reimbursements under this agreement shall not

exceed the lesser of actual authorized expenses or the $2,075 per capita multiplied by the number of refugees actually arrived during the amended award period.

Above terms accepted and agreed to by authorized signatories:

Kay Bellor Vice President for Programs

JeSSJ17ffi3Wi7if~bn President I CEO

Lutheran Immigration and Refugee Service Lutheran Social Services of North Dakota

March 1, 2017 3/20/2017

Date Date

National Headquarters: 700 Light. Street. Balt imore. Maryland 2 1230 · 4 to· 2 30- 2700 · fax: 4 1 0 -230- ?.890 Advocacy Office: 12 2 C Street NW. Suite l 2 5. Washington, D.C 2000 l · 202 -783 -7509 · fax: 202 -783 -7502 LIRS.org

DocuSign Envelope ID: 70A93D42-83AA-436C-A5B8-C75BF1 OEB530

FY 2017 Reception and Placement Program Sub-Award to Lutheran Social Services of North Dakota

Sub-Award Number: 323-17-ND-00> Original Sub-Award Period: 10/ 1/16 - 09/30117

Amended Sub-Award Period 111117- 3/31117

Table of Contents

Definitions .......... .................. .. .................. ............... ....... ... .. ...... .. .............. .............................................. ...... 3

Recitals .............. ..... .. ... ............ .. ... ................ ...................... ......... .. ..... ...... ..... ... ........ .......... ... .... ....... ........... .. 4

Terms and Conditions ........... .. ..... ...... ......... ... ..... ..... .... ........... .. ................... .............. .... ....... .. ... ... .... ......... ... 5

Scope of Work .............. .. .... ............ .... .......... .... ....... .... .... ..... ... ..... .. ..... .. .. ... .. .. ..... ...... ............... .. .. .. ............ 10

Payment Provisions ............ ..... ..... ............... .......................... ............ ................................ ............ .............. 10

Attachments .......... ........ ...... ............ ....................... ..... .... ... ..... ....... ...... ... .......... ..... .............. .......... ..... ... .... . 12

a. FY 2017 Reception and Placement Basic Terms of the Cooperative Agreement - Bureau of Population, Refugees and Migration, Reception and Placement Program (Effective October 1, 2016

and now inclusive of the Operational Guidance to Resettlement Agencies) .................. ....... ............. 13

b. Affiliate Proposal ................................................................................................................... ... .. 13

c. Affiliate Flex Policy ......................................................... ........................................................... 13

d. Reimbursement Request Instructions .... ..................................... .. ....... .. ........ .... ........ .......... ... ..... 13

Attachment 02 - Budget ........................... .. ............... ...... .. ... .. ............. ........... ............................... .. ....... 13

Attachment 03 - FF AT A Requirements .................................. ........ ....... .. ... ........................................... 13

Attachment 04 - Invoicing Instructions .......... ................................................................ : ....................... 14

Attachment 05 - Reimbursement Request Form .................. ............ ........................... .......... .. ........ .. ...... 14

Attachment 06- Partner Affiliations and Instructions ..................................................................... .. ...... 14

Attachment 07 - Certifications .. ...... ............ ..... ...... ...... ... .. .. ............. .... .................................................. 15

FYI 7 Amended sub-award template 2.22.17 Torch Contracts Management Page 2of15 Revised 2.22.17



Sub-Award Number: 323-17-ND-00> Original Sub-Award Period: 10/1/16 - 09/30/17

Amended Sub-Award Period 1/1/17- 3/31 /17

Definitions

Award

Cooperative Agreement

Federal Funding Accountability and Transparency Act (FFATA) Obligation

Parties Prime Recipient

Sub Award

Sub Award modifications

Sub-Recipient

Sub-Contract

A grant or cooperative agreement. An award announcement is not binding, and funds cannot be spent until the Federal government formally obligates the funds for a specific purpose. Funds are obligated when a legal document is executed by the Federal government and a Prime Recipient. The Prime Recipient may then obligate the award funds to the Sub-recipient by executing a Sub award agreement. A legal agreement between the federal government and another entity such as LIRS. The federal government transfers money to accomplish a public purpose, and continues to have substantial interaction with the entity receiving the funding. If a Grant (rather than a Cooperative Agreement) is awarded, there is considerably less ongoing federal interaction with the grant awardee. The R&P award is a cooperative agreement. Outlines the specific pieces of information that must be reported by a Prime Recipient for Sub-recipients receiving a sub award greater than $25,000.

A legally binding agreement that commits the Federal government or a Prime Recipient to make payments for the work performed under an award. The Prime Recipient and Sub-recipient entering into this Agreement The direct recipient of funds in the form of a grant, cooperative agreement, or loan directly from the federal government. The Prime Recipient assumes many responsibilities, including management of sub awards. LIRS is the Prime Recipient for this sub-award. A legal agreement issued by LIRS, as the Prime Recipient, to an eligible Sub-recipient for the performance of a federally funded project. The amendments required to extend the performance period, modify the scope of work, or adjust sub award funding at the end of the initial authorized period of a sub award. Funding can be adjusted even during the initial period of the award. A third party organization that receives funding from the Prime Recipient to collaborate in carrying out the performance of a federal award. The Sub-recipient is accountable to the Prime Recipient for the use of the federal funds provided by the sub award. This accountability includes responsibility for programmatic decision-making, and adherence to applicable federal program compliance requirements. ND is a sub-recipient. A contract issued between LIRS and another organization, typically a vendor, to perform a procured service, or to deliver specified goods and services.

FYI 7 Amended sub-award template 2.22.17 Torch Contracts Management Page 3 of 15 Revised 2.22.17



Sub-Award Number: 323-17-ND-OO> Original Sub-Award Period: 10/1/16 - 09/30/17

Amended Sub-Award Period 111117- 3/31/17

Vendor A dealer, distributor, merchant or other seller providing goods or services that are required for the scope of work. Vendors are not Subrecipients and do not have a role in programmatic decision-making.

Recitals

1. Lutheran Immigration and Refugee Service, Inc. ("LIRS") is a 50l(c) (3) not-for-profit corporation that works with migrants and refugees. It is a prime recipient of significant annual federal funding through grants and cooperative agreements. LIRS resettles refugees through a network of local organizations in multiple states, most of which are Lutheran social ministry organizations. Asylum seekers, survivors of torture and other migrants impacted by detention are served through partners that provide legal and social services. LIRS also works directly with foster care programs at the state level to provide family reunification and foster care services for unaccompanied refugee and immigrant minors. LIRS recognizes that its work would not be possible without partners. LIRS holds itself and its partners accountable to provide high quality services, to communicate regularly and honestly, and to work colloboratively towards a common goal.

2. LIRS does not and will not discriminate on the basis of race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military services. We pass along these values and commitments to our partners in the sub-award process with the clear expectation that the full range of services required by the sub-award will provided without discrimination based on any of the above mentioned categories.

3. Lutheran Social Services of North Dakota is Lutheran Social Services of North Dakota is a statewide social ministry providing nonprofit housing, food, disaster recovery, counseling and therapy and other services to our neighbors in need. LIRS recognizes that ND has significant experience with refugee resettlement

4. LIRS has a Cooperative Agreement with the Department of State, Bureau of Population, Refugees, and Migration for the FY 2017 Reception and Placement Program, Award No: SPRMCO-l 7-CA-1010 for the Award Period October 1, 2016 through September 30, 2017; CFDA: 19.510.

5. LIRS has identified ND as an organization capable of performing the required services and is eligible to receive federal funds under the cooperative agreement and ND wants to participate in performing those services as a Sub-recipient under the terms and conditions of this Agreement.

6. As a result of government actions undertaken after January 20, 2017, LIRS has been advised that certain adjustments and revisions must be undertaken to comply with guidance and requirements of Department of State, Bureau of Population, Refugees, and Migration regarding the FY 2017 Reception and Placement Program, Award No: S-PRMCO-l 7-CA-1010 for the

FY 17 Amended sub-award template 2.22.17 Torch Contracts Management Page 4of15 Revised 2.22.17

DocuSign Envelope ID: 70A93042-83AA-436C-A5B8-C75BF10EB530


Sub-Award Number: 323-17-ND-00> Original Sub-Award Period: 10/1/16-09/30/17

Amended Sub-Award Period 1/1117- 3/31/17

Award Period October 1, 2016 through September 30, 2017; CFDA: 19.510. As a result, LIRS is issuing amended sub-awards to its affiliates

7.

Terms and Conditions

LIRS and ND agree as follows:

1. Contract: This Agreement is a legally binding contract.

2. Authority to Execute: LIRS and ND represent that each has the legal authority and capacity to perform the obligations arising under this contract. URS and ND may lawfully enter this Agreement and the signatories are authorized to legally bind their respective organizations to the terms of this Agreement.

3. Contingency: This Agreement is contingent upon receipt by URS of executed Agreements from PRM obligating federal funds for the FY2017 Reception and Placement Program. LIRS makes no representations regarding the time it may take from announcement of a cooperative agreement to the final execution of documents within the control of the federal government.

4. Under this amended subaward. payment to affiliates is contingent upon the actual receipt by LIRS of the federal funds obligated for the Reception and Placement Program. LIRS makes no representations regarding the time it may take for federal funds to be disbursed to LIRS during FY 2017. Sub-awardees are advised to be cautious in undertaking risks associated with incurring expenses that may not be reimbursed if funds are not released by the Federal Government.

5. Compliance: ND will comply with, and be bound by all of the terms of this Agreement, and by the terms, obligations and responsibilities required by both ND and URS under the cooperative agreement.

6. Limitations: This Agreement neither limits, nor guarantees that ND will receive a specific number of arrivals. ND acknowledges that the scope of work required in this Agreement, and the funding for it, ultimately is within the control of PRM and not LIRS.

7. Trainings and Meetings: ND' s representatives agree to attend any training sessions or meetings required by LIRS regarding the performance of this agreement.

8. Sub-Awards: Without the. prior, written approval of LIRS, ND may not enter into, nor execute . any further sub-awards, nor enter into any legally enforceable instrument affecting funds disbursed by LIRS for the purposes of Resettlement and Placement as further described in this Agreement. Sub-awardees are advised to be cautious in undertaking risks associated with

FY 17 Amended sub-award template 2.22.17 Torch Contracts Management Page 5 of 15 Revised 2.22.17

DocuSign Envelope ID: 70A93042-83AA-436C-A5B8-C75BF1 OEB530




incurring expenses that may not be reimbursed if funds are not released by the Federal Government.

9. Marks: ND agrees to identify URS as the Prime Recipient and programmatic partner for this sub-award by citing Lutheran Immigration and Refugee Service, and using its brand in ND's publications, annual report and printed descriptions of this sub-award, including links to URS on the ND web sites. ND agrees to comply with any Federal requirements requiring citations or reference to any Federal agency or funder.

10. Public Communications: If ND issues statements, press releases, or other documents describing projects or programs funded by this sub-Award, credit should be given to PRM. Presentations, statements, press releases, or publications relating to FY 2017 Reception and Placement Program should also credit Lutheran Immigration and Refugee Service.

11. Record Retention and Confidentiality: ND agrees to retain financial records, supporting documents, statistical records, and all other records pertinent to the award for a period of three years from the date of submission of the final expenditure report or as authorized by PRM. If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the three year period, ND agrees to retain the records until completion of the action, or until the end of the three year period, whichever is later.

12. Federal Regulations: ND agrees to comply with all rules and regulations governing this federal award, including those relevant requirements in 2-CFR-200 Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, and the Transparency Act in 2-CFR-170 entitled ' Requirements for the Federal Funding Accountability and Transparency Act' ("FF AT A").

13. A-133 Audit: ND agrees to provide URS with a copy ofND's annual A-133 audit within the earlier of thirty (30) days after receipt of the auditor's report(s) or nine months after the end of the audit period (2-CFR-200.512 (a)(l)).

14. Code of Conduct: ND will perform all funded activities in accord with the standard of conduct established by the Inter-Agency Standing Committee (IASC) Task Force on Protection from Sexual Exploitation and Abuse in Humanitarian Crises and is in accordance with URS ' established code of conduct on record with the Department of State.

15. Non Discrimination: ND agrees that it will provide the full range of services required by the sub-award, inciuding legally permissible reproductive services, and will not discriminate in any manner for reasons arising from the client's race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military services.


DocuSign Envelope ID: 70A93D42-83AA-436C-A5B8-C75BF10EB530


Sub-Award Number: 323-17-ND-00> Original Sub-Award Period: 1011/16 -09/30/17

Amended Sub-Award Period 1/1/17- 3/31 / 17

16. Anti-Terrorism: ND will comply with any United States Executive Order and United States law prohibiting transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism.

17. Anti-Trafficking~ None of the funds made available under this grant may be used to promote, support, or advocate the legalization or practice of prostitution. ND affirms that it does not promote, support, or advocate the legalization or practice of prostitution.

18. Termination provisions:

a. Termination for cause: LIRS may terminate this Agreement for cause, including, but not limited to, failure of ND to comply with its terms.

1. Termination for cause may result in LIRS demanding ND reimburse LIRS for any funds advanced or disbursed prior to termination.

b. Termination for convenience: LIRS may terminate this Agreement, or any part of this Agreement without cause and without further obligation or liability to ND by providing thirty days <written> notice to ND of LIRS' intention to terminate the Agreement.

c. Termination by Notice: ND may terminate this Agreement by providing notice to LIRS one hundred and twenty (120) days prior to the proposed termination date. During the termination notice period, ND remains responsible for completing services and submitting any required program or financial reports.

19. Excu lpatory Provisions:

a. LIRS and ND agree that each shall be responsible for the acts and omissions of their respective employees, officers, agents, directors, or volunteers, though excluding acts of gross negligence, intentional torts, or reckless, wanton, or gross misconduct.

b. ND shall release, discharge, and forever hold harmless LIRS from all causes of action or claims based on the acts or omissions, negligence, misconduct, intentional acts, criminal acts, reckless, wanton or gross behavior ofND's employees, agents, officers, directors, and volunteers.

c. LIRS shall release, discharge, and forever hold harmless ND from all causes of action or claims based on the negligence of LIRS' employees, agents, officers, directors and volunteers.

20. Insurance: ND affirms that it maintains sufficient insurance to provide adequate legal defense, and pay settlements or suits arising under the obligations contained in Paragraph 18, and will provide proof of same upon LIRS' request. a . ND affirms it will vigorously undertake all necessary legal actions and/or legal defenses

required to assure that it meets its obligations under Paragraph 18.

FYI 7 Amended sub-award template 2.22.17 Torch Contracts Management Page 7of15 Revised 2.22. 17



Sub-Award Number: 323-17-ND-00> Original Sub-Award Period: 10/1116- 09/30/17


b. ND agrees to reimburse URS for any attorney's fees incurred by LIRS as a result ofND's failure to meet its obligations under Paragraphs 18 of this Agreement.

21. Modification: This Agreement may be modified only upon the mutual written consent of the parties. Either party may propose modifications to this Agreement. No verbal Agreements or conduct by the Parties shall be deemed a modification unless, and until, it is memorialized in writing. This Agreement may be amended by URS as needed to comply with federal mandates or budget decisions.

22. Agency: ND does not have authority to act as an agent of LIRS, or enter into contracts or Agreements on behalf of LIRS, except as specifically provided in this Agreement.

23. Assignability: ND may not assign, transfer, or subcontract any part of this Agreement without the express consent of URS.

24. Counterparts: This Agreement may be executed in any number of counterparts, all of which together, shall constitute an original executed Agreement.

25. Force majeure: If either LIRS or ND is prevented from, or delayed in carrying out their respective duties under this Agreement due to unforeseeable causes beyond the reasonable control of LIRS or ND, including but not limited to actions of the federal government or funding agencies, the performance obligations herein may be delayed. The delayed party may undertake good faith efforts to ameliorate, cure or mitigate the difficulties arising from the unforeseen circumstances beyond the party's control.

26. Inconsistencies: In the event of any inconsistency between the statements in this Agreement and those in the Prime Recipient's cooperative agreement provided to ND or due to subsequent changes in Federal law, regulations or budget allocations, the Prime Recipient's cooperative agreement, and/or Federal law will control.

27. Integration: This Agreement and its Attachments constitute the final Agreement between LIRS and ND and supersede all prior verbal or written Agreements, commitments, or understandings with respect to ND. No modifications are binding upon the parties unless they are in writing and executed by the parties.

28. Severability: Should any provision of this Agreement be found, held, or deemed to be unenforceable, voidable, or void, or contrary to law or public policy under the laws of Maryland or the United States, the parties intend that the remaining provisions shall nevertheless continue in full force and be binding upon the parties.

29. Electronic Transactions; Transmission and execution of this Agreement electronically must comply provisions of the Electronic Signature in Global and National Commerce Act (E-sign)

FY 17 Amended sub-award template 2.22.17 Torch Contracts Management Page 8of15 Revised 2.22.17

DocuSign Envelope ID: 70A93042-83AA-436C-A5B8-C75BF10EB530


Sub-Award Number: 323-17-ND-00> Original Sub-Award Period: 10/1/16 -09/30/17

Amended Sub-Award Period 111117- 3/31/17

and Uniform Electronic Transactions Act ( Annotated Code of Maryland, Commercial Law Article Title 21)

30. Waiver: A party's failure to insist on compliance or enforcement of any provision of this Agreement shall not affect its validity or enforceability nor constitute waiver of future enforcement of any provision of this Agreement.

31. Resettlement Director Responsibilities: As part of ND 's contractual obligations with LIRS, an affiliate's officially designated Resettlement Director is required to participate in certain LIRS activities like regional consultant meetings, conference calls and other information sharing and training events. Participation is necessary not only to meet contractual obligations, but also to ensure a partnership between URS and each affiliate that strives to deliver optimal outcomes through excellence in service. If at any time a Resettlement Director cannot consistently participate, URS should be contacted. In the above context, the Resettlement Director will be primarily responsible for communicating to, and the training of, other affiliate staff on program management and contract compliance issues. In addition, URS defines the Resettlement Director's role as representing the affiliate to URS and ensuring accountability on all program and operational matters. Operational matters include financial administration for which it is expected that the Resettlement Director will coordinate with its finance staff to ensure financial accountability.

32. IRIS: ND's agency is expected to continue using the Immigration and Refugee Information System ("IRIS") to communicate refugee information between both ND and LIRS in FY 2017. ND shall attend any new training courses related to IRIS and provide timely feedback if for any reason the system does not process data as expected. ND's participation in discussions to identify the most significant future enhancements to IRIS is also required.

33. IOM Travel Loans: As part ofND's contractual obligations with URS, staff should be trained to provide comprehensive information to clients regarding their IOM travel loans. This training is necessary to ensure the future financial well-being of clients. Information given to staff and clients should incorporate, but not be limited to, a complete explanation of the IOM promissory note including the advantages of prompt payment, the consequences of non-payment, a review of the billing and loan statements, and a thorough review of the U.S. credit process. Clients should be trained to keep in contact with the URS loan servicing unit in the event that the client has a change of address or has difficulty making loan payments due to loss of job or illness. At times, ND assistance will be required to obtain signatures related to travel loans.

34. Notice Provisions: All notices, notifications, reports, invoices or other communications shall be in writing and will be considered be given when they are delivered in person, by first class or certified mail, or by email or fax addressed to:

For URS: Director for Grants Finance


DocuSign Envelope ID: 70A93D42-83AA-436C-A588-C75BF10EB530



Amended Sub-Award Period 1/1/17- 3/31/17

For ND:

Lutheran Immigration and Refugee Service, Inc. 700 Light Street Baltimore, MD 21230 Email: [email protected] Tel: 410-230-2700 Fax: 410-230-2893

Jessica Thomasson Lutheran Social Services of North Dakota 745 45th St. S., Suite C Fargo, ND 58103-1192 Agency Email: [email protected] Agency Phone: 701-235-7341

35. Jurisdiction: This Agreement shall be interpreted and construed under the laws of the State of Maryland.

36. Effective Date. The terms of this Agreement are effective upon execution of this Agreement by both parties.

Scope of Work

This agreement and the ND proposal including any revisions and amendments constitute an agreement between Lutheran Social Services of North Dakota and LIRS to provide the services outlined under the PRM Reception and Placement Program Cooperative Agreement in effect for FY 2017. A copy of the cooperative agreement will be forwarded under separate cover.

Payment Provisions

1. Payments made under this agreement will consist entirely of federal funds and are therefore subject to 2-CFR-200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards which outline the allowable costs and cost sharing principles, including payroll allocation standards.

2. The budget period for this amended sub-award is for the period January 1, 2017 to March 31, 2017. Expenses may be reported through June 30, 2017.

3. DOS Goal I and expected Arrivals. Based on an Executive Order issued by the President of the United States on February 2, 2017, refugee arrivals into the United States will be limited to 50,000 persons for FY 2017. LIRS is unable to provide with certainty estimated arrivals for each affiliate location.

FY 17 Amended sub-award template 2.22. 17 Torch Contracts Management Page 10 of 15 Revised 2.22. 17

DocuSign Envelope ID: 70A93D42-83AA-436C-ASB8-C75BF10EB530


Sub-Award Number: 323-17-ND-00> Original Sub-Award Period: 1011116 - 09/30/ 17

Amended Sub-Award Period 1/1 /17- 3/31/17

4. Total payments under this agreement shall not exceed the lesser of actual allowable expenses or the $2,075 per capita multiplied by the number of refugees actually arrived during the amended award period. Payment to affiliates is contingent upon the actual receipt by LIRS of the federal funds obligated for the Reception and Placement Program.

5. Authorized Items of Expenditure for Reimbursement

• Operating Expenses. For FY 17, no more than $950 per arrival is reimbursable to cover affiliate operating expenses, including expenses related to lowering the staff-to-client ratio, positions that will coordinate volunteers or develop resources for the R&P program, and/or otherwise improve the quality of the R&P services received by the refugees. Any remaining amount is to be used to augment financial assistance for direct payments to or on behalf of the refugee assigned to the affiliate or to other refugees assigned to the same affiliate during their R&P service delivery period.

Indirect Costs . Indirect costs will only be paid if LIRS has a copy of your current negotiated indirect rate approved by a government agency on file. For agencies without a U.S. government approved indirect cost rate, LIRS will work with you using the existing indirect worksheets to develop an appropriate rate for reimbursement purposes.

Your indirect cost rate may be applied to direct operating expenses and direct assistance to or on behalf of refugees. Indirect cost recovery shall be recorded as an operating expense.

• Direct Assistance to or on Behalf of the Refugee. At least $1,125 is to be used to cover payments made by the affiliate to or on behalf of each individual refugee for cash disbursement or for material goods, as needed, to meet the requirements of the program:

1. No less than $925 of this $1,125 must be spent for or on behalf of each refugee by the affiliate I sub-office to which the refugee is assigned during that refugee's R&P service delivery period.

2. Up to $200.00 of this $1, 125 .00 may be spent on behalf of other vulnerable refugees assigned to the same affiliate/sub-office who have unmet needs during their R&P period (within 90 days of the refugee's arrival date).

3. A written policy for the determination and use of the $200 flexible money must be submitted to LIRS and utilized as the protocol for the expenditures of these funds. Affiliate I sub-office staff must receive training on this policy and be prepared to support it through case file documentation and monitoring.

• Receipts and I or originating documentation, such as timesheets, must be maintained to support the values reported for reimbursement.

• Funds may be adjusted, without prior written approval, among the items of expenditure provided the cumulative amount of such adjustments during the validity period of this

FYI 7 Amended sub-award template 2.22.17 Torch Contracts Management Page 11 of IS Revised 2.22.17



Sub-Award Number: 323-17-ND-00> Original Sub-Award Period: 10/1116 - 09/30/17

Amended Sub-Award Period 111117- 3/31 /17

agreement does not exceed ten percent (10%) of the total amount previously reported . Any authorized adjustment, however, must be reported promptly to LIRS.

• Capital Equipment. Any anticipated purchase of non-expendable equipment with an acquisition cost of $5,000 or more per unit requires the prior written approval of PRM. Requests for capital equipment, including vehicles, must, at a minimum, (1) be made during the early part of an award; (2) convincingly demonstrate how procurement of the capital equipment will be of benefit to the program during the program period within which the request was made; and (3) demonstrate the availability of funds from the same period.

6. This is a cost reimbursable award and LIRS is obligated to pay ND no more than the per capita amount of $2,075 for actual arrivals or actual allowable expenses, whichever is less, per the per capita plan detailed in Authorized Items of Expenditure for Reimbursement. Payments will be made only for allowable costs, are provisional, and subject to adjustment throughout the program period, or subject to request for reimbursement in the event of substandard performance or outcomes, or adverse monitoring or audit findings.

7. LIRS obligation to pay is contingent upon: a. Availability of funds b. Receipt of funds from PRM c. Satisfactory completion of service, and d. Timely invoicing for services by ND

8. Payment terms, obligations, and rates may be subject to renegotiation.

9. All payments shall be considered provisional (within the total estimated cost) and subject to adjustment in the event of an adverse audit or monitoring finding against the ND.

10. LIRS reserves the right to reject any invoice for failure to comply with the terms of the sub award agreement. Invoice requirements are outlined in Attachment-04

11. Due date for reimbursement requests must be no later than 25th of the month following the month the expenses were incurred.

Attachments

Attachment 01-MANDATORY ATTACHMENTS I INCLUSIONS:

Upori receipt of this signed Agreement, LIRS will forward to Lutheran Social Services of North Dakota an affiliate award binder that will include the following items (which are incorporated to this Agreement herein by reference):




Sub-Award Number: 323-17-ND-00> Original Sub-Award Period: I 011116 - 09/30/17

Amended Sub-Award Period 1/1/17- 3/31/17

a. FY 2017 Reception and Placement Basic Terms of the Cooperative Agreement - Bureau of Population, Refugees and Migration, Reception and Placement Program (Effective October 1, 2016 and now inclusive of the Operational Guidance to Resettlement Agencies).

b. Affiliate Proposal c. Affiliate Flex Policy d. Reimbursement Request Instructions

Attachment 02 - Budget

The total budget shall not exceed the earnings for actual arrivals per Paragraphs 4 and 5 under Payments Provision. The budget workbook will be forwarded to ND's finance office under separate cover for completion.

Attachment 03 - FF AT A Requirements

Transparency Act: OMB issued new guidance in 2-CFR-170 entitled 'Requirements for Federal Funding Accountability and Transparency Act' ("FF AT A"). This is complemented by OMB final guidance, 2-CFR-25, 'Financial Assistance Use of Universal Identifier and Central Contractor Registration'.

New reporting requirements have been placed on organizational recipients receiving more than $25,000 in Federal funding.

The new FF AT A requirements applicable to LIRS and its sub-recipients are:

l. Every organization receiving federal funding through LIRS is required to have a DUNS number. If you do not currently have one, you are required to obtain it directly from Dun and Bradstreet, either online at http://fedgov.dnb.com/webform or by telephone by calling 1-866-705-5711.

1. LIRS is required to report any federal funding obligation it makes for a sub-award ("first-tier sub-award") greater than $25,000.

2. LIRS, or any of its sub-recipients, is required to report executive compensation for the five most highly paid employees if:

• 80% or more of gross revenue was from federal funding in the preceding fiscal year

And

11 Gross revenues from federal funding exceeded $25 million in the preceding fiscal year

And

• Executive compensation information is not accessible to the public through IRS form 990 or SEC filings

Unless gross revenue from all sources is less than $300,000 per year.




Sub-Award Number: 323-17-ND-00> Original Sub-Award Period: 10/1/16 - 09130117

Amended Sub-Award Period 111117- 3/31117

3. Federally-Funded Sub-Award Data Collection and Reporting. URS, as the prime recipient of Federal funding passed through to other organizations, must report the following information for any sub-recipient receiving more than $25,000 in Federal funding. Most of this information will come from URS, but each sub-recipient must identify the congressional district within which their headquarters is located as well as the location and congressional districts where program implementation occurs (place of performance).

• Name of Entity Receiving Award • Amount of A ward • Funding Agency • CFDA Number • Program Source • Award Title Descriptive of the Purpose of the Funding Action • Location of the Entity (including congressional district) • Place of Performance (including congressional district) • Unique Identifier of the Entity and its Parent (DUNS number) • Total Compensation and Names of top Five Executives (as applicable)

Attachment 04 - Invoicing Instructions

Invoicing instructions will be provided directly to ND's finance department under separate cover.

Attachment 05 - Reimbursement Request Form

These will be provided directly to ND's finance department as an Excel workbook.

Attachment 06- Partner Affiliations and Instructions

Many LIRS sub grantees have strong faith-based or community based connections or partnerships that enhance service delivery. URS requests basic information on congregational or other affiliations for a number of reasons. LIRS wishes to thank congregations and affiliates engaged with us in our work

• For planning purposes, URS hopes to analyze trends of church engagement by partner, geography, and denomination.

• URS hopes to engage those already in partnership in advocacy and further support of our mission.

Please utilize the Welcoming Refugees Through Ecumenical Partnership faith Community Group Commitment Form ("Co-Sponsorship Commitment Form") provided by URS to provide this information to URS. The form is a required R&P form and is accessed on IRIS and uploaded in IRIS.

FY 17 Amended sub-award template 2.22.17 Torch Contracts Management Page 14 of 15 Revised 2.22.17



Sub-Award Number: 323-1 7-ND-00> Original Sub-Award Period: 1011 / 16 - 09130117

Amended Sub-Award Period 111/1 7- 3/31/17

Attachment 07 - Certifications

Lutheran Social Services of North Dakota hereby certifies that:

!h;. Lutheran Social Services of North Dakota will comply with the Terms and .b-- Conditions Section of this Agreement including but not limited to:

OS

'===---

• • • • • • • • •

Section 4 Compliance Section 6 Trainings Section 8 Marks Section9 Public Communications Section 10 Record retention and Confidentiality Section 11 Federal regulations Section 12 Audit Section 13 Code of Conduct Section 14 Non -Discrimination

• Section 15 Anti-Terrorism • Section 16 Anti-Trafficking • Section 18 Exculpatory Provisions, sections (a), and (b) • Section 19 Insurance • Section 22 Assignability

Agency has read, and will comply with all sections of the Scope of Work

Agency has read, understood and does not contest the Payment Provisions of this Agreement

Agency will comply with all Invoicing Requirements in Attachment-04

Agency will comply with Policy and Procedures Manual in Attachment-01

Agency will comply with the FF ATA Requirements in Attachment-03

lh;. Agency maintains Human Resources policies and procedures including but not L_ limited to a Whistleblower Policy and Non- Retaliation policy

Agency will provide information on any affiliations, support or patinerships with faith based or community organizations, congregations, or affiliates as further described in Attachment-06

Signature of person 'ifilliWNY.Wffomake these cert1ficat1ons

FYI 7 Amended sub-award template 2.22 .17 Torch Contracts Management

3/20/2017

Date

Page 15of15 Revised 2.22 .17

COOPERATIVE AGREEMENT

BETWEEN

U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES,

ADMINISTRATION FOR CIDLDREN AND FAMILIES (ACF)

OFFICE OF REFUGEE RESETTLEMENT (ORR)

AND

LUTHERAN SOCIAL SERVICES OF NORTH DAKOTA (LSS-ND)

(NORTH DAKOTA WILSON-FISH ALTERNATIVE PROJECT)

SECTION I: Background

Section 412 (e)(7) of the Immigration and Nationality Act (INA) (8 U.S.C 1522) authorizes the

Secretary of the Department of Health and Human Services to develop and implement alternative

projects for refugees who have been in the United States less than thirty-six months, under which

refugees may be provided interim support, medical services, social services and case

management as needed, in a manner that encourages self-sufficiency, reduces welfare

dependency, and fosters greater coordination among the resettlement agencies and service

providers.

Pursuant to this legislation, the Director of the Office of Refugee Resettlement, hereinafter called

the Director, published the Wilson-Fish Alternative Program Guidelines on June 30, 2015.

These guidelines are provided to grantees under the Wilson/Fish (WF) alternative program to

assist them in their delivery of services and assistance to eligible populations.

1

In accordance with the WF Alternative Program Guidelines as published on June 30, 2015 and

pursuant to section 412 (e)(7) of the INA, Lutheran Social Services of North Dakota , hereinafter

referred to as LSS-ND, has submitted an application and has been approved for funding to

implement an alternative project in the State of North Dakota which meets the requirements

outlined below.

The Director agrees to make grant awards to LSS-ND in accordance with approved annual

applications, tri-annual reviews of program performance and quarterly reviews of expenditures

for the four year project period of this agreement to support the alternative program being

implemented by LSS-ND in the State of North Dakota. This Cooperative Agreement along with

the approved application and the Terms and Conditions attached to the Notice of Award (NOA)

establish the concepts and responsibilities for implementing North Dakota's WF alternative

project.

Continued funding is contingent upon satisfactory performance, availability of funds, and

determination that continuation is in the best interest of the U.S. Government.

SECTION II: Purpose and Objective

The purpose of this agreement is to support an alternative program consisting of up to eight

months of cash assistance, medical assistance (if applicable) and social services for refugees

according to the eligibility criteria and priorities outlined in the WF Program Guidelines and

consistent with ORR regulations.

SECTION ill: Legislative Authority

Authority for this activity is contained in Section 412(e)(7) of the Immigration and Nationality

Act, 8 U.S.C. 1522 (e)(7).

SECTION IV: Description of Activities

A. Responsibilities of LSS-ND:

2

LSS-ND hereby agrees to:

I. Implement activities described in the approved WF application and comply with ORR

requirements stipulated in the WF Program Guidelines.

2. Promptly notify ORR if costs for cash assistance and medical assistance (if applicable) are

expected to exceed the amount in the ORR approved budget. This notification should be

made promptly, but preferably no later than 60 days prior to when the budget is expected to

be exceeded. LSS-ND must submit a budget revision request (SF 424, SF 424A,

narrative/justification) which explains why additional funds are needed based on an

ongoing comprehensive review of actual and projected refugee arrivals to the State and the

number of those individuals projected to access cash and medical assistance (if applicable)

during the current budget period.

3. Consult with the ORR project officer in implementing the activities on an ongoing and

frequent basis during each phase of the project. Consultation shall include, but not be

limited to submission to the ORR project officer by LSS-ND of draft copies of all policy

and procedural documents related to the provision of assistance and services to refugees;

consultation with the ORR project officer on the development of reporting procedures, data

collection, evaluation methodology, monitoring protocol, mate1ials and other products

before they are made final and disseminated (other than those approved in the application).

4. Comply with ORR regulations unless otherwise expressly waived in the approved

application and all other applicable Federal statutes and regulations in effect during the

time LSS-ND is receiving grant funding.

5. Submit an annual plan for monitoring the project. Copies of monitoring report are to be

submitted with the Tri-Annual Performance Report (TPR) following the trimester in which

the monitoring occurred.

6. Amend the approved model as needed to comply with standards, goals and priorities

established by the Director.

7. Submit applications for continuation funding by June 30th of the current budget period, or

provide a six month notification that the project does not intend to continue.

8. Promptly notify ORR of any transitional changes regarding LSS-ND's top level project

staff.

3

9. Submit performance and financial reports in timely fashion based on the schedule that is

described in Section YID.

B. Responsibilities of ORR/ACF:

ORR hereby agrees to:

1. Provide annual funding for cash assistance, medical assistance (if applicable),

administration and case management (social services will be funded separately) contingent

upon requirements being met by LSS-ND.

2. Consult with and provide to LSS-ND with data collection requirements of ORR, and to

keep LSS-ND informed of policy developments as they affect the implementation of the

project.

3. Review and approve significant project documents in a timely manner, such as policy and

procedure manuals, which relate to how the project determines initial and on-going

eligibility, amount of payment for cash assistance, application of disregards, and ensures

due process and equitable treatment for refugees.

4. Promptly review written requests for prior approval of deviations from the project

description or approved budget. Any changes which affect the terms and conditions of the

grant award or revisions/amendments to the cooperative agreement will require approval by

the ORR grants officer.

5. Detennine, in consultation with LSS-ND, a technical assistance plan including on-site

program assessment and staff training as necessary.

SECTION V: Budget and Financial Arrangements

The approved budget is attached to this agreement. The Government shall not be obligated to

reimburse the recipient for costs incurred in excess of the total amount allotted to this project,

and the recipient shall not be obligated to continue performance under the Agreement (including

actions under the termination clause) or otherwise to incur costs in excess of the amount allotted

to this Agreement unless and until the ACF/ORR grants officer has notified the recipient in

writing that additional funds have been awarded. No notice, communication, or representation

4

from any person other than the grants officer shall authorize the expenditure of additional funds.

The U.S. Government will not be obligated for any excess costs in the absence of a written notice

of authorization from the ACF/ORR grants officer. Changes issued pursuant to this Agreement

shall not be considered an authorization to the recipient to exceed the allotted amount of this

Agreement unless specifically approved by the grants officer.

The WF Cash and Medical Assistance (WF-CMA) award will provide funding for cash

assistance, medical assistance (if applicable), case management and administrative costs. The

WF-CMA award will be based on the budget year that is approved by the Office of Refugee

Resettlement.

Within the approved project period, when the current year funding for WF-CMA is projected to

exceed expenditures, any unobligated balance of the WF-CMA funds from the current budget

will be used by ORR to offset the subsequent year's budget, i.e. carried forward.

LSS-ND should submit a budget revision request for ORR approval before expending funds for

cash, medical (if applicable), and/or administration when costs in these respective categories

exceed the amounts in the approved budget. LSS-ND should submit a supplemental funding

request if the aggregate CMA costs (cash and medical - if applicable) is estimated to exceed the

grant award. This request should be made promptly, but preferably no later than 60 days prior to

when the budget is expected to be exceeded.

SECTION VI: Continuation Applications

Continuation applications are due no later than June 30th of the current budget period.

For continuation applications, LSS-ND will provide the following:

1) Projed summary which includes the following information:

• Brief program desc1iption including program history, program structure and services

provided;

• Description of proposed changes (if any) to the current approved project;

5

• List of service providers including contact information, amounts ofWF-CMA and WF

RSS funding, the methodology by which the allocations were derived, clients served and

description of services provided under each of these funding sources;

• Summary of FTE's charged to program administration including FTE's for overall

management of the program RCA/RMA administration and case management;

• Demographic information included number of projected clients to receive services and

assistance (RCA and RMA - if applicable) and the actual number of clients who were

served in the prior year.

• Narrative discussion of past year's performance which includes a comparison of

accomplishments to goals, and factors which contributed or limited success.

• Propose outcomes for the new budget period using the ORR Annual GPRA format;

2) An Annual budget with a narrative justification of the WF-CMA components (RCA,

RMA-if applicable, intensive case management and administration associated with the

provision of RCAIRMA and statewide coordination and oversight. Client loading charts

should be used to support the RCA and RMA totals . If an RCA differential payment for

T ANF-type clients is proposed, the RCA budget clearly delineates these costs. if a

differential RCA payment to TANF-type refugees is proposed in the application, a signed

agreement between the WF agency/SRC office and the state T ANF agency that supports

the differential requirements outlined in these WF guidelines.

3) ORR-2 Financial report for the budget period ending on September 29 of the prior

budget year (Final Budget Year Financial report as referenced in Section VIII) with

actual expenditures listed according to the following categories, as appropriate: RCA,

RMA, administration and medical screening Case management expenditures should

be included within the RCA administration budget line item and should be footnoted

in the remarks section. RCA differential expenditures for T ANF type clients (if

applicable) should be footnoted in the remarks section.

4) The application shall include all Standard Forms as required by the Office of

Grants Management.

6

SECTION VII: Applicable Regulations

The applicable regulations are discussed in the attached Standard Terms and Conditions.

SECTION VIIl: Records and Reports

For trimester performance reports, LSS-ND will use the ORR-6 Trimester Performance

Report (TPR) form. Performance reports are due 30 days after the end of each Federal fiscal

trimester (March 1, June 30, and October 30). A demographic summary in chart form of the total

number of WF clients that receive assistance and services during the prior fiscal year will be

submitted annually.

The Annual Outcome Goal Plan including prior year outcomes for the 6 GPRA measures must

be submitted by November 15th.

For financial status reports, LSS-ND will use a standard ORR-2 and will attach to this report

a breakout of expenditures and unliquidated obligations according to the following categories: 1.

cash assistance (direct payments to clients); and, 2) administration (personnel and operating

costs). Funds awarded under this Cooperative Agreement shall be accounted for and reported

upon separately from all other grant activities.

Quarterly Financial Reports are due 30 days after the end of each Federal fiscal quarter

following the effective date of the grant award (January 30, April 30, July 30, and October 30).

The Annual

A "final budget year" financial report is due 90 days after the end of each budget year. ACF

grantees have 90 days after the end of the budget period to liquidate funds for obligations made

prior to the end of the applicable budget period.

A "final project" Performance report is due 90 days after the end of the project period.

A "final project" Financial report is due 90 days after the end of the project period.

7

All program performance and financial reports must be submitted electronically to

GrantSolutions.

All correspondence and reports related to this agreement must include the Grant Number and

should be sent to the Grants Management Specialist with a copy to the ACF/ORR Project

Officer, addressed respectively as follows:

Office of Grants Management Administration for Children and Families 370 L'Enfant Promenade, SW 61

h Floor East Washington, DC 2044 7

SECTION IX: Project Contacts

Office of Refugee Resettlement Administration for Children and Families 370 L'Enfant Promenade, SW 8th Floor West Washington, DC 20447

A. Lutheran Social Services of North Dakota designates the following person as project officer for this cooperative agreement:

Shirley Dykshoorn Interim Director/State Refugee Coordinator, LSS-ND Phone: 701-235-7341907-222-7303 • Email: [email protected]

B. ACF designates the following person as the grants specialist for this cooperative agreement:

Bernard Morgan, Grants Officer, ACF/OGM Phone: 202- 401-4896 •Email: [email protected]

C. ORR designates the following person as the project officer for this cooperative agreement:

Pierrot Rugaba Program Analyst, ACF/ORR Phone: 202-401-6891 •Email: [email protected]

8

SECTION X: Duration of Agreement

This agreement will be effective for a period of 12 months beginning September 30, 2015, with

annual continuations thereafter for a total remaining project period of three years. Annual

continuation awards will be based upon satisfactory performance by Lutheran Social Services of

North Dakota, the availability of funds , and the continuing awards being in the best interest of

the U.S. Government.

Robert Carey Director Office of Refugee Resettlement

Shirley Dykshoorn Interim Director/State Refugee Coordinator, Lutheran Social Services of North Dakota

Date

Date

9

PRM Monitoring Report

Lutheran Immigration and Refugee Service

January 4, 20 l 6

Shirley Dykshoorn Lutheran Social Services of North Dakota 3911 20111 A venue South Fargo, ND 58 103

Dear Ms. Dykshoom,

We have received a draft report from the Bureau of Population , Refugees, and Migrati on 's ( PRM) November, 20 15 monitoring of Lutheran Social Services of North Dakota's (LSSND) Reception and Placement program. PRM has invited URS and EMM to respond to the recommendations of their draft report that they may take in consideration when revising the fina l reports.

Copies of the draft reports are enclosed for your review. We wo uld be happy to include and support any appropria te comments that you may have concerning the monitoring report. The comments in our response should be based on you r review and input. At a minimum, your comments should address PRM' s recommendations and your plans to implement their recommendat ions. You should include any actions that were implemented after PRM's monitoring visit and/or projected plans to address the recommendations.

Please forward your comments to Christine Gedim by January 19, 2016. Address any comments yo u have to LIRS and not directly to PRM. You are encouraged to discuss your comments with URS and EMM prior to formalizing them in a response. Please contact Christine Gedim at (410) 230-2782 or [email protected] if you have any questions or wish to consult with URS. We look forward to your input and assistance during the response process .

Regards,

... I

"l j \ ._ v_'j. . -'·_ "-i ._ '-Christ in e Gedim Assistant Director for Community Integration

Cc: Nina Zelic Kurt Bonz

National Headquarters: 700 Light Scree[ , Baltimore. Maryland 2 t 2 3 0 · 4 10 -2 30 -2 7 00 ·fax: 4 1 0 - 2 3 0-2 89 0

Advocacy Office: 1 2 2 C Stree t NW. Suite i25 , Washington. D.C. 20001 · 2 0 2 -783 -7 5 0 9 · fax: 202 -7 83 -7 5 0 2 LIRS.org

DRAFT REPORT

AFFILIATE MONITORING REPORT RECEPTION AND PLACEMENT PROGRAM

OFFICE OF ADMISSIONS BUREAU OF POPULATION, REFUGEES, AND MIGRATION

U.S. DEPARTMENT OF STATE

NATIONAL AGENCY:

LOCAL AFFILIATE:

LOCATION:

MONITORING DATES:

PRl'1 i\'IONITORS:

STAFF lNTERVIEWED:

FINDINGS

Summar}' of Findings

Lutheran Immigration and Refugee Service Episcopal Migration Ministries Lutheran Social Services of North Dakota

Fargo, North Dakota

October 28-29, 20 l 5

June Tancredi and Berta Romero

Shirley Dykshoom, Interim Director Yasmeen Frost, Resettlement Manager Oliver Mogga, Case Worker Kul Basnet, Case Worker

Monitors found Lutheran Social Services of Nor.Ji Dakota (LSSND) in Fargo compliant with Reception and Placement Program (R&P) requirements. Refugees are generally receiving basic needs support and core services in a timely manner. Housing visited was safe, sanitary, and affordable, although some maintenance is required. Financial records were generally in order. Ca<>e note logs were not always complete. Refugees reported frequent contact with affiliate staff members but these contacts were not always recorded in the case notes. Staff would bcnefi"' from a structured training plan for new employees.

R&P Program Overview According to information provided by the affiliate in a written que3tionnaire, LSSND Fargo along with its sub-offices in Bismarck and Grand Forks, are joint Lutheran Immigration and Refugee Service (LIRS) and Episcopal Migration Ministries (EMM) affiliates and have been resettling refugees in North Dakota (ND) since l 948. Nine staff members provide R&P services with 2.9 FTEs supported by R&P funds. Cun-ent R&P staff members speak Arabic, Bosnian, Dinka, Farsi, French, Hindi, Kirundi, Kurdish, Nepali, Somali, Swahili, Tigrinya, and Urdu. When needed, volunteers and telephonic interpreters are used to provide interpretation for languages not spoken by the R&P staff According to Department of State data, in fiscal year (FY) 2015, LSSND resettled 57

refugee cases comprising 138 individuals and two Special hnmigrant Visa (SJV) cases comprising seven individuals for EMM, and 79 refugee cases comprising 207 individuals, and three SIV cases comprising seven individuals for LIRS. Of the total FY2015 caseload resettled, 43 percent were Bhutanese, 23 percent were Iraqi, 23 percent were Somali, five percent were Congo1ese, three percent were Afghani, and the rest were from Burma, Iran, and Eritrea. Approximately 93 percent of the FY 2015 caseload had U.S. ties.

LSSND Fargo has two volunteers and six interns who assist in providing R&P services to refugees. They are recruited through the LSSND website and from universities in the area. LSSND also has one AmeriCorps member on staff. AJl are vetted and trained by the resettlement manager and case workers and generally assist refugees by providing transportation, setting up apartments, sorting donated items, tutoring En.glish , instructing on use of public tran.sporta•ion, and helping refugees become familiar with their ne·w cornmun~ty . fotems also assist case workers with delivery of core services. Oversight of volunteers and interns is performed by the resettlement manager. The resettlement manager reports that LSS:ND is looking to expand its volunteeriintern prngram and AmeriCorps participation in the near future.

In addition to R&P services, LSSND Fargo offers refugees cash assistance for up to eight months, employment and social services, ai.-id extended case m<>.nagernent througL the affi liate-managed Wilson-Fish Program. Targeted Assistance case management and employment services for those having difficulties reaching self-sufficiency, an accredited immigration services program, an elder refugee program, and access to the twenty other assistance programs operated by LSSND are also available to refugees. LSSND Fargo operates out of a large new office building that has an1ple space in the basement to store donated furniture and other household and clothing items for refogees. The interim director reports that the affiliate receives cash and other donations from individuals and ch urches and that churches also conduct fund-raising events :or refugees. The affiliate sponsors a community garden project and a community group, Team Boaz. which repairs and distributes bicycles donated for refugees.

Communitv Coordination LSSND, the only resettlement agency in ND, has been providing refugee resettlement services through a Wilson-Fish program since 2010. The interim di.rector serves as the state refugee coordinator (SRC) and the state refugee health coordinator (SRHC) position is currently vacant. The interim director has good working relationships with state and local government officials and the mayors of the three cities where LSSND has affiliates The interim director/SRC and her assistant SRC, a part-time LSS:.JD employee and former SRC, hold quarterly refugee advisory committee meetings to plan for and resolve problems relatffig to successful refugee. resettlement in North Dak.Gta. Committee members include representatives from local government0 service providers from public health, welfare, social services, schools, law enforcement, community support groups, and other in terested parties. The LSSND sub-offices, their servi ce providers, and commun·ty support groups are included in these consultations via teleconferencing.

2

Staff Understanding Monitors interviewed the interim director, resettlement manager, and two case workers. The interim director, a vice president at LSSND, has held the interim director position since June 2015 and the resettlement manager has been with LSSND since 2010 and in her current position since June 2015. One case worker has 11 months experience in the position and the other three months. All appear knowledgeable about R&P requirements and are participating in on-line and in-house trainings offered by EMM and URS. Monitors also reviewed the affiliate's training materials and policy on protection from sexual exploitation and abuse. With the recent staffing turnover and limited experience of new staff, it is recommended that a structured training plan for new employees be implemented mid a process put in place to train existing staff on changes to R&P requirements.

Home Visits Monitors visited four refugee families who arrived between June and July 2015. All refugees visited were met at the Fargo airport by LSSN"'D staff members with appropriate la11guage interpretation and transported to housing where they received culturally appropriate ready-to-eat food , basic necessities, pocket money, and orientation on housing and personal safety matters. All families reported receiving at least two home visits from affiliate staff within the required time frames.

Housing visited appeared safe, sanitary, and affordable. However, one home lacked lamps in two rooms an.d monitors detected an unsanitary odor in the hallway outside this first floor apartment. . .L\nother family reported a tom screen on the living room sliding glass door aTJd a broken light on their porch which existed at the time they moved in and a!though reported several times to th.e apartment manager, had not yet been repaired. In the apa_rtment of a single mother with three. young d1ildren, monitors observed that three rooms had no lighting. the !i\·ing room carpet was torn, a hal lway closet door handle was missing, and the bathroom sink was not drnining properly. Case notes reviewed indicate that the case worker had reported some housing issues to the apartment manager but not all repairs were made and follow-up action on the housing problems was not found in the case file.

One family reported that they were not sure when their financial assistance would end but all knew that they needed to work. All families were able to recount some i.n.formation provided at the orientation they attended. One fa.111ily member visited did not know her telephone number or address in English and did not carry a card iisting this information when outside her home. All reported that they felt safe in their neighborhoods, and were able to get to stores, services, and the LSSND office by walking, using public transportation, driving their own car, or getting rides from friends and family. All families reported that they had received their social secu.·rity and health insurance cards and that their health assessments had been completed. All knew· how to contact emergency services and where to go if a family member became sick. All were taking English language classes. Children were enrolled in school in a timelymanner and those eligible \.Vere receiving Women, Infants, and Children program benefits (WIC) a11d Supplemental Security Income {SSl). One family had an adult daughter working.

,, _l

Documentation o(Services Monitors reviewed 20 case fi les . . ..\11 requested files were available. Files generally contained case note logs, copies of Form I-94, copies of public assistance records, completed service plans, and R&P Reports, when required. Two cases reviewed had financial records where some receipts for cash or in-kind support received were not individually signed , and the summary sheets of a11 R&P funding expenditures were signed after t.he R&P periods had ended. Case notes were not always complete in providing a detailed record of all basic needs support and core service delivery, and including evidence ofregular refugee and affiliate contact throughout the R&P period. The mode of contact between refugees and the affiliate was not always explicit in the case notes. Case notes were uneven in the amount of information provided and often lacked follow-up action ta.°i(en on housing problems and other issues encountered duri ng delivery of R&P services. Three fi les had the 30-day home visit m issing or late wi th no explanation for the delay provided. In five files the case notes did not adequately describe what was discussed at the home visits and it was often difficult to determine when families moved from the homes of their U.S. ties to their o>vn apartments and whether ail required home visits took place. Case notes contained evidence of intake interviews but were frequently not clear on when the health assessments were conducted and when public benefits started. Case files generally contained evidence tnat assistance in applying for food stamps, medical assistance, and social security cards, as well as a.;;sistance with enrollment in employment services, English language programs, and schools were completed within required time arnes. The five case files that required evidence of selective service registration included copies of the compieted regist ration forms but three of these fi les lacked case notes regarding this registration. Assistance in applying for other services such as SSI and WIC was includeo in the case files. Generally, all files where the R&P period had ended contained evidence of orien•ation and documentation of understanding of orientation topics.

Outcomes

Refugee is in a safe. stable environment Home visits and case files reviewed indicate that refugee reception services are properly provided. Housing visited appeared safe, sanitary, and affordable, except for the problems identified in the above home visit section. AJJ refugees visited reported that they had received two home visits but case files reviewed did not confirm that all refugees were receiving required home visits in a timely mann.er.

Refugee ca1z navigate appropriate and relevant svstems Case files, home visits, and staff interviews confirmed that refugees walked, and used pub Le and other transportation to obtain food and basic necessities. Refogees werereceiving social security cards and other necessary identification, and were able to access health care. Children were enrolled in school within 30 days. ".t\1] families visited knew how to contact emergency services. Three families did not know where to go to get assistance to file paperwork to bring family members to the U.S and tw"o families did not know hmv to ask for interpretation services.

4

Refugee family is connected to means of ongoing support (or self/family Home visits and case files reviewed established that refugees were generally receiving food stamps, medical assistance, and were enrolled in eligible services. Of the four families visited, one was not clear on when their financial assistance would end but all knew that they needed to work to support themselves.

Refugee Understands Surroundings and Situation One refugee visited did not know her address or phone number in English and did not carry a card with this information listed. Families reported that they were aware of the roles and responsibilities of the affiliate and themselves. All families were able to demonstrate some understanding of U.S. laws and cu tural practices, and knew what to do when changing addresses.

RECOMMENDATIONS Unless otherwise specified, the following recommendations are to be implemented immediate(v. Reference is to the FY2015 Cooperative Agreement.

1. The affiliate should address the issue noted by monitors in the home visits to ensure that repairs are made, the unsanitary odor is eliminated, and that each room has a lamp as required by the Cooperative Agreement, Section 8.C.4 a. l, 2, 5, and Section 8.C.4.b.5.

2. The affiliate should ensure that at least two home visits are conducted which shall include a documented assessment of the welfare, living conditions, and any current or expected needs of the refugee(s), and assistance with any basic needs, within (30) days of arrival by affiliate staff, co-sponsor, or other designated representative and an additional home visit to permanent housing if the refugee moves from temporary housing within. the R&P period. Cases must be visited the next calendar day after a..'Tival, as required by the Cooperative Agreement, Section 8.C.4.r. and Section 8.C.5.c.8.

3. The affiliate should ensure that each case file contains a record of cash and inkind support provided to meet the refugees' basic needs for at least the initial 30 day period, including clear acki"1owledgement by an adult member of the refugee case of receipt of cash and in-kind support, as required by the Cooperative Agreement, Section 8.C.5.c.2.

4. The affiliate should ensure that case files contain a dearly lemble case note log which shows the date, mode, and substance of regular affiliate/refugee contact LhroughouHhe R&P period and which identifies the person or entity making such contact; a clear plan of action for each refugee, including children, in the case, based on an assessment of individual needs, and a detailed record of basic needs support wd core service delivery, as required by the Coopera.ive Agreement, Section 8.C.5.c.L

5

5. EMM and U RS headquarters should ensure that foe affiliate has a structured training plan for each of its new employees, and also has in place a mechanism for training existing staff at all levels on changes that occur in the R&P Program, as required by the Cooperative Agreement, Section 8.C.8.b.1 {a).

6

Quarterly Consultations

\ I I

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Refugee Services Advisory Meeting

Quarterly Consultation

June 15, 2017, Thursday, 9 a.m. to noon

Lutheran Social Services of ND

Program sites in Fargo, Bismarck, and Grand Forks

AGENDA:

*Local site meetings: 9 a.m. to 9:45 a.m. Discussion of local activities, new initiatives, successes and

challenges (health, education, public safety, local governance)

*Combined sites: 9:50 a.m.

Video courtesy Fargo Human Relations Commission

Introductions Announcements- Legislative Study Bill; Request for Proposal FFY 2018; Monitoring visits; World

Refugee Day; Welcome Week activities

Brief Summaries of local site meetings Health Partners Presentation on Health Promotion, CMA funded activities and other health news

Cultural Orientation at LSS/ND Refugee Civic Engagement Resettlement arrivals and projections Planning for September 21 meeting

To request additional agenda items please email [email protected]

Saurav Dahal

From: Sent: To:

Cc: Subject: Attachments:

Dear Community Partners,

Saurav Dahal

Tuesday, June 06, 2017 1 :56 PM

Ad rienne Young; Alan Doffee; Ammerman, Chip; [email protected] ; Arland

Rasmussen; Barry Nelson; Beth Kroh; Betsy Kanz; Betty Housey; Bianca Bell; Butenhoff, Sonja ; Carla Beehler; Carolyn Ka ltenberg; Cassie Wiste; Chad Peterson; Christian Harris; Christine Dewey ; Clint Fuller; Cora Bollinger; Cynthia H. Shabb; Dan Mahli; Deb Masad; Debbie Swanson; Dee.Daniels Scriven; Desi Fleming; Dipshikha Sharma; Fry, Carey L;

Global Friends; Heather Andrea Ranck ; Hukun Abdullahi; Hulett, Janie; lone Seldinger; Jaeger, Linda T; Janice Tangen; Jennifer Frueh; Jessica Thomasson; Jessica Thorlacious ; Jill Shafer; Jody Thompson ; John Baird; John Fisher; Julie Sorby; Kailyn Frappier; Kara

Gloe; Kari Goetz; Kari Yates; Katie Saez; Kay Larson; Keith Reitmeier ; Kenneth Story; Kerri Whipple; Kevin Brooks; Klemisch, Nicole; Kuntz Brett; Laura Dronen; Leah Hargroove; Linda Schell; Lodee Arnold; Loralee Buelow; M Bloom; M Niemeyer; Mara Jiran; Marlene Espejo; Marsha Lange; Mary Houdek; Mary Scherling; Melissa Standing Crow; Michele

Svihovec; Michelle Moebakken; Mike Reitan; Mohamed Hussein; Patrick Gulbranson; Pete Haga; RaeAnn Hanson; Reggie Tarr; Renae Moch; Rick Steen; Ruth Bachmeier; Sandra Wollan; Sara Hauschulz; Saurav Dahal; SCDND; Shaina Huovinen; Shankar Subba; Shanta Monger; Shirley Dykshoorn; Sidney Schocks; Sturn, Dean R; Sue Nelson; Tara Iversen; Terry Keehr; Tim Schuh; Todd Pearson; Travis Thorvi lson; Turdukan Tostokova; Vince Kempf; Vince Williams; Wendy Sanderson; Williard Yellow Bird; Yasmeen Frost; Yoke Sim ([email protected]); tmahoney@cityo ffargo.com; [email protected]; [email protected]; [email protected]; [email protected]; [email protected] Linda Schell; Shirley Dykshoorn Invitation: Refugee Quarterly c;onsu ltation Next Thursday June 15 2017 Refugee Quarterly Consu ltation.pdf; Quarterly refugee consultation meeting minutes 3.2.17 .docx

Attached please find the agenda for our upcoming quarterly consultation on June 15rh along with meeting-minutes from our last consultation.

Sincerely,

Lutheran Social Servi ces >' :_ ,.:.(...a

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Refugee Quarterly Consultation Meeting

Meeting Minutes June 15, 2017 19:00 a.m.

Lutheran Social Services of North Dakota, Fargo Conference Room

Opening The meeting of the Fargo Quarterly Refugee Quarterly Consultation Meeting was called to order at 9:00 a.m. by Facilitator, Linda Schell.

Present Linda Schell, Assistant State Refugee Coordinator; Saurav Dahal, LSSND; Shirley Dykshoorn, State Refugee Coordinator; Yasmeen Frost, LSSND; Marlene Espejo, Family Health Care Center; Dipshikha Sharma, Family Health Care ; Dr. John Baird, Fargo Cass Public Health; Laura Dronen, Senator Heitkamp 's office; Julie Sorby, Family Health Care Center; Sonja Butenhoff, West Fargo Public Schools; Willard Yellow Bird, City of Fargo; Vince Williams, Fargo Public Schools; John Strand, Cass County Commission; Kara Gloe, City of Fargo Nicole Wischnak, Job Service ND; Mohamed Hussein, Jasmin Child Care; Dr. Lucho Espejo, Family Health Care; Yoke Sim Gunaratne, Cultural Diversity Resources; Tyrone Grandstrand, Community Development Committee ; Janie Hulett, NDSCS; Chad Peterson, Cass County Commission; Adam Domitz, LSSND; Jennifer Frueh, F ALC; Linda Jaeger, SEHSC; Sara Hauschulz, LSSND (minutes).

Community Partner Updates

Yoke Sim/Cultural Diversity Resources • Education/Training workshops being offered through support of a grant awarded to CDR

by the Bush Foundation • Focused on volunteers and staff in non-profits, on a variety of topics such as board issues,

grant writing, etc. • Annual picnic to be held July 22, sponsored by Hornbacher' s

Marlene Espejo, Family Healthcare • Seeing a steady number of arrivals, health screening and orientations - busy with these. • Planning to open an additional clinic site in September, behind the Noridian building

north of Hornbacher' s on 42nd St. • Bureau of Primary Care is authorizing agency. Only a 3-month window of time from the

Bureau' s authorization to opening of facility. If this timeline isn't met, FHC must reapply.

• Will be a great location; close to where many refugees live. Site offers good parking and is on a bus route.

• Site will staff 3 providers, including OB and Peds. • Dental services will remain downtown and in Moorhead. Considering changing scope of

services at downtown clinic.

Quarterly Refugee Consultation Meeting June 15, 2017 Page 2 of 7

Vince Williams, Fargo Public Schools

• •

•

Started EL summer school; going very well. In July, will begin the "learning by doing" program which serves new America students . Acculturation to be successful in schools. Vince has been named the new Principal at Discovery Middle School. David Burkman has been hired as the new EL Coordinator.

Sonja Butenhoff, West Fargo Public Schools • Started EL summer school a few weeks ago • Jumpstart to Kindergarten, one of their programs; those entering kindergartner come to

school and learn how to be in school, line up, get their milk, etc. • Welcome Center summer school also continuing- for New Americans that arrived

during the school year that have no English skills; receive language all day, embedded with their subjects. Once scores are high enough they move to regular classrooms.

• Sheltered with other students at their similar level, sometimes for up to a year. • Students are tested as they come in; those at Level 1 may not have any English ability

Jennifer Frueh, Fargo Adult Leaming Center

• Adult Ed- State budget cut by about 30% • At same time, program was transitioning to a regional model - there will now be 8

regional hubs for Adult Ed throughout the state • Able to keep Fargo site relatively intact without cutting core classes (adult Ed and adult

GED). • Have bumped back summer schedule for adult GED. • Changes you'll notice: state decided to close the adult learning center in West Fargo in

early May. Other sites were also affected; went from 14 to 8 regional hubs, along with the Dept. of Corrections location.

• Satellite sites will be offered in Belcourt, Valley City and Wahpeton. These sites will come under the direction of the regional site (Fargo).

• Those that used to go to the West Fargo site can now come to Fargo or another location and not have to re-test.

• GED students now able to do digital/online learning; geared for those that have a hard time getting to a regional hub - can be challenging given language, access to computers, etc.

• Bus passes - grant received for individuals in the City of Fargo that have transportation barriers; income based.

Janie Hulett, ND Skills • We're seeing a lot of people with scores too low for CNA program. Partnered with

Jennifer, F ALC and those individuals running 3 CNA classes. Lots of job opportunities currently - one of nursing homes is offering $15 to start and looking to offer childcare


onsite. If they don't go this route, get into CNA class and they fail. Don't have that base of knowledge.

Nicole Wischnak, ND Job Service 11 Realizing that many new and secondary arrivals have language barriers and computer

challenges, staff are holding sessions on the 3rd and 4th Wednesdays of the month where they sit down with individuals having limited language and little or new computer skills to help navigate the jobsnd.com site, create an account, etc.

11 Second session is focused on interviewing - what are your strengths, etc. Iii Partnering with a many different organizations including Afro American Development,

LSSND, New American Consortium 11 Focus still huge on youth WIOA - to assist with summer jobs, both on the job training

and internships.

Jannifer Frueh, F ALC

Iii New program of DHS - "Crossroads program" - supports teens up to age 21 by helping pay a portion of their childcare and transportation costs while they continue their education.

Iii Program is for teen parents pursuing an education, who are under the age of 21, is the child's primary caregiver and who lives in the same household with the child.

Saurav will email the group the link to the video put together by the Fargo Human Relations Committee.

Group joined by the Bismarck and Grand Forks locations.

Announcements

Legislative Study - Shirley Dykshoorn 111 The legislature did select the refugee study bill for impact; it will be assigned to the

committee chaired by Senator Kathy Hogan. 111 Some language in the bill was changed to make it a little bit more clear about the data

that could be collected. Some concern about what type of data was legal to be asked, even with schools - info collected varies from district to district

111 Shirley will share the date of the next meeting with the group. 111 Fargo Human Relations Commission is still interested in being involved with this issue

and offered their assistance.

Request for Proposals FFY 2018 - Linda Schell / Saurav Dahal 111 RFP will be coming out in July. Proposals due August 15. 111 Hearing from ORR they're making some changes in funding, combining some sources.

All of funding comes from ORR Health & Human Services • Targeted assistance in the past has been only for Cass County. They may combine

targeted funding with social services funding. 111 Applications are reviewed individually by Linda Schell, Saurav Dahal and Dean Sturn

with DHS. The three then meet as a group.

Quarterly Refugee Consultation Meeting June 15, 2017 Page 4 of7

Monitoring Visits - Saurav and Linda • Finished monitoring 12 contracts over the past 2 months. Monitoring of contracts is

required since LSS receives the funding. This also allows an opportunity to go onsite. • Meeting predominantly with our health partners and with education funding. All of health

partner sites in Fargo, Bismarck and Grand Forks are complete. • Refugee school impact funding- this is first time LSS has done contracts directly with

schools. • Doing in part, to assist in more timely distribution of funds to schools. • 3 schools receive funding: Grand Forks, West Fargo and Fargo - this determination is

made by the federal government and selection is based on those most impacted as a school district.

• Brought staff from schools and LSS together, talked about fiscal management. All schools presented information on what they're currently doing in their school system with the federal funds. Nice way for the school districts to be able to share with each other, what they're doing.

World Refugee Day • LSS will host an event on June 20th at the Fargo Center. Asked partnering organizations

to join in. Event will include a featured speaker, international potluck and opportunity for presentations by our ethnic leaders.

• Another event is tentatively scheduled for Oct. 12 at LSS, featuring cuisine from a variety of ethnic restaurants. A celebration of cultures and taste from around the world.

• Cynthia with Global Friends, Grand Forks World Refugee Day will be celebrated with a number of events, including showing of the film, "Warehoused" featuring Kenyan refugees, at Firehall Theatre - it's free and open to the public.

• Grand Forks will host a soccer tournament, open to any and all teams, on July 8 beginning at 4:00 (South Middle School). Registration form is on the Global Friends website.

• A community picnic is planned in Grand Forks on Sept. 16. • Bismarck LSS, Global Neighbors and other community partners are hosting a world

refugee potluck.

Narrative 4 • May have seen the BBC story about Narrative 4 and the impact of the event held this

spring at Concordia College. • Meaningful conversations and dialogue, bringing together immigrants and non

immigrants in the community. Very neutral environment, don't bring politics to the table - very carefully constructed, follow respectful rules for dialogue.

• LSS will host one session at the Fargo Center; other groups will be hosting on a regular basis at other locations.


Health Partner Updates

Bismarck 11 Bismarck/Burleigh County: L TBI - 17 individuals currently coming in, once per month

to get their meds; some are refugees, some are other populations. 11 Seeing a lot of secondary immigrants coming thru their office, many of whom want to be

CNAs and have to come in for testing; that's how they're becoming aware. 11 A blood test is more accurate than a skin test in determining if there's TB, except in

children 5 and under. 11 Some people are coming into the clinic because Medicaid is not immediately

reimbursing for the blood test, QuantiFERON-TB Gold. 11 In Bismarck, the initial health screen is done thru UND Health Services; referrals related

to any TB follow-up is done by Bismarck/Burleigh. Immunizations are also done by Bismarck/Burleigh.

Grand Forks 11 Valley Community Health Systems conducts all physical exams and follow-ups. Most

referrals go to Altru (specifically, Cardiology and PT). Infectious disease and related issues are referred to Public Health.

11 Recently brought interpreters in-house thru grant dollars. Many patients have barriers with transportation. Some have pretty chronic issues.

11 Appreciate the cooperation with Family HealthCare in providing their model. Dr. Espejo and Marlene provided recommendations and allowed staff to come and visit the clinic and take back that info.

11 GF Public Health: Management of latent TB - most ofrefugees they see are secondary, for immunizations.

11 Older refugees - many have chronic health issues; nurse goes out every 2 weeks for home visits. Some have mental health issues. Resources - nursing and $, challenge.

Measles update 11 Dr. Espejo - has seen an outbreak in MN, particularly in 4 counties. 11 Measles are mostly affecting Somalis - not necessarily new Americans, but those that

have been here longer. 11 Campaigns around non-immunization and a suspected link of immunizations to autism

seem to be the impetus behind the tremendous reduction in vaccine rates. 11 In MN, the first person infected had traveled overseas and got infected. 11 Need to do more education - have talked to our ethnic leaders and health leaders about

the importance of immunization. Have not seen the level of reluctance locally but agree -more education is necessary.

11 Working on some info-graphics and flyers; plan to do some outreach to Somali leaders and at the mosque

11 Dr. Baird - measles is highly contagious. As we've looked at our community, we have a good immunization rate. One place where outbreaks tend to spread is in healthcare facilities; when people go to clinic/waiting rooms, etc.

111 Vaccination is the best protection; comes with an occasional outbreak but has decreased markedly.

Quarterly Refugee Consultation Meeting

June 15, 2017

Page 6 of 7

• Dr. Espejo - do see some resistance from those that have been in the country a long time. There is no correlation between MMR and Autism, he added.

Fargo • Family Healthcare - Continue to be contracted with LSS to do all initial health screening

of arrivals in FM. Have seen 306 arrivals to date. • Goal is to begin the health screening process within the first 30 days. This year, have seen

all but 10 individuals within the first 30 days, due to various circumstances; however, all have been seen within the first 60 days.

• Continue to offer group clinics so families can be seen as a unit; makes better and more efficient use of staff, including interpreters.

• Doing well with in-house interpreters. Now offering live tele-health with interpreters, as well as thru the language line.

• Group physical clinics, dental clinics, etc., are offered by all providers in family practice. If it's something requiring a specialty, they're referred.

• Marlene works closely with Fargo-Cass Public Health, particularly regarding latent TB; collaborate, ensure every gets treatment.

• Dr. Espejo -a challenge for the refugee population in general, is a high incident of PTSD. Anxiety, depression, suicide rate, substance abuse - very high incidents with refugee population.

o This past month, 4 psychiatrists locally have quit; 1 at SEHSC, 2 at Sanford and 1 at Prairie. SEHSC currently employs only 1.5 FTE psychiatrists.

o Working with SEHSC in the hope to staff a CM onsite at SEHSC, allowing for access to behavioral health services without a Psychiatrist at the SEHSC building.

o If it's a complicated patient, the CM would review the notes, take the primary information to the Psychiatrist and provide a report to FHC.

o This model has been tried across the country; FHC is writing a petition to have a CM provided thru the state. Don't know if it will get approved, but that's the effort.

• Big challenge - many refuges coming to the first appointment have no complaints; however, when leave the second appointment, do so with a high number of diagnoses -high BP and/or cholesterol, diabetes, etc.

o Hard to cover do in 2 visits - patient needs to learn about their condition; i.e., hypertension-how it can kill you without you feeling anything. This is one of the challenges. What we do after those first visits, how we build continuity of care.

• Dr. Espejo - more challenging to hire nurses than doctors in Fargo and Grand Forks. There are 12 RNs for each LPN in the state now; gap is huge.

o FHC is going to try a new staffing model utilizing 1 RN, 1 LPN and 3 CNAs. • Refugee Health Orientation at FHC has been funded by LSS and ORR thru health

promotion funds. • Health mentor program designed to educate new Americans and their families in

understanding the local health care community. o Health care education is provided typically 3-4 months after cases arrive in Fargo. o Held Mondays and Wednesdays from 9-12; covers a range of topics including

nutrition, maternal/child health, insurance topics. Participants are provided with 20-different types of items such as hand sanitizer, thermometers, pain relievers.


o Role of health mentor is to bridge the gap between family and healthcare providers. Mentors are volunteers, most of whom are medical interpreters; they receive a small stipend for gas. Currently have 8 mentors.

o In the past 6 months, FHC has completed 108 home visits and provided 36 hours of health care education.

Dr. Baird shared photos, insights and information about his recent trip to Uganda in South Sudan.

Cultural Orientation at LSS Overview provided by Adam Domitz.

111 Consensus was that this is important information for the community to be aware of. 111 Many think refugees come here and are left on their own. 111 Linda will send Adam's presentation and the list of ethnic organizations out to everyone

on the consultation distribution list.

Resettlement Arrivals/Projections

111 There are 9 voluntary agencies that do resettlement in the country. 111 As of Oct. 1 2017, LSS will only be working with LIRS. EMM elected to discontinue

resettlement in ND. 111 332 new arrivals thru May 31. At about the same as last year at 336 during same time

period. 111 ND tops the nation in terms of having received most of its projected arrivals by May 31. 111 During the first 8 months of this FY, over 92% of arrivals came from 4 countries

(Bhutan, Iraq, Somalia, and DR Congo). 111 4322 refugees were resettled by LSSND over the last 10 years in ND. 11 So far this FY, 275 individuals have been resettled in the Fargo metro, including

Moorhead and West Fargo. 11 Over 95% of all arrivals to ND are reunifications/family ties. 11 This year, Fargo has yet to resettle a "free case" - they have all been reunifications. 11 Nationally, about 50k refugees are expected to be resettled next federal fiscal year. 11 After the travel ban, many of overseas resettlement processing centers were affected -

interviews were stopped or reduced 111 Expecting at least 30 more individuals in the coming days

Next meeting will be September 21.

Meeting adjourned.

Sub-Awards

Saurav Dahal

From: Sent: To:

Cc: Subject: Attachments:

Importance:

Dear Service Providers,

Saurav Dahal

Friday, July 14, 2017 8:47 AM Hukun Abdullahi; Kenneth Story; Ammerman, Chip; Adrienne Young; Alan Doffee; [email protected] ; Arland Rasmussen; Barry Nelson; Beth Kroh; Betsy

Kanz; Betty Housey ; Bianca Bell; Butenhoff, Sonja ; Carla Beehler; Carolyn Kaltenberg; Cassie Wiste; Chad Peterson; Christian Harris; Christine Dewey ; Clint Fuller; Cora

Bollinger; Cynthia H. Shabb; Dan Mahli; Dave Piepkorn; Deb Masad; Debbie Swanson; Dee.Daniels Scriven; Desi Fleming; Dipshikha Sharma; Fry, Carey L; Global Friends; Heather Andrea Ranck ; Hukun Abdullahi; Hulett, Janie; lone Seldinger ; Jaeger, Linda T; Janice Tangen; Jennifer Frueh; Jessica Thomasson; Jessica Thorlacious ; Jill Shafer; Jody Thompson ; John Baird; John Fisher; John Strand; Julie Sorby; Kailyn Frappier; Kara Gloe; Kari Goetz; Kari Yates; Katie Saez; Kay Larson; Kayla Hochstetler; Keith Reitmeier ; Kerri

Whipple; Kevin Brooks; Klemisch, Nicole; Kuntz Brett; Laetitia Mizero; Laura Dronen; Leah Hargroove; Linda Schell; Lodee Arnold; Loralee Buelow; M Bloom; M Niemeyer; Mara Jiran; Marlene Espejo; Marsha Lange; Mary Houdek; Mary Scherling; Melissa Standing Crow; Michele Svihovec; Michelle Moebakken; Mike Reitan; Mohamed Hussein;

Patrick Gulbranson; Pete Haga; RaeAnn Hanson; Reardon, Melissa; Reggie Tarr; Renae Moch; Rick Steen; Ruth Bachmeier; Sandra Wollan; Sara Hauschulz; Saurav Dahal; SCDND; Shaina Huovinen; Shankar Subba; Shanta Monger; Shirley Dykshoorn; Sidney Schocks; Sturn, Dean R; Sue Nelson; Tara Iversen; Taunya Schleicher; Taunya Schleicher; Terry Keehr; Tim Mahoney; Tim Schuh; Todd Pearson; Tony Gehrig; Tony Grindberg; Travis Thorvilson; Turdukan Tostokova; Vince Kempf; Vince Williams; Wendy Sanderson; Williard Yellow Bird; Yasmeen Frost; Yoke Sim ([email protected]); Robert Grosz ; Amy Nojang; Connie Nelson; David Burkman; Hayleigh Bruns; Retterath, Joy ; SLETTE; Abbey Fraser; angela [email protected]; Anne Hersch; Ben Shannon; Bethany Abrahamson; Betty Gust; Chris Harsell; Cokrlic, Gordana; Dee Pritschet; Doris Wang ([email protected]); DU REANNA ROBERTSON; Kelly Polcher; Kirby Kruger; Lacey McNichols; Lana Meyer; Lexie Barber; Linda Hoff; Lindsay Vanderbusch; Lisa Hosch; Mark Ellingson; Mark Strand; Molly Howell; Nancy Hanson; Pam Engel; Pam

Fitzgerald; Rachel Sawlei; Robin Landwehr ; Rolinda Mix; Tande, Desiree ; Theresa Knox; Theresa Schmidt; Twyla Streibel

Linda Schell; Shirley Dykshoorn; Sturn, Dean R

RFP Announcement and Travel Update Sample Services and Funding Types FY18.pdf; LSSND Refugee Social Services and

Ta rgeted Asst RFP 2018.pdf; LSSND Refugee Health Promotion and CMA RFP 2018.pdf; LSSND Services to Older Refugees RFP 2018.pdf; LSSND Refugee School Impact RFP

2018 .pdf

High

Lutheran Social Services of North. Dakota {LSS/ND) is releasing Request for Proposals {RFP) for Office of Refugee

Resettlement {ORR) funded programs for Social Services, Targeted Assistance, Health Promotion, Cash and Medical

Services, Refugee School Impact, and Services to Older Refugee funding for the Federal Fiscal Year 2018 in ND. Please

submit an application with a proposed budget for a 12 month contract period (10/01/17-9/30/18) by August 18, 2017. The application must be submitted electronically w ith required attachments to Linda Schell, Asst . State Refugee

Coordinator at Lsche ll @lssnd .org

Please feel free to share this announcement with other community partners and contact Ms. Schell if you have any questions.

We also want to provide you with a quick update on the current travel ban. Last evening, a federal judge in Hawaii ruled that the administration's temporary ban should not prevent grandparents and other close relatives from entering the United States. The judge also declared that refugees with ties to resettlement agency that was committed to receiving and serving them ( a.k.a formal assurance) also counts as a sufficiently bona fide relationship as well. LSSND anticipates further guidance and clarification on this ruling from the federal government in days to come.

Regards,

Saurav Daha l, MPH I State Refugee Health Coordinator/ Special Projects Manager Lutheran Social Services of North Dakota 391120'h Ave. S. I Fargo, ND 58103 sdahal@lssnd .org 701.271.1621 office 701.566.0719 mobile www.lssnd.org

Guided by God's love and grace, Lutheran Social Services of North Dakota brings healing, help and hope.

by God' lp.tnd ho

_ .. ... ·-.

2

FFY 2017 LSSND Sub-Awards Proposals Received: 21 Proposals Funded: 21 Award Range: $1,700 - $58,000

Agency or Group Service Location Purpose Total Sub-awards

Cash & Medical Assistance Funding 1. Family HealthCare 2. Grand Forks Public Health 3. Valley Community Health

Fargo/ West Fargo Grand Forks Grand Forks

Targeted Assistance Funding (Cass Co. Only) 4. Afro-American Development Ass. Fargo/ West Fargo 5. Somali Development Community Fargo/ West Fargo 6. Bhutanese Buddha Society Fargo/ West Fargo 7. NDSCS-Skills Develop. Project Fargo/ West Fargo 8. New American Consortium Fargo/ West Fargo

Refugee Social Services Funding 9. Fargo Adult Learning Center 10. Global Friends Coalition 11 . Bismarck Adult Learning

Health Promotion Funding 12. Family HealthCare 13. Family HealthCare 14. Fargo Cass Public Health 15. Valley Community Health 16. Bis./ Burleigh Public Health 17. Grand Forks Public Health

Services to Older Refugees Funding

Fargo Grand Forks Bismarck

Fargo/ West Fargo Fargo/ West Fargo Fargo/ West Fargo Grand Forks Bismarck Grand Forks

18. Fargo Adult Learning Center Fargo

Refugee School Impact Funding 19. Fargo School District 20. West Fargo School District 21. Grand Forks School District

Fargo West Fargo Grand Forks

Medical services Medical services Medical services

TANF-eligible CM and Employment Secondary Refugee CM Services Transportation Services CNA and Manufacturing Classes ELL-Adults

ELL-Adults ELL- Adults/ Volunteer Coord ination ELL-Adults

Nurse Case Mgmt. Health Mentor and Health Orientation Nurse Case Mgmt. Nurse Case Mgmt. Nurse Case Mgmt. Nurse Case Mgmt.

Citizenship Classes

ELL- School ELL- School ELL- School

FFY 17 Total Sub-Awards

$ 45,000.00

$ 77,920.00

$ 95,000.00

$ 80,163.00

$ 11 ,610.00

$ 142,500.00

$ 452 , 193.00

CONTRACT# 2017-RSI 1

GRANT AGREEMENT

Lutheran Social Services of North Dakota (Grantor), 3911 20th Avenue S, Fargo ND 5 8103, has determined the services identified in the Scope of Service paragraph below form an appropriate basis for the expenditure of federal funds allocated to Grantor.

Fargo Public Schools- District# 1, 415 N 4th Street, Fargo ND 58102, is appropriate to provide those services.

Grantor and Grantee therefore enter into the following:

1. TERM OF GRANT

This grant runs from October 1, 2016 through September 30, 2017. This grant may be terminated at any time by mutual consent of both parties, or upon 30 days' written notice by either party, with or without cause.

2. SCOPE OF SERVICE, REPORTING, AND ADVISORY COMMITTEE

Grantee shall provide: Enhanced English language training opportunities for newly arrived school-age refugee and ORR-eligible populations (5-18+) tlu·ough the recognized eligible school districts of Fargo Public Schools. Funding from this grant may also be utilized (as is available) for supp01tive services, broadening partnerships, academic programming, improving academic performance, after-school programming, utilization of culturally and linguistically appropriate materials, and fostering integration of refugee-youth into school systems. Grantee shall provide trimester reports to Grantor on 2-15-2017, 6-15-2017, and 10-15-2017 in a format prescribed by the Office of Refugee Resettlement and Lutheran Social Services of ND as the grantee of federal funding. Grantee also shall collect data for reporting to the Office of Refugee Resettlement as requested by Grantor for the purpose of year end outcome measures. The Grantee shall participate with other Grantees as a member oft11e Refugee Services Advisory Committee which meets at least quarterly, and will report to the committee on goals, outcomes, new initiatives, and barriers in providing English language learning services.

3. COMPENSATION

Grantor, upon receipt and approval of Req,uest for Reimbursement or other forn1 required by Grantor, shall reimburse Grantee for allowable expenses incuned. "Allowable expenses" are defined by the OMB Circulars cited under Section 8 of this grant. The total amount paid under this grant may not exceed $58, 169. No funds will be paid for services until they have been provided. Grantee shall submit its final

reimbursement request to Grantor no later than 30 days after the expiration or tennination of this grant. Granter may not pay Grantee until Grantee signs and returns to Grantor the Ce1tification of the OMB Circular Info1mation Guide. Payment for services under this grant may include federal monies. Anticipated funding at the time this grant is executed is listed below. The funding source of actual payments and the federal program can be verified by contacting LSS' Fiscal Administration Division.

Anticipated Funding: Federal $ 58,169.00 State $0.00

Other Unlmown

$0.00 $0.00

Catalog of Federal Domestic Assistance Number 93 .566, Department of Health and Human Services, Office of Refugee Resettlement, Refugee School Impact Funding.

4. GRANTEE'S UNDERSTANDING OF TERM OF FUNDING

Grantee understands that this grant is a one-time grant, and acknowledges that it has received no assurances that this grant may be extended beyond its expiration date.

5. GRANTEE ASSURANCES

Grantee agrees to comply with the applicable assurances set forth in the Grantee Assurances found in Attachment A which is prut of this grant.

6. AUTHORITY TO CONTRACT

Grantee may not contract for or on behalf of, or incur obligations on behalf of, Grantor. Grantee may subcontract with qualified providers of services, provided that any subcontract acknowledges the binding nature of this grant, and incorporates this grant, together with its attachments as appropriate. Grantee agrees to be solely responsible for the performance of any subcontractor. Grantee may not assign or otherwise transfer or delegate any right or duty without Grantor's express written consent.

7. INDEPENDENT ENTITY

Grantee shall perform as an independent entity under this grant. Grantee, its employees, agents, or representatives are not employees of Grantor for any purpose, including the application of the Social Security Act, the Fair Labor Standards Act, the Federal Insurance Contribution Act, the Federal Unemployment Act, the No1th Dakota Unemployment Compensation Law, and the North Dakota Workers' Compensation Act. No part of this grant may be construed to represent the creation of an employer/employee relationship between Granter ad Grantee. Grantee will · retain sole and absolute discretion in the judgment of the manner and means of canying out Grantee's activities and responsibilities under this grant.

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8. AUDIT RESPONSIBILITY AND EXPENSE ALLOW ABILITY

Grantee agrees to keep financial records necessary to fully disclose the complete financial status of the grant. Grantee must submit documentation supporting requests for reimbursement for review by Grantor or its agents, upon request. If Grantee has expended federal funds (when considering all sources) during Grantee's fiscal year at the amount specified in OMB Circular A-133 , Audits of State, Local Governments, and Non-Profit Organizations, which is made a part of this grant by reference here, that Circular must be followed pursuant to the Single Audit Act of 1984, Public Law 98-502; and the Single Audit Act Amendments of 1996, Public Law 104-156. Grantee agrees to file a copy of the "Repo1ting Package" as described by the Circular referenced above with LSS' Fiscal Administration Division within the time frame identified in that Circular. Additionally, Grantee agrees to spend all federal assistance received from Grantor in accordance with applicable laws and regulations such as:

OMB Circular A-110 Uniform Administrative requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and other Non-Profit Organizations, OMB Circular A-122, the Cost Principals for Non-Profit Organizations, which are made a part of this grant by reference here.

9. RETENTION OF RECORDS

Grantee agrees to retain financial records for three years from the date of submission of the final expenditure report or if subject to audit, from the date the audit is completed and closed, whichever occurs later. Grantee must provide Grantor, the federal government, and their duly authorized representatives access to the books, documents, papers, and records of Grantee that are pertinent to the services provided under this grant. Program records must be maintained for a period of six years or until an audit is completed and closed, whichever occurs later.

l 0. TERMINATION OF GRANT FOR CAUSE

Grantor by written notice of default to Grantee may terminate all or any part of this grant if: a) Grantee fails to provide services required by this grant within the time specified

or within any extension agreed to by Grantor; or b) Grantee fails to perform any of the other provisions of this grant, or fails to pursue

the work in a way that endangers performance of this grant in accordance with its terms.

The rights and remedies of Grantor provided in the above clause related to defaults by Grantee are not exclusive and are in addition to any other rights and remedies _provided by law or under this grant.

l 1. TERMINATION FOR LACK OF FUNDING OR AUTHORITY

Grantor may terminate this grant effective upon delivery of written notice to Grantee or on any later date stated in the notice, if:

3

1) Funding from federal, state, or other sources is not obtained and continued at levels sufficient to allow for purchase of the services or supplies in the indicated quantities or for the indicated term. The grant may be modified by mutual consent of the patties in writing to accommodate a reduction in funds.

2) Federal or state laws or rules are modified or interpreted in a way that the services are no longer allowable or appropriate for purchase under this grant or are no longer eligible for the funding proposed for payments authorized by this grant.

3) Any license, pe1mit, or certificate required by law or rule, or by this grant, is for any reason denied, revoked, suspended or not renewed.

Any te1mination of this grant under this section is without prejudice to any obligations or liabilities of either party already accrued prior to termination.

12. CONTINGENT LIABILITY

During the tenn of this grant, and for three years after this grant expires or is terminated, Grantee agrees to reimburse Grantor for any claims submitted by Grantor for federal financial participation in the cost of this grant to the extent those claims are disallowed by any federal agency for failure on the pa.it of Grantee to comply with this grant or any federal or state statutory or regulatory provisions which govern the source of funding. Grantor agrees to give Grantee prompt written notice of any disallowed claims subject to reimbursement by Grantee. Any amount disallowed as described is a debt owing to Grantor. Action may be brought by Grantor as allowed by law.

13. INDEMNITY

The Grantor and Grantee each agree to assume their own liability for any and all claims of any nature including all costs, expenses, and attorneys' fees which may in any manner result from or arise out of this agreement.

14. INSURANCE

The Grantor and Grantee each shall secure and keep in force during the term of this agreement, from any insurance company, government self-insurance pool or government self retention fund authorized to do business in North Dalrnta, commercial general liability with minimum limits ofliability of $250,000 per person and $500,000 per occunence.

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15. NOTICE

Any notice or other communication required under this grant must be given by registered or certified mail and is complete on the date mailed when addressed to the parties at the following addresses:

Fargo Public Schools- District 1 4 15 N 4 111 Street Fargo, ND 58102 or

Lutheran Social Services of ND New Americans 3911 20111 Avenue S Fargo ND 58103

16. INTEGRATION, MODIFICATION. AND SEVERABILITY

This grant constitutes the entire grant between Grantee and Grantor. No alteration, amendment, or modification of this grant is effective unless it is reduced to writing, signed by the parties, and attached to the grant. If any term of this grant is declared by a court having jurisdiction to be illegal or unenforceable, the validity of the remaining terms will not be affected and, if possible, the rights and obligations of the parties are to be construed and enforced as if the grant does not contain the illegal or unenforceable term.

17. COLLATERAL CONTRACTS

If any inconsistency exists between this grant and other provisions of collateral contractual agreements that are made a part of this grant by reference or otherwise, the provisions of this grant control.

1 8. APPLICABLE LAW

This grant is governed by and construed according to the laws of the State of North Dakota.

19. ASSIGNMENT

Neither party may assign this grant or the party's rights under this grant without the written approval of the other party. Approval to assign may not be unreasonably withheld. This grant is equally binding on the respective parties, and their successors and assigns.

20. WORK PRODUCT, EQUIPMENT, AND MATERIALS

All work product, equipment, and materials ci·eated or purchased under this grant belong to Grantor and must be delivered to Grantor at Grantor's request upon expiration or termination of this grant. Grantee agrees that alt materials prepared under this grant are "works for hire" within the meaning of copyright laws of the

5

United States and assigns to Grantor all rights and interests Grantee may have in the materials it prepares under this grant, including any right to derivative use of the material. Grantee shall execute all necessary documents to enable Grantor to protect its rights under this section. Grantor must provide written approval of Grantee's use of work product or materials for purposes outside the scope of this grant.

21. COMPLIANCE WITH PUBLIC RECORDS LAWS

The parties understand that records maintained under this grant may be subject to the provisions of North Dakota Century Code Chapter 44-04 relating to public records. Grantee further understands that any records or documents not considered to be public records under N.D.C.C. Chapter 44-04, including confidential records, shall not be disclosed without appropriate authorization. Grantor agrees not to disclose any information it may receive from grantee which grantee has identified as confidential and which grantor determines, in its sole discretion, is not subject to public disclosure under N.D.C.C. Chapter 44-04. The duties of the parties hereto to maintain confidentiality of information continues beyond the term of this grant, including any extensions or renewals.

22. DIRECT AND INDIRECT COSTS

The terms of this grant provide for ru1 indirect rate. This rate is limited to the approved indirect rate. Grantee may claim such direct and indirect costs provided they are consistent with Federal OMB Circular A-122.

LUTHERAN SOCIAL SERVICES OF NORTH DAKOTA

I

{ / Jessica Thomasson, CEO j

~ Date

FARGO PUBLIC SCHOOLS- DISTRICT# 1

Date

Grantee's Federal Taxpayer Identification Nurnber __ 4_5_-6_0_0_0_29_4 __ _

6

ATTACHMENT A

GRANTEE ASSURANCES

A. In connection with furnishing supplies or performing work under this grant, persons who contract with or receive funds to provide services to Grantor are obligated and agree to comply with all local, state, and federa l laws, regulations and executive orders related to the performance of this grant including the following: Fair Labor Standards Act, the No1th Dakota Human Rights Act, Equal Pay Act of 1963, Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967, the Comprehensive Alcohol Abuse and Alcoholism Prevention Treatment and Rehabilitation Act of 1970, the Drug Abuse Prevention, Treatment and Rehabilitation Act of 1970, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 197 5, Drug-free Workplace Act of 1988, the Americans with Disabilities Act of 1990, Alcohol, Drug Abuse and Mental Health Administration Reorganization Act of 1992 and the Pro-Children Act of 1994.

B. Unless otherwise authorized by federal law, the charges to be made by Grantee do not include costs financed by federal monies other than those generated by this grant.

C. By signing this grant, Grantee ce1tifies that neither Grantee, Subcontractor, nor their principals, are presently debarred, declared ineligible, or voluntarily excluded from participation in transaction with State or Federal Government by any Department or Agency of the State or Federal Govenunent.

D. Grantee assures that: 1) No federal funds from this agreement will be paid by or on behalf of

Grantee, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an office or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract; the making of any Federal grant, the making of any Federal loan, the entering of any cooperative agreement; or the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2) If any grant funds other than Federal funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an office or employee of Congress or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, Grantee agrees to complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

3) Grantee shall require that the language of the Grantee Assurances in this Attachment be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grai1ts, loans, and cooperative agreements) and that all sub-recipients shall comply with these Grantee Assurances . · ·

7

LSSN D New Americans Org Chart

: ___ __L ____ l i Site Supervisor ?

' Resetllement Svcs ]

Reginald Tarr I

l -- Case-Mana ger

Sarah Oguntl

Employment Speclallst

I Saldo Ahmed, Intern~

Lutheran Social Services

I\

I

--·---·- ----; Resettlement Manager

Yasmeen Frost

T

,-Fina ncial Opera tions

Coordina tor

l ~ Altok: Je lovac

Case Manage<S I ~ ....... ~ ...... I Kul Basnet, Buddha Kawa Hawari,

Adhlkari, Massi fNU, Raj Mag~1, Shawan Selim Hast a Basnet

r--·. _...:::t_ I

I Site Supervisor : Resettlement Svcs

. I

J Interns . ... ~ .... ~ .... J Volunteers Abdlwali Sha rif ( PT)

~

Interns

New American Services Program

Under Direction of:

'JhirlE.'Y lJyld1001 n, VP Senior and Humanitarian Services

----- -··-1 Program Director/SRC

1

Shirley Dvkshoorn

Manager URM Children Svcs

Ka tie Sae2.

Foster Ca re licensing Specialist

Ella Huwe _____ ___,

Independent living Specialist

Rebecca Hoos

Case Managers

A.Ebert, K. Burns, M. Jones, ~e Aide : A. Domin ·

J Family St~engthenlng SpeJ

Shanda Hakk (PT)

Assistant State Refugee Coordinator

Linda Schell (PT)

i SRHC/Manager of Specia l j Projects

u i

Sau rav Oaha l

Eld erly Refugee Coordinator

Jackie Mracek

I I 1

Superviso1 of Immigration Svcs '

I Supervisor of Interpreter Services

Tri Phan Amar Hussein

l~:~i~rati::~~ttor~~ Arabella Oemeterio {PTI

r---· Fa rgo Interpreters

G"nd Fo'" lnte<p<ete'5 I

. ----·1 I Immigra tion Specialist ! ~ I i Shyam Rai ;

I '

r--·--Bisma rck Interp reters

LIRS - North Dakota Legislative Branch |

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