Life Inside the Paperless Office Christian Buckley, Beezy
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Life Inside the Paperless OfficeChristian Buckley, Beezy
Christian BuckleyChief Marketing Officer
www.buckleyplanet.com@buckleyplanet
ITUnity.com/go/CollabTalk
Beezy is the premier enterprise collaboration solution for Microsoft Office 365 and SharePoint, extending the feature set and improving the user experience for on-premises, cloud, and hybrid deployments. We are on a mission to transform the way people work, and to help employees be more connected, innovative, and happy. Learn more at www.beezy.net or @FollowBeezy on Twitter.
We’ve talked about the future of the “paperless office” for years, but what is really possible? How much of that vision can be accomplished out-of-the-box versus expensive third-party tools and consultants? How will Microsoft’s roadmap help you achieve this vision?
What are we talking about today?
Let’s start at the beginning…
As for the paperless office…
What is the goal of a paperless system?
To increase productivityTo reduce operating costsTo better ensure data securityTo better leverage your IP and innovate
Goals of going paperless
Why paperless office initiatives fail
Paper Wars - An Update from the Battlefield, AIIM.org http://info.aiim.org/paper-wars
Paper Wars - An Update from the Battlefield, AIIM.org http://info.aiim.org/paper-wars
Why paperless office initiatives fail
Company culture not yet ready for itBusiness processes still include manual stepsLegal or regulatory requirements require physical signaturesClient limitationsCost of electronic discovery and auditing
Why paperless office initiatives fail
Viewing experience (and hardware costs)Capture at sourceCapture of legacy dataEvolution of your business workloads
Know the limitations
The rise of the eReader
Who owns an eReader?Who reads content exclusively through your eReader?What is stopping you from moving entirely to electronic content?
Quick poll:
Culture?Habits?Cost?Personal preference?
Constraints
What is your goal?
Microsoft’s Roadmap
Content and signals across Office 365 auto-populating the Office Graph for teams.
Insights derived with machine learning to help YOU get the job done right NOW
Office GraphExchangeSharePointYammerLync
Personalized search results and content curation made possible through Office Graph.
Find what is relevant more quickly and easily, and organize it your way.
Delve and Boards
GroupsUnifies People, Profiles, Conversations, Emails, Calendars, and Files across Office 365 and beyond.
Provides you with a rich and seamless collaboration experience across applications
Inline SocialExtends social collaboration to Office 365, Dynamics, and other apps, services, and line-of-business systems.
Enables you to participate in social conversations from the tools of your choice
YammerProvides a social newsfeed for teams, and a quick and easy platform for creating internal and external communities
Unlocks information silos from email and team sites, democratizes communication
Other technology options
Technology options
Office Web Apps
Technology options
Office Lens
Technology options
OneDrive, plus stronger cloud storage integration
Technology options
OneNote
Technology options
Office Mix
Technology options
Office Sway
Technology options
Docs.com
Developing Your Strategy
• Reducing paper usage is an acceptable goal…but not a strategy
• Map out your primary workloads• Identify opportunities for optimization
Workflow Improved UI Forms More social capability Tools and solutions
What is your strategy?
Shame people into compliance – track how many pages are being printed per person, track via leaderboardMake it difficult to print – have your IT team setup all systems to print to PDF or OneNote as the defaultReplace physical signatures with digital signaturesUtilize internal blogs and wikis as primary sources of knowledge sharingGet rid of the fax machine – replace with PDF formsGet a bigger monitorUse an online fax service for customers who need paper
Tactics to consider
Eat your own dog food -- Build a culture of digitizing content, articles, literature before sharing
Invest in OCR (optical character recognition) software that can convert PDFs into a searchable format or Word documents
Move repeatable processes to mobile applications, and give everyone a smartphone
Know your shared storage options – use online storage
Use shared OneNote for meetings
Invest in more social collaboration capabilities
Tactics to consider
How Office 365 can move you forward
People + Culture
Paper Wars - An Update from the Battlefield, AIIM.org http://info.aiim.org/paper-wars
Whatever happened to the paperless office? Itpro.co.uk http://bit.ly/1hoRNlz
14 Tips for Creating a Paperless Office, CIO http://bit.ly/1tMVgy2
5 Steps To A (Nearly) Paperless Office, Forbes http://onforb.es/1g4JC6i
The Paperless Office? Dream On, CMSWire http://bit.ly/10YQJN9
GigJam demo from WPC 2015, Microsoft http://bit.ly/1SnMuyt
Project GigJam: Unleashing the human process, TechNet Blog http://bit.ly/1HqeM6l
Resources
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