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LINKING FINANCE FUNCTIONS WITH SALES AND MARKETING TO ACHIEVE IMPROVED PERFORMANCE Case Studies, Concepts and Debatable Ideas Kenny Ong CNI Holdings Berhad www.myCNI.com.my www.OOBEY.com
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Linking Finance Functions With Sales And Marketing

May 06, 2015

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Economy & Finance

Kenny Ong

*Understanding the value of linking sales and marketing
concepts with finance functions
*Understanding the strengths and weaknesses of sales
and marketing people and how finance play a role to help them
*Considerations when considering financial strategies
to enhance business outcomes
*Strategically aligning the finance, sales and marketing
to achieve business erformance
*Maximising efficiencies and opportunities between sales and marketing and finance
*Integrating finance, sales and marketing as part of strategic planning and budgeting
*Establishing and building a strong business partnering
relationship with senior sales and marketing management
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Page 1: Linking Finance Functions With Sales And Marketing

LINKING FINANCE FUNCTIONS WITH SALES AND MARKETING TO ACHIEVE IMPROVED PERFORMANCECase Studies, Concepts and Debatable Ideas

Kenny OngCNI Holdings Berhad

www.myCNI.com.my www.OOBEY.com

Page 2: Linking Finance Functions With Sales And Marketing

Intro: CNI

1. 19 years old

2. Core Business: MLM

3. Others: Contract Manufacturing, Export/Trading, eCommerce, F&B Retail

4. Malaysia, Singapore, Brunei, Indonesia, India, China, Hong Kong, Philippines, Italy, Taiwan

5. Staff force: ± 500

6. Distributors: 200,000

7. Products: Consumer Goods and Services

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Page 3: Linking Finance Functions With Sales And Marketing

• How to fail without trying

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Page 4: Linking Finance Functions With Sales And Marketing

The Roadmap to Failure

Fred Wiersema and Mike TreacyP

erf

orm

ance

Time

Clear Sailing

Today’s performance

Ad-hoc Tactics

Denial & Defense

Doom Projections

Overdue Failure

The Moment of Truth

X

Performance Freefall

Tomorrow’s actual

performance

Downpresure of Unclear Strategy

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Page 5: Linking Finance Functions With Sales And Marketing

Denial and Defense

• “It’s not really good value our competitor is offering, because it doesn’t include a lot of our features.” - ABC vs Air Asia

• “It’s good value but not in our preferred customer market.” - ABC vs Toyota

• “Sure they’re hurting us, but with their unfair advantage, what can we do?” – ABC vs MILO

• “The rules we are playing by have always worked before” – AMEX vs VISA

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Page 6: Linking Finance Functions With Sales And Marketing

The Roadmap to Failure

Fred Wiersema and Mike TreacyP

erf

orm

ance

Time

Clear Sailing

Today’s performance

Ad-hoc Tactics

Denial & Defense

Doom Projections

Overdue Failure

The Moment of Truth

X

Performance Freefall

Tomorrow’s actual

performance

Downpresure of Unclear Strategy

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Page 7: Linking Finance Functions With Sales And Marketing

Ad Hoc Tactics• Selectively hold discounts to hold business that has

started to go elsewhere• Introduce new promotions, terms, conditions, and offers to

confuse and cloud the market• Beef up customer service by adding people to fix mess-

ups and quicken delayed shipments• Delay capital investments and adjust accounting methods

to portray quarterly financial results more favorably• Introduce “new and improved” products that are new in

form, but not in substantive ways that are of consequence to purchasers

• Introduce Balanced Scorecards and Performance Management Systems

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Page 8: Linking Finance Functions With Sales And Marketing

The Roadmap to Failure

Fred Wiersema and Mike TreacyP

erf

orm

ance

Time

Clear Sailing

Today’s performance

Ad-hoc Tactics

Denial & Defense

Doom Projections

Overdue Failure

The Moment of Truth

X

Performance Freefall

Tomorrow’s actual

performance

Downpresure of Unclear Strategy

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Page 9: Linking Finance Functions With Sales And Marketing

“What is the moral of the story?”

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Page 10: Linking Finance Functions With Sales And Marketing

Understanding the perspectives of Sales & Marketing vs. Finance

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Page 11: Linking Finance Functions With Sales And Marketing

Typical Corporate Planning Scenario?

1. Budget ‘top down’ – no questions asked2. Only two budget goals – revenue, expenses3. The only planning we needed to do was “do better than

last year”4. Planning was ‘bottom up’ - compilation of plans within

set budget5. No one knew what the other was planning6. FAC’s role was only to compile budget for approval7. KPIs were not used8. Sales was resource priority, everything else not

important9. Assumed no major changes in market10. R&D was ‘bottom up’

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Page 12: Linking Finance Functions With Sales And Marketing

Problems from the start (1/2)

1. No money

2. Split Objectives: Sales? Share Price? Image?

3. Independent entities

4. FAC controlling schedule

5. S&M always running over budget

6. Compounding activities

7. BOD expectations too high without proper explanation nor justification

8. Lack of Market research

9. Expenses not spent gets punishedwww.myCNI.com.my www.OOBEY.com

Page 13: Linking Finance Functions With Sales And Marketing

Problems from the start (2/2)

10.Budgeting for known, consistent, and predictable business conditions

11.Never learn from past mistakes, usually in under-budgeting (e.g. staff and PCs)

12.Wrong Business Model – blame Budgeting & Planning. Having a good planning process cannot correct a bad business model

13.Focusing on the Process (KPIs), instead of “Business”

14.Planning & budgeting treated as separate processes by businesses/functions

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Page 14: Linking Finance Functions With Sales And Marketing

At the Table

Sales and Marketing

Finance and Accounts

1. Field Intelligence

2. CRM

3. Growth (organic)

4. Lagging KPIs

5. Adaptability

6. Channels

7. 1st Level Branding

8. Stakeholder Interest: Customers

9. Gut Feel/Instincts

1. External Intelligence

2. Ratios

3. Leading KPIs

4. Control/ Constraints

5. Resource Mgmt

6. Stability & Systems

7. Pyramid roles

8. Containment

9. Shareholder Interest: Shareholder

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Page 15: Linking Finance Functions With Sales And Marketing

Linking the Roles

Sales and Marketing

Finance and Accounts

Five Links:

1.Philosophy

2.Business Model

3.KPIs

4.Resource Allocation

5.Performance Management System

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Page 16: Linking Finance Functions With Sales And Marketing

Link #1: Philosophy

The anchor for all decisions

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Page 17: Linking Finance Functions With Sales And Marketing

Philosophy:

Goods Return Policy“I don’t care if they return a

Goodyear tire. If they said they paid $200, pay them $200.”

Nordstrom does not sell tires

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Page 18: Linking Finance Functions With Sales And Marketing

Philosophy

“In business after business, 60% to 80% of lost customers reported on a survey just prior to defecting that they were satisfied or very satisfied.”

HBR March/April 1996

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Page 19: Linking Finance Functions With Sales And Marketing

Philosophy

“CNI is more than business.

We strongly believe that every individual has the opportunity to

attain a better living through CNI.”

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Page 20: Linking Finance Functions With Sales And Marketing

Philosophy

Ultimate Objective of Marketing: “Get more people, to buy more things, more frequently, at higher prices.”

Sergio Zyman

“Retention and Loyalty useless if No Conversion is happening.”

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Page 21: Linking Finance Functions With Sales And Marketing

Philosophy

Loyalty is Useless…

• Virtual Consumption vs. Real Consumption

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Page 22: Linking Finance Functions With Sales And Marketing

Philosophy

Loyalty is misleading…

• Heavy Consumption ≠ Loyalty

• Loyalty ≠ Heavy Consumption

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Page 23: Linking Finance Functions With Sales And Marketing

Philosophy

1.Loyalty = Relationship (something like Dating)

2.Loyalty ≠ Points3.Loyalty ≠ Redemption4.Loyalty = Get more people, to buy

more, more frequently, at higher prices

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Page 24: Linking Finance Functions With Sales And Marketing

Link #2: Business Model

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Page 25: Linking Finance Functions With Sales And Marketing

What is the Business Model?

USP

Market Discipline

Profit Model

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Page 26: Linking Finance Functions With Sales And Marketing

Intro: Market Discipline

• Mamak stall

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Page 27: Linking Finance Functions With Sales And Marketing

Intro: Market Discipline

"They are the most innovative"

"Constantly renewing and creative"

"Always on the leading edge"

"A great deal!"

Excellent/attractive price

Minimal acquisition cost and hassle

Lowest overall cost of ownership

"A no-hassles firm"

Convenience and speed

Reliable product and service

"Exactly what I need"

Customized products

Personalized communications

"They're very responsive"

Preferential service and flexibility

Recommends what I need

"I'm very loyal to them"

Helps us to be a success

Product Leadership

OperationalExcellence

CustomerIntimacy

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Page 28: Linking Finance Functions With Sales And Marketing

Operational Excellence(low cost producer)

Ref: The Discipline of Market Leaders, Michael Treacy & Fred Wiersema; 1995

Product Leadership(best product)

Customer Intimacy(best total solution)

Strategy: Disciplines

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Page 29: Linking Finance Functions With Sales And Marketing

Intro: Market Discipline

* Treacy & Wiersema, The Discipline of Market Leaders, 1995

Product/Service Attributes Relationship Image

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Page 30: Linking Finance Functions With Sales And Marketing

Intro: Market Discipline

* Treacy & Wiersema, The Discipline of Market Leaders, 1995

Product/Service Attributes

Price

Quality

Time

Selection

Smart Shopper

Relationship Image

Operational Excellence: Quality and selection in key categories with unbeatable prices

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Page 31: Linking Finance Functions With Sales And Marketing

Intro: Market Discipline

* Treacy & Wiersema, The Discipline of Market Leaders, 1995

Product/Service Attributes

Brand

Time

Function

Best Product

Relationship Image

Product Leadership: Unique products and services that push the standards

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Page 32: Linking Finance Functions With Sales And Marketing

Intro: Market Discipline

* Treacy & Wiersema, The Discipline of Market Leaders, 1995

Product/Service Attributes

Service Trusted Brand

Relationship Image

Customer Intimacy: Personal service tailored to produce results for customer and build long-term relationships

Relations

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Page 33: Linking Finance Functions With Sales And Marketing

Operational Excellence(low cost producer)

Ref: The Discipline of Market Leaders, Michael Treacy & Fred Wiersema; 1995

Product Leadership(best product)

Customer Intimacy(best total solution)

Strategy: Disciplines

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Page 34: Linking Finance Functions With Sales And Marketing

The McPlaybook*

Make it easy to eat• 50% drive-thru• Meals held in one

hand

Make it easy to prepare• High Turnover• Tasks simple to learn

& repeat

Make it quick• “Fast Food”• Tests new products

for Cooking Times

Make what customers want• Prowls market for new

products• Monitored field tests

*Adapted from: Businessweek , Februrary 5th 2007

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Page 35: Linking Finance Functions With Sales And Marketing

Operational Excellence

• Competitive price

• Error free, reliable

• Fast (on demand)

• Simple

• Responsive

• Consistent information for all

• Transactional

• 'Once and Done'

Operational Excellence

• Competitive price

• Error free, reliable

• Fast (on demand)

• Simple

• Responsive

• Consistent information for all

• Transactional

• 'Once and Done'

Customer Intimacy

• Management by Fact

• Easy to do business with

• Have it your way (customization)

• Market segments of one

• Proactive, flexible

• Relationship and consultative selling

• Cross selling

Customer Intimacy

• Management by Fact

• Easy to do business with

• Have it your way (customization)

• Market segments of one

• Proactive, flexible

• Relationship and consultative selling

• Cross selling

Product Leadership

• New, state of the art products or services

• Risk takers

• Meet volatile customer needs

• Fast concept-to- counter

• Never satisfied - obsolete own and competitors' products

• Learning organization

Product Leadership

• New, state of the art products or services

• Risk takers

• Meet volatile customer needs

• Fast concept-to- counter

• Never satisfied - obsolete own and competitors' products

• Learning organization

Strategy: Disciplines, Priorities, and KPIs

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Page 36: Linking Finance Functions With Sales And Marketing

• Operational Excellence• Move know-how from top performing

units to others• Benchmark against best in class• Ensure operations training for all

employees• Use disciplines like TQM for continuous

learning to reduce costs and improve quality

Strategy: Value Disciplines

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Page 37: Linking Finance Functions With Sales And Marketing

Strategy: Value Disciplines

• Customer Intimacy• Capture knowledge about customers• Understand customer needs• Empower front line employees• Ensure that everyone knows the

customer• Make company knowledge available to

customers

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Page 38: Linking Finance Functions With Sales And Marketing

• Product Leadership• Reduce time to market• Commercialize new products fast• Ensure that ideas flow• Reuse what other parts of the company

have already learned• Ensure there are multiple sources of

funding

Strategy: Value Disciplines

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Page 39: Linking Finance Functions With Sales And Marketing

Operational Excellence(low cost producer)

Ref: The Discipline of Market Leaders, Michael Treacy & Fred Wiersema; 1995

Product Leadership(best product)

Customer Intimacy(best total solution)

Strategy: Value Disciplines

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Page 40: Linking Finance Functions With Sales And Marketing

Operational Excellence(low cost producer)

Ref: The Discipline of Market Leaders, Michael Treacy & Fred Wiersema; 1995

Product Leadership(best product)

Customer Intimacy(best total solution)

Strategy: Value Disciplines

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Page 41: Linking Finance Functions With Sales And Marketing

Link #3: KPIs

Dangers of BSC, KPIs and other evils sold by Consultants

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Page 42: Linking Finance Functions With Sales And Marketing

“…in the past 18 months, we have heard that profit is more important than revenue,

quality is more important that profit, people are more important than profit,

customers are more important than our people, big customers are more important than small customers, and that growth is the key to our success. No wonder our

performance is inconsistent"CEO, Anonymous

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Page 43: Linking Finance Functions With Sales And Marketing

Before we start…

In the old days of HR…• Average training hours per staff• % of staff attending training• # of training programs• % of training programs conducted• Training needs analysis conducted• Competency models developed• Training budget as % of payroll

What’s wrong with this picture?www.myCNI.com.my www.OOBEY.com

Page 44: Linking Finance Functions With Sales And Marketing

Before we start…

Moral of the story…

1. Innovation:– Business models– Products– Services

2. Market Leadership

3. Competitive differentiation

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Page 45: Linking Finance Functions With Sales And Marketing

“What is the moral of the story?”

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Page 46: Linking Finance Functions With Sales And Marketing

What is Strategic Planning?

Strategic

Planning

Variables:

Research

Growth

Risks

Stakeholders

Constraints

SWOT

Misc.

Output:

Plans

Priorities

KPIs

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Page 47: Linking Finance Functions With Sales And Marketing

Before we start…

Which comes first?

1. Strategies -> KPI?

2. KPI -> Strategies?

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Page 48: Linking Finance Functions With Sales And Marketing

Financial

“To satisfy our stakeholders, what Financial objectives must we accomplish?”

Internal Process

“To satisfy our customers, in which internal business processes must we excel?"

Customer

“Who are our target customers?

What is our value proposition?”

Learning & Growth

“What capabilities and tools do our employees require to help them execute our strategy?

Focus: Corporate Alignment

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Page 49: Linking Finance Functions With Sales And Marketing

Revenue Growth

Base Retention

Share Gain Positioning Adjacent Market

New Business

Operational Excellence

Product Leadership

Customer Intimacy

Competencies Information Systems

Motivation, empowerment,

alignment

Financial

Learning & Growth

Internal Process

Customers

Investment Strategy

Productivity Market Value

Linking BSC to Strategy

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Page 50: Linking Finance Functions With Sales And Marketing

Financial

Learning & Growth

Internal Process

Customers / Distributors

Revenue Growth

ProductivityMarket Value

Department Operations

Supplier & Alliances

External Involvement

Target Markets

Products/ Services

Channel Strategies

Human Resources

Technology

Information & IntelligenceSystems &

Processes

Focus: Corporate Alignment

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Page 51: Linking Finance Functions With Sales And Marketing

Example: Selection of KPIs for BSC

•Customer satisfactionCustomer loyaltyMarket shareCustomer complaintsComplaints resolved on first contactReturn ratesResponse time per customer requestPrice relative to competitionTotal cost to customerAverage duration of customer relationshipCustomers lostCustomer retentionCustomer acquisition ratesPercentage of revenue form new customersNumber of customersAnnual sales per turnover

•Win rate (sales closed/sales contact)•Customer visits to the companyHours spent with customersMarketing cost as a percentage of salesNumber of ads placedNumber of proposals madeBrand recognitionResponse rateNumber of trade shows attendedSales volumeShare of target customer spendingSales per channelAverage customer sizeCustomers per employeeCustomer service expense per customerCustomer profitabilityFrequency (number of sales transactions)

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Page 52: Linking Finance Functions With Sales And Marketing

Financial

Learning & Growth

Internal Process

Customers / Distributors

Example: 1st Level BSC & KPIs

Profit after Tax. Revenue. Cash-to-cash cycle. Operating cash flow

Customer Complaints. Customer Acquisition Rate. Product Availability. Product Quality & Service. Renewal Annual Subscription. Distributor Rank Achievement. No. of Active Distributor. No. DC/Regional Sales. Distributor with commission

Customer Database Availability. Accuracy of Forecast Planning. Continuous Improvement. Response Time to Customer Needs. Perfect Order Fulfillment. Inventory Turnover. Number of Effective Sponsoring Program. On Time Delivery. No. of Effective Training. Number of Effective A&P

% of staff evaluated on Core Competency Framework. % of staff with Career Development Plans. No. of training hours completed per staff. % of staff with access to strategic information. Q12 Index. % staff evaluated on Culture alignment

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Page 53: Linking Finance Functions With Sales And Marketing

Sample: Other 1st Level KPIs across industries…

Financial Services Retail Telecommunications

•Maximize ARPU•Minimize Churn•Mutichannel customer service

•Understand customer behavior related to customer conversion, acquisition, and retention•Single view of customer•Multichannel customer experience•Personalized customer experience

•Anticipate and prevent churn despite compensation•Increase number of products per customer•Turn call center information opportunity to up-sell and cross-sell•Increase customer satisfaction and loyalty

Hospitality Travel & Leisure Manufacturing

•Personalized customer experience•Maximize share of wallet•Player/customer loyalty•Multichannel customer service

•Increase customer loyalty and preference•Maximize customer revenue•Improve service quality and efficiency•Capture and close sales opportunities

•Single view of customers across supply chain•Zero-error order capture•Streamline opportunity to cash processes•Leverage investment in ERP and backoffice systems

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Page 54: Linking Finance Functions With Sales And Marketing

Lagging and Leading KPIs

Lagging

Leading

Historical, Outcome, Results, 1st Level, Usually Financial or tangible, Quarterly and Annually

Current, Indicators, Drivers, 2nd Level onwards, usually non-financial or intangible, Weekly, Monthly and Quarterly

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Page 55: Linking Finance Functions With Sales And Marketing

Developing ‘Driver’ KPIs

Customer Retention % Lagging, 1st Level

Customer Satisfaction Index

Leading, 2nd Level

On time delivery

Time to market for new products

TNA %

Defect levels, warranty claims

Leading, 3rd Level onwards

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Page 56: Linking Finance Functions With Sales And Marketing

What is the Objective?

‘Do-or-Die’ KPIs for CNI• Revenue• ARPU

• Sponsoring• Retention

• Commission Plan (BDP)• Product• Corporate Image

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Page 57: Linking Finance Functions With Sales And Marketing

Operational Excellence(low cost producer)

Ref: The Discipline of Market Leaders, Michael Treacy & Fred Wiersema; 1995

Product Leadership(best product)

Customer Intimacy(best total solution)

Strategy: Disciplines, Priorities, and KPIs

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Page 58: Linking Finance Functions With Sales And Marketing

Sample KPIs for Each Discipline

Operational Excellence

• Price• Selection• Convenience• Zero Defects• Growth

Operational Excellence

• Price• Selection• Convenience• Zero Defects• Growth

Customer Intimacy

• Customer Knowledge

• Solutions Offered• Penetration• Customer Data• Customer-success

focus

Customer Intimacy

• Customer Knowledge

• Solutions Offered• Penetration• Customer Data• Customer-success

focus

Product Leadership

• Marketing• Functionality• # of Successes• # of Failures• Learn from key

users• Interdisciplinary

teams• Pipeline

Product Leadership

• Marketing• Functionality• # of Successes• # of Failures• Learn from key

users• Interdisciplinary

teams• Pipeline

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Page 59: Linking Finance Functions With Sales And Marketing

MBO – Sources of KRAs and KPIs, Targets

1. Department Scorecard [E3],

2. Employee’s Job Description,

3. Department SOP,

4. Department Quality Objectives,

5. Corrective Action Requests (CAR),

6. Preventive Action Requests (PAR), or

7. Special Projects relevant to the employee.

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Page 60: Linking Finance Functions With Sales And Marketing

Link #4: Resource Allocation

a.k.a. Budgeting and Planning

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Page 61: Linking Finance Functions With Sales And Marketing

Summary: Planning & Budgeting

Long-term Plans

Objectives

Strategies

Enablers

Resources

Also known as L.O.S.E.R.

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Page 62: Linking Finance Functions With Sales And Marketing

Budgeting: Some thoughts…

Two major roles of Budgeting:

1. Provide real-life CONSTRAINTS to strategic planning

2. Provide RESOURCES to realize strategic plans

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Page 63: Linking Finance Functions With Sales And Marketing

Operational Excellence

Operational Excellence

Customer Intimacy

Customer Intimacy

Product Leadership

Product Leadership

Organization, jobs,skills

Management systems

Information and systems

Culture, values,norms

Each Discipline Requires Different Priorities & Resources

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Page 64: Linking Finance Functions With Sales And Marketing

Operational Excellence

•Central authority, low level of empowerment•High skills at the core of the organization

•Disciplined Teamwork•Process, product- driven•Conformance, 'one size fits all' mindset

• Integrated, low cost transaction systems•The system is the process

•Command and control•Quality management

Operational Excellence

•Central authority, low level of empowerment•High skills at the core of the organization

•Disciplined Teamwork•Process, product- driven•Conformance, 'one size fits all' mindset

• Integrated, low cost transaction systems•The system is the process

•Command and control•Quality management

Organization, jobs, skills

Management systems

Information and systems

Culture, values,norms

Each Discipline Requires Different Priorities & Resources

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Page 65: Linking Finance Functions With Sales And Marketing

Organization, jobs,skills

Management systems

Information and systems

Culture, values,norms

Product Leadership

•Ad hoc, organic and cellular•High skills abound in loose-knit structures

•Concept, future-driven•Experimentation and 'out of the box' mindset

•Person-to-person communications systems•Technologies enabling cooperation

•Rewarding individuals' innovative capacity•Risk and exposure management•Product Life Cycle profitability

Product Leadership

•Ad hoc, organic and cellular•High skills abound in loose-knit structures

•Concept, future-driven•Experimentation and 'out of the box' mindset

•Person-to-person communications systems•Technologies enabling cooperation

•Rewarding individuals' innovative capacity•Risk and exposure management•Product Life Cycle profitability

Each Discipline Requires Different Priorities & Resources

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Page 66: Linking Finance Functions With Sales And Marketing

Organization, jobs,skills

Management systems

Information and systems

Culture, values,norms

Customer Intimacy

•Empowerment close to point of customer contact•High skills in the field and front-line

•Customer-driven•Variation and 'have it your way' mindset

•Strong customer databases, linking internal and external information

•Strong analytical tools

•Customer equity measures like life time value•Satisfaction and share management•Focus on ‘Share of Wallet’

Customer Intimacy

•Empowerment close to point of customer contact•High skills in the field and front-line

•Customer-driven•Variation and 'have it your way' mindset

•Strong customer databases, linking internal and external information

•Strong analytical tools

•Customer equity measures like life time value•Satisfaction and share management•Focus on ‘Share of Wallet’

Each Discipline Requires Different Priorities & Resources

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Page 67: Linking Finance Functions With Sales And Marketing

Managing Gaps between actual and planned budgets

1. Budgeting vs. Priorities

2. Basic Budgeting policies

3. Activity Grid to determine budget priorities

4. Budgeting for Investments based on the ‘BCG Matrix’ principles

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Page 68: Linking Finance Functions With Sales And Marketing

Budgeting vs. Priorities

Priority = Time + Money

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Page 69: Linking Finance Functions With Sales And Marketing

Business Situation vs. Organization Focus

Upturn Flat Downturn

Fight Complacency

Sharpen Edge

Keep Momentum

Conquer

‘Change’ mgmt

Reduce Fat

Continuity

Everyone Happy

Innovation

Acquire

Profits

Build momentum

Sales

Cash Flow

Talent Mgmt

Innovation/R&D

Early wins

Slow Down HR Costs

Top Talent focus

Sales, Sales, Sales

Increase attrition

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Page 70: Linking Finance Functions With Sales And Marketing

Basic Budgeting policies

• Flexibility to switch between line items• Reserve Funds• Loans/External Funding

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Page 71: Linking Finance Functions With Sales And Marketing

Activity Grid to determine budget priorities

Increase (↑)What are features/

activities/services to increase?

Create (+)What are features/

activities/services to introduce?

Reduce (↓) What are features/

activities/services to reduce?

Eliminate (-)What are features/

activities/services to eliminate?

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E3 – Department BSC

Financial Perspective

Goals Measures Targets CAPEX OPEX

Quality

Innovation

On Time Delivery

Budgeting

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Way back in 2004…

• Thomas Cup, Indonesia

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Now in 2007…

CNI ‘Beemax’ Factory Visit, China

1. Top Leaders

2. Product Development

3. Media

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Page 75: Linking Finance Functions With Sales And Marketing

Link #5: Performance Management Systems

The ultimate link

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Page 76: Linking Finance Functions With Sales And Marketing

As an Appraisee

As an Appraisor

Complaints about Performance Appraisals

Mgmt/HR

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Page 77: Linking Finance Functions With Sales And Marketing

As an Appraisee

Complaints about Performance Appraisals

• Bias• Different Standards• Surprise• Subjective• No linkage*• No differentiation• Secretive• No follow up• No control

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As an Appraiser

Complaints about Performance Appraisals

• Cannot remember• Tedious• Subjective• Right targets• Scoring Competencies*• Defensive staff• No $$ to differentiate• Prejudices• Results or Activities

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Page 79: Linking Finance Functions With Sales And Marketing

Complaints about Performance Appraisals

• Flexible or Control?• MBO or Character?• Best Practice or Fit Culture?• Backward or Forward?• Quarterly Results or Long-term?• No $$ to differentiate*• Perfect System, Bad performance• Recency and Halo effects• Untrained Appraisers

Mgmt/HR

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Page 80: Linking Finance Functions With Sales And Marketing

Complaints about Performance Appraisals - Summary

1. Process problem

2. Form problem

3. People problem

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Page 81: Linking Finance Functions With Sales And Marketing

What is Performance Appraisal used for?

Reward?

Discipline?

Development?

Motivation?

Promotion?

Monitor?

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Page 82: Linking Finance Functions With Sales And Marketing

Performance Management

Performance Appraisal

Performance Development

Performance Measurement

Common terms and definitions

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Page 83: Linking Finance Functions With Sales And Marketing

What is the OBJECTIVE?

• What is the ultimate objective of a Performance Management System?

• ‘Performance’ – achievement, • ‘Management’ – controllable, improvement• ‘System’ – predictable outcome, autorun

Summary?• A Predictable process to Improve Controllable

Achievements

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Page 84: Linking Finance Functions With Sales And Marketing

What is the OBJECTIVE?

Succession Planning (Business Continuity)

Talent Management

Differentiation

Performance Management System

Budgeting + Planning

KPIs

BSC

Business Model

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Page 85: Linking Finance Functions With Sales And Marketing

What is the OBJECTIVE?

Succession Planning (Business Continuity)

Talent Management

Differentiation

Performance Management System

Budgeting + Planning

KPIs

BSC

Business Model

Business Plan Implementation

Talent Management

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Page 86: Linking Finance Functions With Sales And Marketing

Behavior-based

Knowledge/Skill based

Results-based

Trait-based

Which system should we use?

Managing Performance = Managing Expectations

What’s YOUR expectation?

Activity based

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Page 88: Linking Finance Functions With Sales And Marketing

Dangers of Best Practice and Benchmarking…

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Company Performance

high

low

‘Best Practice’ theories

low high

zero Performance

Trend line

“Selection Bias and the Perils of Benchmarking”, Jerker Denrell, Harvard Business Review 2005

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Dangers of Best Practice and Benchmarking…

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Company Performance

high

low

‘Best Practice’ theories

low high

zero Performance

Trend line

“Selection Bias and the Perils of Benchmarking”, Jerker Denrell, Harvard Business Review 2005

Page 90: Linking Finance Functions With Sales And Marketing

Dangers of Best Practice and Benchmarking…

Selection Bias:

1. Success Traits = Failure Traits

2. Successful Cases + Failure Cases

3. Worst effects in ‘Old’ industries

4. Overvalue ‘best practice’ theories

5. Current accomplishments unfairly magnified by past achievements

6. Reverse Causal

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Page 91: Linking Finance Functions With Sales And Marketing

Dangers of Best Practice and Benchmarking…

Also known as ‘Beware of Consultants’:

1. Selection Bias

2. Big vs. Small company

3. Selective success stories

4. Correlation vs. Causal

5. Survey problems

6. Practical vs. Glamour-to-have

7. Leaders who benchmark

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Page 92: Linking Finance Functions With Sales And Marketing

MBO Standards

A Excellent

B Good

C Average

D Poor

E Useless

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Page 93: Linking Finance Functions With Sales And Marketing

MBO Standards

A Excellent

B Good

C Average Good

D Poor

E Useless

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Page 94: Linking Finance Functions With Sales And Marketing

MBO Standards

A Excellent Excellent

B Good Very Good

C Average Good

D Poor Not Good

E Useless Commit Suicide

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Page 95: Linking Finance Functions With Sales And Marketing

MBO Standards

A Excellent Consistently achieved 4 for 3 quarters

B Very Good Higher than planned results

C Good Achieved Planned Results

D Not Good Did not fully meet planned results

E Commit Suicide

Unacceptable performance

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Page 96: Linking Finance Functions With Sales And Marketing

Competency Target Setting

1. Initiative

2. Teamwork

3. Problem Solving

4. Leadership

5. Integrity

What’s the problem here?

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Page 97: Linking Finance Functions With Sales And Marketing

Competency Standards

3 Meets behavioral standards consistently. Is a good role model for others.

2 Meets behavioral standards some of the time. Needs improvement.

1 Does not meet behavioral standards. Require counseling or disciplinary actions.

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Page 98: Linking Finance Functions With Sales And Marketing

The Planning & Budgeting ProcessStages Output Month

1. Pre-Planning Analysis & Brainstorming

•Current ½ yr budget & revision•Next yr options and budgets required

July - Sep

2. High-level Group Strategy and Targets

•High-level strategy of Group Corp Plan. •Circulation of Main Budget simulation to all departments

Sep

3. Functional Strategy and Budgets

•BSC & Budget preparation by HODs to HODivs

Sep - Oct

4. Formal Results Planning

•BSC & Budget to CEOs, followed by BOD•Revised and Finalized Plans and Budgets

Oct-Nov

5. Communication and Cascading

•Presentation of Group Budget and Planning summary & distribution•Communication of Highlights to the field and staff

Nov-Jan

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Coaching & Counseling

Month 1

Performance Planning

Month 12

Performance Appraisal

Month 2-11

?

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Page 100: Linking Finance Functions With Sales And Marketing

Review processes

1. Result Planning schedule inc. BSC, Budget2. Quarterly Performance Appraisals3. EMC – sales performance4. QMS – non-sales performance5. Divisional meetings6. Annual Appraisals7. Specialized KPI committees8. CAR, PAR, SCAR KPI improvements9. Internal Audit & MSD – process problems10. HRM & TND – people problems11. Supervisor Induction – PM training12. Talent Management

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End Notes

Problems, Teamwork, and everything else in between

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Page 102: Linking Finance Functions With Sales And Marketing

Problems still existing

1. No serious budget to tackle key risks2. Too much optimism or pessimism3. Innovation vs. Results vs. Baseline4. Investment ≠ Portfolio Management5. Top down vs. Bottom up6. Good to have vs. Need to have7. Line Manager not thinking like Investors8. Too focused on KPI and BSC9. Budget allocation seen as ‘popularity’ vote10.Public Listing -> pressure for short-term

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TEAM levers

C.O.R.E.

÷

W.L.

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Page 104: Linking Finance Functions With Sales And Marketing

Don’t forget…

“The business of business is Business, not Sales, not Marketing, not Finance”

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Page 105: Linking Finance Functions With Sales And Marketing

Thank You.

soft copy of slides: www.totallyunrelatedrandomanddebatable.

blogspot.com